Work Bullet Journal Update - Tips & Techniques for Managing Multiple Projects

[@lpanebr]

It's great to finally see someone who has a similar need as I do. Multiple projects tracking status, people and notes, having to make and receive calls etc. I'm starting bullet journaling and struggling, thinking "all those KZbin bujo videos must be of people that don't really work!". Your video really helped a lot! Thanks!

[@LilDivette]

Thank you, Luciano, I know exactly how you feel! After years of trying different planning systems, I had to pick-n-choose what worked, discard what didn’t and-in some cases-come up with a way to manage all the tasks, information, and moving parts encountered in a high pressure work environment. Glad you found it helpful and if you have any tips/techniques of your own, please share! Thanks for watching! 😊

[@lpanebr]

@@LilDivette thank you for your reply. It's very encouraging! :-)

[@dianaurbano6353]

Thank you! It is really nice to see how you organize a BuJo for a 7-5 job. I know people don't like the blurring effect, but I wanted to thank you for doing so, so that you can share with us what you do and keep your confidentiality untouched. Thanks for the ideas!

[@LilDivette]

Glad you found it helpful, Diana! It’s a challenge trying to share real work examples while also protecting your employer’s information so I tried the blurring effect as an experiment. Some liked it, others didn’t but in the end I was able to at least achieve my goal and share the techniques I use at work. Thanks for your comment and for watching! 😊

[@tnemanjares2043]

I still go back to his video whenever I need some structure on planning. I'm interested to know how your system has evolved over the years. Pls make a video again soon!

[@LilDivette]

That’s so nice to hear, glad you find it helpful! I wrote a blogpost a while back on how my system evolved over time, here’s the link if you’re interested (lildivette.com/my-first-planner-obsession/ ) and it continues to change as life changes. I hope to do a video soon once things ease up. Thanks again for rewatching! 😊📚

[@Takaraaj]

I never get tired of this video I always come back to this one to get inspired from your details planning

[@LilDivette]

That's great--you're welcome back anytime, thank you! 😊 I'll be posting another update soon sharing more tips and techniques I used last year in my current work bullet journal so stay tuned.

[@Takaraaj]

Awesome I’m ready 🥳

[@wow5lolli]

Me too!!!!! So grateful

[@ardiris2715]

An actual working journal! I got so much from your video and my journal needs are as different from yours as anyone's. Thank you for sharing your insights.

[@LilDivette]

Thanks Tim! I'm so glad it was helpful. 😊👍

[@giuliaplans27]

A very practical, hands-on approach to using Bullet Journal for work. Thank you so much for sharing this!

[@LilDivette]

You’re very welcome, Jiulia, and thanks for watching! 😊📚

[@RawWrtochi19]

Using the off set focus is a great idea! I def prefer to see what are talking about that to be looking at your private notes ! Great video with lots of ideas

[@LilDivette]

Thanks Jocelyn! I really wish I could share my pages too. I'm working on a way to show the layouts using good sample data so stay tuned for that soon. 😉 Thanks for watching!

[@mrseak9625]

Great video! I learned some things to test in my own journal. Thank you for blurring the page to protect the information while allowing us to see the layout. Brilliant! This worked beautifully. I’m looking forward to seeing more videos from you. Subscribing.

[@LilDivette]

Thanks, Marie, I'm so glad it was helpful! I'm planning to film an update since moving to a new notebook as soon as I find the time amidst the holiday rush. Thanks for watching!

[@lexuscarrington]

I just became a product owner and we are using the agile platform. This is spot on. I was saying to myself there has to be some template on how to capture all this information. This is great. I love bullet journals I have one for personal use. I think for this job I will need to use the disk system this will be easier for me to add and remove pages easily. I have a dotted page template. Print the pages at work and set up my layouts. Thank you so much.. your agile planning is vital for new PO's.

[@LilDivette]

That's the great thing I've come to learn about bullet journals--how flexible they are! I'm also always looking for tips and techniques on how to manage multiple projects so please come back and share as well. Thanks again for watching and check back soon for more of my work planning videos!

[@kenni_blvck]

Me too... I just became a product owner and I am assembling my agile team now. This is perfect. I am planning on using this technique but in a digital planner on my ipad pro.

[@LilDivette]

Congrats on becoming a PO, Kendra! I really hope some of my techniques help you and thanks again for watching. 😊

[@poephila]

This is so practical and realistic for project management. Thank you for sharing this, I'm sure elements of your setup will come in handy for me!

[@LilDivette]

I’m so glad you found it helpful. 😊 Thanks for watching and wishing you success with your projects in the New Year! 🎉

[@christinewerner6207]

So glad I found this video because it is hands down (pun intended, hahaaaaa) the best Bullet Journal video I have seen for managing workplace productivity. Thank you for taking the time to make it and share your hard earned wisdom with us. So nice to see a working BuJo. Your employer and co-workers are very fortunate to work with someone so organized! Thank you again. I’m going to check out your other videos now. 🌟🌟🌟

[@LilDivette]

Thank you so much, Christine, for your kind words-I’m so glad you found it helpful! It took years of mish-mashing different tips, tricks, and techniques to try to get my work under control and I’m always on the lookout for more so if you have any ’pearls of wisdom!, please share! Have fun on your Bujo journey and thanks again for watching! 😊

[@focusedfifille]

Thank you for a clear explanation of your process and sharing your techniques.

[@LilDivette]

I'm glad it was clear, Stephanie, I always worry about that! Thanks for watching!

[@LauraLumos]

Wow, I love how organized you are!!

[@LilDivette]

Thank you, Laura! 😊

[@colleen5236]

Hi! Are you planning on doing any more plan with me videos like these? I really enjoy the few you had done.

[@LilDivette]

Hi Colleen! Yes, I'm waiting on my 2019 Jibun Techo so I can film more videos. Glad you enjoyed it and thanks for watching! 😊

[@vblack7770]

Unintentional ASMR. ;) Going to use the same book for my work projects. Thanks for the tips.

[@LilDivette]

😂 Glad it was soothing but hopefully not sleep inducing! Thanks for watching!

[@vickiblack2425]

@@LilDivette Not at all. I plan to use some of your ideas for better tracking of my projects. :)

[@gradon566]

Superb video! I always enjoy your presentations! Thank you.

[@LilDivette]

Thank you so much! 😊

[@terript1]

That paper clip idea at the end - absolutely brilliant ! I bought a normal A5 size notepad to see how I go and have been wondering how to incorporate bookmarks. I've now subscribed :)

[@LilDivette]

Thank you! You can never have enough bookmarks. 😉 Thanks for watching and subscribing--I really appreciate it!

[@T_O_C_TOWN]

I really like how you customize your journals. While watching, I wondered if placing your "scrum" in a separate section as opposed to scrunching them on one line. That way, you can list the page and maybe a note regarding the material in a column format.

[@LilDivette]

Hmmm...food for thought, LadyNik! Once I finish this book, I'll have a better idea of how much these notes take up in the book to see if there's a better way to track them. Thanks for the suggestion! 👍

[@tnemanjares2043]

The camera at onset of the video focuses more on the flower than the journal. While there isnt anything to focus on the journal yet, it hurts the eyes and distracts from the discussion. I've been looking forward to your updated video. I really like your approach and the way you explain this in the video. Great word choice, pacing and tone throughout which made it easy for me to follow what you are saying.

[@LilDivette]

Hi Kristine, thanks for letting me know. The way I shot this video was an experiment because I'm trying to figure out a way to both show you everything in my journal with exposing any information. I'll check if there's a way to correct the focus so it's easier on the eyes. That said, hopefully the content made up for it and you found it helpful! Thanks for watching!

[@kizzyjem]

Me too. At first I thought it was my internet connection but then I thought that perhaps it was to protect confidential information all over the pages?

[@ThoughtsAlongLifesHighway]

Hi! I'm so glad you posted this - I was actually planning to re-watch your old video this month so this is very timely for me. I've got another new big project kicking off and I wanted to use some of your ideas. Questions: - color coding - do you color code as you go or do you do it after the fact? i.e. meetings, tasks, etc. not the daily/weekly spreads. - do you find that the schedule helps you? I use Outlook for my calendar (like you) and color code (like you) by project, but I don't copy that into my notebook currently because things are so fluid and my schedule changes. I'm trying to decide if it would even be worthwhile to do so. - how do you keep from losing your tasks - things that come up during meetings that you need to do, daily tasks, or things that take more than one day to complete (or get deferred due to other priorities) -

[@ThoughtsAlongLifesHighway]

Oh, and I also meant to say that the flower trick was a clever one. I loved being able to "see" your pages without your company confidential info being displayed.

[@LilDivette]

+Lois Houston Hi Lois, welcome back! I'm also glad I finally got to film this video and that the flower trick worked--part of the delay was trying to figure out a way to show my journal without exploiting information. In regard to your questions: - I usually color code after the fact, at the end of my work day or the next morning; if it's a really crazy week, I'll do it at the end of the week. I try to keep to the former in case something comes up, I can quickly glance at it otherwise I have to read each line to find what I'm looking for.

[@LilDivette]

+Lois Houston (questions continued): - I find that having my schedule on a page helps me assess how the daily tasks can fit into my day and overall week (I find it easier to flip between these pages--it's always open on my desk--than jumping between screens since I'm usually multitasking between other desktop programs). I rely on Outlook to 'ding' at the right time to give me a 15 minute warning and tell me when it's time to dial in but my page serves 3 additional purposes for my projects: to give me my weekly overview, track add-on calls (I don't always get a meeting invite for these, they just call), and to track time spent on specific project tasks which includes project and non-project related calls to log in a project timesheet at the end of the week (helps management determine if projects have adequate resources). Again, that's just what works for me and my project.

[@LilDivette]

+Lois Houston (questions continued): - not losing tasks is a hard one. In Part 2 of my work bujo update video I'm going to share some bullet journal layouts I came up with to manage some of the 'moving parts' of a project which includes long running or future tasks but to begin, I have my Weekly Tasks list (it's behind my Weekly Calls list, to the right of my Project Updates featured in this video) which has tasks I have to get done sometime during that week. If a task comes up during a meeting, I put an asterisk in a circle next to it (*) to make it stand out on the page, and transfer it to my daily or weekly tasks list after the meeting. For tasks that take more than one day, if I started it on the daily, I just put a slash '/' thru the square to show it's been started and add it to daily list on the next day to continue; if it's not completely checked off by the end of the week, it gets transferred to next week's task list. I'll elaborate more in the Part 2 video. 😉 HTH!

[@ThoughtsAlongLifesHighway]

Lil Divette I do something similar - the * next to an action item but I also highlight it in orange (the asterisk) and then it jumps out of the page at me when I scan later for outstanding items. I check the asterisk off once I complete it. And I TRY to review each day and make a list the next morning of any outstanding items.

[@marshamiddleton5910]

Late to the game here, but I found this video to be extremely helpful.

[@LilDivette]

Better late than never, Marsha! 😉 Glad it was helpful and thanks for watching!

[@cristinareyes5849]

So helpful!!

[@LilDivette]

I’m so glad, Cristina! 😊

[@kittensribbons7662]

I love your videos! Thank you for sharing

[@LilDivette]

Awe thanks! (Btw, love your name! 🐈)

[@conielyguerin6896]

AMAZING!!

[@LilDivette]

Thank you!!! 😊

[@jayantigeda993]

yes, it hurts eyes..everything is blurred.

[@LilDivette]

Sorry about that! 👀 It was experimental but I’ll figure out another way in the future. Thanks for the feedback and watching!

[@jayantigeda993]

@@LilDivette Thank you for replying. Please make a new video for 2020