Digital Wellbeing in Microsoft 365 Module 2 - Process & Execute on PC

I have defined 4 modules for #DigitalWellbeing in #Microsoft365. The second module is Process & Execute using #MicrosoftToDo and #OneNote with inspiration from #GTD and the #Pomodoro technique. In this deep dive session I show you:
Digital Wellbeing: 0:00
Agenda: 5:40
Lists and List groups in ToDo: 7:47
Sorting and prioritizing tasks: 18:09
Recurring tasks: 28:19
Section Groups in OneNote: 36:21
Reflecting on your career: 41:28
Sorting to OneNote: 52:29
Organizing meeting notes: 55:01
Sorting to Microsoft Lists? 1:02:04
Planning time for focus: 1:16:17
Get started with My Day: 1:27:19
Breaking tasks into actions: 1:41:19
Executing on your tasks: 1:48:18
Reflecting on your day: 2:21:16
End note: 2:39:40
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[@martinohare9276]

Great advice, for the first time in my life I’m on top of my digital work. I have piece of mind! Very satisfying.

Thanks for watching👍 happy to hear that it made difference for you🙏 Enjoy the complete task dings 🙂

[@alicecampbell3131]

45:26 Yes! Golden words. Thank you. Loving these videos overall!

Happy to hear, thanks🙏

Thanks for this great tutorial!

[@paulahunt414]

Please consider using nd listing the apps you use as part of your subject line. It makes it easier for me and maybe 8thers 5onfond your video.

[@cossack4930]

Why do you store emails on OneNote vs. in Outlook folders vs. Archive? Thanks.

[@danielmarthe9651]

Once again this is exactly what I have been looking for and really matches with what I have been trying to do and really helps with the areas I have been struggling. I didn't viva had some of this functionality which really fits with my flow. Do you know when the timer functionality will be available? Fantastic video and really, really helpful. Thanks so much!

Happy you found it useful🙏 Hopefully the Viva timer will come sooner rather than later👍

[@germanaselo8257]

Halo Stale! Do you have a walk through of setting up the pomodoro task to create the outlook event with the conditions you showed @ 2:02:50?

[@germanaselo8257]

Haa I just found the link to the article, I will try now, thanks anyway.

@@germanaselo8257cool, thanks for watching👍 Have a how to video for both options on my channel under the Pomodoro playlist 👍kzbin.info/aero/PL6SeshpCxLFFFq7Klttm61s6lVh4hjuFO

[@NiravVyas]

Very good content incorporating GTD concepts into O365! When is your book getting released?

Thank you🙏 No book planned on this topic :) would you have read it?

[@NiravVyas]

@ Sure. I think I heard you mention in a video about writing a book on Productivity for IT professional which is what I was referring to. I'm yet to watch module 3 & 4. Thanks for the awesome content on leveraging MS tools for the productivity. 😊

@@NiravVyas you are most welcome, enjoy the videos and feel free to comment with your takeaways👍 Here is the link to the book mentioned in the video, M365 admin tips for ITPros cloudway.com/office365foritpros2023/

[@DarkSitari]

How do you send/share to TODO with the Windows OS environment? share is native to android rather than Windows OS. Does edge browser have any send to todo functionality?

Great question :) No share to ToDo in Edge yet, hopefully someday it will be there. What I typically do on a PC is to open todo and write down the task manually and copy the link. I have ToDo on the taskbar so it goes quick. Thanks for watching👍

You can vote for the "send to To Do" from edge and other apps on PC here: feedbackportal.microsoft.com/feedback/idea/bffc6f74-df1c-ec11-b6e7-0022481f8472

[@DarkSitari]

Thanks, will you be posting more videos? I've watched these 4 on repeat!

Thanks, happy you found them useful🙏Absolutely, probably shorter nuggets, and maybe a refresh when new routine changing features gets released. Any specific topics you are looking for?

[@DarkSitari]

Yes, I use Michael Linenbergers Total Workday Control Outlook method. This relies on a highly customised task sidebar in outlook. Todo does not have the same level of customisation. For example I can set low priority on tasks and also fire emails into tasks while archiving the email and also attaching a copy to the task item in outlook. Todo also lacks a start date option which keeps tasks hidden until you are ready to start them using Linenbergers method. Outlook tasks lack checklists within a single task however.

[@mattmartin3915]

Great content. I was curious how you processed/executed on a particular task. There are several times that I have a task to respond to someone with some information, so I do some assessment, gather some data, and respond to someone. But I'm asking them a question for which a next action depends on their answer (I'm waiting for and looking for their response to do something). Do you flag that msg you sent or something as in you are looking for a resonse and if you haven't heard back you have an indicator to follow-up with them? How do you flag those, messages you send that you will need to follow-up if you haven't heard something back.

Thanks👍 Typically people get back, but if it's important, I will flag that sent message, or note down a step on the existing task that I have sent an email and are waiting for a response. Depends on how complex the task is.

[@bguggs16]

I've been playing around with this myself. I've made Lists for "Waiting For..." different groups of people I need responses from. I have a WF Coworkers, WF Manufacturer, WF Customer... And then I move the tasks around once I get a response. I'm not a huge fan of this so far though. Might try some sort of flagging or he mentions #'s on here. Might give that a shot.

[@bguggs16]

@ "people usually get back"... helps when you're the owner! LOL

@@bguggs16 LOL, true, so flagging the sent email is the follow up or add it as part of the subtask for the larger goal👍

[@bguggs16]

what version of onenote are you running?/which version do you recommend?

Thanks for watching👍 I am running the latest OneNote which comes with Office, or Apps for Enterprise as they are called in Microsoft 365🙂 The Windows 10 based UWP OneNote will soon be phased out and Microsoft is committed to developing the Office version of OneNote moving forward👍

[@DarkSitari]

Brilliant. So onenote for desktop (the one that does voice memos etc) and it's Web based counterpart?

@@DarkSitari yep👍

[@DarkSitari]

Where is the video or time location that explains how you hack viva so it doesn't put focus time where you don't want it?

Here you go: 2:06:11. Thanks for watching👍

[@DarkSitari]

@ do I need a future focus appointment for the pomodoro power app to work or can it just rely on old ones? Do you always need to change it to low importance and working elsewhere to get the pomodoro flow working?

@@DarkSitari past appointments, book a week of appointments or two and then do the trick showed in the timestamp above.

[@DarkSitari]

@ does it rely on a single appointment to work? As in, will one old focus appointment work indefinitely? Or does it need fresh viva focus appointments for each new pomodoro?

It takes the last appointment and copies it to the current pomodoro. I recommend having two weeks of focus times in the past in the calendar so that you get a full week of pomodoros in your current week. Hope that makes sense.