Pivot Table Excel Tutorial

🔥 Learn Excel in just 2 hours: kevinstratvert.thinkific.com
Learn how to use PivotTables in Excel with this step-by-step tutorial for beginners. Find out how to insert pivot tables and how to use recommended pivot tables. Learn what filter, column, row, and value mean. See how to use calculated fields to quickly analyze data in a pivot table. See how to summarize and show your values in different ways. Lastly, learn how to insert pivot charts, what defer layout update means, and how to access Excel for free online using office.com.
In this tutorial, I use Excel that comes with Office 365; however, this should also work with all previous versions of Excel, like Excel 2019, Excel 2016, Excel 2013, Excel 2010, Excel 2007, and Excel 2003.
📚 RESOURCES
- Access the sample data: 1drv.ms/x/s!AmxrofZZlZ-wg_xUE...
⌚ TIMESTAMPS
00:00 Introduction
02:19 Insert Pivot Table
03:22 Main Pivot Table view
05:24 Calculated fields
06:55 Sorting
07:12 Value field settings
08:10 Show values as
09:27 Insert Pivot Chart
10:23 Defer layout update
11:13 Pivot Table on the web
12:24 Wrap up
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#stratvert

[@KevinStratvert]

✅ Access the sample data in the spreadsheet here: 1drv.ms/x/s!AmxrofZZlZ-wg_xUE4vA3D_5qdbRjA 🏫 Go from Excel novice to data analysis ninja in just 2 hours: kevinstratvert.thinkific.com ⏭ Watch next - playlist with all my free tutorial videos on how to use Excel: kzbin.info/aero/PLlKpQrBME6xLYoubjOqowzcCCd0ivQVLY 🧙‍♂️ Advanced Pivot Table Tips & Tricks: kzbin.info/www/bejne/aZiUdIZ9at-ph5I 📩 Get the latest high-quality tutorial and tips and tricks videos emailed to your inbox each week: kevinstratvert.com/newsletter/

[@nairahyusuf2501]

Dose pivote works on every test?

[@saadatsabur6748]

Saadat Sabur 1 second ago Hi @Kevin Stratvert. The link to the sample spreadsheet has expired.

[@blrichwine1]

The sample data says it doesn't exist or I don't have access to it. Can you repost a link to the sample data? Thanks!

[@suroyobimantoro6427]

Thank you so much kevin

[@meemie8180]

can't access the sample data

[@happyworldland82]

when you tell the job that you know how to do pivot tables and actually make it to the third round of interviews and there is an excel assessment and you dont know jack sh*t about pivot tables so you run over to youtube. thanks kevin, you helped a lot! lol

[@KevinStratvert]

ha, that's awesome. Hope you got the job, that'd be a first for my channel :)

[@happyworldland82]

@@KevinStratvert I got the call today, I did in fact get the job, senior acct 😁👍🏾. Thank you

[@KevinStratvert]

@@happyworldland82 Brilliant :)

[@gianniferrari1122]

@@happyworldland82 LOL NICE

[@sinistersmallblock]

I'm in the same boat, hence the reason why I am up at 3:38am trying to learn about this before my 9am interview! Lol. Come to find out, I was creating my own pivot tables as a Data Subject Matter Expert for AT&T in order to track and forecast Data sales by each dept, but I had no idea that was the name of my graphs...and certainly not to the extent of the video. Thank you. Each one teach one.

[@donjoe5285]

You’re probably quite aware...but you’ve helped kickstart A LOT of careers 😭

[@sleipnirnordic1426]

Amen brother, amen

[@dyscea]

I just lied to a recruiter that i knew what pivot tables are. Thank you, KZbin.

[@man159159]

Have an interview in 5 days, brushing up on my excel knowledge. What a life saver!!!

[@paulwaisukirawa1103]

Mine 😂

[@MacBaza]

I'm here because I have an interview in an hour and need to brush up on this

[@Arbitraritorian]

Best pivot table intro I've seen. Covers more in 10 minutes, more clearly, than some courses do in 4 hours.

[@wasimakram4145]

Tbh yeah.

[@mslucyfurr]

100%

[@ResearchBasedLanguageTeaching]

I agree. Fantastic job being concise.

[@crimsonmcknight635]

this was more useful than my $1,000 course

[@justfelicia6671]

@@crimsonmcknight635 lol. who did you pay?

[@dioniesueiti-toka4622]

I cried a little, thank you for helping me to understand it's not magic. People are often impatient during work. They show once, and quickly, and expect us to get it. You are a gift to many.

[@bargeld09]

I agree watching this video is way better than having someone else show you.

[@chilledClouds]

Yesss! I was getting ready for a full night of work trying to prepare a few monthly reports for an upcoming meeting and then I saw this Video, now I will be able to make those in less than an 30 mins.... so yeah, I was jumping all over the place from happyness :D

[@curtisholsinger6023]

You are a born video instructor. Your voice is engaging, your speed with the mouse is not too fast and not too slow, and your progression made sure I did not get lost. I am absolutely coming back to watch this again when I need another refresher. Subscribed!

[@tramellmalone9146]

I agree. Most people go way too fast.

[@WillDixonMusic]

I literally just got a job this week because of this video. Keep saving lives Kevin.

[@daniel.s844]

thank you. just landed a job that requires a lot excel analysis, luckily my boss gave me 1 week to get it on hand. this tutorial helped a lot.

[@axion8788]

Extremely helpful. I've watched so many Excel videos and what they almost always lack is a cogent, real-world framework for why you would want to do this. Your context-driven approach adds a great deal of value. Many thanks and subbed.

[@jordansmithson9602]

Prepping for a job interview, and this made me feel a lot more confident about my changes of getting the job. Thanks!

[@larrymagruder8385]

Well done, Kevin! You covered a lot in 13 minutes. Quick, concise, and eye-opening for countless uses and options for analyzing data. Yes, you moved fast, but that easily should be the preference for all of us since we can pause, replay, and replay again to gradually gain understanding on a topic we didn’t quite grasp the first time - or not repeat something at all if we were already comfortable with our understanding, It’s the power of a video. Again, well done, Kevin!

[@erindeblois3825]

By far the simplest and easiest to follow of all Excel tutorials I have looked at (and there have been a LOT!). Thanks so much! I have now subscribed, and you're now my first go-to when I need a refresher, or a crash course on Excel!

[@thepineappleburster4439]

Thanks for making this. Missed all my classes this year and you explaining how it works is ten times better than any other person.

[@jasmineleeann5998]

Have an interview Wednesday that requires knowing about pivot tables! You actually made learning this exciting! Thank you ☺️🙌🏽

[@shaquanagary6911]

Did you get the job?

[@diandracoleman8847]

Thanks, Kevin! Great refresher and thanks for giving us access to the data--I'm a hands-on learner so that helps tremendously

[@antriggs4190]

So concise and easy to follow. I didn’t even know what these were until an hour ago when my engineering lead asked me to organize my data into a pivot table. Thanks!

[@kristicobbs5967]

Wow! Kevin ... that was a great tutorial. I have never used a pivot table, nor have I even thought about one before beginning my research on how to create my own CRM tool in Excel. Thank you for the lesson - but mostly, thank you for talking in regular terms because that made the information easier to follow and easier to digest.

[@tammihayward1937]

Thank you Kevin!! I am starting a new job and have never used pivot, macros, vlookup etc.. Having watched your video's over the past few days I feel so much more confident. You explain it simply and easily. THANK YOU x

[@alishaks8190]

that's true

[@ishmaelmartey6140]

Live saving video 😃 I watched this video 2 hours before my interview. Surprisingly at the interview, I was given a large data to work with which required using a pivot table, I just smiled and answered all questions on point and in time. Thank you 👍

[@scorpio19771111]

You are a star teacher. Take the pain out of learning unfamiliar functions. Keep up the superb work!

[@AthenaGM]

Thank you Kevin! I have an important job assessment test coming up and I needed to understand this functionality that has given me many days of headaches! It was easy to follow (thanks for the data provided as well). New sub here. Continue with your content and a Happy New Year to you and yours!!!

[@rudygutierrez20]

I believe that everyone should learn this. You are amazing! Thanks you

[@tramellmalone9146]

True. I'm learning database management and I know I'm going to run across pivot tables at some point.

[@DarthJ2164]

Great tutorial! Pivot tables always seem so intimidating, but you really simplified the process! I am already putting this to use on my project data! THANK YOU!

[@ianpatrick23]

This is such a great introduction to Pivot Tables in Excel. As a novice to Excel and Pivot Tables, I appreciate this clean, simple tutorial very much. Thank you!

[@iamkimtisaac]

I got my job because of this video 🙌🏽🙌🏽

[@ShaundrickRoberts]

Listen, bro, that expand and collapse has saved me sooooo much time at work. THANK YOU!!!!

[@reginamcgary4753]

Hi Kevin!! You are an excellent teacher. Very easy to follow along! I just did a virtual call with someone and he explained the directions so fast and assumed I should have caught it right away. Thank God for Microsoft and KZbin!!!!!

[@coastal4074]

Thanks Kevin. You’re the best. I’ve been using excel for decades but I find you get stuck in your own way of doing things that you’ve taught yourself. I’m here to find out all the functionalities I’ve overlooked and learn how to do things better. So many hints and tips. You’re a great teacher so much clarity. I’m going through all your videos. Thank you very much 😊

[@ihababdelaziz]

Thanks a million, i watched several videos on pivot tables! yours is by far the best and easier to follow and understand!

[@aimhi5804]

Awesome, thank you for making this simple to follow. Best tutorial video for pivot tables on KZbin.

[@frobinson1981]

Thx. I have been intimidated by pivot tables for a few years now. But recently I jumped in and just started dragging titles into a different market and was able to see how the pivot table works to summarize large amounts of data for different kind of analytical purposes. Your video helps reassure me that I’m moving in the right direction thank you again

[@boyanfilipov3190]

Most legit tutorials for MS stuff. People like you help others to expand their knowledge in a vary interesting way. THANK YOU!

[@jimpeters9511]

Thank you. Excellent tutorial to remind me how this is done, It's been about 5 years since I did this professionally on a routine basis. Now that I'm retired, I want to use it to analyze our church financials.

[@tracycoles704]

All your EXCEL teaching videos have helped me in my online college course. If it weren't part of the course material that I need to graduate, I would buy your tutorial. If there were a way for you to sell your videos or learning program to online college campuses, that would be awesome! Thank you for doing this! You have obviously helped thousands of people with these videos!

[@PhenomenalChoklit]

THank you so much, Kevin! I use to get anxious analyzing data, but you have definitely simplified things for me. I appreciate you so much! Thank you for sharing your knowledge and expertise.

[@andrewfellman523]

Dude! A+! 5/5! A triumph! I don't know how to be more hyperbolic about how awesome this brief tutorial is! Thank you VERY, very much for sharing!!

[@lola.ooshin9315]

Amazing! Amazing! Amazing! For YEARS, I had gone out of my way to avoid using pivot tables - Until Today! Thank you so so much for this extremely simple way of using this magnificent tool. Keep up the great work and God bless you!

[@alishaks8190]

Thank you so much sir

[@simeonesprit834]

Very helpful. as someone looking to break into management consulting and/or business analysis roles, your vids are extremely helpful. New sub.

[@alishaks8190]

very much helpful

[@tun-tunninc.6492]

Thank you. I just started my role as a data analyst at my worksite and this is extremely helpful. I really appreciate your work and time.

[@alexyershov7580]

I really like his style - fast paced and to the point, no lengthy preamble. Expertly explained.

[@reywriter7107]

Excellent video Kevin! Great help for rookies like me!

[@v36nismo]

Thanks for this vid! I just recently started messing about with Pivot tables for work I picked up a few little tricks I can use moving forward

[@KevinStratvert]

Great to hear :) thanks for the note!

[@misterwill3625]

Excellent explanation.👏 I did my 1st pivot table following along with you! I've been avoiding them because I was overthinking them. You made it make sense with baby steps. Thank you

[@mustang5gtx]

OMG! Thank you for this! I'm taking an Excel spreadsheets class and you explained something in less than five minutes than my instructor did during the whole class.

[@myrongoodwin2125]

Thank you Kevin. I was able to easily follow your tutorial. I am exited to get started and look forward to additional presentations by you.

[@KevinStratvert]

Thanks Myron! Glad it helped out :)

[@leonardo47000]

Wow, you're great teacher. I'm an older guy but I need to use excel for my work for each project. I'll be watching all of your lessons going forward.

[@alishaks8190]

:)

[@missgonzalez2253]

Loved that this video is not a few hours long. It's straight to the point and easy to understand.

[@azadmeer5221]

Best video on You Tube I've seen yet, educating the masses on how to use Excel Pivot Tables. Great work!

[@mattfasullo1477]

Very well taught! Appreciate your very understandable explanations on the how's this is useable and why's it is practical in the real world. Terrific!!

[@meahkim8672]

Thank you!!!!! I've been in tears trying to learn this.

[@carolinacastro2440]

Thanks Kevin, good approach.

[@MarioMirarchi]

This tutorial is outstanding! I knew nothing about pivot tables before, and your explanation was clear and concise.

[@bobdunyak9869]

Hi Kevin - Thank you for the outstanding presentation of pivot tables. I appreciate your practical and clear teaching style.

[@ladyjones82]

Thank you so much for this helpful tutorial!

[@fraubiene]

Hi Kevin! Thank you so much for this SUPER helpful video. I got a new job and i need to use pivot table daily which i never used before!! I am 100% beginner and this helped me a lot. Could you please create more videos tutorial of Excel Pivot table or other Excel formulas, function. And the download spreadsheet is a good idea. I felt like getting a private teacher! Thank you so much! Looking forward to your new excel tutorials!! 😃

[@KevinStratvert]

Thanks for the note! Here's one I created on formulas and functions in Excel: kzbin.info/www/bejne/gJ2Tgp5saN9lkLs Let me know if there are other topics that you'd like to see.

[@mirjanadajkovic9843]

So thankful for these videos. You are an amazing instructor. Excel functions seem so easy when you explain how it works.

[@ogprodigyy___]

Kevin this is a lifesaver! I had an interview recently in which they asked me about pivot tables, and I’ve always been so intimidated that I never even looked into it. This video was so simple and helpful, and I will continue to mess around with data until i am confident in using these tables, thanks so much!

[@denisenellis4626]

Thank you so much Kevin! Now it left me with one question. How do you add to the data and update the pivot chart?

[@timberwolf8818]

Love the clear explanation and examples. This is great, thanks.

[@inemesitakpan1003]

I've been dreading pivot cos I thought it was really complex. This is a concise tutorial and well taught. Thank you so much Kevin. You just gained a new follower :)

[@edvalentine8617]

Kevin really knows how to present the basic concepts to allow them to become daily tools. Kudos.

[@QUEENfknJASS]

Thank you! I’m going to practice on the free online version for my job interview 😩🤞🏾

[@KevinStratvert]

good luck!

[@sachtiottosmith]

Thank you, very clear and informative! It was a little fast for me to follow along (I copied the table into excel and followed your moves), however pausing and rewatching a section got the job done. All around super clear and concise, and extremely helpful! Thank you!

[@laucameia7140]

Thank you so much Kevin! You have made this old head wanting to learn more again, your voice, your speed, the way you walk us thru are all very easy to follow, good on you!

[@cynthiabussey6917]

I had a phone interview and they asked me about pivot tables. I simply said that I didn't not use them on a daily basis for my job. I am not familiar at all. I am looking through your videos to refresh some knowledge before my interview. I have watched other videos and yours I like the best. Some of the other videos I literally was falling asleep watching.

[@user-cz8xc3fq5j]

youre a damn life savior kevin

[@123happygoing4]

Hey Kevin thanks a ton for this tutorial. I have been banging my head to understand and use these tables for a week now, you just made it happen under 15mins. Kudos 👍👍

[@chrisjaggernauth1023]

Excellent video. Clear, concise and I was able to do what I needed to do 2 mins after watching the appropriate section. Well done!

[@richardlabonne4913]

Could you do a part 2 where you show us how to create a pivot table from multiple worksheets?

[@kevinnalam8674]

Thank you Kevin! Hope I become well-versed like you with the Excel, especially that we have the same name. lol

[@are-lc6kb]

The was GREAT! A great intro to understand how to use this. I took a course which covered this and I was only more confused, and less inclinded to want to use a pivot table. Thank you so much for the example and the simplicity. I have already shared this with others.

[@ResearchBasedLanguageTeaching]

Great job making this concise, dense, clear and simple. The example was easy to follow and extrapolate to my own data sets. Thank you.

[@MrItsjustmeok]

Hey, can you drop a skincare routine? Skin goals!

[@sidraali5159]

Whenever I try to add 'Average value of cost' in value field settings, it shows 'averages, standard deviations, and variances are not supported when a pivot table report has calculated items' 7:34

[@jake975]

Thanks so much Kevin! This is a very well done and easy to understand tutorial. I'm sure this has helped a ton of people!

[@geewill99]

I know this video was made 3yrs ago but man this was by far the best explanation I've seen on KZbin about pivot tables. Thank u!!

[@enda19]

Thank you Kevin! You had a very nice tone of voice that made it very easy to listen to.

[@MrHansBattle]

Thank you! Short and simple -- great explanation for anyone starting from zero on pivot tables.

[@amischair1906]

So glad I found your channel. You’re a wealth of knowledge! I appreciate your teaching style which is easy to listen to! 😊

[@shainavirjee6032]

Indeed your tutorial videos are very helpful for any level, be it a beginner or advanced. Thank you!

[@marshallhosel1247]

I find your tutorials engaging and helpful refreshers for us experienced excel users. Thank you.

[@jenbcosgrove]

This video saved me so much time! I only had to watch a couple of minutes before it told me exactly what I needed to know. Thanks!

[@carl8689]

The Video is very detailed in explaining what a Pivot table does and how to do a pivot table on your own. Really do appreciate this video Kevin, thanks for sharing!

[@kizzyjoneslopez]

Your tutorials are so helpful. You are clear and use great examples. I use your tutorial videos all the time. Thanks!

[@TheKarenjh]

You continue to provide an amazing service. We all have these tools, but don’t know how to use them. Thank you.

[@polreamonn]

Thank you Kevin. I start a job in Supply Chain tomorrow and will be using Pivot Tables so this tutorial is really helpful.

[@mybestideas1]

Thank you so much. Before you I spent one hour of Simon Saiz explanation of Pivot Tables. While I feel that she did give lots of info, the whole idea was not explained well. So glad I saw your video, as you explained everything in a fraction of time.

[@byadeline]

I’m prepping for a job interview and I just want to say thank you for this quick and approachable introduction to pivot table !!! 🙏🏼

[@jaynemathiot6617]

You are really great to watch Kevin. Love your videos - really enjoyable tutorials. Thank you.

[@AljIsHere128]

Excellent step by step PivotTables tutorial. I wasn't aware of Value Field Setting in Pivot table until this video. I have fundamental understanding of Pivot Table and I am not as freaked out by it. Wasn't aware of the other ways pivot table summary break down by percentages can also be done by to find figures. Excellent summary video.

[@robgonzalez510]

What a great video! Pivot tables have always been so daunting but you explained them so simply and they were easy to understand! I’m excited to play around with them! Thank you!

[@kentongonzales1315]

Started on my own today using Pivot table with your guidelines and am so proud. Kevin, thanks

[@rochellemphetlhe]

You're literally going to get me through my MSc data analysis this year 😭 God bless you Kev🤞🏽

[@anyssahermawan756]

Thank you for the explanation. I was really intimidated with Pivot Table, but your explanation is simple and clear.

[@leahgedies2157]

Thank you!! Your videos are always so helpful and informative. They've seriously taught me so much in excel!!!!

[@imranitpro]

What a short but comprehensive intro to pivot tables man. 😍 I like your to the point way of describing things. I am currently struggling with countifs. They are very expensive in terms of computation. I think pivot tables will solve this problem. I ll give it a try.

[@agabon1]

I'm a beginner in the use of Pivot table but you tutorial really made me more interested to learn..its hard to understand first thing but gradually following steps by steps and writing notes , I think, I learned so much and my worries of every time I be asked during work interview if I know Pivot Table I honestly said no...but with your tutorial I know I'm ready to say yes, I know Pivot Table. Thank you so much, you are a great teacher to novice like me.

[@LuvLexi82]

I LOVE this Tutorial!!! You made it simple and easy to follow! Thank You!🥰🥰

[@taliahh25]

Thanks for the lesson! This was to the point, and the flow of the lesson was great; not too fast or slow. I will continue to watch your other videos.

[@haleylogan5509]

Needed a quick understanding of pivot tables, and this was perfect. Great video, easy to follow, easy to listen to.

[@lookingnlistening]

Thank you very much Kevin. I now have a better understanding of PIVOT tables and how to use it. I was told that my new job function involves PIVOT tables, manipulating, and analyzing data in Excel.