Zoom Recording while Screen Sharing, Pinning, and Spotlighting

[@moonmisandry]

I watch this video every time we need to record something for work to make sure I get it right. - we use sign languages interpreters so its really helpful as Zoom likes to focus on those who speak - not helpful when people are signing! Thanks so much

[@johnholmstrom4212]

Important to note this is for local recordings. In cloud recordings, pinning doesn't change the active speaker on recordings, but spotlighting does.

[@JimHarris1005]

Thanks!

[@JimHarris1005]

This was a great video. Came close to answering my questions. We use Zoom in trial depositions. The thumbnail of the deponent is always so small when sharing screen for an exhibit. Recorded locally in may be able to be increased a bit. Your recording at 11:45 gets the two panels almost equal. Exactly the effect we are looking for. Then at 12:25 it increases the thumbnails to an marginally acceptable size. Please see if you can address this in another video. Thanks, Jim

[@BenFinio]

Hi Jim - sorry for the delay, I'm catching up on my backlog of comments - and thank you for the contribution! If you have a Pro account you may wish to explore cloud recording which can record the shared screen, speaker, and gallery views to three separate video files. You can then edit them together using a third-party video editor at whatever size you wish. Another option is to use a third-party screen recorder to record instead of Zoom - that will give you *exactly* what you see on your own screen so you can size things as you wish, instead of whatever weirdness Zoom does.

[@connorcscott]

Lifesaving video going through all the many settings on Zoom - Thank you for this tutorial!

[@marthaband]

Wow, I couldn’t really wrap my head around all that but all your videos have really helped me! I’m so glad you taught us how to spotlight people which has been awesome. 😉 Thanks Ben!

[@BenFinio]

You're welcome! This one admittedly gets a little confusing because there are just SO many different combinations, but people kept asking me about all these specific cases in the comments so I figured I'd try to make a video to cover all the bases.

[@Casechaser5]

Hello Ben, like you mention at 4:32 I also am experiencing the same problem as to why Powerpoint is not recording in full screen mode. Do you have any solutions?

[@BenFinio]

Are you using two monitors? My best guess is that I have one 1080p monitor and one 4K monitor and that's messing up the recording somehow.

[@towerwealthadvisors9301]

Thank you! Recording and screen-sharing on the same monitor did the trick for me!

[@iceapitsada1137]

This video is a LIFE SAVER! 😍 Answers all my doubts and confusions after 100 times of trying 🤣

[@deborahbutterfield6648]

Thanks for this video - I had got totally confused trying to pin two participants, and the recording only showing who is speaking at one time - even though I can see both on my screen while live. Recording to the computer NOT to the cloud helped me with this and, even though you didn't mention this per-say - your video helped me think outside the box :D thanks again

[@dpdonahue]

Ben, great video. I 've several of the comments and your replies and I have similar one. I've been recording webinars and find the video's of the panelist are always pinned to the top right and I'm looking for a way to record side by side, similar to what you featured in a shared screen from another user. I've been testing different configurations, recording to the cloud, and watching without success. To your knowledge, if I am the host/zoom subscriber, while screen sharing, is there a settings configuration that will record all of the panelist in a side by side view? Shared screen on one side, videos on the other. I find the overlapping default to be very annoying. Thank you very much!

[@BenFinio]

Hi - it's been a while since I made this video, but to my knowledge the only way you could do this is to record to cloud with a pro account, record gallery and shared screen views to separate files, and then use third-party video editing software to edit them together in the configuration you want.

[@dpdonahue]

@@BenFinio Thank you for taking the time to reply! Since I posted the question I've been e-mailing a zoom rep with meeting ID's of both cloud and local recording with multiple different setting configurations. Still no resolution but I'm hopeful. Have a great day!

[@awright18]

Thanks for sharing! Good video!

[@devynstone6581]

I wish I could figure out how to make the spotlight video and screenshare the same size. I hate that recordings mean a thumbnail video and large screen share.

[@BenFinio]

If you really want that then you would have two options. One, use a third-party screen recording program like OBS Studio to record while you're in side-by-side mode. Two, do cloud recording with a pro account and record speaker, shared screen, and gallery views to separate video files, then edit them together using video editing software in whatever size you want.

[@JaneHauprich]

I’m recording to the cloud. When I spotlight a second device to show my students something in more detail, the recording comes back as that device in gallery view and it is then hard for students to go back and see the detail in that screen. Is there any way to get that second device to stay large in the zoom recording?

[@BenFinio]

Hi Jane - when you say second device, do you mean you already have yourself spotlighted? Maybe this would be a bit of a pain, but you could un-spotlight yourself first, then spotlight the other device, so it is the primary/speaker view?

[@JaneHauprich]

So I’m the main speaker. I’ve got a phone overtop of an area to demonstrate something. I take the spotlight off of myself and place it on the secondary device. In the zoom recording, the secondary device only shows up in a small frame as part of the gallery view instead of being spotlighted like when I am in the recording. I hope that makes sense. Any suggestions? I contacted zoom about a year ago and they said they had certain limitations with recording. I assumed that this fell into those limitations.

[@BenFinio]

@@JaneHauprich I just realized your first comment says you're doing a cloud recording - all my videos are for local recordings, so unfortunately I'm not sure exactly what will happen in cloud. Sorry I can't be of more help.

[@JaneHauprich]

Thanks anyway. Just an FYI….today I had my secondary device tethered to my laptop instead of just another device that was signed on to the meeting. It recorded it as a full screen. This isn’t always convenient but at least I know there is a work around.

[@FiretheGrid]

SO helpful Thank you!

[@velmachester9631]

How do you zoom in or do a close up on a. Spotlighted person while recording and sharing from the web at the same time?

[@virtuallythere3097]

This is awesome, thank you. My colleague and I are pulling our hair out over this stuff!!! We've got the problem of the speaker view thumbnail, showing over the top of the powerpoint in the screen recording. How do we get it to view like your screen sharing video did, where the thumbnail appears in a black box to the side? Thank you for helping us tech strugglers!!!

[@BenFinio]

So as noted in the text around 4:40 - I am not 100% sure why that happened, I think it might be because I was recording on two different monitors, one 1080p and one 4K. Otherwise, normally it will record like you're seeing, with the thumbnails overlapping the shared screen.

[@rowelle]

Thank you so, so much for this video!

[@AaronRulz]

Love this video. I am looking to find out when screen sharing and recording, if it is possible to to move the window to where I want it instead of it permanently being anchored in the top right of the recording as you have at 4:50. Is it possible at all to change this? If i wanted that to be at the lower right corner instead on the recorded video ouput?

[@BenFinio]

Unfortunately as far as I know that is not possible.

[@andreawaltz1286]

Ben, you're so kind for replying to everyone. Quick question: if you are sharing your screen but then you'd to speak to the group without the slides for a bit, do just hit stop sharing and Zoom will put you back in the main presentation mode - full screen? I assume you'll lose your place in the powerpoint file?

[@BenFinio]

Hi Andrea - you're correct, if you just want to speak to everyone without the slides then you just need to stop sharing, then you can resume. I think whether you lose your place in the Powerpoint file depends on whether you are doing regular screen sharing or using their built-in "Powerpoint as virtual background" feature - the latter might make you start over, but I'm not sure. See this video: kzbin.info/www/bejne/nWHdY5yVg8Zmi9E

[@randyyoung2135]

How do I make a local recording of only the spotlight speaker without recording screen sharing ?

[@nelidagarcia7412]

I shared my screen and used gallery view and then moved the participants to the top of my screen horizontally. The recording shows the participants vertically sort of in the middle of the screen. Almost like they were moved. Is there something i need to do to have the recording capture them correctly?

[@elearnsite6267]

May be hide video panel will record PPT in full screen? Thanks for exploring different option during recording. Helps a lot! May i know will auto transcript be recorded during screen share? i've never use this function before, so when will the participants see the auto transcript too?

[@Rohitkasturii]

What are u using ! A laptop or a phone ?

[@eschelar]

Early Jan 2022, I'm learning Zoom and for some reason, every time I go into screen share, it just goes to full screen. I've tried with and without the "side by side" box in the settings for screen share and it doesn't do anything. I also cannot access the view at all when in screen sharing mode. It's bizarre to me that something that is so easy to use in some ways is so incredibly counter-intuitive in others. I've tried a number of different options for screen sharing and they all seem to lead to the same results.

[@BenFinio]

To clarify - side by side view can be enabled when someone ELSE is sharing their screen, not when you are sharing your own screen.

[@karta9275]

Hi Ben, your practical knowledge on Zoom is !!!. Quick question : As a meeting host when I share my screen , the participants video line up as small thumbnail on my screen. The grey separating line between the shared screen and the thumbnails is not available. Thus , as a host I can not increase the size of those thumbnails. This grey line is visible in the participant's screen and the size of thumbnail can be manipulated by dragging those grey lines. How can a host increase size of thumbnail?

[@BenFinio]

Hi - you are correct that "side by side" view is not available when you are sharing your screen, only when someone else is sharing their screen. If you'd like to see all the participants larger in gallery view while screen sharing, you have two options: use a second monitor or use a second computer. I have videos about both: here kzbin.info/www/bejne/p6fSiYCJqdSBmdk and here kzbin.info/www/bejne/hnLEapWLjLismZY

[@karta9275]

@@BenFinio . Your reply helped fixed my issue by using dual monitor. Thank you so so much. Much appreciated!

[@momshiejamie3408]

Hi. How to screenshare advmace with ppt as background and spotlight at the same time?

[@BenFinio]

Hi - I have a separate video about sharing Powerpoint slides that you may find useful: kzbin.info/www/bejne/nWHdY5yVg8Zmi9E. I don't remember off the top of my head if you can continue to spotlight someone at the same time.

[@lhill44]

Hey - you note that you do a similar video with a dual monitor - I only see the version from last year. I am sure I am just missing it. Point me in the right direction?

[@BenFinio]

Hi Lauren - I see you found the video about what gets recorded on dual monitors, is that the one you're referring to here? I do NOT have an updated one with all the different iterations I tried in this video, sorry if that was confusing. If you need to figure out a specific recording situation, I recommend just creating a meeting and getting some friends/family to join or joining on multiple devices if you have enough (that's how I make these tutorials - join on desktop + 2 laptops + phone), and then you can test out whatever configurations you need.

[@vwodiploma]

Please make a similar video for cloud recordings 🙏🏽

[@Fitbookworm]

In a bit of a pickle. I need to record my zoom meeting, it will be an online production and some of my actors (kids) have not memorised their lines, I need to share my screen (script) BUT I do not want to record what I am sharing, is that possible?

[@Diamondraw4Real]

all I know is you can pause recordings , hope you get ur answer and have fun with ur meeting :)

[@BenFinio]

Hi - if you have a pro account with cloud recording available, there is an option to record gallery, speaker, and shared screen views all to separate video files. Otherwise if you are doing a local recording I don't think there's any way to stop it from sharing your screen.

[@CraigAddy]

Ben, do you know what happens when a Host records to his/her local drive and then a co-host does all the spotlighting or pinning. Is the resulting video like the results we see here in this tutorial?

[@BenFinio]

Hi - it depends on whether the co-host spotlights or pins. Spotlighting spotlights for everyone. Pinning only pins for the person doing the pinning. So if you want the co-host to control what shows up in the recording they need to make sure to spotlight and not pin. kzbin.info/www/bejne/pHeVfJxqqcemp68

[@CraigAddy]

@@BenFinio Thank you That makes sense, of course.

[@nickycook8425]

I'm overwhelmed, too much information in one go & you speak so fast! I'm stuck with recording on zoom... I'm using my smartphone as a 2nd camera (i joined as participant), top down view for filming a tutoria. I want to switch between that & my laptop (host device) so i can speak to laptop camera at various points then switch back to top down view. But once I check the recording, it's only recorded the phone view. Yesterday it only recorded my laptop view... arghhhhh! I shared & gave permissions, pinned, unpinned etc. I've tried everything. Can you help? 🙏🏼 🙏🏼 thank you!!

[@cynthiastruye2679]

Do you know if it's possible to have multiple people share their own screen and be able to see all those screens at the same time in some sort of gallery view?

[@BenFinio]

Multiple people can share at once but I don't think a gallery view option is available, you can only see one at a time - or two if you have two monitors: kzbin.info/www/bejne/opiwZ5VmpaecoLs

[@tiffanybown2595]

Hi Ben, I just want to find out about a really simple option which you might have covered but I must have missed. If I want to record only me, but want to have the screen I see in Gallery View, can I do that by Spotlighting my video? Or when I then switch to gallery view, will it stop recording just me and switch to recording all? If that doesn't work, what does? Thanks!

[@BenFinio]

Hi Tiffany - I get this question a lot so made a video specifically to address it: kzbin.info/www/bejne/jZSbaIyHoJKFh9U

[@tiffanybown2595]

@@BenFinio Thanks, I'll take a look!

[@cindyculpovich2522]

I’m wondering if there’s a way to make one or two (or more) spotlighted people larger. I wasn’t sure when you said that there was a lag, I didn’t know if that meant that you could make them larger for the video recording or not.

[@BenFinio]

I don't think you can affect the size people appear in the recording, just whether or not they are spotlighted.

[@Fitbookworm]

Thank you all for helping, it worked out...Yeah!

[@lcchristine211]

Super Helpful, thank you. Looks like I can share my screen while spotlighting the speaker so I can run her slideshow for her. Awesome. What about sharing a graphic on my screen while sharing my computer audio that is on spotify or itunes?

[@BenFinio]

When you share your screen there is a checkbox for "share computer audio." However unlike screen sharing, I don't think you can share audio from a specific program - it will share ALL the audio from your computer. So for example if you have beeps from message notifications, those will play too.

[@lcchristine211]

@@BenFinio holy smokes that was a fast response! Thank you! I know how to share my audio... but I'm wondering if I can share a different screen at the same time. I think so. . . For context: I'm running a training where we need the words to a mantra up, and the music for people to chant along with. Is this possible? --- actually just thinking about this I think yes, I totally can do that...

[@BenFinio]

@@lcchristine211 Yes - to clarify, it should share all audio from your computer, regardless of whether you are sharing the Spotify/iTunes window, so you should be fine to share something else (as far as I know).

[@lcchristine211]

@@BenFinio Awesome! Thank you!

[@marlonalbia]

Hi Ben, this is an excellent video tutorial, Thank you for sharing your knowledge. One question, I've been trying to fix my problem by trying different recording layout settings but still no luck. My problem is, my Zoom never produces a side-by-side layout with a gallery view during a screen share. The recording only captures one small thumbnail on the top right corner of my screen for the person who's speaking together with the shared screen. Also, I tried spotlighting 3 speakers together but the produced recording was still the same (only a small thumbnail for the person who's speaking) What should I do? Thank you! Note: I also chose the gallery view and the side-by-side layout. Thank you. Hoping for your help.

[@BenFinio]

Hi - unfortunately it's been a while since I made all these videos; I have several other videos on my channel about what gets recorded that might be helpful,but I'm not sure about your specific setup. Sorry I can't be of more help!

[@awright18]

@marlonalbia This is the most frustrating thing with zoom. It wasn't originally designed for broadcasting (1 presenter to many people). It was originally designed for many people to many people meetings. In my opinion this is the reason it's not great for presentations. Screen sharing makes sense for collaboration, but it's less optimized for broadcast scenarios.

[@TNKM]

hi i realised when im hosting and sharing a powerpoint, i spotlighted a person, but the host recording doesnt show the spotlighted person it only shows the powerpoint. is there a step that im missing?

[@haniecoupscake]

Hi Ben, thank you so much for your detailed explanation. How do you think if I want to interview someone while screen sharing, and I just want to get large video recording of the speaker without shared screen view? Can Zoom recording feature do that? Thank you in advance!

[@BenFinio]

If you have a pro account with cloud recording, there is an option to record speaker, gallery, and shared screen views all to separate files. Otherwise if you are doing a local recording, I don't think there is a way to avoid the screen share showing up in the recording.

[@haniecoupscake]

@@BenFinio ah thank you so much for ur explanation, I've found the option you mentioned in the cloud recording settings

[@amberbrown2849]

@@BenFinio do you by chance have a video on this?

[@BenFinio]

@@amberbrown2849 Unfortunately I don't have a video on cloud recording, sorry!

[@jennyroussou]

Thank you very much, really useful video! I have an issue with screen sharing and recording when it comes to the thumbnails - despite having the option of "record video during screen sharing" turned on in the settings, when I or other people share their screens, while I record locally only the screen/presentation etc is showing, without any thumbnails. I also have tried to pin, spotlight etc, still no window of thumbnail of people showing. Not sure how to fix it, any help would be much appreciated!

[@BenFinio]

Hi Jenny - to be clear, if you are sharing your own screen, do you have the little floating window with thumbnails open (e.g. see 4:42 in the video) or are you minimizing it? If you minimize it I think it will disappear from the recording even if you have "record video during screen sharing" selected.

[@jennyroussou]

@@BenFinio Hi Ben, no, I am not minimizing it, the thumbnail is open, this is why it is strange that it doesn't appear in the recorded version afterwards. Anyway, thank you for taking the time to provide an answer so quickly!!

[@BenFinio]

@@jennyroussou Hmm, I am not sure then - this video is almost a year old, so I can't guarantee that something hasn't changed in what gets recorded.

[@ismailisnin7670]

Hi Ben ! - is it possible to record a Zoom meeting while we're at ANOTHER screen watching something else . . say , KZbin video ? Thank you !!

[@BenFinio]

Hi - as far as I know the recording will keep going even if Zoom is not your active window. But if you're a student, you should pay attention to class!