99 Must-Know Notion Tips in 2024!

Become a Notion Master in no time with this 99 essential Notion Tips!
GET 21+ FREE NOTION TEMPLATES: matthiasfrank.de/special
Ready to learn Notion? In this video, I'll share with you my favourite 99 Notion Tips to make the most of it. No matter whether you want to use Notion to run your business, organise your life or just for fun, these tips will turn you into a true Notion Master.
The 99 Notion Tips are broken up into five different categories:
- 29 Tips for Notion Aesthetics
- 23 Tips for Notion Functionality
- 16 Tips to use Notion faster (Efficiency Hacks)
- 14 Tips to use Notion for Teams
- 12 Tips to supercharge Notion
Plus 5 more tips that didn't really fit anywhere else.
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Chapters:
00:00:00 Intro
00:00:54 Notion Aesthetics Tips
00:37:40 Notion Functionality Tips
01:36:50 Notion Efficiency Hacks
01:53:53 Notion Tips for Teams
02:11:07 Tips to Supercharge Notion
------------------------
99 Tips for Notion:
1 Change Layout & Font
2 Switch between Dark & Light Mode
3 Pick a color scheme and pre-set icons
4 Animated icons & banners
5 Add in-line emojis
6 Use multiple columns
7 Get Colorful Page Dividers
8 Use toggle (headings)
9 Get multiple lines in callouts
10 Use empty callouts for clean layouts
11 Hide database titles
12 Use empty view names
13 Get colored databases
14 Quickly resize columns
15 Super narrow columns
16 Get Notion Wallpapers
17 Wrap columns
18 Notion Widgets
19 Show relations differently
20 Wide Columns
21 Add table of content
22 Add navigation using buttons
23 Change Database Views Using Buttons
24 Add a navbar
25 Save Page Layout
26 Embed your favourite tools
27 Use Notion with “Style”
28 Modify the look using arc
29 Organise your sidebar
30 Back to the top button with anchor links
31 Use synced blocks
32 Get Google Calendar into Notion
33 Master Database + Linked Views
34 Storing Databases
35 Master views in Notion (set up once, use everywhere)
36 Leverage Filters, Sorts & View Types
37 Use monthly or weekly calendar
38 Use groups in your database
39 Easy progress bars
40 Create your own task manager using filters
41 Use Notion Filters to pre-fill information
42 Create an inbox using impossible filters
43 Learn creative uses for select property (day of the week - food planner / task planner)
44 Add information quickly using a button
45 Speed up your workflow with database templates
46 Using Recurring Entries
47 Connect information using relations
48 Get information from elsewhere using roll-ups
49 Build hundreds of dashboards quickly with self-referential filters
50 Create sub-tasks in Notion
51 Create dependencies in Notion
52 Use if-statements to create your own notifications inside databases
53 Use / to quickly add things to Notion
54 Convert everything to anything with the six dots
55 Learn Notion Shortcuts
56 Find your Notion Docs anywhere (global search)
57 Notion AI Q&A to quickly find answers
58 Get a personal time machine with page history (and copy things out of it)
59 Master the @ command
60 Notion iPhone Widgets
61 Quick-edits in gallery view
62 Freeze columns
63 Drag cells down to autofill
64 Use Drag & Drop for entries in databases
65 Bulk-edit entries in databases
66 Re-apply database templates
67 Bulk-apply database templates
68 Use Notion Buttons to quickly reset information
69 Use groups
70 Use new information feature for property
71 Use me filters
72 Make meetings better with Cron + Notion
73 Dynamic assigning via buttons
74 Assign ownership (central vs decentral)
75 Responsible, Approved & valid until
76 Simple async team setup
77 Use formulas as explainer properties
78 Use Page Settings (notion automations)
79 Help your team by pre-filling standard data (automations Make)
80 Sync with g drive
81 Export Database CSV for User Analytics
82 Or use rows to build this dynamically
83 Use links in formulas
84 Use automations to assign based on status
85 Use tally to quickly capture entries
86 Use master tags to connect information across databases
87 Use a statistics database to calculate insights
88 Show next tasks in line using formulas (aka learn formulas!)
89 Use rows to create stunning charts
90 Use daily task reminders
91 Use push notifications
92 Use Siri to Notion quick capture
93 Create dynamic PDFs using Notion + Make
94 Connect Notion to ChatGPT
95 Create FAQ pages for things you get asked all the time
96 Use Database Max, toggles & views to speed up performance
97 Use save to Notion / web clipper to add information to Notion
98 Join the Community
99 Explore how others are using Notion
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Notion and the Notion logo are trademarks of Notion Labs, Inc., and are used here with permission.

[@mfreihaendig]

What's your favourite tip? 🚀

[@allark9650]

ARC #28 so far, Mind blowing. don't even know what it is.

[@mfreihaendig]

@@allark9650 oh yeah that one is crazy! I absolutely love Arc, hands down my favourite browser since I discovered it Takes a while to get used to but I wouldn’t wanna go back ☺️

[@AstroRamiEmad]

The drag and drop between Databases and the Notifiaction to fill empty props

[@mfreihaendig]

@@AstroRamiEmad ouh yeah that one comes in handy quite often!

[@jaanireel]

00:01 Master Notion with 99 must-know tips 01:55 Tips for Notion setup and appearance customization. 05:22 Add inline Emojis and create aesthetic Notion workspaces 07:13 Notion tips for creating dividers and using toggles 10:41 Utilize empty call outs for clean layouts 12:30 Hiding database and view names for a cleaner look 16:16 Customize status icons using temporary workarounds 17:54 Explore widgets to go beyond Notion's normal aesthetic elements. 21:05 Expand the width of elements on Notion pages 22:41 Enhance page navigation using Notion buttons 25:48 Creating simple navigation in Notion 27:34 Create database templates to apply specific aesthetic settings to all pages 30:57 Apply colors to databases with style 32:40 Customize Notion workspace appearance with Arc web browser 35:45 Organize sidebar by creating central page and moving other pages inside 37:19 Organize your Notion sidebar with pinned favorites 40:39 Integrate Google Calendar into Notion 42:23 Use master databases and linked views for better organization 46:01 Use a single database for all pages in Notion workspace 47:42 Organize databases within pages for better management. 51:20 Moving pages database to the back end for organization 53:07 Master views automate view setup for easy access 56:21 Filters and sorts help in organizing tasks 57:59 Customize calendar view and use group feature for data visualization 1:01:10 Creating a simple task manager with Notion 1:02:58 Creating multiple views for tasks in Notion easily 1:06:37 You can create a clean view in Notion by using filters and adjusting the layout. 1:08:10 Utilize the Select Property creatively 1:11:28 Utilize database templates for faster workflow 1:13:03 Automate content creation for KZbin videos 1:16:41 Automatically set due date for recurring tasks 1:18:27 Creating a separate database for project properties 1:21:50 Use rollups to extract information from connected entries 1:23:34 Utilize rollups in Notion to display information in different ways. 1:27:04 Create a template for database and dashboard to manage projects efficiently. 1:28:53 Create subtasks in Notion 1:32:22 Creating dependencies in Notion for project management 1:34:01 Create dynamic messages based on field values 1:37:25 Convert anything into anything with the six dots 1:39:11 Use Notion Global search and Q&A feature for quick access and knowledge retrieval 1:42:39 Notion offers dynamic time stamp and reminders feature 1:44:20 Customizing Notion iPhone widget and quick edits in gallery view 1:47:32 Using drag and drop for databases 1:49:12 Applying templates to previous entries in Notion 1:52:35 Use filters to edit specific tasks and properties in Notion. 1:54:17 Create and organize groups in Notion for better access 1:57:42 Dynamically assign responsibility with buttons 1:59:24 Consider centralizing or decentralizing Notion setup based on company size and culture 2:02:44 Create a review setup with person and date properties 2:04:44 Use formulas as explainer properties 2:08:03 Automate setting default properties to reduce friction in team collaboration. 2:09:44 Export and analyze Notion data using CSV and tools like Excel or Roam 2:13:07 Automate assigning responsibilities based on property changes. 2:14:52 Global tags help organize and access related information efficiently. 2:18:03 Enhance Notion productivity with email reminders and push notifications 2:19:40 Connect Notion to Chat GBT for automation 2:22:57 Explore how others use Notion.

[@mfreihaendig]

Oh wow that must have taken a while 😅 thanks!

[@jaanireel]

@@mfreihaendig welcome

[@SidhaSuccess]

What app did you use to create this time stamped list? Thank you!

[@2024TeamBriggs]

THANK YOU for these VERY helpful timestamps!!!

[@RameshKumar-ng3nf]

@@jaanireel Hello bro, which app you use to generate these timestamps ? Please do share.

[@JimShingler]

Fantastic Review and Reminder, ... Well Done!!!

[@mfreihaendig]

Glad you liked it! Anything you‘d love to see next?

[@allark9650]

this is Gold!!! thank you so much.

[@mfreihaendig]

Glad you liked it! 😍😍

[@Thepooky]

What an absolute beast of a video! Much appreciated! Subscribed 🎉

[@mfreihaendig]

Thank you so much! Really appreciate this! ❤️

[@mattural20]

Truly an encyclopedia of great tips. Thank you!!

[@mfreihaendig]

Oh I am really happy to hear that! ☺️

[@justakashdas]

Super cool video. Going to watch it with my morning coffee.

[@mfreihaendig]

Hope you enjoy it! 😇

[@pandora881]

So. Much. Information!!!! Thank you, this will get me started on the right path!!

[@mfreihaendig]

Woohoooo best of luck! 😍😍

[@NickBrown79]

FINALLY!! Someone who has it all in one place. Wow. Now on to the 10 hour one!! That was FANTASTIC!! PS - I probably watched 4 hours of "notion experts" trying to get a fraction of the info you provided in a quarter of the time. Best BY FAR on Notion. And it's fresh content from 2024! THANK YOU THANK YOU THANK YOU! (subscribed)

[@mfreihaendig]

Oh so happy to hear that, really appreciate it! 😇 The 10 hour one has quite a low production quality in the beginning since it‘s from the very start of the channel - apologies in advance 😅

[@allark9650]

@@mfreihaendig I appreciate all the information still going through it all!

[@TheBoboki]

As always, this was absolutely sensational! Thank you so much for your very thorough and easy-to-follow tutorials! I'd love to see the tutorial about the automation for Daily Task Reminders via Email!

[@zagubionemysli]

it took me a week to watch the whole video and learn haha thank you so much!

[@mfreihaendig]

Haha but you stuck with it, amazing! 😍 what’s your favourite tip? 😎

[@rubyhrahman2005]

Thanks a lot for the tutorial 😊

[@mfreihaendig]

Your welcome! 😇

[@TheFractalStorySpinner]

This is an amazing and beyond helpful compilation. Thank you.

[@mfreihaendig]

Glad to hear that! Which one was your favourite? ☺️

[@TheFractalStorySpinner]

@@mfreihaendig I'm just finished the first part re: aesthetics. Your suggestions are transforming a project I'm working on. Buttons were a real eye opener. So many things I just haven't learned about in the years I've been using Notion. I took a break and now will get into your next section. Wanted you to know how beautiful and helpful your aesthetics section was before I went on.

[@mfreihaendig]

@@TheFractalStorySpinner oh thank you so much, this makes me so happy to hear! Really makes my day 😇 Best of luck with your project!

[@dorotawalker3740]

What a great video! Just what I needed! Subscribed 😊

[@mfreihaendig]

Glad to hear that! Which one was your favourite? 😇

[@dorotawalker3740]

Empty call-outs 👌 I love a clean, minimalist aesthetic so definitely going to use that in my templates 😊

[@dorotawalker3740]

Also, notifications inside databases are very clever!

[@AstroRamiEmad]

I am mind blown! I spent a week to learn all of these tips and tricks on my own from scratch! .. People don't make my mistake, watch this video first!

[@mfreihaendig]

Oh thank you, so happy to hear this! 😍😍

[@syaifullutfi2719]

this is what I was looking for, thank you

[@mfreihaendig]

Oh amazing! 😇

[@syaifullutfi2719]

@mfreihaendig I want to ask about the database. if I have two different workspaces, for example workspace for book tracking and project management. Is the database separate or create the same database to accommodate both workspaces?

[@TashaNZ]

This is by far one of the best videos about Notion I’ve ever watched. Thank you so much for the time and energy you put into this, it is most appreciated ❤

[@mfreihaendig]

Oh thank you so much! It means a lot to hear that! 😇 On another note, could I use this as a testimonial for my new website? ☺️ totally okay of course if not!

[@stevet5473]

Exactly what I needed (not someone only trying to sell their notion template) Thank you!

[@mfreihaendig]

Glad you liked it! 😇 which one was your favourite?

[@stevet5473]

@@mfreihaendig Definitely 33 Master Bases and linked view

[@ronv0076]

Thank you , great video

[@mfreihaendig]

Thanks! What’s your favourite tip? 😇

[@user-rt5dl3tb1y]

An absolutely amazing resource. If you're serious about Notion, this is well worth your time to watch.

[@mfreihaendig]

Thank you! Really happy to hear this 😇

[@Bravada]

Awesome learnt more from this video than most of all the others combined.

[@mfreihaendig]

Glad to hear that! 😇

[@duyluong9563]

Thank you for your video. Those tips will help anyone become an expert in no time.😍😍😍

[@mfreihaendig]

Glad you liked them! What’s your favourite?

[@SmilinThyme]

Wow, I have just watched all the design tips and are starting into functionality. I am mind blown already. So much help.

[@mfreihaendig]

Super happy to hear that! Which one is your favourite so far? 😇

[@thescerherro5467]

Hey Matthias! thank you so much for the video! I just got into notion a few weeks ago and I'm loving the content. My favorite tip is the one on relations and self referential filters, kind of simple things when thinking about data management but really reminded me how much I love data connections 😍😍 . I did have one question, early on in the functionality section you talk about putting everything in databases (love it), and then talk about putting all pages in a pages database as well, I was a little bit confused as to whether you meant that all pages (including those that could be created in other databases) should also be in the pages database? thanks for any help, and I hope you're having a great start to your week 😊😊

[@mfreihaendig]

Thank you so much, really appreciate it! And no, if you have a specific place where a page should live, add it there. It’s more about properly storing places in this fallback place if they have no other location to go to. They should never just sit in the sidebar - that’s the most important part ;)

[@WillJCopp]

What an insane video; saved to watch later bro! 🙌

[@mfreihaendig]

Thanks man! Let me know what your favourite one is 😎

[@WillJCopp]

@@mfreihaendig will do 💪🏻

[@FernandoGalas]

Wowww, thanks for the great tips!!! I really would like to know more about automations

[@mfreihaendig]

Awesome I will keep that in mind! Anything in particular that you’d love to automate?

[@FernandoGalas]

I can't really think on anything because not sure how it works and what is possible.@@mfreihaendig

[@FernandoGalas]

@@mfreihaendig I will watch your video on automation and let you know if help needed is required!! (haha)

[@Frank-gk6rc]

Congratulations, very useful video. Whit these informations I improve my Notions knowelange. Thanks

[@mfreihaendig]

Glad you liked it! Which was your favourite part? 😇

[@Frank-gk6rc]

Due to my field of application, I found the first three (Aesthetics, Functionally and Efficency) very interesting. I will watch the video again to better understand the last parts.

[@mfreihaendig]

@@Frank-gk6rc thanks for sharing 😇 let me know if you have any remaining questions after!

[@tanyadavis3285]

This video has so many great tips. I have been using Notion for years, and you still provided value consistently throughout the video. Around the 2 hour mark you start referring to other resources that you will link in the description, but they were not there. I'll be sure to find them still, but I would have loved to have the easy links as promised. :) Thank you for making this video!

[@mfreihaendig]

Oh yes, thanks for reminding me! I was pushing into the limit of KZbin‘s description section with the topics, so I forgot to add them. Will do that asap tomorrow 😇

[@flosch3226]

did you update this? I saw something similar in your free templates, but it would be great if you could link a video, because this is a very interesting part, especially when it comes to this personal assistant thing^^thx for the great work this make notion much more "greifbar" :D @@mfreihaendig

[@samjebaraj24]

You could also break down this into 99 youtube shorts and link this full video in that 😅

[@mfreihaendig]

That’s an awesome idea! 😍😍

[@ericmsebastian]

Great video! For Tip 47 - Connect information using relations, is there any way to sort the related pages? I'm on your task database and select a project, have Achieve World Domination appear at the top of the list alphabetically.

[@mfreihaendig]

There isn’t a built-in way, but you could use two workarounds: 1) use formulas to manipulate the order using the sort() command 2) create a linked view with a self-referential filter as shown in tip #49 and then sort that database accordingly If you want to use formulas, here’s some help: kzbin.info/www/bejne/p4aoc3qdYpx_ac0

[@TheFractalStorySpinner]

I have a question. I'm in the middle of the functional section. Do you mean that every notion page should be in one mega backend database? or that there should be a backend page where the originals of the various databases should reside? This is all very good. I don't do much of anything with tasks exactly, but can see how, when I was working on my masters the various task manipulations would have been useful. I realize its old-fashioned but I use Google calendar and color-coding for to-dos and assignments. So I'm wrapping my head around how you're using databases and seeing if it applies or could apply to my current project. I've heard others talk about using linked databases on working pages, and keeping the originals safe elsewhere, and I have done that. Buttons are still top of my list for learning to use something new and trying to figure out how to integrate them in a sidebar in a synced block so they can appear on every page of the project. The working from one item to the next and comparing of items has always been the most tedious aspect of my work. Thank you so much for doing this.

[@mfreihaendig]

I‘m so happy to hear you like it! And regarding your question: sort of. I think a workspace should have a very limited amount of top level pages and those should mainly be to organise the content in your workspace So instead of just creating new top level pages for notes, having a catch-all database to store them would be great. Databases should also all be stored in one place for easy access (at least your core ones). They can’t go into another database directly, but you can create a backend page for them ☺️

[@dhiiraj4ux]

Where is the wallpaper link? BTW great video man 🙌🏻

[@mfreihaendig]

They are now included in the 21+ free templates that you can get at matthiasfrank.de/special 😇

[@jcmoriaud]

Hello, incredible list, thanks. I am intersted in your push notification automation. Where can I find it ? Thanks in advance, cheers

[@mfreihaendig]

Here you go! kzbin.info/www/bejne/rl69mWmOibSqiac

[@jcmoriaud]

@@mfreihaendigThat was fast! Thanks a lot.

[@edwin-stuart]

Bedankt

[@mfreihaendig]

Thank you so much! 😇

[@brownmasao]

@Matthias Frank Still don't fully understand the masterdatabase: Backend > Masterdatabase > all pages in Masterdatabase including other masterdatabases or Backend > Masterdatabase > all pages in Masterdatabase inlcuding other masterdatabases AND Backend > masterdatabases as pages?

[@mfreihaendig]

I‘d create a single backend page and store all your master databases in it. One of those then stores all other pages 💪🏻

[@brownmasao]

@@mfreihaendig sorry, but what I still don't get it...if I fill all my pages into one database, aren't they all moved from other databases since they are just pages too?...

[@Lenastar23]

I find my @ command often misses the item I am looking for (doesn't bring it up) - any fixes for that?

[@mfreihaendig]

Do you have too many items with the same name? 🤔 And are you running Notion in the browser or on desktop?

[@Lenastar23]

@@mfreihaendig it could be too many? but it definitely returns a random finite selection. I generally work out of the desktop app. I can sometimes fix it by going directly to that page so that it is 'current' and then come back to what I'm working on. But recently, it doesn't seem to work very often..... Let's say I'm trying to @ my January 2024 page- it will bring up JAN 2 but not find January 2024 at all even when spelling it out in it's entirety

[@ksenijapopovic]

Hi. Please help! I've been doing the setup that I learned from you, in this video or another, I'm not sure anymore. Anyway, I made a Backend where I created areas, projects, tasks, and a few other things. I connected all the databases. However, when I go into a project and add tasks directly there, I can't get them to assign the area and project automatically to the list. They do sync with the Tasks database in my Backend, but they have no further categorization, no area or project, so I have to do that manually each time. Also, some of the tasks I created have just disappeared or gone into the wrong project, and I have no idea why or how that happened. I'm freaking out that some important stuff will end up getting lost like this.

[@mfreihaendig]

Hey there ☺️ That’s likely because you‘re setting the wrong filters - make sure to check that you apply a proper self-referential filter 💪🏻 If you‘re not sure how to do that, check out this video: kzbin.info/www/bejne/b6PamXxorZqdotU

[@kataisom5115]

Wow ❤❤❤

[@mfreihaendig]

Which one is your favourite? 😇

[@eric90356]

I think this may be one the simplest videos on notion for beginners

[@mfreihaendig]

Oh I‘m glad to hear that! 😇 is there anything specific you’d love to see next?

[@DreamPathStudia]

for mac emoji keyboard, just click the function button 😉

[@mfreihaendig]

😎

[@aheard222]

I think I missed it. How do I turn the HQ into a database? I was able to get all the pages moved onto one page but not all into a single database.

[@mfreihaendig]

You need to create a database first - you can do so by just typing /database inside the page and then name it accordingly 💪🏻

[@darrylbrooks3361]

I use an empty callout at the top of my home page for a scratch pad. It also shows at the top of my Android screen.

[@mfreihaendig]

That’s a great use case too!

[@sifousife804]

The tip number 14 didn't work in my notion on Android,is it because I'm using a mobile device?

[@mfreihaendig]

You mean the narrow checkboxes? You need to create them on desktop, no mobile app supports that. They will display correctly once set though 💪🏻

[@shriefallam8866]

Kindly make a tutorial for the automations, I will subscribe and wait for it one day. XD

[@mfreihaendig]

Most of them exist ☺️ which one are you looking for?

[@dopaminejuice]

how do you set default purple color?

[@mfreihaendig]

Go into the icon selection and then you have the option to pick a default colour 💪🏻

[@cee8226]

Audio is too low, my volume is already maxed up and I can barely hear 😅 I can hear other videos just fine

[@mfreihaendig]

Hm that’s a first for this video 😅 will try to increase it in the future 💪🏻

[@ProductiveDude]

Epic video 🎇🎇

[@mfreihaendig]

Thanks man, really appreciate it! 😇

[@substance90]

44:37 that’s actually called denormalization in real databases and it has it’s uses.

[@tomasretamalvenegas9294]

42:26 - 48:26 most important tip

[@mfreihaendig]

😎😎

[@substance90]

This video very neatly showcase why I dislike Notion - everything is a workaround and a hack, so the system you end up with isn’t ever really good at anything and you’re never finished tweaking it. I get the appeal though for DIY people who aren’t developers and can’t program their own tool.

[@Tejassuthar777]

So German accent. ❤

[@mfreihaendig]

Haha for sure 😎

[@joete3324]

I wish I could upload my own colors and fonts.

[@mfreihaendig]

If you use Notion in the browser then you can manipulate more with custom css 😎 Quite some effort though 😅

[@joete3324]

@@mfreihaendig is there tutorial for it?

[@inkisaimer]

This is the real Bible.

[@mfreihaendig]

😍😍

[@willymerdiansyah]

this is too much lol

[@mfreihaendig]

Haha maybe but afterwards you know pretty much everything 😎

[@willymerdiansyah]

@@mfreihaendig anyway where i can download that white icon?

[@mfreihaendig]

@@willymerdiansyah updated the subscriber special page to include it! If you joined my newsletter, you'll find it on the page with all the templates 💪🏻