How to share a Power BI report in Teams

[@rohitnaval5589]

Very helpful information, it resolved my sharing \ publishing issue I’ve been trying to fix since this morning.

[@AccessAnalytic]

Great, glad to help Rohit

[@dcpowered]

This is exactly what i was looking for! Thanks a lot. Please post an updated video if anything changed or new sharing options available.

[@AccessAnalytic]

Will do

[@mattsimon931]

great video, followed it step by step with no issues.

[@AccessAnalytic]

Great to know Matt

[@IvanCortinas_ES]

Thank you for describing all of these options. It has certainly been very interesting.

[@AccessAnalytic]

Thank you for letting me know Iván

[@joseagundis1]

Right now I know existing a lot of ways for share reports, thanks Wyn.

[@AccessAnalytic]

You’re welcome Jose

[@filipwinski4219]

Very useful. Thanks for sharing.

[@AccessAnalytic]

You're welcome Filip. Thanks for leaving a comment

[@trinipepper23]

Excellent video

[@AccessAnalytic]

Thanks

[@lacafe6047]

Remains very current and vital information. Hardest part was determining which version the shared screens came from, ie Desktop PowerBI, Teams Power BI , Pro or Free versions.

[@AccessAnalytic]

Cheers. The meeting itself now has a link to the recording too

[@antoniogarrido3058]

Great..! Thanks Wyn, really interesting and handy video.

[@AccessAnalytic]

Thank you Antonio

[@seamushand8439]

Very very useful. Thank you

[@AccessAnalytic]

You're welcome Seamus

[@soljikwon504]

Thank you for great video. I would like to send notification to members whenever i make refresh/republish PBI report , after sharing PBI dashboard via Teams. Is there anyway to do it? Thanks for your reply in advance!

[@AccessAnalytic]

You can potentially set up Power Automate to do this. Not exactly the same as this video... but you get the idea kzbin.info/www/bejne/aHuYYqWdo6uAp9U

[@wayneedmondson1065]

Interesting! Thanks Wyn!!

[@AccessAnalytic]

Cheers Wayne

[@DanielWeikert]

All these sharing options via teams, app, workspace always require a pro license for the individual user correct? So as long as you don't have premium even teams sharing would not work for "normal" users in the company

[@AccessAnalytic]

Yes Daniel, everyone needs a licence unless you have premium. With premium report viewers don’t need a licence.

[@carloshcaceres]

try this kzbin.info/www/bejne/nX3dgnqOZauiebs ... embed code to make it publicly (careful with the info you share if it's organizational matter)

[@riadiputra]

Great video!

[@AccessAnalytic]

Thanks for taking the time to leave a kind comment !

[@jean-pascall18]

Hi, thank you very much for all this information. Do the option "share in teams" also work if I (the creator of the report) has a Pro license, but the end user on Team doesn't have a pro license ?

[@AccessAnalytic]

You’re welcome. The end user needs a pro licence in all sharing scenarios. The only time they don’t is if your report is shared from a Premium workspace. Larger companies pay for premium ( costs USD $5,000 + per month ) as it means end users don’t then need individual licences

[@carloshcaceres]

Here's in an option to share with non-pro users... kzbin.info/www/bejne/nX3dgnqOZauiebs (I had this trouble at the beginning) ... still learning.

[@AccessAnalytic]

@@carloshcaceres, yes you can print and download or share unsecurely via publish to web, but I wouldn't recommend those

[@carloshcaceres]

@@AccessAnalytic agree. that would be the only downsize ... but for other regular data would work such as, sharing special project that involves organization's impact to the community... or other high level info for the public... let's say it's a fair option. Most definitely, I liked your recommendation to provide Direct Access to Teams group... if you don't know who has access to key confidential data, then that Is a huge risk of data leaks...

[@martinpaulbannister1745]

Can we use Teams to share reports with Power BI desktop. When I click share, polite message appears advising pro licence required Thanks, Martin

[@AccessAnalytic]

Power BI desktop is where you build reports, you then click publish and share via PowerBI.com where you can also embed in teams. Any form of sharing requires the sharer to have a pro licence. The viewer also needs a pro licence unless the report is shared from a “premium” workspace I have a video on licensing here: kzbin.info/www/bejne/gnOWlpSOqKmNd7M

[@seangoodrich6358]

This is great! I'm curious though, can users I share it to on Teams who don't have a Power BI account still slice through the data? Or will it be a static dashboard? If not, do you have any recommendations for this circumstance?

[@AccessAnalytic]

Cheers Sean. Only users with a Power BI licence can see Power BI reports. 2 exceptions... 1. Where report has been shared from a Premium Capacity workspace. 2. Where the report has been published to web (unsecure)

[@mwmstals]

Thank you for this, Microsoft still has some way to go to make the Teams integration of PowerBI easier for its users.

[@AccessAnalytic]

Totally agree

[@pm1980]

Does not work here. When I try to share the Workspace it says i need a Pro license. And with the APP is the same thing...

[@AccessAnalytic]

Sharing and viewing Power BI reports requires a pro license kzbin.info/www/bejne/gnOWlpSOqKmNd7M

[@juliom6260]

Many thanks

[@AccessAnalytic]

No worries!

[@kaarthikeaynuk]

Thank you for explaining the options. As you said I always prefer sharing a report via app in teams.

[@AccessAnalytic]

You’re welcome, thanks for leaving feedback

[@konstantinosa.4519]

What if the end-users haven't got a Pro License? Will they still be able to view the report in Teams even if I only got a Pro License?

[@AccessAnalytic]

Hi, they need a pro licence too regardless of how you share it

[@konstantinosa.8390]

@@AccessAnalytic is there anyway for my colleagues to view my reports without having Pro licence? Thanks in advance!!

[@AccessAnalytic]

@@konstantinosa.8390 - Not using Power BI. Maybe publishing and sharing an Excel dashboard instead?

[@AccessAnalytic]

Unless your organisation has Power BI Premium (diamond workspaces)

[@mdiconsultingvn2238]

Great

[@AccessAnalytic]

You’re welcome.

[@bandarth]

does this work for free power bi users?

[@AccessAnalytic]

No, any sharing & viewing of reports requires a pro licence If an organisation pays for premium then reports shared from a premium workspace can be viewed by users with a free licence.

[@pabeader1941]

So far I'm loving your content but you need to lower the level of your intro music. Just about lost my drums...

[@AccessAnalytic]

Noted, thanks for the heads up … already a few new videos recorded but will lower volume in future ones.