Boost Your Productivity with Outlook Tips

It’s assumed everyone “knows how to use email” these days and rarely does anyone ever take the time to share simple tips and tricks that make a big difference.
If you use Outlook, you know what a pain point managing your inbox, finding emails, scheduling meetings, and organizing your calendar can be. When you know how to use the features of Outlook to their full potential it calms the chaos and brings peace to your workday.
References
Written Blog 📧
www.bulb.digital/blog/how-to-...
🪦 😵 Stop Internally Emailing Blog - www.bulb.digital/blog/death-o...
💡Check out the Internal Communication Guidebook we mentioned:
www.viaworkplace.com/
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👋 See you on the next video!
0:23 Tip #1 Color Coding Calendar
1:40 Choose your Categories
2:20 Pro Tip
3:00 How Calendars Affect Productivity
3:11 Tip #2 File Emails By Project
4:46 Tip #3 Avoid Emails to Schedule Meetings
5:30 Calendly
7:00 Tip #4 Set Your Out of Office
8:18 Pro Tip
9:05 Tip #5 Edit Your Signature
10:30 Pro Tip
11:00 One Last Tip
#projectmanagement #o365 #microsoftoutlook #productivity #modernworkplace

[@user-nw9yi9yq5b]

Scheduling Poll is new, included and it is awesome, it will even block out the attentive times until a time is agreed upon. LOVE IT. I use it when scheduling for several people across several time zones.

[@BulbDigital]

😁 That's awesome, especially when dealing with multiple time zones!

[@yaadasshows]

Thank you! Thank you! Great tips!

[@48gunnar]

Great tips. We train on Outlook for many clients and include tips in our Outlook essentials classes. So many tips and tricks in Outlook.

[@BulbDigital]

Glad it was helpful! As an essential tool for communicating the training provided can make such a difference! You’re doing the good hard work!

[@nielsderksen5387]

The Office fan🖐 and great tips!

[@BulbDigital]

Yes! Thank you!

[@mariosmorris8706]

I would have liked this just for The Office reference 😄The great tips are a bonus lol. 👌

[@jeremydasneves6037]

Don't file your emails into different inbox folders. Use the categories, similar to labels in Gmail. That way you can apply more than one category for an email if necessary and the main search will find all your emails whether archived or not and you can filter by category within main search.

[@BulbDigital]

Great tip! There are multiple ways to organize, the key is to have some type of system that you can stick to. Better yet, move away from email as your primary form of communication and use topic-based messaging platforms for an even more seamless communication experience.

[@mikeymouse2]

Great tips

[@BulbDigital]

Thanks for the comment! Happy to help 😁

[@jonathantsoi2951]

There's scheduling assistant on Outlook though... although you may not be able to see what someone is busy with, you can still see his / her availability and schedule accordingly.

[@BulbDigital]

Scheduling assistant on Outlook is a helpful tool for scheduling internal meetings with others in your organization, but not as helpful for scheduling a meeting with someone external, as you are unable to view their calendar blocks. We use Calendly for scheduling with partners, clients, vendors and other external parties and it's super helpful. For meetings internally you are totally right, scheduling assistant does the trick!

[@jonathantsoi2951]

​@@BulbDigitalAh! I didn't know that! That's definitely very helpful!

[@dennisp1111]

Great Vid. I subscribed.

[@BulbDigital]

Awesome, thank you!

[@RNSharla]

me too!

[@john-meyer]

In the Office 365 suite, there's an equivalent to Calendly called Bookings. Would that not be a better option since it's from Microsoft and integrated into the 365 platform vs. third-party software? Personally, I've not used either tool; perhaps you could comment on them?

[@BulbDigital]

Yes, Bookings is a similar tool! When we started using Calendly it was the market leader and a better tool than Bookings, but now they are much closer in functionality. These tools continue to evolve and get better and better - we highly recommend using them to make your scheduling life easier!

[@thex4716]

Can you talk about how to copy and paste text and links in outlook email, it does not work for me when I right click it command V. Did they remove the paste feature?

[@BulbDigital]

Hey there! For copy/paste in Outlook: you have two options. You can place your cursor into the email and then use the keyboard shortcut ctrl V to paste or you can use your mouse and right click in the email and choose the "paste" option on the drop down menu, it may appear as a clipboard icon. For links, you can paste the URL directly into the email following the instructions I just outlined, or you can highlight the text of your choice and right click, chose the "Link" option at the very bottom and paste the link's URL into the "Address:" section and click ok. Thanks for watching, hope these tips help!

[@oONeMesiS0o]

How do I collapse all my emails on the new Outlook?

[@JoseHernandez-lt7cq]

FindTime is what we use to schedule those complex meetings... it's a Microsoft's service/app and free

[@BulbDigital]

🙌 That's great!

[@BeaTzGaminG]

How did you put custom Dunder Mifflin icon?

[@BulbDigital]

Haha our editor added it after the fact. Good eyes!

[@OnlyFoolio]

BRUHHHH. I've been trying add a picture there ! It wasn't working for the life of me.

[@ZMR-12]

Can you add an image or company logo to Microsoft Outlook 2024 ribbon?

[@BulbDigital]

We might have given you false hope. There actually isn't a way to add your company/logo to the ribbon. We added the Dunder Mifflin logo in after effects. This would be a neat feature though!

[@taylornagengast4267]

can't find categorize

[@BulbDigital]

support.microsoft.com/en-au/office/use-categories-in-outlook-com-a0f709a4-9bd8-45d7-a2b3-b6f8c299e079 It’s in the top bar - hope that helps!

[@cocteaufan]

stopped watching waaay too much waffle. Get to the point, dont pad and keep it pithy and to the point

[@BulbDigital]

We actually love breakfast foods! We wrote a blog all about one of our company traditions www.bulb.digital/blog/why-we-do-birthday-breakfast

[@alavasquez6969]

Hey, I understand how sometimes these videos may be very simple to understand having that extra waffle can help someone who does not understand the topic identify and connect with the speaker.