Webex Breakout Sessions / Webex Breakout Rooms - How To and Demo

[@HermannPlasa]

Straight to the point. Everything in under 6 minutes and not a word wasted. Impressive and very helpful!

[@TheTechCatalyst]

You're very kind, thank you and glad it was helpful!

[@adapass]

very useful session. No unwanted explanation is there. Straight to the point. Keep it up

[@davidwatermeyer5421]

Thank you very much. Participants' smiles were just fantastic!

[@LonestarPaul]

spot on and straight to the point. Thank you for not wasting our time :)

[@marcyortiz8523]

Very helpful for my class. Group activities here we come!

[@TheTechCatalyst]

Glad it was helpful!

[@MsAlaaSD]

Very helpful and straight to the point! Thank you!

[@TheTechCatalyst]

Thx!

[@Shara_8331]

Super helpful! Made my workshop 100% more engaging. Thanks for sharing

[@sherrygoin4705]

You are awesome! Thank you! I teach kinder so I hope to get to do breakout sessions soon.

[@TheTechCatalyst]

Thanks! Best of luck!

[@stefanieklenner4403]

Thanks! That was very helpful and to the point.

[@madhavreddy9]

Very Well Explained

[@yiotaskouroliakou4166]

Hi, very nice and informative video. Breakout is a great tool for meetings and educators!! I wonder and this is my question is is SHARING is active through breakouts, because i havent it till now! It would be great, if it worked! thanks!

[@TheTechCatalyst]

What is your use case for breakout sessions? Let me know below!

[@armanargynbayev3939]

It's magic! Was missing this feature in Webex! Had to use Zoom instead. Now I don't need Zoom at all! Thanks a lot, pal! Great job! Very concise and to the topic!

[@sharonellisdavis6865]

I have one person to place in a breakout room to remain until a decision is made. The rest in the main room. Can this happen?

[@TheTechCatalyst]

@@sharonellisdavis6865 You could do this yes. At this time there is not a way to put users in a breakout room until they join the meeting, however.

[@musikofi9]

Thank you for this very helpful video!

[@gronsleth]

Great video. Will try this in next weeks 6 workshops. Any suggestion for the best way the break out groups can sum up their discussion and present (share) in the main meeting afterwards?

[@TheTechCatalyst]

Really the thing to do would probably be for the each group leader to start a document of notes and then share that out once back into the main meeting group.

[@reinaferrufino]

How can I ensure if 100 people have 3 breakout sessions that if each session has 1 presenter the participant moves from one session to another? Can they move from 1 session to the other ? Or I have to as a host? Thanks so much for amazing video!

[@ShyamaChakraborty]

Great explanation. Can we end one breakout session and keep others running?

[@isprishniinofinada5219]

Thank you

[@squall7722]

This is perfect! Thank you!

[@bfoldi7722]

Thank you for the info. Can you please tell if students are able to share their screen in the breakout rooms? Thanks a lot in advance.

[@TheTechCatalyst]

Yes they can! :-)

[@LadyDayK87]

Very easy to follow! I'm going to try this for Guided Reading 📚.

[@TheTechCatalyst]

Hope you enjoy it! Thanks!

[@rachaelpagett8223]

Hi I want to use breakout rooms to do host a virtual networking event, where people from my organisation can meet 121 at random. When using assign people 'automatically' at random in the past though after you have used the function once it then seems to put them back in the same groups if I then use breakout rooms in the same session. Is there a way to truly make it at random each time?

[@kay2577]

Thank you!!! I was looking for this exact feature... to assign people automatically in the same group as we will be breaking out multiple times with the same Team. Glad it works that way - sorry it doesn't solve your purpose though.

[@TheTechCatalyst]

I had someone else ask me about this as well. Check out my Idea's to Reality video (kzbin.info/www/bejne/n2PdgaikoqmhidE) and add a feature request. If you post the link here we can get everyone to vote on it as well!! :-)

[@salmocc]

Hi Great video. Can all the breakout sessions appear in the main session right panel so attendees can join or leave whichever breakout they want, like you did? Or is that only for hosts and or presenters/panelists? Thanks!

[@tigistg.fantaye7636]

What about if you have a cohost? Can the cohost stay in the main room? or when you do automatic breakout assignment it will be forced to go to one of the b/o rooms?

[@TheTechCatalyst]

The co host can move around rooms like the host.

[@DynamicInteractions]

This was perfect!! Thank you!!

[@barbarabaker6135]

Can you set up breakout sessions BEFORE you start a meeting? Or is it only possible to do it during the meeting?

[@TheTechCatalyst]

This feature is slated for a later release but is coming.

[@andrewaupositivepsychology]

That is very helpful! Thank you.

[@TokyoLivinwithEmi]

Thank you so much 🙏 Very helpful ☺️

[@rimjhimmallick8011]

Thank you for this great video. I have a one question, if the person present in breakout room is speaking and suppose the host is in the main meeting group is it possible for host to hear what's going on in the breakout room without entering. Kindly reply me. Thank you❤️

[@TheTechCatalyst]

The host will need to pop into the breakout to hear what's happening. It is easy for them to do however

[@michelleradcliff5637]

Will break out sessions work on Apple I-Tablet?

[@TheTechCatalyst]

As a partisipant yes. As a host the experience is modified for mobile but yes as well.

[@elijahlai]

Hi, thanks for the great video! I have a question: Let's say I have invited 30 participants for a meeting, can I pre-assign the participants to different group before they log on to the meeting?

[@TheTechCatalyst]

Not yet, I hear that will be coming in the future.

[@kianah544]

This was soooo helpful

[@TheTechCatalyst]

Thanks!

[@bethr1572]

Hi can I pre-allocate breakout participants prior to the meeting or do I have to have started it as the host? Thank you!

[@TheTechCatalyst]

You can actually. That was added more recently.

[@araceligarcia9897]

Hi, I have a question: As guess can i move in or out into the diferents rooms or just the host can manage that part? Thak you

[@TheTechCatalyst]

Just a host or a co host can move in and out of the separate rooms. Perhaps you could make everyone a co host but that might really get ugly for a dozen of reasons...

[@araceligarcia9897]

@@TheTechCatalyst thank you

[@caitchang]

Hi, Is it possible for different breakout groups have different presenters to share their screens/whiteboards? I tried and sometimes it shows only one presenter in entire sessions.😖

[@TheTechCatalyst]

If you have two seperate groups someone different can share in each group.

[@caitchang]

@@TheTechCatalyst Thanks! Dunno why it'sa bit unstable. Hopefully work all the time

[@falconCHEP]

In class, students walk around the room and add their thoughts to giant post it boards. Can I create breakout rooms, auto send them to random rooms, pull everyone back, send them to another random room. In the breakout rooms, they would be able to see whatever the prior group was doing....on a document or whiteboard and be able to add their own thoughts? (Does that even make sense?)

[@TheTechCatalyst]

It does but I don't think there is a way for content to persist in the breakouts, however. Maybe us break out rooms in conjunction with Webex teams spaces...? Complicates things a bit of course

[@darugicom]

Can I share my screen as a host to multiple breakout sessions so every participant can see my screen? Or do they have to leave the session first? Can I also communicate via audio to all participants even though they are in different sessions?

[@TheTechCatalyst]

Breakout sessions are seperate so what you share in one is not visible in another.

[@janaivanovapetreski822]

Can participants chose on their own which session to attend? Without the host assigning them to a particular session?

[@TheTechCatalyst]

At this time its only manual or automated assignment by a host or co host.

[@tenitaphilyaw-rogers5724]

Great! Very helpful!

[@TheTechCatalyst]

Glad to hear it!

[@TaeNy35v]

What about those who are late to the meeting or those who accidently leave meetings... Can we add them back in, while breakout is on going?

[@TheTechCatalyst]

In the case where breakouts are pre assigned the user will be dropped back into the proper breakout. In a case where someone leaves / drops I believe they will need to be re assigned. There are some security reasons for this I believe.

[@adrianheywood]

Hi! good overview. thank you. I have a question: when people are in breakouts and collaborate on something (creating a list of things) how can I combine that list of things with every other breakout room?

[@TheTechCatalyst]

How are they recording the list exactly?

[@mayragay7542]

Hi, question. Inside a webex meetings breakout session, can I share my screen and computer audio as well? Thanks in advance!

[@TheTechCatalyst]

Yes you can! :-)

[@ΚΩΝΣΤΑΝΤΙΝΟΣΒΛΑΣΤΑΡΗΣ-ψ5μ]

Hello! I am aschool teacher. The video is fantastic! May I add subtitles in Greek language in order to present it in a Greek school meeting for teachers?

[@TheTechCatalyst]

Do I need to give you permission somehow to do that somehow?

[@ΚΩΝΣΤΑΝΤΙΝΟΣΒΛΑΣΤΑΡΗΣ-ψ5μ]

@@TheTechCatalyst Many thanks for the answer! To be honest. I don't know exactly how it works... Any way, if you want, I can add to the video "Producrion or copyrights "The Tech Catalyst""".. Any way the presentation, is not for commercial use. As you wish... The video is very helpful! Regards

[@larissadasilvaaraujo2096]

Hi! Can I add participants to an existent session or to create more sessions while the other sessions are still running (without interrupting them)? There are cases where groups are formed along the main session and participants join progressively...

[@ericbruijn]

Hi, is it possible to have multiple layers of break-out sessions? e.g. 100 participants split up in 4 x 25 and split those 25 participants up in 5 x 5 sub groups to work each on a specific tasker in a specific field. Thank you!

[@TheTechCatalyst]

I could see the use case but that's not possible today to my knowledge. You could name the groups "group 1 main" "group 1 - breakout 1" "group 1 - breakout 2", etc and allow participants to enter and exist themselves potentially...

[@ericbruijn8742]

@@TheTechCatalyst thanks for your swift reply!

[@marymorse7135]

I had a situation recently where I set up the Breakouts at the start of the meeting. Several people joined after that, and I was unable to add them to the Breakouts? Is this "normal," or did something go wrong? Do I have to wait until every single invitee has joined (it was a 34 person meeting) before setting up breakouts? I wanted to set them up early so I didn't have to do it in the moment. I look forward to being able to set them up BEFORE the meeting.

[@TheTechCatalyst]

There is an ability to pre assign participants coming. If something doesn't see right certainly work with your IT group to open a case for the problem.

[@marymorse7135]

@@TheTechCatalyst I saw that it is coming, but I'm curious about what happened to me the other night. We were hosting a group of parents (elementary school). We had a single session to start and then after about 30 minutes, a Breakout for parents of one age group while the rest were staying in the main session. I created the Breakout in the first five minutes of the meeting, but some parents joined after I had created them. When I tried to add them to the Breakout, they didn't show up in my options for people to add. I could see them on screen and in the Participants list. Is this normal behavior?

[@TheTechCatalyst]

@@marymorse7135 I'm not certain unfortunately... if I get a chance to test I'll update you

[@robertaferrara972]

Can participants share whiteboards in the break out session?

[@TheTechCatalyst]

If you can't yet today future versions will certainly have this included.

[@Cnegret11]

Hi, quick question. Is there a way to get / export a list of the participants in each breakout session? I want to use the automatic feature that randomly assigns people in groups and then after the session, I want to be able to email each breakout group, so need to know who was in each breakout

[@TheTechCatalyst]

Not to my knowledge today.

[@katejackson2985]

Do you have a similar video showing the participants perspective when they are moved to breakout sessions and when you end the breakouts and they return to the main meeting?

[@TheTechCatalyst]

Not at this point but will add to my list of things to work on...

[@AndeScience]

@@TheTechCatalyst I have a similar question. What are participants seeing/doing while I choose their breakout rooms? Your participants looked all very engaged but, if it is dead time on their end, that would be concerning to a teacher. Can I be sharing a video or some file on screen while I make the magic grouping happen? Appreciate your time!

[@michaelw3287]

Are the breakout session teams saved, so we can do this multiple times throughout a meeting?

[@Shaaala]

I would like to know as well

[@moisesrangel7356]

Hello when is going to be available that version 40.9? I tried to update my CWMS and I am getting that the last version available is 40.8.9.15

[@TheTechCatalyst]

You can see the upgrade schedule here: status.webex.com/maintenance?lang=en_US "Very Soon" in short.

[@canadianroot]

My first two attempts were disasters. Some members were stuck in the "lobby", despite my repeated attempts to assign them to groups manually (after the initial automatic start).

[@oneman9601]

is it possible to share different training material with participants at each breakout session?

[@TheTechCatalyst]

You can share your screen in each session. Im not certain in terms of uploading material...

[@damienhenriquez9754]

Is there any way to pre-assign users to specific breakout rooms beforehand?

[@elinfredriksson5065]

Which webex account do I need to be able to do breakout sessions? Is it possible with Webex starter or Webex plus?

[@TheTechCatalyst]

Breakout sessions will work in all versions. You can see this in the pricing comparison feature chart. www.webex.com/pricing/index.html

[@laiscapurro3898]

Hi, is it possible to have the participants split into groups, but all of them still seeing the host and the other groups ?

[@GJRoman]

Can Co-Hosts move around break out groups? I have not tried.

[@TheTechCatalyst]

They can.

[@garycerantola8326]

How can participants self select into the break out session by themselves?

[@TheTechCatalyst]

There is a way in the latest version... I'll have to see if I can't check it out and make a video on it 😁

[@gregoryjacobson954]

Can attendees jump to different Breakout Sessions?

[@TheTechCatalyst]

They cannot. Only option would be if they are a host / co host or if they are permitted to jump back to the main session: kzbin.info/www/bejne/gau2lKBmjM16h7M

[@lauragrodewald2785]

@@TheTechCatalyst Can they jump between breakout sessions in the WebEx Training (not Meeting ) breakout sessions? Which do you recommend using WebEx Meetings or Training for breakouts?

[@TheTechCatalyst]

@@lauragrodewald2785 If Breakouts are the only thing you need I would probably look at meeting center. There are a few other features in Training Center but they are being folded into Meeting Center over time.

[@rubenvolpinari8130]

Hello, i have 40.10.3.10 version on a windows laptop. But it doesn't appear on the top bar the option breakout room. the current plan is Webex meetings Sterter. Does anybody know i can i get breakout rooms?

[@TheTechCatalyst]

Hmm it should be there... I would check with your Cisco account team or open a case.

[@rubenvolpinari8130]

@@TheTechCatalyst Thank you very much

[@soolee2917]

Can we change presenters in a Breakout Room?

[@TheTechCatalyst]

Yep!

[@Thrima2010]

Not possible to assign Webex room devices into breakout sessions ? Any workaround ?

[@TheTechCatalyst]

Not yet. Soon. If you join the webex with the meetings client and then use proximity to have the meeting call you back I think that works as a work around. Give it a try...

[@deloresc8798]

THANK YOU!!!!!!!

[@oneman9601]

I create 2 breakout sessions, people join there automatically but the problem is that we all (host+participants) remain at the main room as well. As a result everybody can listen to everybody. Even if I (as a host+presenter) join one breakout session, they can hear me from the other and vice versa. Can you help me to fix this problem?

[@ARTSROMANIA]

Hi everybody. This is my case: I formed 3 breakout sessions. At one of them I initiated a poll and I found that it appears in the other two breakout sessions. I don't want this. How do I proceed, please? Thank you.

[@isabellegrenier901]

I need to facilitate a training for a client and they want to use Webex for this. Do they have to invite me and assign me as host to be able to do this (use the breakout room facility), pls?

[@TheTechCatalyst]

You will probably want them to make you a co host in the invite. You can me made a co host after the meeting starts as well.

[@jenbee483]

Can the breakout groups see a shared screen?

[@TheTechCatalyst]

Yes, you can screen share within your group.

[@smordial66]

Hi, Do you know how to playback video in Webex EVENTS???

[@mcash332]

Can students share their screens while in a breakout room? I tried to do this and they said there was no option for them to share.

[@Tree-kv6hc]

the student that is the host in that breakout session

[@hilalpataci]

I need to record breakout sessions. Does anyone know how to do this?

[@msanna9365]

How do l share a document with each breakout session for students to work on? Especially if l want each breakout session to work on different things?

[@TheTechCatalyst]

That feature is coming in a near term release I'm told. I think at this point you will need to ensure someone in each group can share their screen with the document open.

[@megantrawick1125]

When I do break out rooms the participants don’t have the option for video, just audio. How can I make video an option?

[@TheTechCatalyst]

You should have Video as well...

[@wendybianchini5480]

Hello! Can participants in the breakout rooms communicate with the host if they have questions? I see that the host can 'broadcast' to the groups, but I wondered if participants can communicate with the host when they are in their groups if they have questions, etc. Thanks!

[@kalpanashashimohan2117]

👍

[@ekaterinakornilaki8206]

Very helpful! Thank you!

[@TheTechCatalyst]

Thanks!

[@iamleelance]

Very helpful! Thank you so much!

[@cristinalangley9449]

Can participants join breakout rooms if they dial in? If so, how?