SharePoint - A Surprisingly Simple Guide To Item Level Permissions

[@paladin9933]

Thanks!

[@WonderLaura]

No problem!

[@Zaf531]

Hi Laura - Appreciate the video. To your original point about wanting say a manager to have access to view an employee's request but only said manager, are there any options incorporating PowerShell or PowerAutomate to create this? Or say adding both employee and manager in a group together will that change anything?

[@WonderLaura]

I’m not sure, I haven’t tried that.

[@tahirif1138]

Its a great video partly what I am looking for but I am trying to create a list of actions where end users can only modify and edit two to three columes in all the lists but not the main action items as they will be consistent. is there a way to restrcit access to read only for all users for one to two columns but not the entire row. For example they should be able to add comments, update progress but the title should be read only? if you can help with that would be greatly appreciated.

[@WonderLaura]

No, there isn’t a way to do that in a list. I usually use a custom PowerApp to achieve that kind of requirement.

[@JohnReynaldValdez]

Hi Laura, is there anyway to create a permission on a specific list type such as Board list to a specific group of people?

[@WonderLaura]

Yes

[@JL-hm3cw]

Hi Laura. If we restrict users to seeing, creating, and editing their own items in the list, and then give a service account the ability to see and edit everything, could we then use the service account's connection to the list in a Power App to pull in data from the list and filter what others can see from there? For example, if I created an item and chose my supervisor in a People Column, could she see and interact with it through a filtered Power App gallery, using the service account's connection to the list?

[@WonderLaura]

No that wouldn’t work

[@jimmykan7873]

I am in settings and in Advance Settings, not seeing any permissions there.

[@WonderLaura]

It’s only on lists, not libraries.

[@Cellist1972]

Can members with contribute permission add or edit list views?

[@WonderLaura]

Just personal views, not public

[@markobe08]

I uploaded data from excel to sharepoint list. Can you give permissions on items after they are uploaded? So it looks like users created them and they can see only their own items (eventhough I uploaded for them)?

[@WonderLaura]

No, this setting is based on “Created By”.

[@mjb48219]

I am having a hard time verifying if restricting to read only items created by the user effects the search. I’ve had users not be able to find their items when searching. To make it more complexing seems like initially the search does find the item if on same day created, but as it ages it is not searchable. However I as the site owner without any restrictions can search and find the item.

[@WonderLaura]

I’m not sure, I’d just test it with different scenarios like you’ve been doing.

[@Anon0326]

what about once your request gets approved i want to take the edit option away from the requester

[@WonderLaura]

Then you wouldn’t use this setting for your solution, you’d use a PowerApp.

[@Rok_Piletic]

individual item share and Folder share? and communication item button

[@WonderLaura]

This video is only about one specific setting for lists, not about sharing.

[@jennifergonzalez5356]

What about site-level permissions?

[@WonderLaura]

That’s a different video.

[@Arunkumar-ql8sy]

i cant find item level permission in SharePoint i tried to go library settings >>advance setting>> but there is no item level permission kindly help me how to get that option

[@WonderLaura]

It’s on on lists, not libraries.