# 13 MS Project 2016 ● Solve Overallocation ● Level Resources

Once you have allocated resources to your tasks, you might encounter over allocation of resources. We will see how to solve this in several ways, including the task inspector, and we will level resources in the project.
Based on a real project experience I'll try to pass you my knowledge.
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Thank you very much.
Christian
Fast track and content
0:00 Introduction
1:08 View Resource usage
3:30 Reschedule to available date
4:05 Fixing with task inspector
5:00 Team planner
6:04 Level resource
8:35 Remove all overallocation in entire project
#msproject #project #microsoft365 #vision6D #pmp #pmi #project #projectmanagement #scrum #agile #msproject #microsoft #bim #kanban #projet #costs #budget #estimation #WBS #criticalpath #resource #baseline #tracking #control
Prepared by Christian ALT for Vision6D.com
Channel about IT Technology, Management and Communication

[@desalegnaynalem837]

Thanks Christian. I am so happy and solve my over allocation resource

[@vision6D]

This is great and I'm glad it could help you.

[@Rahul-ey1oq]

Your voice is so soothing, thanks for the tutorial.

[@vision6D]

You’re welcome 😊Have a great day.

[@kooroshhaziny8992]

Thank you for the video.

[@vision6D]

You are welcome. Have a great day.

[@saratyoowattana6155]

This is what I was looking for. Thanks!

[@vision6D]

Glad I could help! Wish you all the best in your projects. Greetings from Geneva.

[@Mv3Trader]

Very helpful! Thanks!

[@vision6D]

You are welcome and thank you for watching.

[@GMariaC]

Thank you very much. This video is really helpful, the first one about overallocation that mentions possible consecuences of the chosen solution over the entire project. I noticed some issues about the sound, if you can improve that, your video would be perfect. It´s really important for on native english speakers like me. But I must say Thank you very much!!

[@vision6D]

+GMariaC thank you for watching my videos. I'll pay attention to your comment while recording following videos. Have a great day.

[@abdullah88-1]

it helped me a lot in my University project thank you for clarifying this information Sir

[@vision6D]

Glad to hear that. Greetings from Geneva.

[@abdullah88-1]

@@vision6D all Greetings to you, love and appreciation from the Hashemite Kingdom of Jordan

[@vision6D]

@@abdullah88-1 Jordan is a place on my travel list. Have a great day.

[@abdullah88-1]

@@vision6D You are welcome at any time .. Have a nice day too

[@vision6D]

Thank you.

[@ukraineindiaspora5081]

These video's are great, however I am finding that they never seem to appear in order, and some seem to not exist. Is there any way to get a link to all of them?

[@vision6D]

Thank you. You are right on KZbin you can't really find them in an ordered way. For the moment they are numbered from 1 to 19 with missing #7 and #14. I hope that this can help you in progressing with MS Project. Have a great day.

[@gentiramaj7495]

Hi. How can we get a ressource repport where all ressources (work hours ) are included in one graph and not seperated? Thanks for your help.

[@vision6D]

Hello, You have to go through your own report and graph. Have a great day.

[@miraihikaru1087]

Hi Christian, could you give me an explanation of over allocation? It's by hours or by date?

[@vision6D]

over allocation is by hour. If you can work a maximum of 8 hours a days and MS Project allocates you a task of 10 hours that same day you are in over allocation. Hope this clarifies it.

[@NaV_Tiger]

Thanks sir

[@vision6D]

You are welcome. Greetings from Geneva.

[@UrbanLab]

Hi and thank you for your videos, they are very clear. I have a question: Project automatically assigns 8 hrs for every task, but in reality many task take less time per day, how can the hours be modified?

[@vision6D]

Thank you for your supportive comment and your question. If you want to assign less time to a task you can look at the resource usage tool. Here is a link to a video on solving overallocation with that tool. It will show you how to change worked hours. May be you canlLet me know how it solved your point? Greetings from Geneva.

[@UrbanLab]

@@vision6D Thank you for your fast reply, I will look at the video. I have another question: For a fixed period of 1 week I want to assign 6 hours in the morning to one task and 2 other hours in the afternoon to another task, how can this be done?

[@vision6D]

@@UrbanLab use task usage or resource usage. Have a great day.

[@adamm5425]

useful and clear,,, please create a full series

[@vision6D]

Thank you very much. What do you mean by a full series a single video with all videos inside?

[@adamm5425]

@@vision6D sorry dear. i didn't notice that you already have a complete series on MS Project on your channel. i really like it :)

[@vision6D]

@@adamm5425 no problem enjoy our serie on MS Project and come back for any question. Have a great day.

[@AAV-dt8cd]

Helloo..what about to resolve the overalloaction resources with added the man power resources?..that make sence?

[@vision6D]

Thank you for your question. Yes this is also a way to solve overallocation. Greetings from Geneva.

[@Saar0001]

Great video for pointing out the different ways to resource level... however, am I the only one confused as to why the first 3 methods give a different solution to the last method? Why is this?

[@vision6D]

Thank you for your comment and question. In the video I mentioned that you must be aware of what has changed in your project and the different method do not always bring the same result. I also created additional video on Resources allocation: resource usage Overallocation kzbin.info/www/bejne/eYqbemh8YtJmqJI Task inspector kzbin.info/www/bejne/marLg5eno72jirc Levelling Resources kzbin.info/www/bejne/j2LPZ2Rtgt-tqNk Greetings from Geneva.

[@denanasrollahi2264]

hi, I have a master schedule with 22 projects in, I need to assign each project manager to only 2 projects at the same time I gave them 50% max unit but still it shows over allocated do you know how can I fix it?( projects are not linked together)

[@vision6D]

Thank you for your question. Depending on the complexity of projects the resolution of overallocation needs to have a look into each project. If you want you can send me your files and I will give them a look and come back to you. To send me your files: calttla at gmail.com Greetings from Geneva.

[@kushanchathura4052]

Thank you. when we are levelling manually by changing working time in calendar overallocation does not get solved. Why is that?

[@vision6D]

Hello, Thank you for your question. Depending on your situation their might be different places where to change the calendar, project level, resource level. Depending on the complexity of your project, overallocation has to be solved in different ways. Here is one example: kzbin.info/www/bejne/qnnOm6KCfJVje9U kzbin.info/www/bejne/ZmTTnmNulqupoNE kzbin.info/www/bejne/eYqbemh8YtJmqJI If you want you can send me your project file by email calttla at gmail.com Let me know how are your project overallocations. Have a great day.

[@kushanchathura4052]

@@vision6D I cant level using levelling option because it changes the duration of the project. So I tried it manually by changing time and by assigning another resource to reduce number of units ( hours) and also I increased number of resources(units) in certain periods. By reducing units overallocation get solved. but where I cant assign another resource I tried changing the working days and hours of the calendar as exceptions. But it wont solve overallocation. I did it on a sample project. How can I send you the project file?

[@vision6D]

Overallocation is not so simple to solve as you are experiencing it. You can send me your file by email: calttla at gmail.com Have a great day.

[@zatz1012]

Hi Christian! This video is really helpful and I really enjoyed it. In this moment I am preparing a fictional project for a class in order to get PM certification. I am finding myself in a very tough position... I need to create an example of overallocated resources until tomorrow evening and I do not have any idea on how to do it in MS Project. You would really help me if you could support me with a template... Can you please help me?

[@vision6D]

Thank you for watching. For the moment I can not fulfill your requirement.

[@sushilsingh2375]

Is there a way in which we got to know the number of resources required for a task of fixed duration.

[@vision6D]

Thank you for watching the video and for your question. Could you give an illustration of your question, I'm not really sure to see the point? Thanks in advance.

[@sushilsingh2375]

@@vision6D thanks for the reply, actually, I am planning for a construction project, so for example, if am going to build a building in 60 days, so for completing the building in the fixed time how many labors should I mobilize for completing the project on time so that there is no overallocation on any of the task

[@vision6D]

@@sushilsingh2375 MS Project is not going to help you estimate the number of resources. This is you and your team or your company that will do those estimations. Did I understand you the right way?

[@sushilsingh2375]

@@vision6D Ok, thanks for the video