Complete Workflow for Photo and Video | Chase Jarvis TECH | ChaseJarvis

Photographer/Director Chase Jarvis shares his bombproof workflow and backup for every image he shoots, stills and video alike.
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About Chase Jarvis:
This is the hub for award-winning photographer Chase Jarvis' behind-the-scenes videos. Look for RAW (our b-roll footage from several shoots), FRAMES (the stitching together of every still frame from a shoot), TECH (technical tips), CURRENT (full length video of Chase's speaking engagements), and SHORTS (fun gadget talk and pop culture ramblings) - also available via iTunes Podcast. Welcome to the untold story--the black box--of photography. Enjoy.
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Complete Workflow for Photo and Video | Chase Jarvis TECH | ChaseJarvis
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[@Fine_art_aerial]

You should do a updated version of this... Would be interesting to see the change in the last 5 years

[@DV7Dave]

+G.P. Jurisic Agreed. But you'll find most of it is still very very relevant today! The main concern with any data centric business is to ensure you have copies out of harms way. The saying goes, "It doesn't exist, unless it's in three different places" 5 years later, hard drives are cheaper than ever! No excuse for those in a professional/semi-professional environment :)

[@2020davidg]

+DV7Dave one part is not so relevant - Aperture! There's probably a lot of people out there still using it but I suspect a lot of Aperture users are now Lightroom users (including me). Just thought I’d mention that. (-:

[@AxelFerreira1]

+David Greenwell I wonder if they're still using it

[@CJWareLRPS]

+David Greenwell i still use aperture :D

[@scalemath]

Fine Art Aerial literally just scrolled tot he comments right now to comment the exact same thing haha

[@lightninguru26]

13 years later. Still absolutely relevant.

[@macgerahty6]

Spent 8 years in the military as a combat photographer. A lot of the steps are the same. We used PC in my shops, but for my own personal ventures, I use Mac. My experiences moved me from Photoshop to Lightroom, and I'm migrating from Lightroom to Aperture as I continue to learn and practice with Aperture 3 more and more. It's a brilliant and fully capable program.

[@Guikri]

COULD you please UPDATE this video. Like this year!!!

[@UHDking]

Thanks for sharing, it is always nice to see the work flow of the top industrial photographer. God bless you, and please more sharing.

[@dennisonbertram732]

Is there an update to this? I assume you're not using aperture anymore....

[@sfosteraus]

Really cool video outlining a simple workflow used to manage and protect digital assets. Glad to see my workflow is not too dissimilar albeit on a slightly smaller scale.

[@xtechbiz]

That is the textbook definition of foolproof backup

[@EvanSears]

Really informative and extremely well produced. Thanks! I shudder to think of the overall cost, but it's smart. Plus, think of the potential clients of his who'll see this video and be reassured that all his bases are meticulously covered. A really smart way to show his clients that the expensive location work he's doing is being taken seriously and professionally. Gotta hand it to Chase- making one video for the gearheads as well as potential clients and having it communicate differently to each set.

[@Cagey7531]

True that. There are gear heads, and then true photographers out there with one old body, a couple of lenses and one hard drive. They get by.

[@markofaziomusic]

I am not a photographer but a guitarist and music producer and I have also to deal with a lot of data. I really liked this video. Chase Jarvis rocks!!! Very inspiring guy. Thanks a lot

[@dkukov]

So many security measures. Just amazing.

[@Richolh]

For some reason i watch this again and again.

[@coachrollieworkouts]

Great behind the scenes video! I enjoy watching the way other people work. There's definitely a lot of golden nuggets of useful information there.

[@filmsourcefilms]

yall are really doing it man this was a nice setup here

[@korbarb]

If you still do photography, it would be great to do an update of this :)

[@namourfilho]

Very good tips. Thank you Chase. Back up is always a nightmare for us, photographers!

[@Eddyisgreat]

wow that briefcase setup is NUTS. I didn't even know you could get FW cables with ferrite cores.

[@MichaelHaertel]

Nice to see someone who understands data redundancy. I keep my photos on a small Raid 5 SAN at home which rsync's offsite to a folder at my web host and I keep a copy of everything on my laptop, which wirelessly backups with TimeMachine to a USB disk attached to my Airport Extreme. I don't have near as much data, just my photos from my D700, but very similar redundancy.

[@UnitedByPhotography]

Love the Base Camp set up.

[@villegas24]

Wow that's some serious studio equipment.

[@aarmington]

TALK ABOUT REDUNDENCY!!!....WOOOOW

[@videonevin]

you inspired me to buy a couple drives and set up some redundancy today in my home office/suite. Not near as redundant as this setup but a lot more mind easing than crossing my fingers and hoping one of the drives in my raid 0 external lacie 1TB doesn't ever die.

[@carlosecabezas]

Love it so professional.... my GOD !!! you guys ROCKS!!!!!

[@Hobby_Collector]

Only if you ever hit the share button then it is indexed by google and anyone can see it because the file is added to a public folder in your drive (whether you know it or not)

[@postcardswithkevan]

Love the depth of this video. I would love an update on how to do this with cloud and within the digital nomad scene.

[@calvincropley]

Thanks Chase! This video helped my workflow big time! Nailed it!

[@Lainer1]

Chase, you need to do a DVD of the whole process. From beginning to end, the process of taking the picture to archiving, which includes the workflow through Aperture. For instance, do you save the files to the hard drive and open in Aperture, or have the files in aperture library only? Then, how do you name these files? Give an example. Then, how to save, how to do this process.

[@wildhorse333]

great workflow！so many pro skills and equipments！thank you for sharing！！！

[@hillcity]

I'm too many kinds of nerd: just wanted to say RESPECT on the Alex Goose instrumental! Love that guy! That is all.

[@desivaldez9518]

Yea, an updated version would be nice since you guys have moved down to San Fran.

[@benjaminschneiderGL]

@Shembroro they have those folders too, and then in the folders is the file with the name like you mentioned

[@RobRedMedia]

@PatrickMascart @MiamiViceStyle the card reader is a SanDisk Extreme SDDRX4-CF-901. I have 3 of them myself.

[@ScottRinckenberger]

@marloon88 we can always recreate the offsite data with the data from the server. Nessie has to team up with the cloverfield monster and take down both locations simultaneously. If this happens, we've got bigger problems than data storage!

[@daverizz]

Great video. And I love that you guys buy so many hard drives! Very patriotic to do your part to spur the economy! :-) Seriously though, great system. Redundancy is great when you have the budget/clients to do it. I work at an ad agency, and we don't get any sort of back-up for our local machines. The IT folks tell us that we should be manually copying our files that we worked on each day up to our mothership server. No time machine. No software assistance. Just us remembering. Eff that.

[@DCuerpoJr]

Simply Amazing!

[@TylerMcKinney]

Did you mention where/how you back up your "live view" edits? I must have missed it because I cant imagine you wouldn't save the final product as much as..... and I got to that part of the video just now haha!

[@rschapman]

Oh yeah one other thing. I really dig the graphics and animation associated. What tools were you using to produce those? I'd be interested in reading up on that. Thanks.

[@bw7516]

"Road Warrior" update video plz! Also, what will you do in the post-Aperture world (haha pun)?

[@lizards821]

Problem with using Final Cut Pro while Time Machine is running: render times are much slower.

[@RodgerObley]

Hey dude, I use LR like you. I find that it's easiest when you have a separate catalog for each project. I store the LRCAT in a project folder along with the working files on the desktop. Then, when I'm done with the files and have exported them, I drag the working files, exported jpegs, and the LRC to an external drive. I hope that helps. - Rodger

[@oliverdking]

so so so so so useful. thanks a bumch!!

[@LordDeerofBohemia]

Oh my gosh! This is so flipping cool! Chase I envy you sir!

[@erikhecht]

@florianm1983 The song is "She's Wearing That Costume" by Head Like a Kite.

[@szabiakanich]

Awesome tips! Well done.

[@Hobby_Collector]

I don't think money is an issue and it's not that you are going to get 64TB on a shoot I was simply suggesting it for quicker movement back to the shop so that while the photo team is still on location the shop team can be working on the RAWs from the previous day to get ahead in the game. Skydrive (from microsoft) comes with 7GB and there are a million and 3 ways to get free 20 or 30 GB upgrades to that

[@RogerFingas]

Man, his studio must be bringing in some serious cash to have those offices and that level of backup.

[@walidhoyek6758]

A star is born, lol !

[@revivasfernandez]

Truly epic.

[@MichaelHaertel]

Do you create an Aperture library for each project? How/where do you store the library? I work with Lightroom and thinking about storing an LRCAT along side the raw files it references, with a new catalog for each project. Recommendations?

[@DCuerpoJr]

@vishalalex Their archiving is centralized on their server. I'm sure that once that field data has been transferred to the server, they wipe the field hard drives for other projects.

[@mrnielsen2]

I just backupped my 2 years of shooting when I saw this movie.

[@chrisjmccord]

@phototristan I couldn't either, so I got both! They each have some unique features the other doesn't that makes it hard not to own both. I'm sure I'll eventually get to a point where I use one more than another.

[@Gibson408]

Awesome! Nice set up! How do did you do the cool sketches showing the workflows? What software did you use?

[@vishalalex]

this type of archiving can lead to chaos. archiving should be always centralized and indexed giving importance also to metadata.

[@pascalfotografie]

i realy like the workflow video but still got a question... How are you working with aperture and do you use it as a editing tool ? greets from holland!

[@WealthTipsOnline]

Nice video, great that you wanna share all of that!;)

[@surfandsk8]

Chase, are your referenced files on the editor's computers and drives, or do they stay on the server, or both? And how'd you come up with the workflow? Trial and error? or are you just a genius haha

[@artfacts]

I like just about to set up my own system here in the UK.

[@junior21al]

Can you tell me where can i find the system he is using on his laptop case to backup files including the SD reader because they are very small and i can't find nothing like it thank you for any help u can provided me . but the way thanks for sharing all that information great video

[@paulmm44]

hey, it be nice to know if you ever had a major drive failure issue. tell us all about it

[@AEPshawn]

This is similar to the ASMP 3-2-1 guide to backing up data, a bit on steroids I must say but perfect for your type of volume and probably money riding on images. I follow 3-2-1, off site gets burnt DVDs of the straight out of camera raw file and a hard drive back up of the aperture library frequency depending on load. And Dinero :)

[@sputn1k2k3]

thank you for sharing this. very interesting stuff!

[@vishalalex]

@DCuerpoJr i think you are referring to the Post production here. what i wanted to know is how the info on archived data is available to d other users. also what from what i saw, d raid is only for the 16 TB post production server. d raw files on the G tech drives are not indexed. in such cases searching becomes difficult. and as the library grows, complexity increases. This type of backing up is ok for less data. serious thought has to be given for long term. this is wht archiving is all about.

[@cmos64]

I'm always afraid in the time betwen i finish shooting and backup my memory card to hard drives. A year ago memory card just stopped working after the shooting and i lost all files...that was really really bad for me and the client.

[@greenrolaids]

awesome vid. I hope to work for a company like your's in the future.. Seattle Sounders for the Win.

[@RonaldCiubuc]

Such a process! Wow! I guess that's what makes u a pro. :)

[@pkendall99]

this sounds like an ad for G-Tech, I'm more of a Caldigit VR fan... and SSD drives are expensive, why not just get more cards and download when you get back to homebase?

[@Mas7erChief117]

@zirchsoft while it can be safer in some situations, it is more expensive and it takes a lot more time to do.

[@zackj_com]

I know that this is probably already referenced in the comments below, but since this is an old video... I'm curious how long you keep clients files? When working with a small amount of redundant storage, as I do, It's difficult for me to maintain backups of completed projects.

[@tommyssanderson]

Hi Chase and everyone who has messaged - 1) Did anyone find an updated version of this workflow 2) Does anyone have more links to other workflows? 3) Documentary making - we are looking to purchase 2 x BlackMagic Cinema Camers for our 5 month coverage of a Rock Star 20 show tour in China. Anyone have any advice if this is the right camera we should be looking to use? Other suggestions?

[@jmalonzo]

+Chase Jarvis - Thanks for the video. Do you guys still use Aperture today? Also, do you guys encrypt your backups or just leave it as-is? Thanks.

[@DCuerpoJr]

@siggyboss In reality it's all based on personal preference. Professional grade workstations and servers cost just as much (and sometimes more) on the PC end. The post production work in RAW format and Red RAW format requires a beefy computer regardless if it's a PC, Mac or Linux. Storing all that data safely is also costly. In the end it's based on scale of work.

[@drivingmissdaisy]

Excellent info!

[@DCuerpoJr]

Quick Question Chase: Do you keep your photos in RAW format or do you convert them to DNG for long term storage?

[@SL1PP3R5]

thats some heavy backuping

[@Fortyn9n3]

how do you do what he said at 1:57 running it through "apples compressor" to output ProRes 422? Is he talking about the compressor in Final Cut?

[@DuolingoPath]

Great video!

[@philippefreestyle]

Amazing video - I really liked it and I have to admit than I'm a backup freak, too. Every raw clip that is important to me like performances or meetings I safed on a pc and on a hard disk! :) But one question: which editing software do you use - I recently bought myself final cut express which seems to be a fantastic software. Is final cut pro used in the states or from what I've more avid media composer. What do you use and why? Thank you so much, Philippe

[@Radio_180]

This needs a follow up(dated) video.

[@teroxr]

@Samodrei if u travel to new zealand, with a lot of expensive gear, rent hotel, cars, etc... spend a lot of money in the photoshoot production... and then lose all data.... .do you still think they have so many backups?

[@DCuerpoJr]

@achaser123 Wow, at least 20?!? I've had a few hard drive failures in the last 5 years, but I don't process nearly as much data as you guys. Off site storage is definitely a great idea!

[@Ma3xl32]

very professional

[@tobi17able]

Love n' it! keep it comming!

[@thatguywillrie]

Backup Ception!

[@sayparler]

I thought I was the only one that had redundant backups, some says it's paranoia but I do get very serious when it comes to data safety.

[@rhettelliot]

killer video! have you used final cut server yet? you could automate alotta this stuff :)

[@ChildersFilms]

@dBAstopmotion They probably batch edit everything before backing everything up, saves time and drive space. I may be wrong though so don't quote me.

[@85kewgrr]

Hey Mr. Jarvis, what's your opinion on off-site online backup solutions like Carbonite, Mozy or Crash+? Currently, my workflow is similar to yours (but scaled down). I shoot 'tethered' whenever possible, while still saving to the card so I SHOOT two copies (or copy it to a laptop ASAP), then they make it to a small server, and I've been thinking about using Crash+ on the server to backup my RAW files and 'live' files as an off-site solution. What are your thoughts?

[@Mr98765467]

What case did you use for the macbook in the field?????

[@andreasvu]

I am new into this action shot things. Still Very Noob at this... And i just do with what i got ... Which isn't much. I have realized that everyone is using Macs to do workflow and Editing. Is it possible to get the same results with PC style machines ?

[@quicksilver8478]

this is a promotion by g-tech. its the reason they used the SSD drives for location mirrors, to the expensive raid externals. no one could afford all of this but it could be scaled down. like using a drobo for studio/home storage, and some HDD based field drive(s).

[@rofflcopterr]

@kevinwashere12345 they're LaCie's firewire speakers! won't allow me to post a link but you can find them on LaCie's website.

[@charlescc1000]

What happens if something crazy happens while you are rotating the drives? Meaning they are both killed at the same time. Or a massive EMP hits both the studio and the secret off-site location.

[@Wes2299]

Yo Dawg, I heard you like backups, so we backed up your back ups of the back up, while backing up your backed up back up data.

[@mollysohot1]

Hello, what do you use to upload the files to both hard drives at once?

[@lugeyps3]

Thanks good info - I should prbly get a new hard drive now lol

[@keehin]

bomb proof!

[@21graffiti]

How long would you say it took to be able to afford all of this equipment

[@MLKstudios]

I liked Chase when he started and included his schooling in philosophy. He's now become a commodity and teaches commodity skills, like fancy gear and marketing. It only takes a decent camera body and 2-3 lenses to create the best photographs. It does not require purchasing anything else. Spend your time learning the arts and history of photography if you want to make a name for yourself. It costs very little to succeed in our trade. Hone your craft, not your gear.