David Allen reveals his GTD APP (Reaction)

In this video, I'm discussing David Allen's envisioned app for Getting Things Done which he revealed at the GTD Summit in 2019.
Original video: • David Allen gives away...
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[@tomer.nosrati]

Hey man, first of all great video! Captures really interesting bullets which makes me wanna watch the whole video. But! I have to share that I'am working on such a system myself just now, so it's so inspiring to see this video because that's exactly what I'm doing. I'm merging Obsidian + Excalidraw + Javascript + Todoist to create a GTD system with AI capabilities to accelerate "Thinking", having the AI suggest relationship between notes/thoughts/ideas based on automatic recognition (partially automatic to be honest), to optimize the GTD technique. Obsidian is the platform. Excalidraw is the thoughts-frontend. Javascript implements the backend automation. AI is performed with Obsidian plugins. And Todoist keep track of actionable items poped up from the process. The goal is to automate the workflow of having a thought poping up in your head and having the fastest way to inject it into the second brain system that according to the GTD technique is supposed to allow me to get things done faster and better by optimizing the brain activity per any topic or subject I wish to invest myself in (e.g "Optimize my brain for A task" today at Y pm).

[@LucasPrigge]

Sounds cool Tomer, keep us updated with the progress on your system. Is this an app you're building or a personal system using these 4 things together?

[@tomer.nosrati]

@@LucasPrigge just subscribed to your channel, on the next video that will bring this issue up let's see what I can deliver haha, and I'm just integrating existing apps + very basic javascript scripting by myself, but most is already done, I'm just putting it all together (Over Obsidian)

[@albertm208]

Hey Tomer, are you on Twitter or what is the best way to reach you. I’m working a system just like yours and would love to discuss further!

[@dodgerea8639]

If anyone were to build this, I think it would be Thomas Frank using Notion. His 20 min video introducing his Ultimate Brain template for Notion comes close and he could tweak it if David Allen wanted. I’d be most curious to see that result.

[@billsmi22]

Interesting video and analysis. Thanks Lucas. I'm an avid GTD + MS user and often wonder how mucch MS looked to GTD as guidance...? Maybe nothing since David has always promoted Lotus Notes ;-) but all in all it's getting there. But it's like you said, it's all about finding out what works for you even if it's multiple systems.

[@danielhaven]

I want hire David Allen as my UI designer and/or Product Owner.

[@danielvelho6627]

Hire me :)

[@danielvelho6627]

We should integrate Akiflow or Routine for the ground level (tasks and calendar) and Notion or Coda for Notes and Projects.

[@rinleeds]

Do you have a link to the video where you conclude and outline your system of using several tools and making them work together for the near perfect system

[@LucasPrigge]

kzbin.info/www/bejne/qmm8lYhvgtuBms0

[@JimHardie1]

1:37 David says to the audience that these full drawings will be released as part of a newsletter. Does anyone know where I can find these? Thanks!

[@LucasPrigge]

mailchi.mp/davidco/gtd-newsletter-easiest-hard-rule-to-follow-456365?e=bcb6391bdb

[@cryosynth]

Hi Lucas. I just want to let you know I enjoy your videos.

[@Henripostant]

Hi Lucas, could you explain the difference between support material and reference material ? Do you actually make a specific difference between the two yourself ?

[@LucasPrigge]

Hi Henri, yes I do make a distinction between the two. To me, support material is anything non-actionable that supports the completion of a specific project. For example, if I had a project for taking a holiday then a PDF of the flight tickets could be support material. Reference material is a category on its own for me which contains information with a more timeless character that I want to have access to in case I happen need it. For example, my car insurance documents.

[@raiseyourvibration1411]

@Henri Fourmet, Yes, I agree with @Lucas Prigge saying that support material is non actionable and helps you get a project done, and Reference material has a timeless character. I would add: You say "support material" but it's called "Project Support Material," or PSM. These are notes and other materials that relate to a specific project, and you need those notes to complete that specific project. "Reference Material," on the other hand, is generic information, not related to a specific project you're working on. You may randomly run across info, and say, "Oh, this is interestng--I may need this some day," but you don't need it right away for a specific project, so you'd file it in your Reference Material alphabetically in the hopes that you'll find it again in the future when you may need it. Reference Material is good info to keep, but PSM is really crucial for getting projects done. For example, I use Asana, so within a "Project" entry on Asana called "I Gave A Presentation about GTD to All Managers," I note down the location of my Project Support Material so that I have it all noted in one place: "PSM #7," and "PSM: Desktop: (I Gave GTD Presentation to All Managers)." The first one, "PSM #7," refers to a physical paper file folder where I have thrown a bunch of paper notes about my GTD presentation that I want to give to my managers. The second one, called "PSM: Desktop: (I Gave GTD Presentation to All Managers)," is an electronic folder on my desktop, called the same name as the Project: "I Gave GTD Presentation to All Managers" and that's where I have thrown a bunch of electronic notes about my upcoming GTD presentation to the managers. This way, everything related to the project of creating the GTD presentation is located in one, easy to find place. The process of tracking the PSM and recording it in an app like Asana or ToDoist is so that we don't have to sift through piles of stuff in and around our desk, or tons of directories on our computers, searching for what we need to work on a project. When I have a spare hour, and I refer to my Projects list, and I read "I Gave GTD Presentation to All Managers," I may feel like I can work on this project for the next hour, then I can immediately jump directly into working because all that PSM is right at my fingertips and I don't have to look for anything. On the other hand, I may be working on my presentation, and need more ideas, so I look in my Reference Material, under "G" for "GTD," and look at a bunch of random stuff that I've collected about GTD. If I'm lucky I'll find something I can use. I hope that makes sense. Aloha!

[@Henripostant]

@@raiseyourvibration1411 Hello, Thanks for your reply. Yes it makes sense. What I'm not so sure about but I probably should read your comment again, is the access you design to PSM. In other words is it somehow relevant to access all PSM independently of their Projects OR are they visited only through the project in which they are contained? I guess what I'm asking is : are PSM a category/type worth considering on its own ? Regards Ps : glad to talk with you guys.

[@raiseyourvibration1411]

@@Henripostant ​ I love talking about this stuff! To directly answer your question, I think: the bottom line is that there is no such thing as "independent PSM" in GTD. By definition, all PSMs are tied directly to an existing project that is currently being worked on and not done yet. First, I track all my Project lists, Next Actions lists, Agenda lists, etc., in Asana. My Projects lists in Asana are where all my projects live--that's my "stake in the ground" to use David Allen's language. Second, I have two types of PSM. One is physical papers in physical folders, and the other is electronic materials (documents, webpages, podcasts, videos, PDFs, etc.) and I store these on my desktop. On my desktop I have a PSM folder. Inside this PSM folder are subfolders for each project that have associated PSM (some projects don't have any PSM because they're not complex enough). Those folders are named the same thing as the project in Asana so I can easily see the 1 to 1 relation and I can find it easily. So, when I pull up any given project in Asana, I can see if the project has no PSM, has only physical PSM, has only electronic PSM, or has both physical and electronic PSM. Everything is at my fingertips. Inside each project in Asana that has PSM associated with it, I sometimes just tell my future self, "The PSM is on my desktop," and other times I actually paste the file path into Asana so I can quickly click directly into my desktop folder from Asana. If the PSM is an actual webpage, or if it's on our company SharePoint site, then I paste the URL of the webpage or the SP site right into the project in Asana. Of course, when I want to work on a project and look in Asana, and see the PSM is a physical folder, the Asana project just says "PSM: Folder #43," and I see this and physically walk over to the shelf and pull the folder out. When a project is completely done some people take the PSM and file it in their general alphabetical Reference Files (either physical or electronic or both) in case they need to look at it later. This is what I do. Some people file it in a separate file called "Past PSM" or something like that. These people thus have three filing systems, "Current PSM," "Past PSM," and "General alphabetic Reference." For me, I just throw the PSM into my general Reference files because I don't want three places where I'm filing when it can be simpler with two places. Lastly I'll note that I could simplify even more and get rid of all my physical PSM. When I have physical PSM I could scan it into electronic format and then file it in my PSM folder on my desktop, thus simplfying my system a bit. But I just think it's a pain in the butt to scan stuff in, so I just throw it in a physical file and note that fact within my Asana project. Does that make sense? I hope that helps. Let me ask you @Henri Fournet, Are you doing GTD now? What is your system like? Aloha!

[@Henripostant]

@@raiseyourvibration1411 thank you feedback. I do use GTD sure. Interesting to hear your setup. I hope you in the near future people I will read this and think "oh my god it used to be so complicated to be simple." I highly concur with you on the fact that it is stunning to see that today in 2022 we still do not have a simple simple interface to do GTD seamlessly across all of our devices. It would be fun to show each other's setup on video especially on mobile which is is my go to interface now when it comes to GTD. Regards

[@rinleeds]

What do you make of Tiago Forte? I know you love GTD and so do I, and Tiago Forte (I think) takes it to the next level.... What do you think?

[@LucasPrigge]

It's a valuable addition to GTD

[@1satz-officepartner]

Everything you talk about is possible with Jira Software.

[@CassiuxAcademy]

Didn't ClickUp got REALLY close to that vision?

[@LucasPrigge]

How so? ClickUp is not the first app that comes to mind for me when comparing it to David's exact vision. It is a great app though that can work well with GTD, and last time I looked at it was a year ago so I'll need to check it out again soon. Curious to learn more about your thoughts on ClickUp.

[@gagandeepchani2169]

Hi...but facilethings has the all as per the GTD. Isn't it?

[@LucasPrigge]

To a degree yes, though I'm not a big fan of their UX

[@skaterdude14b]

5:20 leftoff bookmark

[@paulrussell4338]

Is VIIRA dead?

[@BDV000]

I feel like he loves to hear himself talk.

[@joseantoniogarciarivas8042]

Ya, feel it too, but ego is not bad, becomes a problem when it takes lead, ego should be like a puppy where we have control of the leash.

[@skaterdude14b]

Common comment on his videos

[@timshannon3186]

This video could be great if it weren't for stopping the video every 2 seconds to interject comments. Your other videos are good. I'd recommend changing this one.