Viewing Calendar Events As a List and Other Tricks

[@franknicholasdale918]

Gary, I moved to Apple products with the launch of iPhone, it’s taken time, so I have had a lot to learn, but since I found your web site I have learnt more of how to use my products, your site shows how powerful the operating systems are. However the wining feature is your presentation, informative, accurate, to the point, no useless chatter, your articles have made my experience and use of Mac, iPhone,iPad even more enjoyable. A big Thank You!

[@davidrosemond9012]

This was very informative Gary. Great video.

[@MrTsatour]

This is brilliant Gary. Very useful and you continue to amaze..

[@cookie_monster3200]

Didn’t know that I could print. For real. That’s crazy with that many options!

[@pedropuckerstein4670]

Absolutely brilliant - essentially searching for the NULL set - gives everything :)

[@ph5915]

That's pretty spiffy! I went Mac in 1992 (for my persona; use - windows was for work), and always learning new things from your channel! I bet someone much smarter than I could whip up a Mac Shortcut Ap routine to do this creatively and, say, format the day's meetings/appointments into a PDF and email the day's itinerary to him/herself, and/or staff, etc

[@james00771]

This is great, would never have thought of it. Thanks!

[@yangjiao7583]

Thanks Gary! The search function of "nothing in between quotation marks" is quite useful in copying all events

[@carolinebarlow4795]

Thanks, Gary, for some excellent Calendar tips!

[@JFloridaTech]

Love that Mac allows a wildcard search here. Nice tip

[@JuraSheingart]

How to print specific events?

[@AffinityJack]

Such a great tip!!! Since today, I was missing the list-view. Thank you. 👍 By the way: All your videos are very good!

[@Giovani90]

Thank you Gary!

[@EmergingEvents]

Like it! Great work Gary.

[@stephankiefer3122]

Very nice and timely for me. Thanks!

[@avrumgolub2735]

Excellent! Thank you.

[@TheEricBooth]

Mind blown. Thank you for this. This is the view I always used in Google Calendar now I leave that behind.

[@veritas.ve.42]

Very useful. 👍🏻 Thank you.

[@heirwithjesus]

How do you overlay multiple events that are taking place at the same time?

[@macmost]

Not sure what you mean by "overlay." You can't adjust how they appear in the list.

[@desertpatient]

Thanks bunches

[@ZicaraControls]

The information about calendar is great. Now I know how to keep items on calendar with key phrase'. Then search key phrase and share information in text format to members of that project group. Best Regards, Shirish Balekundri, WaferFAB process specialist. Singapore

[@simplesime1]

Gary - thanks for outlining those features - I'd like to print multiple calendars in list mode but turn of the 'notes' for each calendar event - is this possible>?

[@macmost]

Doesn't look like there is an option for that.

[@miketorre16]

hey gary, how do you get the purple and green highlighted events in the month view? the stock ones are highlighted, if I add an even and change the color its just a colored dot. thanks

[@macmost]

Those aren't highlights. Those are different colors to distinguish different calendars. If you look on the left you'll see the "Work" calendar is purple, the "Personal" calendar is green, etc.

[@miketorre16]

@@macmost there's no way to highlight the event in the purple or green that you choose. Like the what is preset in the calendar

[@macmost]

@@miketorre16 No, because those aren't highlights. Color indicates the calendar the event belongs to. What is your goal? Do you want to have some events stand out more than others? Maybe think about using all caps for the title, or include an emoji character in the title.

[@miketorre16]

@macmost I do prefer the highlighted events vs the dots. If it is not available, no worries. As long as I know. Thanks a lot

[@hempisnotpot4112]

aloha Gary thx.. good info but I am looking to add the info in the notes of each event on the monthly view of calendar or need a place to insert messages to be printed out on certain days... to be printed in yearly view .. say I have a note to add to the event and want those sentences to be printed on the calendar day instead of just the 2 or 3 words it allows describing the event . is there a way to make this... event is "dinner night" on Tuesdays but I want the print out to say "dinner night at the club notify attendance on Friday prior" in the description line to fill up the whole box per day on the printed pdf....thx

[@macmost]

Yes. Print, and then choose the "List" view.

[@JasonMcFadden]

Surprised by the lack of a list on Mac b/c I really thought it existed. I checked; can't believe there's a List View in the iPad and iPhone apps but not in the Mac app. There is a list view on Mac kind of...but only in the Calendar widget. Wouldn't be surprised to see List View added as a new feature in future macOS Calendar app. But nice to know there's at least the search work-around. Thanks, Gary.

[@ramanpreetkaur4423]

This was very useful, do you know if there is a way to see days where you don't have anything scheduled in list format?

[@macmost]

No, there's no function for that. I suppose you could create something in Shortcuts with a lot of effort (depending on your skill level) but not sure of WHY you want to do this so it is hard to say if that will be worth it.

[@4STEVEJOY34]

I have learned to search for "DR" and I don't miss my Dr. App.. But, Is there a way to just make my App. appear in a color, like red?

[@macmost]

Colors in the calendar are for indicating which calendar the event is a part of. Maybe consider using emoji characters in your event titles, like "🩺 Dr. App" to have it stand out. That's what I do.

[@4STEVEJOY34]

@@macmost Brilliant idea, Thanks 😷

[@DerrickW30]

Thanks Gary, I just tried it. Worked great. Is there a quick way to delete calendar events older than 1 year, or any other specified time? Thanks

[@macmost]

You could use this technique to list them and then delete them that way. But is there any reason you need to delete them at all? I don't think I've ever deleted old events. Why?

[@chantelfelaar3955]

hi, I can view my managers calendar but not mine, could you assist.

[@macmost]

Do you have access to both? If so, turn yours off and keep theirs on.

[@georgezolla4580]

Is there a way to paste information (text, images, email) into event notes?

[@macmost]

Yes. Paste text and email addresses as you would normally. It doesn't support images.

[@glenn_r_frank_author]

Some great little tips and tricks! Thanks. One thing I have wondered about, I seem to end up getting multiple duplications of some events on my calendar and I am not sure how that is happening. Maybe some how when syncing with my phone? I can't tell but it is annoying to get multiple reminders for the same thing because the event got copied three times on my calendar! any ideas what might cause this or how I can easily clear up duplications?

[@macmost]

Hard to guess without and hands-on. Are you actually "syncing" it via a cable like from years ago, or using iCloud?

[@glenn_r_frank_author]

@@macmost Yeah I am doing it the Luddite way... with a usb connection. :-)

[@macmost]

@@glenn_r_frank_author Perhaps also doing it with iCloud too? Could be confusing things and leading to duplicates.

[@glenn_r_frank_author]

@@macmost I don't believe I have ever used iCloud at all. Is there any easy way to automatically make it remove duplicate events on the same day and time ... or would I have to delete it one by one and then resync? or would that just put them all back if I dont delete from my phone and the computer?

[@macmost]

@@glenn_r_frank_author There's no automatic process. Any "easy" way to delete Calendar events would result in the opposite happening -- missing Calendar events. Better to have duplicates than missing ones. Just go through and delete the duplicates. Should only take a few minutes.

[@KJ_nyc]

I'm probably on the wrong video. It used to be so easy to view this month's calendar on the desktop. It was a quick-view of just the month, days and numbers. Is that option still available somehow? I can't seem to find any info on it. I'm not interested in the Calendar app. I just want to see the month with the 30-31 numbers and days. Do I need the Quick View Calendar App for this feature? Very frustrating that I can't seem to find a simple solution for such a common task. Thank you.

[@macmost]

What you want is the Desktop widget. kzbin.info/www/bejne/g5mbgHaVhbGXhZI

[@michaelfyod]

How to copy events of different calendars once? When I copy and paste events they clear their colors and become events of only one calendar.

[@macmost]

When you paste you are pasting into the calendar that is active. So you can't copy from multiple calendars and then paste into multiple calendars. Just do it on the same calendar each time.

[@KimberlyNissen]

Thank you! It's insane that in 2024 Apple still haven't given us List View, or let us show start times next to the title of an event, or a number of any other super basic options

[@paulvanobberghen]

Alt-shift-drag an event or events to another date also copies it/them. That’s a macOS system wide feature, I believe.

[@sundaynightdrunk]

Except there's no Alt on a Mac keyboard. 😀

[@paulvanobberghen]

@@sundaynightdrunk I meant they Option key.

[@sundaynightdrunk]

@@paulvanobberghen I know, I was giving you a hard time. I'm so used to windows, it sounded natural until I thought about using it on Mac.

[@suzannenoble787]

So how do I share a calendar with a Mac?

[@macmost]

This is about "public" calendars, but you can see how to use it for private ones too: kzbin.info/www/bejne/Z6WQm3yJoN2Im6c

[@rrrosecarbinela]

I tried it with just one space as my search term. That seems to do the trick as well, since most things have more than one word... What I'd like to do is the same thing but for only ONE of my calendars. (so, omit holidays, astronomy/full moons, etc and just have the FAMILY calendar selected) -- ah, I see the print option will let me do that.

[@macmost]

Should work by just turning off those calendars in the left sidebar.

[@loisskiathitis8926]

A very useful and informative video tutorial today! Thank you, Gary! 👏🏻❤️

[@diamondbreak]

Apple features are like the Pandora treasure, too many hidden things that they will likely never reveal to public. And Gary is like a Pandora raider.

[@GregoryGuay]

DOESN'T SEEM TO WORK FOR MONTEREY...

[@LJ-jq8og]

🙏

[@canergz]

I've been using Apple calendar like 6-7 years. I must say that almost nothing has changed so far. Apple should pay attention on Reminders & Calendars & Mail apps. Really bored of using same the embedded apps with same specs... There isn't any developments and it's embarrassing.

[@macmost]

What features would you like to see? The Reminders app seems to get new features each year. Mail got some new things last year. Calendar is probably held back a bit by the fact it uses an industry standard for calendars and events.

[@canergz]

@@macmost For instance, why does calendar send the daily notifications always at 9am and we cannot change it?

[@macmost]

@@canergz I don't know why, sorry. To get around it you can use regular events (start and stop times) instead. Or Reminders. But it would be nice if they offered more time options for full-day events.