Conditional Formatting in Excel Tutorial

🔥 Learn Excel in just 2 hours: kevinstratvert.thinkific.com
Learn how to use conditional formatting in Microsoft Excel in this step-by-step tutorial. I cover the following:
- Highlight cells, including greater than, less than, beween, equal to, text that contains, a date occurring, duplicate values
- Top and bottom rules, including top 10 items, top 10%, bottom 10 items, bottom 10%, above average, below average
- Data bars
- Color scales
- Icon sets
- Custom rules
Watch more Excel tutorial videos: • ❎ How to use Excel
- Learn the fundamentals of Excel in just 2 hours: kevinstratvert.thinkific.com
As full disclosure, I work at Microsoft as a full-time employee.

[@KevinStratvert]

⚡ If you want to test conditional formatting in Excel, you can access the spreadsheet that I used in the video here: 1drv.ms/x/s!AmxrofZZlZ-wg_9oT7UzsR6aXkkSDQ 🏫 Learn the fundamentals of Excel in just 2 hours: kevinstratvert.thinkific.com ⏭ Watch next - playlist with all my free tutorial videos on how to use Excel: kzbin.info/aero/PLlKpQrBME6xLYoubjOqowzcCCd0ivQVLY

[@janetray6088]

Hey Kevin. Cool video. How do you use conditional formatting for accounting. For example if I want to change the font color if the expense are greater than the revenue to red.

[@MuqtasidKhan-cx7xw]

Thanks Dear

[@aumpatil6536]

For those who do not know, this dude was literally the product manager for Microsoft Office 🙌

[@me...a_nobody]

😮

[@ngcher3032]

Really?

[@Anonymous_Alien11]

Was?

[@user-hp8bj4hj6i]

@@Anonymous_Alien11 once a manager is always a manager 😏

[@NahIdWin-zy3ub]

Major reveal 😮

[@d3w4yn3]

Another perfect video, with exactly the answer to the question, accurate to the title of the video, no delays, no distractions... GLORIOUS!!!

[@ZarahSadruddinNanji]

So easy to follow! Great job Kevin!

[@maryharnett471]

Thanks Kevin - literally learned conditional formatting in a few minutes from this video - I am going to put it into practice from today. So useful. 😊

[@rubymoore7189]

Thanks Kevin, you always provide helpful tips and step by step instructions!

[@MadhulataBisht]

Thank you Kevin! Your videos are always to the point and easy to follow. :)

[@preksha.choudhary]

You have helped me so much! anytime, i fear i do not anything in Excel or PowerBI, I always search for your videos! You are AMAZING! Keep going!

[@tgdkluge]

You have excellent training and instructing skills!

[@gideonsvictory7773]

Thanks Kevin I can always count on your lessons.

[@teoxengineer]

The information of condutional formating which you gave to us is so limited and basic level. Its functionality is so huge. I’ m looking forward to advanced level of it 👍 Thank you

[@AlxMar5]

As somebody who was looking on guidance to more advanced topics, I should say that this is still invaluable to people who are not used to conditional formatting. I do wish the title could point out this is for basics, but it is still very useful.

[@katynmm8450]

Appreciate your excel videos SO MUCH!!

[@jmj5music]

Great!!!! Learning fast with your way of teaching. Thanks!!!

[@sabahatafsheen4046]

You are the best at teaching excel. Thank you! :)

[@stephanieboekhoudt1786]

Youre just amazing and you saved my test tomorrow. ONGOD I LOVE YOU SO MUCH RN. BLESS YOU

[@BronzeDaSillyBoiYT]

I have a computer test too!

[@nielspeelen5748]

Thank you so much for this easy to understand tutorial!

[@devikadinesh533]

thank you so much! all your videos are a lifesaver!

[@clarencjretap3685]

Thank you, I love the data bars!

[@jeanpaulmanzanarez2904]

I like the multiple examples!

[@jordynnapier2962]

I really enjoy your content!

[@MonRojasOfficial]

Great video and examples. Thank you!! :) Greetings from a Costa Rican singer!

[@minagera1116]

Amazing! So clear to follow.

[@maryadebimpe9424]

You made use of Interesting examples 😊. This was so easy to understand.

[@mx52467]

Thank you for getting me through my homework!

[@brochestedbs]

Great Video. I could immediately do what I wanted to. Thanks !!!

[@sonnywilliam9920]

Useful video, thanks for the help!

[@abduljabbarsiddiqui6616]

Thank you. Very helpful video! :)

[@leonardo03231315]

Any excel tip or solution I am looking for - I just hope to see Kevin’s thumbnail..and then I know I am sorted. You’re the best mate!

[@benmerbolus4773]

Thanks kevin! you're a big help!

[@mikebiggs798]

This was very helpful! Thank you

[@chenxixia585]

Thank you! Very easy to follow:)

[@elisamorales1223]

Thank you. This was very helpful.

[@ejridiissam2354]

Thank you for the explanation It was really useful

[@sohini13ful]

thank you for reminding me how it works!!!

[@iipip]

Very useful. Thank you. I appreciate it

[@radiantimpact3243]

Amazing. short and concise

[@DeedUNo]

Thanks for the tips!

[@marybratz3785]

Very helpful! Thank you!

[@sixtyfiveroses2968]

Great video, thank you.

[@ramsatvatjagadishkumar39]

Could you do a tutorial on advanced excel functions?

[@feraidoonerfani6678]

very useful video. thanks man!

[@user-xg4ty6yl8g]

hi Kevin, thank you. i work on some large data sets and i am required to do a few things to save time. such as odd and even date coloring, difference of days between dates, and maybe even any simple short cuts . is there a video already that i can use?

[@mikekelly4819]

I can only congratulate you and your tutorials they are so easy to understand for the older generation. I wonder if I could ask for a tutorial , I have lists of three column first column is a number, second column is a name, third column is either a Y or N ( yes or No ) Is there a way to total all of the number values with a Y's or N's in the list

[@randyboyce783]

Love the video!!!

[@oliverw3646]

Thank you for this video.

[@jermainearinze318]

Ans after 4 years of posting this video, I'm here to say thank you Kevin!

[@mariyamzahid5870]

Thank you so much guy I completed my assignment very well method

[@poojachauhan5791]

Hey Kevin the video was amazing I m a student and had my computer practical’s tmr and the video really helped me nd can u please post videos on basic python programming it would be really great

[@PAaaaaaa1112]

Thank You!!!

[@vivekdesai4784]

It was amazing 😍 loved it 😍

[@rhondaevans3149]

Very helpful thank you

[@danielnwachukwu8166]

nice one. do a video of quick overview of using Excel for data analysis

[@gregoriocampo]

Great video!

[@jollyjoy2734]

Awesome teacher

[@fatimahaidari]

thank you, can you please make a video on importing data short like this one?

[@trexinfn776]

Great vid bro !

[@jkasukurthy]

Hi Kevin, thank you for the excellent videos. I want to change text color for "can" specifically for just these 3 letters only. However, when I set the conditional formatting, it is also highlighting other words that contain these letters. For example it also highlights "Canada". I don't want that, I just want the separate word "can" to be highlighted. Help!

[@haleykaye2335]

Thank you so much!!!❤

[@songwatsharon161]

This is powerful pls if u can do a video on advanced excel

[@BobG-eh5fc]

Thanks, I've found that conditional formatting has a lot of overhead on my high end computer when I copy all columns.

[@izygh2201]

How can you use the ''equal to'' preset conditional formatting in excel to format multiple values in a range at once and not one at a time? Or if there is a better alternative to this conditional formatting, what is it, please?

[@user-gk9qv8bm1r]

Hi Kevin, I love your videos but am still learning on how to expand and use Excel in a bigger way. With that said, I am creating a simple project tracker spreadsheet for all my supervisors so I can keep track of project status and trying to use the strikethrough feature for completed items. I watched a video on how to do this but the video only explained how to do this for one row. I would like to apply this to the entire worksheet without having to create a rule for every individual row( worksheet contains 250 rows :( Please HELP!!

[@Conorspillane]

Great job explaining I understand perfectly do you have any presentations on Macro's

[@andytanboonkeat]

Thanks Kevin. Do we able to do formula cell for conditional formating (icons)?

[@primms541]

Thank you! 🫡

[@ramsatvatjagadishkumar39]

Thank you!

[@Iampowerful8]

I loved your Conditional Farmating explanation. On the Restaurant Review, the Review column was not selected; How does Excel recognizes the written review arguments?

[@kapilmalhotra6447]

Great sir , please teach me how to use if function with an example

[@yashwanthnamburi3824]

Thanks Man 🥰

[@lookingforwardto]

Kavin, good day. I would like to ask how to extend the border of a certain table based on its content. i,e, for example, say it is a 5-column table, but now it has to extend to 10 column table with a border by conditional formatting. pls show an example. thanks

[@user-er8nw1ru7g]

Hi Kevin. Thanks for this, I am hoping you can help me with how to keep conditional formatting using power automate to generate multiple emails. I can use mail mege but it wipes the colour 'traffic light' warning system. Any thoughts?

[@excellover7172]

Hi Kevin, I was trying to record a video on conditional formatting but when I click the conditional formatting, I can see the expanded options but it is not appearing in the recorded video clip. Could you please advise?

[@zonisober4275]

Is there a way to turn the highlighting as the actual format of the cell? Let's say that I've highlighted (via conditional formatting) a bunch of cells with BOLD text format. Now the highlighted cells appear as bold, but you can't find and select them by that formatting.

[@UnconventionalViewpoint]

Thnx the vedio was helpful

[@mugisaronnie9164]

Thanks Kevin do something about in-depth sumifs

[@tonyristic5846]

Hi Kevin, is it possible to format cell comparing with value from previous date. I have in one column dates, in other columns values of my stocks on those dates. I would like to have arrow up in same cell if value is higher then previous day and arrow down if value is lower. Thanks in advance!

[@jasontaylor908]

Hi Kevin. How do you format a list of numbers when compared to another list of numbers, ie compare each value on a line to one on the same line, without doing a separate format for each one?

[@andrewbocker9226]

Does anyone know the answer to this??

[@jithukp8472]

very informative

[@dollylekalakala3363]

very helpful

[@kanchanawijetilleke959]

This video is useful.

[@gloryobo7274]

Hello Kelvin, Please can you do a video on Gantt chart?

[@Theda1471]

Excellent video. I have a related question. How do I get the target cell background colour to change in Excel when using different search terms in the control f function? If it's possible please can you create a how to video? This would help me support colleagues with dyslexic/dyspraxic traits.

[@bigdogmitch2]

I’ve been looking for the same answer

[@grisheldamarks-webster-noa1706]

Hi Kevin. how can I hide rows based on a cell value specifically a drop down menu, using excel 2016. Using conditional formatting as an alternate to macros but my version does not have the "hide" option in the "font" tab. Thanks

[@unassailablefacts]

What formula can be used in a sort of multiple choice type of scenario. (ie: if rain = rain coat. If above 80 degrees wear shorts. If 40 degrees wear jacket

[@billygraham5589]

How does excel determine good vs bad on words? The restaurant review column. Did the document author signify good vs bad vs neutral for each customer? Assigning a value for good vs bad vs neutral (e.g. +, -, 0)

[@aliyukishombo4800]

SO NICE

[@medhanshpatel7781]

great i understood

[@pritikaur-jenkins7973]

This is really useful thank you! Can a whole row be coloured based on if a particular cell contains a specific word? So if a cell contains “Closed” the whole row does grey?

[@i_ama_star79]

have you found this answer?

[@1986kalpa]

Dear Kevin, could you please make video of right steps to master Excel 😊😊😊

[@imranijazbutt9267]

Is there a way we can make difference in cases while comparing two lists as well for example excel show the message "APPLE" and "apple" are not same?

[@PROCanadian]

Love it

[@norsonproductions3519]

Hello Kevin, I am trying to create a spreadsheet that I can use to include 4 columns of test result readings, that individually I would like to colour correctly between ranges of data but also using all 4 columns of data to create a cell that will colour code the quality of the total readings. That sounds confusing to me even. In short I have 4 different signal readings taken during testing, each of them have their own pass fail range but all used together create a total system quality, which I would like to show the corresponding column as colour from our pass fail range? I have no idea of where to start with this?

[@limitone9564]

What abt password protect a macro-enabled userform, (sheet or workbook) where user uses the userform without the password but will ask for password if user deviates from the userform? Or unhide other sheets?

[@Adriaan.J.L]

I want to use Excel as a reminder, if you know what I mean. Like when we will be at a certain date within a week. But I want to highlight the entire row. Is that possible? If yes, please tell me how I should do it :)

[@sakadoku1315]

Is there a way to take this and make a list? Like in seprit scells giving me a list of all the dates that passed 6months.

[@helloimzane]

my issue is that we have a sheet we are constantly data to and it changes the conditional formatting rules every time we paste. for instance, if i have a cond. formatting rule set up for the entire A column, after pasteing in a new set up data, it resets to only apply to those cells we pasted into, rather than the whole column. anyway to lock the conditional formatting to the entire range rather than having it change every time we put in new data?

[@fragrenceful]

i have applied conditional formatting in due date column for auto colour change according to due date now I want to apply conditional formatting in numeric value column in Excel sheet , according to due date column colour i want that numeric value column should change auto colour in Excel sheet,so how to do this using conditional formatting? please guide me ASAP

[@FluffyMariam]

Question - So in conditional formatting, for example, the data bars - the highest value is always the highest figure. Why is it set that way. If John has 95/100, his data bar shouldn't be full. Is there a way to set it without having to add a new cell with a value of "100" to it? Thank you

[@DReamSrealms0018]

how to resolve error 400 in excel thank you for the answer

[@Elfin4]

Hi, I am trying to format dates in the future beyond next month. So I have one colour format for last month, one for this month and I need one to show dates beyond next month. I am using the following formula, but it just doesn't seem to work. =AND($E15>TODAY(),$E15>=(TODAY()>30)) I have also tried >60 days but still doesn't work. I would appreciate some advice.