20 Useful Tips and Tricks For Mac Numbers

[@weldo1948]

I have now watched several of you Numbers videos. I switched to a MacBook in 2014 but still feel like a rookie. I was proficient in Lotus, Symphony, Quattro Pro and Excel. Your videos are saving me lots of time and with less frustration!!! THANKS

[@alexugw9512]

I love you man ❤ Literally all I know about numbers I have learn from you there is too many people teaching about numbers in KZbin but no one explain how you do thank you so much

[@suecaronia3076]

Finally a video that explains the simple functions I needed to know about numbers! Thank you so much!!!

[@Coruptshun]

This is awesome. It's exactly what I needed as someone totally new to numbers and spreadsheets. Thanks so much!! Going to watch the whole playlist.

[@MaquinasDePalomitas]

I’ve been using it for a decade now and just occurred to me to look for a tutorial, mind blown, so many new things I’m just learning about. Glad you got to see it right from the start.

[@JBullerwell]

Your tips are the absolute best! Helpful, easy to follow and I always learn something I hadn't been able to figure out. You're my "Go To" when I'm having trouble figuring out how to do something. Thank you!

[@ianmeechan2040]

Thank you so much, I had a query about how to do a task in Numbers and within the first 20 secs you solved it. Love the channel and keep up the awesome work.

[@ninaoppa9642]

Dear Sir I have been breaking my head as to how to do this and almost all videos show me how to do it in Excel not Numbers. U have helped me soooo much!!! I am nearly in tears just thinking of all the time u have saved me. New sub for sure👍💯

[@carlisletalbot6520]

Do you have a video that shows beginners how to use colors, types of text, and other options in formatting in Numbers, such as highlighting, gradients, text colors, etc? If not, would you please make one that explains each step? (I haven't figured out how to get rid of a gradient in a text cell..) Thank you!

[@SrujanRaghavendra-y9h]

It was superbly helpful. In just 15 mins, i could grasp so many tricks. Thank you big brother..!

[@stevensmall1]

Excellent tips and hints. I'm trying to move from Excel and this is very very helpful. Thanks.

[@sujankhanal5680]

wow, Thank you so much, I am so used to Excel and wanted to learn the Numbers from long time... this is exactly what I needed

[@carpenterhillstudios8327]

This is a valauble list of great timesavers and powerful functions. Thank you!

[@JyraAnnyeong]

this video helps a lot for new mac users like me. You've explained things very well. Thank you so much!

[@dmedilicious8488]

Switching from Windows to Mac. Super grateful

[@GastonVicioso]

Thanks a lot. I use numbers in a daily basis and I didn’t know many of the tips in this video.

[@QuangNguyen-ey6zf]

I can watch this all day. You've got a new subscriber 👍🏼👍🏼👍🏼

[@Eagles.Fan.Since.Super.Bowl.52]

I came hoping to find a simple answer (and I did), but I subscribed before leaving. Great job! 👍🏼

[@SuperJoSouthgate]

Thank you Gary for you wonderful videos. You are amazingly good at teaching these things

[@davidrosemond9012]

Once again a gold mine of hidden gems! Thanks Gary.

[@junecrisfrye]

This is very helpful and I noticed some additional tricks along the way. I made some notes about it !

[@pnamajck]

dang, *_sport_* … you fit a whole lot of t/t into this video … invaluable for newbie as well as the seasoned compiler … 'ppreciate it, *gary* !

[@FredHerrman]

You are just downright awesome! Thank you for these instructions videos.

[@mysticsunonline]

Great Tutorial thanks for your Numbers wisdom

[@MotoFinances]

Just found your channel! Great vids. I've been looking for a great tutorial on how to use numbers. You're the man!!! You just got yourself a new subscriber :)

[@maikaimakena9424]

As always you do incredible videos and the community is lucky 🍀 to have you.

[@keliblum6591]

WOW thank you soooo much! You just made my life much easier. Liked & Subscribed!!

[@florbisagno]

Thank you so much! What you are sharing is so useful! 🙏🙏🙏

[@Practice_Kindness-1st]

You are priceless! Thank you for helping so many of us!

[@Time7ord]

Man I wish I had a teacher like you in school.

[@ahmedmujadad]

Keyboard shortcuts for numbers tutorial needed, also more videos needed on pages & numbers

[@delislac]

Gary you're the best. Thank you for all you show!

[@alciferblack]

I enjoyed this very much! Thank you for your productions. How would I sort columns by the filled color?

[@HarmoniaAAxyridis]

This is really good advice. It is a bit fast, I have to pause the video and rewind over and over and over again to ty to understand how you apply the formula and copy and paste it to everything. It makes it quite hard to do.

[@danielre988]

Hi Gary, we love your tips. I was wondering how you move from top to bottom of a column rapidly rather than scrolling?

[@macmost]

Lots of ways. Command+Up and Command+Down for instance.

[@davidseibert5268]

Amazing. Yet another very useful video. Thanks so much for educating us.

[@loo231]

thank you very much! Clear and concise 👍🏽

[@The_BrighterSide]

Thank you so much this was SUPER helpful!!!

[@plantificationpodcast]

That was fantastic. Thank you for moving so well through this useful material. Really need to learn this app quickly. Hope you're doing well. JV

[@RahulSharma-lh1ug]

You are genius man ...its very helpful ... thanks a lot ...God bless you

[@ovyarad]

I am new to apple ,slow down a little bit, to fast but i learn from you ,so tanks man and keep going...

[@macmost]

I don't like to filter my enthusiasm so I just speak as I normally would. You can always pause and rewind to review things. Thanks!

[@ovyarad]

macmostvideo ,thanks anyway i now,but I don’t like to pause every second,but I watch your videos anyway...

[@WITHINOHBOAT]

@@ovyarad I would recommend reducing the playback speed to 0.75.

[@vimukthaariyasinghe8041]

This is the one i was searching for..thanks a lot man

[@andrefouche8725]

Thanks so much Gary. Just what I needed.

[@mva134]

Can't thank you enough - that was lovely session!

[@andrewforshaw7846]

Awesome,.. great pace, just right for me. Thank you.

[@visual-independence]

Best channel to learn all things Mac !

[@nicksmith4137]

Just starting watching So informative Thank you

[@lobzangchamba8197]

You’re amazing,Friend. I couldn’t thank you more! Your jobs are inspiring.

[@yemifalaee4701]

Do you have any advice for solver tables? Doing some practice work for school and input the formulas exactly and it defied my constraints and gave me the most bogus numbers ever

[@stephenselby4252]

Thank you. Great video! Is there a command to display all the formulas in a spreadsheet?

[@gregorynelson4216]

Thanks Gary, were is the video on the perpetual spending numbers spreadsheet?

[@richvanatte3947]

Thank you, I was having a problem with the header not allowing me to see the top of my sheet. I unfroze it and now I can see my top row again! Not sure what happened there? But you helped me with a solution.

[@sappk4908]

THANK YOOU SOOOO MUCH, I WAS TRYING TO FIGURE OUT HOW TO ADD SALES TAX FOR THE LONGEST TIME HAHA

[@artemdoroshenko515]

Thank you so much. Really helped. No WAR!

[@Greg-fg1rd]

Awesome tutorial! Thank you!

[@ShaneBaker]

Brilliant video! Many thanks.

[@dellhpfree]

Hey Gary. I love your channel, been a long time viewer. I got couple questions: 1. I’ve always used Excel, is Numbers worth switching from Excel? 2. Is 2019 MacBook Pro entry level worth buying now or wait for 2020?

[@macmost]

Both are hard to answer because it depends on your situation, experience, budget, uses, etc. You have to decide for yourself as I don't have enough information to decide for you. Numbers is free, so why not play around with it and determine whether you want to use it for some things. I love Numbers, but if you have years of experience with Excel, you may want to stick with that. As for the MacBook, it depends how badly you need it right now.

[@Wordsmiths]

dellhpfree : Gary is right at each point. Excel and Numbers are productivity tools more than they are performance-art tools: stick with whichever one you have mastered. Or invest the time to master whichever one feels more intuitive to you, if you're still a beginner. (If you were comparing PowerPoint and Keynote, I would suggest switching to Keynote: cf. Alex Lindsay's experiences in high-production-value webcasts etc.) And with the MacBook Pro, it really depends on what features you need for your business, what crap you're dealing with right now with your current laptop (and how long you can realistically hold on), and what your capital investment budget looks like. I seriously considered a 2019 MacBook Pro, decided I couldn't wait for the 2020 model... and ended up getting a pimped-out 2015 MacBook Pro instead. It has all the ports I use with the other gear I already own, and acceptable performance for what I need to do with it, and 3 TB of storage is plenty for me... but it isn't "entry level" for any MacBook Pro. Just get what you need!

[@elaineortiz940]

Holy crap you just changed my life!

[@jonahjin]

Very useful!!! Big THANK YOU!

[@sabriritonga8734]

really helpful, thanks a lot

[@paullaughlin4503]

Great video!! When I print out something from numbers the grid lines (columns and rows) are not there. Can I rectify this?

[@davemilnes1147]

Super useful, thank you!

[@yucan100]

thank you so much, I am wondering why numbers is so difficult to use, now it fixed!

[@stingray9905]

Very helpful videos, thank you but i hope next time you will start briefly from the start what we click before we can go to that page. Just for the sake of beginners like me. Thanks.

[@macmost]

I usually do. But this is a list of 20 tips. See some of my other Numbers videos or my course on Numbers.

[@luiseEllen]

Amazing! I too am working through the playlist and will certainly be heading over to the patreon site at some point. Thank you for sharing your knowledge :)

[@D33Arts]

Do you have a solution for adding a pdf file link to a cell? Great video BTW - thanks for all you do.

[@marietagonzalez4356]

Thank you so much, could you please make a video for numbers in Ipad????

[@magiciansniece]

Very helpful. Thank you so much!

[@DavidAusman]

Fantastic. Thank you!

[@CharlesMrdbCFrancis]

Great stuff! Your the man!

[@Patrick76399]

Instead of using Trello could we turn a spreadsheet into a Kanban board? Do you have a video discussing and showcasing this idea?

[@cheikhelwely-sm1ld]

Hello Gary 👋, How to copy a weekly spreadsheet functionality and entries for the next week to apply new data? For example we have weekly sales that has nothing to do with the previous or next week. How to avoid building it every time from scratch? Thank you for your help.

[@AlbinGlasell]

This is great, thank you!

[@edielott1901]

Thx. so much useful info on this video.

[@ykk113]

Thanx for your effort.

[@nikbelikov]

Thanks a lot! It is very helpful!👍

[@StephaneMaurin]

Hi Gary, is there any chance you could show us how to insert a date picker (as in a mini calendar pop up) in a cell? I can't seem to find it anywhere. Thanks in advance

[@ch1tHappensSchool]

I hope you can help ! I have for example 4x11 | 8x14 | 12x55 | 8x20 | 3x45 | TOTAL is their a way to type in each cell the way I have it and in the total cell do all the math ? (4x11) + (8x14)....+(3x45) can I do that quickly and easily ?

[@ertyui478]

Hi thanks a lot for the great video. Can you make a comparison video between Microsoft Excel and Mac numbers?

[@macmost]

The main difference is that Numbers gives you blank sheets where you can add tables, charts and other elements. So you can design sheets of connected tables and graphics. Excel is more powerful in crunching numbers, but that usually only comes into play if you are doing pro scientific or massive business applications.

[@CescoCDN]

Another vid to be saved. Thanks, Gary. Wonder f you can offer me a tip: I record all my prescriptions medications (doctor, meds name, DIN etc etc) and for the doctor and medication name I use pop-ups. Even 5 years I create a new table (as of 2020 I have a new table 2020-2025) but for the life of me I can't find a way to import the pop-up menu items thus I have to "rebuild" the list.

[@macmost]

Did you try to simply copy and paste a single cell of the pop-up from the old table to the new one? It should bring the pop-up list over.

[@CescoCDN]

​@@macmost OMFG...just like that it's that simple. Thanks you ever so much, Gary. Mine was a classic example of complicating things when the solution is a simple one. Thank you again!

[@gabrielshetterley9663]

Gary, you are the bomb. Can I get a "Hell Yeah, Brother" in the comments for Gary?

[@mga83]

Thnaks for the video, very instructive! Is there any way to freeze individual cells without freezing all the table? I created a table of calculus that I want to share but want to freeze the cells that shouldn't be changed giving only the option to have access where put the only input values. If someone has a trick for that. Thanks a lot.

[@BarnabY07]

Very great video. Is it possible to have 2 tables in the same document with 2 different languages formats ?

[@macmost]

You can format tables any way you want. As for languages, you can type any text you want, but the spellcheck won't be very useful I would assume. Why not just try what you want to do and see?

[@28fizzle]

Great videos; I've looked through a few of them!! Trying to learn how I can create a table for food preparation/cooking so that if I add a 'finish time' and have each food an allocated 'cooking time' how it would deduct and show what time to go in? It does not seem to allow for 60min format and therefore setting at time of 17:00 (for example) and an 80min oven just offers 16:20 instead of 15:40. Make sense?

[@macmost]

Durations would look like this: 60m You can subtract a duration from a time. So if cell B2 held 16:00 and cell C2 held 50m and you calculated =B2-C2 you would get 15:10 as a result.

[@mr.mittal07]

@macmostvideo thanks for the amazing content on numbers, In addition to what you taught, just wanted to know if I have four items in column A(pop menu is great) and if all four items have different sub menus in column B, is there a provision for it? Like for eg, if I select Fiction Books in column A, in column B I should get all the sub pop menu of fiction books feeded and so on... Looking forward to your response.

[@macmost]

No real way to do that.

[@dannyjenkins7569]

Hi I run a picture frame business and have been working on building an inventory file on Numbers. I am stuck trying to figure out what kind of formula would let me enter individual cuts (moulding used each day categorized by item number) and keep track of the following things: daily average use of each moulding, weekly use, monthly use to keep track of what the most popular choices are & better regulate our ordering process. I hope you have some feedback as to how I can accomplish this. My first thought was to create a mirror sheet (using copying formulas) of the raw inventory numbers (what we have in stock) and connecting those to a sheet where I input the daily cuts and use formulas on another sheet to calculate weekly/monthly/ etc but the whole timeline aspect is throwing me for a loop.

[@tstroope1]

very informative - is there a way to lock (only) certain cells. We are using the table for ‘notes to file’ and want to prevent previous notes from accidentally being erased (yes, it has happened) by other users

[@macmost]

No. So design your document to use unlocked data in unlocked tables and locked data in locked tables.

[@sandeepladi5929]

Hello Gary. Thank you very much for your useful video on Numbers. Is numbers file fully compatible with Microsoft excel?

[@macmost]

No. The files themselves are different format. You can "import" Excel format into Numbers and "export" from Numbers to Excel format, but these are not the same apps. They have different capabilities. For instance, Numbers uses Tables inside of Sheets whereas Excel just has sheets filled with cells.

[@thegoatdamn]

Hi!! This was such an awesome video! Do you know how to access Quick Analysis in Excel for Mac? I want to click TOTALS -Sum. But I can’t find Quick Analysis when I highlight the range of cells. :(

[@macmost]

Sorry, I'm a Numbers expert, not really an Excel one.

[@charlesanthonyclarke5690]

Hey, thank you for your amazing videos, I have a question about Numbers and I hope you cold guide me. I want to be able to have a master data sheet that I can duplicate several times, make edits to the master that will automatically update on the other sheets. Is this possible? Thanks for your help.

[@jebl8888]

Great tips! Very helpful!

[@吉米-f9w]

very useful! thanks!

[@f.christensen39]

I like the video, thank you. I still am looking for a way to adjust ALL the columns and rows simultaneously. I know how to adjust a row or a column, but not the whole table. Please help

[@macmost]

Adjust in what way?

[@jimmyqing]

Great video, thank you..

[@kosikosikosiable]

really good tutorial

[@rapaent]

Thank for your awesome tips! Can every other row be shaded?

[@fredoaks6375]

Yes. Choose table, go to the table tab in the inspector, towards the bottom select Alternating Row Color.

[@jamesmason8259]

Under the personal section in Numbers there is a calendar. How do you change the month and year and get the dates to auto-populate, so that the first falls on the correct day?

[@julietaylormtc8636]

Helpful - it's a couple of decades since I learned excel... I have a problem though... Can I ask you it here? I have copy pasted a simple spreadsheet of names and dates and I set the date column to a certain format. Now the program has copied the date but to format the dates so they are all the same, it won't? And it doesn't blend them and put them in ascending order. I wonder what I can do?

[@i2iwithhorses]

Have you, or will you, do a video on setting up a apreadsheet for accounting (double entry)? It may be necessary to copy information from a General Transaction Journal to a specific Ledger Account (a different sheet?)

[@macmost]

I've never done that. Not sure what aspect of double-entry you are trying to do, but you wouldn't want to have your data in more than one table. So a large table where you have two rows for each item, one recording the debit and the other the credit. Usually you would use accounting software for this, but I guess you can simulate parts of it in a spreadsheet if you really wanted to.

[@i2iwithhorses]

@@macmost The current accounting programs want to charge monthly or other fees and store info on the cloud. For my small business the cost is prohibitive. I am looking for a low-cost, one-and-done purchase of a program. It is easy to create a general journal (transaction register) on a spread sheet. I am wondering if a new sheet in the same file can be set up with categories which can pull information from the transaction sheet. The categories sheet would be the General Ledger of accounts. Is this possible?

[@wasafisafi612]

Thank you so much

[@Noyiq]

Hi Gary, could you please advice how to change the text alignment position to degree 180 ?

[@Mheprai]

This cannot be done in Numbers. The only answer is to go to INSERT > and create a text box. You can lock the text box in place but it will not move with a dynamic chart. It's crazy that apple has not solved this as yet when in fact it used to be a function in early versions of this app.

[@Noyiq]

@@Mheprai thank you.