5 must-know Google Calendar tips and tricks

Ready to master Google Calendar? Here are five must-know Google calendar tips and tricks to take your productivity to the next level.
In this video:
- 0:55 Schedule Reminders
- 2:21 Publishing calendars
- 4:53 Email your daily agenda
- 6:25 Sharing calendars
- 8:15 Add an appointment agenda
- 8:48 Setting an appointment agenda demo
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[@honestly101]

Omg! Steve, I use to watch you on tv when I was 15 years old. Your so awesome, love the way you say "Schedule"! So glad I found you again.

[@YourDigitalMakeover]

I love the Daily Agenda, I figured that out the other day. It was quite frustrating trying to figure out though since it wasn't so apparent. Also, for each calendar that you have, you have to select email Daily Agenda for them too. Google will only email you one daily agenda but will showcase which calendar the events belong to in the email.

[@itsednardo]

Thanks for the information, I was thinking that Google would send to me one e-mail to each Agenda, so I had give up in activate this setting, but now I'm going to.

[@itsednardo]

Thanks for the information, I was thinking that Google would send to me one e-mail to each Agenda, so I had give up in activate this setting, but now I'm going to.

[@BenjaminBrown563]

Great tips Steve. I always learn something new. You videos are fun. Great job.

[@starrlucas1912]

I love all of these. I found this channel about a month ago and enjoy learning so so much. Thank you!

[@STLeGray]

Thanks Steve for the great information! Every video and webinar is a winner.

[@somegirl5rock]

thank you for this tutorial! also the video was well made and you explain everything very well

[@avrumgolub2735]

Your new format, natural background enhance your always clear, concise presentations. You are a role model! And, glad you kept your traditional music.

[@RichLeighton]

Fantastic! Thanks again, Steve!

[@ertugrulduzkale3552]

Thank you for the video. Saved too much time!

[@KatrinaS80]

Hey Steve! Great overview of some fabulous GCal features. Always love your videos! I noticed that you use one of my favourite features but didn't mention it in your video - the ability to show a secondary timezone on the left side of your calendar view. Super handy for people who have a regular need to schedule appts outside of their home timezone. : )

[@mohammadazadi3616]

Thanks Steve . for your very helpful tips.

[@jeffhorii1728]

Great video. I used to watch your tv show back in the day! Good to see you're still at it

[@wefamilymediagroup7687]

Love ALL of the "Newness" on your video i.e. animations and graphics. Not to mention the GREAT TIPS!!!

[@mikekrajnak7717]

Thanks Steve for some great tips for practical use of google calendar. I am coming from Microsoft Outlook and trying to find similar functionality.

[@bernarg]

Very nice, direct and practical.... thank you.

[@walterstrong2291]

A very informative video, great work Steve.

[@keithmorley7297]

Great tips! You always provide good information.

[@FriidaBC]

What a great video! Very useful 😊

[@Lafgr81]

Good stuff! Thanks!!

[@gopalakrishnanpremalatha7447]

Great tips, well presented... really useful videos.. many thanks

[@MatthewGagliano]

I learned nothing but your video is still a good video so I thumbs up for people who didn't have this wonderful video and can use the things you teach

[@YeeeeDino]

Thank you for the video. Awesome

[@Bikemaddad]

Wow Steve. Thanks so much for this awesome video. From the first appointment feature and right through. You’re a Boss. 😆

[@TheVictoriaLawGroupMiami]

Useful, thank you.

[@calendar]

I had no clue about sharing calendars. That's pretty sweet!

[@wildflower-sm]

Thank You!!

[@perrysrc]

Great video Steve I miss these short software tutorials​ you are so good at.

[@TheBlueskyson]

Subscribed young fella. Goog calendar email daily schedule tip did the job. ty

[@mortenolsen1111]

Does Google Calendar integrate with Fantastical 2? Ooooooh yes it does, it does so beautifully.. Fantastical is my favourite calendar and keeps me organised! And the Google ecosystem is just amazing, what a time to be alive in! I LOVE TECHNOLOGY 🤓

[@ericbeck111]

Hey April real it in!!

[@creativeconcrete1387]

Best videos. Dotto u the man!

[@MdArif-ik6vs]

Thanks a lot.

[@ErikHill1]

Thank you Steve. :)

[@warrenmaloney]

Thank you

[@closerlookbooks]

Amazing.

[@michaelbuckley2362]

Hello, Very helpful video here. I might also suggest /add that you can add your facebook profile as a calendar. I was getting alot of invites from friends to events that might be happening around town .....and I found that you can have these "events" populate on your calendar so you don't miss them or schedule "over" them. Very helpful. I will also add that i use the "tasks" as a "To Do" list and can add or subtract from it daily and move whatever i wasn't able to accomplish, over to the next day easily .....or to a later date that I might have more free time on to accomplish it. Keep up the good videos!

[@MeticulouslyOrganisedByBron]

Hi from Australia Steve. Love your videos. Can you tell us if there is a way to show more than 4 or 5 appointment per day when printing a month ?

[@sailendrasandeep]

Hey how to export my calendar in android mobile to document . My calendar has some of the data that can't be synced to google calendar

[@delmarquintessa]

i'd love to know how to see tasks (added on my pc) on my android... i hear i need to add the tasks app which ihave but hate the interface, the one on my pc and/or tablet is much clearer. surely, there's gotta be a work-around.

[@SvenAERTS]

Can you make video on accepting calendar invitations and then correcting the hour and sending / sharing the updated info to everybody else? I had a very bad experience that it only corrected on my calendar - in spite having editing rights on the google cal event someone sent to me - but the corrected hours, were only in my calendar and not updated in the cals of all the others.... everybody arrived at the wrong time.

[@monusbrewer4911]

Need to get a real hockey team! 🤣 Thanks for the update again learned something new. 😁

[@onlytanmoy]

Great video Steve...one query is there a way to enable the notifications automatically by default whenever I add any events to gcal say I want all my events in gcal to notify me 10 mins prior without having me go to event settings and click add notification?

[@bageltownwesthempstead5383]

great info. here is my problem. on the 5th, 18th, 21st, 29th day of the month I take a class. at the end of the month I look back to see if I went to these classes but can which appointments, meeting, or trainings were done. How do I mark an event completed? and hoe can an uncomplete event carry over till it's done? …...Maybe like a task list with priorities?

[@WikiPal]

Hi Steve, thanks for the tutorial which is really interesting and full of information. I would like my calendar to start from 7 AM until 11 PM. Once there was a tool that allowed you to "compress" the night hours, but then Google removed it. So now when I am in the weekly view, I see displayed all hours of the day and I have to continuously scroll up and down. Is there a way to solve this problem? Thanks from Italy.

[@reneagovee1572]

Very good

[@BarryDaSantosphotography]

Thank you, I’ve been trying to turn off my daily agenda feature for over a year now.

[@yanisbenchara3006]

hello dottotch , first of all i would thak you for your videos , please can you help me finding the offline mode of google calendar in this new version , i really need it when i'm not at home in places where there is no internet connection

[@mobilscreenpro9397]

How can I keep my calendar from deleting my schedule every 30 days from today. It only saves 30 days and then deletes. Very frustrating!

[@christopherdunn974]

Love your videos, Steve! We might have an issue though, I'm a Blackhawks fan...

[@benlovro9514]

Great info Steve! I am curious, what program do you use to crop your face and place on the screen while screen recording? Thanks a bunch in advance for your help!

[@teddieknoll781]

Thanks for all the great info and as always a great video. I have a question about emailing my daily agenda to an assistant. I followed your steps and found the place to set it up but I don't see where to add another email address.

[@dottotech]

You can set up a rule in your email to automatically forward your agenda. Workaround?

[@psdaengr911]

dottotech The brand new (4/26/18) Gmail has a sidebar that can pop up a calendar, showing by day's agenda, which, for basic users, is easier to use than opening a message. Ghe new version is rolling out now with some feature not yet working right for non-paid accts, but it's different enough that I think that you should plan to do a video on it in about 30-60 days, and start taking down some of the outdated videos covering the other versions of Google apps.

[@OmiSido]

Good video 👍

[@johanngeirhjartarson1695]

Great tips. Thanks. One of the good things with Google Calendar for me is when I've booked a flight it automatically creates an event. Really nice feature but for some reason if the flight reservation is in Icelandic it doesn't work. Any thoughts on that?

[@twosherpas2]

In the new Gmail I can't figure out how to get the entire email to move into my calendar entry. Possible, or coming soon?

[@markshirley01]

My Google Calendar doesn't save the default notification that I've set - if I use Google home mini then it Will

[@tmpatklk]

Thanks for another great video, Steve. Question - can you create a Google Calendar event directly from Google Inbox? I found how to do it as you demonstrated when I switched over to Gmail but could not find how to do it in Inbox. I used Create in Inbox and it added a note to my Inbox and did not take me to Google Calendar.

[@accentontheoff]

Greetings Mr. Dotto. Love your videos. I did consider using Google Calendar and I can see that it is a terrific system, but a cursory-ish look suggested that the sync between desktop and mobile is very confusing. There is an Events calendar on my mobile which is called by my full Name on the desktop. The Contacts calendar is visible on desktop but not on the mobile. There is a Birthday Calendar in the mobile version but none on the desktop. I realise that this might be a simple matter of tweaking the default settings but what if it’s not. So, since I am in a hurry, in the meantime I have decided to use the iOS calendar for now (all my devices are Apple) with a promise to myself that I will learn about Google Calendar. So my question to you is this... do you have any video/s in your catalogue that covers my above confusions. Thanks.

[@AnnettePreston]

Any tips on how to search a shared calendar for previous events not having any luck with the calendar search. Great video

[@dottotech]

Not sure, if the search bar is not yielding results. Could they have been deleted?

[@kubanowakowskimusic2449]

Hello! I really appreciate your tips, thank you for that :) But i still miss one thing - do you know if it possible to show/hide many (not all) calendars with 1 click? I have them about 30+ and it becomes really hard to unclick which I need and then find a particular event. I am searching for a tool which provides such thing like adding to favourites or something similar to it. Many thanks :)

[@Smaffs59]

Steve, I do not use gmail, but use Zoho Mail as I use their CRM system. Can I send an email to Google Calendar to set up a reminder in the same way I can Trello?

[@andreslh]

Hi - for those of us who use the Gmail "Preview Pane" in Labs, note that it removes "Create Event" from the More option.

[@nr3rful]

Good review as usual. One item my Android calendar allows is to annotate on the calendar. One huge plus for me. Not understanding why G-calendar with all the other 'hoop-la' it has, does not have annotation. I think people like to write on their calendar. Maybe I'm wrong, but that is a deal breaker for me. Thank you.

[@rickmortimer2933]

Steve Thanks for this video. Do you know of a way that the online calendar can be marked on? I mean on the calendar itself, not a screenshot. Eg: circling a date in red, or pointing to a date with an arrow. I use windows 10.

[@dottotech]

As far as i know only as a screenshot

[@fouapattesrouge]

Found the problem for creating an event with an email. If you separate your inbox vertically, you don't have this function and if you don't separate your inbox you have that option in "plus" a nice little bug.

[@qtran101]

Plus one sub, very useful

[@dve804]

Thanks for the great tips I see u have an iPhone, what’s apps are best to handle all aspects of the Google ecosystem?

[@jasonwilson1818]

Great job! And killer beard

[@fouapattesrouge]

Adding an event with an email from Gmail to Google Calendar doesn't appear in "more" is there a way to add this feature? In the old version it worked very well

[@WoodHughes]

Also, we work in MS Word and Excel. Can I attach Word/ Excel docs to the appt addenda? It doesn’t seem to work for me.

[@jameszerafa5373]

Hi Steve, quick question on the sharing bit. My wife has a business account, and within that account, she has multiple calendars depending on the type of appointment. For instance, "Counselling" "Service" and a couple more. Is there a way she could share her status (whether it being "busy" or "free"), without the need of sharing all the different calendars with me? One work-around I'm trying to check is if the google hangouts status will change to busy if you have an event or calendar, as that would do the trick. Thanks in advance!

[@dottotech]

I don't know of any way to consolidate the calendars that way.

[@cyndirichey9482]

We have three people adding information to our calendar, but I need to be notified when anyone adds a calendar event. How do I get notified each time someone adds an event?

[@beekayford]

Maybe you can help me--years ago I exported/imported my Outlook calendar into Google. It brought in all the recurring events as single events, making it impossible to delete a recurring event...in other words, it will delete that single event, but the next time it occurs, it is there again. What can I do?

[@andyfritz1219]

I tried to add an event to the calendar from gmail, but when I go to "more" on only see an option to add a task, not an event. Please help. Thanks

[@sbeckas]

I use the daily email of the calendar-however, I wish it had settings to keep the events condensed. It has large gaps between the times. I do not want to scroll. I just want it in a list form. I gave feedback to Google.

[@michaelvanrensberg3403]

Hi Steve, how do you add a mobile number as well as whatsapp to the google calender to send reminders?

[@First_Principals]

Nice videos for Google calendar. Can you make a video comparison between various different types of calendar software and there features?

[@dottotech]

Thanks for the suggestion, let me think on it!

[@naomib671]

Am I able to lessen the 24hr settings on google calendar to 18 hours from 6:00a.m.- midnight?

[@ann4621]

Can this be done on iPhone? Can’t seem to find the “create event” button using my phone.

[@MsLatte205]

HELLLPP I have the Google calendar app. I'm trying to establish the colors on my app however, the colors are not the true colors as displayed on the desk top. Any suggestions or color combinations that look eye appealing? Everytime I look at my calendar it's giving me a headache.

[@lvasquez3]

Is there any way to add events on your calendar as pins to google maps?

[@alloy94151111]

Meaning of well done in English Contents well done

[@Passoooooo]

Is there a option to make google calender week vertical instead of horizontal on PC and anrdroid? It seems like its possible on mac and iphone but i have not found an option for it on pc and android :(

[@dottotech]

Sorry I don’t have either at this point so I can’t help you

[@b991228]

Is there a reoccurring anniversary/birthday feature in Google Calendar that will post that let’s say that my daughter & husband will be celebrating there 5th wedding anniversary. Being mathematically illiterate my life would be made easier if it was simply posted and I didn’t have to do the calculation.

[@francisblackwell7597]

Enjoy your many videos. ***How to add event to ONLY ONE Google calendar (e.g., "Work" calendar) without same event also populating my main calendar.*** Thank you.

[@dottotech]

It is there because you are sharing your calendars with your main one.

[@madenew79]

Do you know how to erase old calendar sections?? I created sections like Church, Soccer, Appointments, etc.....would you know how I can erase what I no longer use??

[@michaelhptsui]

The linkage of an email to calendar is great but I cannot find a similar function in gmail app in iso. Did I miss any thing?

[@dottotech]

You need to do it from an open message screen.

[@oscardaniel9035]

Mr. Bill!

[@maderaglenn8517]

Looking for the ability to book a meeting room. Can I do that in Google calendars?

[@dottotech]

Yes, support.google.com/calendar/answer/44105?hl=en

[@maderaglenn8517]

Thank you!

[@lahnafinstad598]

How do I print agenda mode with comments/ notes...thanks

[@dottotech]

Not sure, but thisis the place for the answers, productforums.google.com/forum/#!home

[@Seedthedrummer]

How do I add photos to a Google calendar event using Android mobile please??

[@esyrett]

Google Calendar works well except for one glaring omission. Google decided to remove the sync between photos and drive, so now there is no way to add a photo that you have in Google Photos into an event on Google Calendar. On android, I should be able to create an event and then add a picture from the phone storage, from Drive, from Photos, or from the camera directly. Any help with getting Google to sit up and finish the job will be gratefully appreciated.

[@aliciaj3229]

How do you copy daily events to another calendar?

[@marianeal3164]

I find the calendar very useful but I have a problem. I made a mistake on a couple of Birthday dates and it doesn't let me change the date. It lets me add a date but not edit or delete the wrong Birthday date. Can you help?

[@saurabhvidwans]

Hey Dottotech, this information is very helpful. But I have a query. Am a consultant, I want my clients to block my calendar where I give them window between Tuesday to Friday, every week for next 2 months. Now is this possible in google calendar? Let me know

[@dottotech]

I use a tool called Mixmax

[@WoodHughes]

Steve, your very first tip, create event, doesn’t show up on my Google More drop down.

[@jesseandrobert1045]

Yeah, yoga's a good idea.

[@sbeckas]

I wish the daily agenda did not leave gaps between times. Just a single or double-spaced list would work better and saving scrolling.

[@TheBlueskyson]

Yeah, good help is hard to find these days........

[@DO080587]

Mr Dotto do you have any you tube n line on Google Home

[@dottotech]

Just this one

[@user-db1fv7fo7l]

press 'ctrl ?' in your google caldenar view and you will see the hot keys of google caldenar which i think is also very powerfull and easy to use

[@DO080587]

please any training on Google Home

[@saddozaiproduction]

Mate Google Calendar for mobile doesn't detect gmail lists. Please help