Breakout Sessions in Webex Meeting Center

Overview/training on Breakout sessions/rooms in Webex Meeting center. In depth look at the feature.
Recorded using:
Logitech Camera - amzn.to/2OvquKG
Blue Yeti Microphone - amzn.to/33hK29H
OBS Recording - obsproject.com/

[@sechal]

So timely. Found you with a Google search and my company is rolling out breakouts after Labor Day. This was incredibly helpful, thank you.

[@ducktapepilot]

Very glad Cisco added this feature, I wish they had added this back a few months ago. Great job covering everything, great video!

[@RampalSingh-sp9yy]

Long awaited. THANK YOU! Great explanation. So easy to follow. This is just like zoom feature.

[@MrHispaniard2020]

you the man Sal. Thanks for the vid!

[@imagineophelia]

Great tutorial, covers all points in the feature! Thank you!!!

[@MaurizioCieri]

Useful feature and excellent overview!

[@jasonr4326]

Good stuff; thanks Sal!

[@Nopaki22]

thanks for quick and very enlighted information....a desperate physical education teacher.... first time at cisco from Greece🙏🙏

[@JeffHovsepian]

Good job on this. Thanks for the tutorial.

[@ducktapepilot]

Thanks for this video, I've been sending it to co-workers to teach them how to use breakout rooms.

[@CiscoSal]

Awesome! Thank you for sharing!

[@kylekaiser9525]

Wow, it's about time they added this feature

[@userpanda7]

Great tutorial

[@dickyaprinaldi]

Thanks man

[@killajdog12]

Great instructions. I am trying to figure out if your can share Jamboards, specifically 3 different Jamboards in 3 different breakout rooms???

[@annabellapallada7362]

Excellent presentation. What do you do though if you have a previous webex edition, where the Breakout tab doesn't appear ?

[@sophiabironga9845]

Great

[@tylerparsons1043]

Great function and tutorial! Is there a way to broadcast video to all breakout groups, or only text?

[@HughCorbyCruick]

I like this new feature, but was wondering how we can give individual assignments to each of the breakouts. For instance, how would I assign each breakout their own problem to work on? It looks like I would either have to type into the "broadcast message" box of each group their unique assignment (while the others are waiting) or give them their written assignment in advance. It doesn't look like they can find an assignment - such as either a written document or advance message - inside the breakout once they enter it.

[@CiscoSal]

Reach out to your Cisco AM and SE. I would have them bubble up the feedback.

[@kristenkellner45]

How do I as the presenter share my screen with all breakout groups, for example a powerpoint slide that has instructions/structure for their breakout session?

[@Jingkook]

If you want participants to be in the breakout sessions for 5 minutes and come back to the main session 5 minutes (going back an forth 3 times) with the same group of people in the breakout sessions, how can we do that ? or we need to add them to the breakout session manually ?

[@carolinacadavid2369]

This is great news!!!!!!! thank you Sal..... BTW How do you unable the help button in the breakout room? I ser in ir video you don't have it. Thanks and GREAT VIDEO!!!!!!

[@CiscoSal]

Hi! Yes I missed that feature. When you press it, the host gets a pop up message that says "attendee X is asking for help" then asks if you want to join that breakout session.

[@carolinacadavid2369]

@@CiscoSal Hi!!! Thank you so much for your quick anser, Can I dissable this feature so the Attendee CANNOT press help?

[@carolinacadavid2369]

Cisco Sal hi!!! Can I eliminate the help option?

[@idast-martin9803]

Hi Sal, I read over most of the comments but could not come across this scenario. I'm hosting a meeting with 80 participants. I have to assign them manually spread over 3 breakout rooms. Each participant will have chosen in advance which two of the three breakout rooms they wish to join. The agenda is built so that we start in plenary to give me time to assign everyone to their first room. Mid-meeting we reconvene in plenary so that I can assign folks to their second room of their choice. Each time they're split over three brooms. I've done such an event once already and found it quite challenging time-wise. Maybe because it was my first time. Do you have suggestions for how I can make it less challenging, more seemless? FYI, despite the hicups the first time around, my team decided to do it again. Thank you in advance.

[@jamestestwalker7280]

Could you maybe use a larger, highlighted cursor? Found it hard to follow.

[@salmocc]

Hi Great video. Can all the breakout sessions appear in the main session right panel so attendees can join or leave whichever breakout they want, like you did? Or is that only for hosts and or presenters/panelists? Thanks!

[@CiscoSal]

What you can do is change the role of the pepole that need that capability to co-host. Then those select people can move in and out.

[@salmocc]

@@CiscoSal OK great. Thanks for the quick response

[@gourmetquilts6478]

Great video. Question: Can you explain how presenters in each breakout session are chosen? Does the host set that up someplace? Or does the "teacher" in each breakout session need to be set up as a cohost or something?

[@CiscoSal]

Anyone can present

[@lisamarx1039]

Is there any way to get your settings to stick for all meetings? For example, I don't want a 60 second countdown click, but a 10 second one for each meeting?

[@CiscoSal]

There are templates you can play around with. I don't think there is much in there for breakout sessions. I would get with your webex CSM and go over what you are looking to do. They can recommend the best way of doing it.

[@alvilla56]

Great tutorial, question...what is I want participants to attend more than one breakout session in the course of a 2 hour WebEx meeting...can that be done?

[@CiscoSal]

Yes it can! You or your co-host can go in and move them from one breakout session to the other.

[@bfoldi7722]

Thank you for the detailed intro. Can you please tell me if students are able to share their screen in the breakout rooms? Thanks a lot in advance.

[@CiscoSal]

Yes! They can share their screens in breakout sessions.

[@bfoldi7722]

@@CiscoSal Thanks so much!

[@irafabri1282]

Thank you! This was so clear. I have a question: can I take participants out of their breakout group and then send them back in the same room , with the same people? I have big classes, so it helps me to have the feature that creates the groups automatically, but I would like to be able to stop the sessions, have a little debrief, and send them back with the same students to continue their work. Is this possible? Thanks.

[@CiscoSal]

Yes totally possible. Once you set the breakout session they are saved for that webex meeting. So as long as you don’t end the meeting they will already be assigned when you go back into breakout mode.

[@irafabri1282]

@@CiscoSal Thank you! And what if instead, I want to send them to a different group during the same session? Sorry, I should have asked that question the first time :-)

[@CiscoSal]

Yeah no problem. You can move the student around how ever you like

[@baystatehealthmediaservice4662]

This was helpful. Thanks. I was hoping it might be possible to set up breakout sessions that attendees can choose to enter. Not be randomly or intentionally assigned to. That's not possible it is?

[@CiscoSal]

Correct. Your two options are random assignment or host decides who goes into what room. The attendees do have the option to not join the rooms right away. So they technically can join the room themselves. They just can’t pick their own room or who’s in it. Thanks for the comment!

[@baystatehealthmediaservice4662]

@@CiscoSal Thanks for the reply!

[@CiscoSal]

No problem. You could also make people co-hosts. I think in 40.10 coming out next month, you can say anyone in your organization can be automatically assigned co-host functionality. So if they are co-host they can create breakout room groups. Probably a few different ways of doing what you want. Just need to see what makes most sense for your origination. Good luck!

[@lisamarx1039]

I thought you can create a breakout session, well at least in Training Center, and have people select which one they want to join by going up to the Breakout Menu and select which one they want to attend without being a cohost?

[@baystatehealthmediaservice4662]

@@lisamarx1039 Yes. Webex Training is different from Webex Meetings.

[@30vansan]

Break out rooms in MS Teams has an additional functionality of creating the rooms much before the session . Does Webex have that functionality?

[@CiscoSal]

Yes it does! I don’t have a video showing it but you can set it up from your user page on webex.com

[@kuapana722]

can you set up breakout sessions when you schedule the meeting; but do you have to wait till it starts?

[@CiscoSal]

You have to wait until it starts. It will do it randomly if you need to do it quick.

[@viktoriaforstinger1057]

Why, oh, why, does it say "Breakout sessions will be available on your site by the end of September."?? :( I would already need it next week! :(

[@CiscoSal]

It is a new feature for meeting center 40.9. You could use training center if you have that product. It has breakout sessions in it today.

[@marymendoza2298]

Is there a way for attendees to choose which breakout room they want to join?

[@CiscoSal]

Hi Mary! If you make them co-host then they can move themselves around

[@josianekroll1]

How many participants with video can I have inside of each breakout session? I mean that fit in the window.

[@CiscoSal]

25 is the max right now. You can scroll over and see more pages of people. Unless you have a huge monitor anything over that might make it difficult to see. Since the squares would be so tiny.

[@karccrn]

This was really helpful. Is there a way to assign the participants ahead of time? I am working with 50 participants and have never done breakout sessions before so it is a bit intimidating. I don't want to use the meeting time to assign everyone. I would like to assign them in advance. Is that a possibility?

[@CiscoSal]

Hi! Sure is! Check out my update video. That is one of the new features. kzbin.info/www/bejne/e5WckoOrp6uEla8

[@karccrn]

@@CiscoSal I just found it. Perfect. Just what I needed.

[@mommasezimhandsome5269]

Is this in WebEx Meetings? Is it available today or is this just a teaser of things to come?

[@CiscoSal]

Yes this is Webex Meetings and is coming in the 40.9 release. Check out this video on how to figure out when the update is coming to you kzbin.info/www/bejne/bH_Nk2OEnM-mm7s

[@mommasezimhandsome5269]

Thank you

[@andrerafaellsalayza8710]

What version is it?

[@CiscoSal]

Starts in version 40.9!

[@Louise19581]

Do you have video when in the breakout rooms?

[@CiscoSal]

Hi! That was in the video. Was there something i did not show?

[@Louise19581]

@@CiscoSal hi yes I could see you, others were stills, was just checking as I was told video wasn't a feature in Webex. Thanks

[@CiscoSal]

Ohhhh. Yes you have video. I hade to fake the other participants. So I used a fake web camera program and just had a still frame (demo magic 😀). But yes all people in breakout sessions have video! 😀

[@Louise19581]

@@CiscoSal Thanks a million

[@ConstantinosAdamidesCY]

can a host broadcast its voice through one or all breakout sessions?

[@CiscoSal]

No the only option for that is to broadcast out a typed message

[@ConstantinosAdamidesCY]

@@CiscoSal thanks...

[@mundoafora-mentoriaemestud1310]

Can we save breakout sessions for next meetings?

[@CiscoSal]

I don't see a way to do it today, but that is good feedback!

[@linusharutunian8458]

I have a problem with preassigning registered participants in the Webex Meetings Center. After clicking "create" everything is fine, there are 0 registered participants left to be assigned to a session. But if I reload the page or start the meeting, everything is gone again. No participant is assigned to anything. This is driving me nuts! Help anyone? :-)

[@CiscoSal]

Hi how are you scheduling the meeting? You need to be using the webex website to create and schedule the meeting

[@linusharutunian8458]

@@CiscoSal Hi and thanks for your reply. Yes, I schedule the meeting on the website in my account. I use the registration option, so everybody needs to fill out a form to receive the meeting link via e-mail. When I login and click on the scheduled meeting I can see how many people already registered for the meeting. i also can click on "preassign" and then assign all the registered particpants to the breakout sessions I created. After I'm done the popup closes and the meeting info says "82 participants are assigned to 2 breakout sessions, 0 are not assigned". When I refresh the page it changes again to "0 participants are assigned to 2 breakout sessions, 82 are not assigned". :(

[@carmennunez2400]

Your webex doesn't look like my cheapie virtual classroom webex 😪