Email to Text & SMS in Outlook

In this step-by-step tutorial, learn how you can send and receive text messages directly from within Microsoft Outlook. Text messages include SMS and MMS messages. Along with sending and receiving SMS, you'll learn how to create contacts so you don't have to remember phone numbers when texting. Next, we look at how to create a group of contacts so you can quickly text a large number of people. We look at how to create a rule so when you receive an important email message, you'll also receive a text message. Lastly, you'll also learn how to set up the respond to address, so when someone responds to your email or text, you can direct it to your phone to get your attention.
👋 Additional resources
- In-depth overview of how to create Rules in Microsoft Outlook: • How to Create Rules in...
- Full list of gateway domains for all carriers: www.liquisearch.com/list_of_s...
- Popular carriers in the United States:
AT&T
SMS: [insert 10-digit number]@txt.att.net
MMS: [insert 10-digit number]@mms.att.net
Boost Mobile
SMS: [insert 10-digit number]@sms.myboostmobile.com
MMS: [insert 10-digit number]@myboostmobile.com
Cricket Wireless
SMS: [insert 10-digit number]@mms.cricketwireless.net
MMS: [insert 10-digit number]@mms.cricketwireless.net
Google Project Fi
SMS: [insert 10-digit number]@msg.fi.google.com
MMS: [insert 10-digit number]@msg.fi.google.com
Republic Wireless
SMS: [insert 10-digital number]@text.republicwireless.com
Sprint
SMS: [insert 10-digit number]@messaging.sprintpcs.com
MMS: [insert 10-digit number]@pm.sprint.com
Straight Talk
SMS: [insert 10-digital number]@vtext.com
MMS: [insert 10-digit number]@mypixmessages.com
T-Mobile
SMS: [insert 10-digit number]@tmomail.net
MMS: [insert 10-digit number]@tmomail.net
Ting
SMS: [insert 10-digit number]@message.ting.com
Tracfone
SMS: [depends on underlying carrier]
MMS: [insert 10-digit number]@mmst5.tracfone.com
U.S. Cellular
SMS: [insert 10-digit number]@email.uscc.net
MMS: [insert 10-digit number]@mms.uscc.net
Verizon
SMS: [insert 10-digit number]@vtext.com
MMS: [insert 10-digit number]@vzwpix.com
Virgin Mobile
SMS: [insert 10-digit number]@vmobl.com
MMS: [insert 10-digit number]@vmpix.com
⌚ Timestamps
0:00 Introduction
0:29 Send text messages in Outlook
3:34 Receive text messages in Outlook
3:46 Easy trick to get carrier & domain gateway
4:00 Create individual contact
5:01 Create group contacts
6:12 Modify where replies are directed
6:58 Receive text for important messages
8:50 Wrap up
📃 Watch related playlists
- Playlist with all my videos on Outlook: • 📨 How to use Outlook
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#stratvert

[@KevinStratvert]

To get your SMS gateway, send a text message to your email address. The from field in the email is your SMS gateway.

[@barbara1643]

Your videos are SO EASY to follow! For those people who "need the next step" in organizing all of your brilliant information, they can do a little leg work themselves! YOU ROCK!

[@KevinStratvert]

Thanks for the note, Barbara!

[@richardmcbride538]

Dear Mr. Stratvert, Outstanding! Thank you for all your efforts. I am learning from each of your value-videos. Allow me to share, as one ages (69) ambitions do not fade, my mind races with opportunities. Your thankfully bringing me up to speed. Well Done Sir! Continued success to you. Richard

[@Nk-lg2rz]

Awesome...Kevin I dint even know this before.... Thank you so much. Plz keep us updated more about Outlook as it is most useful these days for most of us.

[@gracemark5995]

wow i was really able to send and receive messages in outlook thanks for this tutorial kevin...

[@jagadishvasanth8261]

Your my best KZbin Teacher.your explaining skill is amazing....... Love you from India🇳🇪 ,❤👏👏👏

[@opod84]

Thank you! I was able to utilize the rules to send an SMS to myself when an important email came through. Great vid!

[@elizabethanrose]

Pretty cool! I have a friend who is suffering from cancer. She cannot use the computer but has been able to keep in touch by sending texts to outlook. This has helped me a lot. Thanks.,

[@karlahiggs1595]

Thank you! I sent two emails via text before your video was even finished. AND I've set text alerts from emails from my new boss. Great tutorial!

[@KevinStratvert]

Woohoo! 🙌

[@SavageGothamChess]

Can I call myself "How To - Hovindu". Has a nice ring to it but never. Kevin is the How To - King. That has a better ring to it. Whether it is Word or Excel or PowerPoint or Outlook or Windows or Google, you nail it. Each and every video of yours has something to learn. You are totally my inspiration. I've been watching you for almost two years now and can't wait to see your channel in 2 years time.

[@pegmolter3542]

Yes! Successfully sent myself a text message. INCREDIBLY HELPFUL video, Kevin!

[@KevinStratvert]

Glad it helped!

[@ricksegalCanada]

@@KevinStratvert, Great video from one MS Alumni to another. One issue you might want to pin is that some gateways, like Rogers here in Canada, require login to use the gateway. From your phone, no problem, you can send to an email and see the gateway but you can't reply or originate email to text numbers from Outlook because of the login requirements. People will be frustrated if they don't confirm that gateway is open. Rock on.

[@wraithhuntersofohio9281]

I learn so much from your videos! Thank you for all that you do.

[@sandyleewhite]

Great video, and easy to follow your instructions, which is normally, not easy for me, so thank you very much! 😊

[@leonh6936]

Thank you for this video and all of the other content you post. You are my "go to" when I have a question related to an MS product. A question from this video ... I tested this from my corporate Outlook account by sending a text to my boss. She received two copies of the same text. One looked great. It looked like a standard text. The other version is broken into sections. The messages starts with "1 of 8" followed by a portion of the text then, "2 of 8" and some text, and then "3 of 8", etc. until the end of the text. 1) Why did two versions go out? 2) Why was the second one broken into sections, and 3) How to eliminate the second version?

[@santiago2950]

Omg this video is gold pure. Incredible!!!

[@sudeepsd4695]

Wow that's a great trick. Very helpful Thank you Kevin for bringing this information.

[@jsanchez2454]

My phone died while talking to my wife while she is out of town as her niece is having a baby. U r one smart dude. I rarely subscribe but will today.

[@himanshuaggarwal5350]

@Kevin Stratvert I want to know that can a way editing protect from the others users in shared ppt?

[@cgary1974]

Emailing to text is awesome! Thank you for sharing this info as I had no idea this was possible. This will unchain me from my desk now so I can multitask outside of my office.

[@KevinStratvert]

Glad it worked!

[@JustBlankNoInfo]

Woah that's a fantastic video! The thumbnail is so creative btw.

[@linsimms5057]

Love this tip Kevin. Thank you so much.

[@mikem927]

These are great tips and was able to send a text from outlook! Nice job

[@of-lg5bj]

You're brilliant Kevin. Hope your business is fruitful so you can keep making these videos.

[@KevinStratvert]

More to come!

[@02carlexrol03]

Why am i always delighted to see your videos. ❤

[@DejayAdeel]

Hello Kevin. Thank you very much for all these informative videos especially related to Microsoft products. Your videos have really helped me in organizing myself and my work and I've learned a lot about the MS products from you. I do have one question tho. Is there a way or an addon for the outlook app that fully functions with HTML/CSS Email Signatures, especially created with MS Visual Studio Code (Not the signatures created in Word or other writing apps)? Also, how can I create fully functional HTML/CSS Emails for free? Or in short, should I say, how can we use MS Visual Code Studio for creating emails and email signatures? Kind Regards.

[@manokejason]

Thanks so much for the helpful content. Searched for my network provider, says requires registration, what does this mean?

[@jdw4807tube]

Great tip Kevin, going to try it out. Awesome videos by the way.

[@Saintly2]

Can’t wait to try this one out!

[@danielleward16]

This has to be the best little known feature of outlook! Great video Kevin!

[@KevinStratvert]

I wish they would make it more obvious. Going into advanced rules scares a lot of people away. 🤣

[@paulettejohnson2788]

Thank you Kevin this is excellent video. I did not know how to do this. I’ve taken notes and now I’m getting ready to start. I’ll let you know how I made out. Blessings to you.

[@DeputyBurbank]

Still no PDF editor in the entirety of Windows? But I can send an email to a phone number. Which you can from any email platform, not just outlook.

[@prokorshopal4865]

0:01 - Hi Kevin! 👋 9:15 - 812th thumbs up from me! 👍 Cheers!

[@wcarlosw]

I will definitely be using this feature for my job. Thank you Kev.

[@immersivestudyandliving4272]

Wow! I didn’t know the text message feature of outlook, thanks!

[@bahmannosratollah7017]

Perfect explanation, thank you very much.

[@malchicken]

Super helpful and unique. Thanks!

[@mannyvidis4533]

Kevin I followed your instructions and sent a text message directly from outlook. It worked perfectly but when I tried to send an attachment the text got through but not the attachment(PDF) format.

[@georgiagirl31021]

Thank you so much for your help. You made this simple.

[@obi2bgone]

Does this work only for US carriers. I’m in the UK and struggling to find a UK alternative. Any help would be appreciated.

[@K5GLH]

I love your videos. They are some of the most informative that I've seen. Thank you!

[@vmmohan08]

Awesome Tutorial!!! If we get a option to Send Text Messages to WhatsApp Numbers then we will able to be More Productive these Days

[@nicolecrills1092]

Great video! One question...how do you get an incoming text message to show as the contacts name, instead of their phone number?

[@pjohn1435]

This is great, the only downside for me is our customer really don't like sharing their carrier information, if only they can see that this is a better way to communicate with us in a timely manner everyone would benefit from it...oh well I'll keep trying to convenience them...thanks Kevin for all of your great videos.

[@mvs6380]

You can use free carrier lookup websites or if you are tech advanced you can use “Phoneinfoga” free OSINT tool to batch lookup.

[@pjohn1435]

@@mvs6380 Thanks for this info, I'm really not tech advanced but I will figure it out...thanks again.

[@mvs6380]

@@pjohn1435 There are few YT tutorials that are pretty easy to follow that show you how to set it up and use it. It gives a lot more data than just carrier (location, social profiles, person name, etc), but I think theres options to disable this to make the search faster if all you need is carrier.

[@KevinStratvert]

@@mvs6380 Didn't know about Phoneinfoga, will check it out. Great tip!

[@sanaamessaoudi4801]

I can only send a text to a phone number via my outlook app on my iPhone but when I try sending it from surface pro it doesn’t go through! Please help

[@maiaallman4635]

Hi Kevin, love your tutorials. I'm from South Africa and I am curious to know from which geographic region your accent is?

[@dianewestbrooks1279]

Worked great- thanks!

[@logancarvalho]

Hello kevin, great tutorial. Thanks. I'm from Brazil and for the gateway I want to use it requires registration. How to do this registration?

[@rafaeltorovip]

Thanks very much. Very useful video. 👍

[@MadireddySriBharat]

Hi Kevin, can we do the same with Microsoft Teams? Send and Receive text messages within Microsoft Teams?

[@lonnielegaard6929]

This is so great 😄 Is it possible to send a text from outlook and make it impossible for the receiver to reply?

[@onexl001]

Thanks Kevin Sharing this information

[@DineshPatel-lq9cb]

Fantastic video n hints thank you very helpful

[@My125Tubes]

Great sharing Kevin. Thank you a lot!

[@oliviacharles1538]

Hello! I could use some help please. I created a new contract entry with the correct phone number email address (sent directly by the person’s phone) and a display name. However, the display name won’t show in the emails, it’s only showing the email address still. Is there a way to get the display name to show instead of the phone number email?

[@allsportsexpert]

How do you include the image? Cut and Paste? Using the insert option? How to set the default font and size?

[@bevsanders7549]

Hi, how do I find the Vodafone SMS Gateway for Australia, you have New Zealand, Germany, Italy etc but no Australia.

[@gmargenka8983]

Kevin, I work for a large company. We have the ability to set out of office messages for email and voicemail, but many employees text me while I am on vacation! Is there a way to auto reply that I am out so I don’t feel the need to respond! It’s hard to disconnect when there are so many devices!

[@JG-rp2el]

Great instructor !!

[@ajjoable]

can you please help me to know the etisalat UAE mobile gateway domain. Thank youj

[@ankitgargvanshi]

How can we send bulk pivot excel data line by line by power automate ??????

[@rosangelaingegneri6387]

Hi Kevin. Thanks for sharing this information but here in Brazil I couldn't get back a positive SMS from this tip! 😔

[@ToXeR1]

How can I search all folders when Ive got multiple accounts. (Shared on network in company so not physical on my drive)

[@renestanley580]

Thanks for the video. Has microsoft discontinued the ability to send a text to your phone when you receive an email from a particular sender? If so, is there an app that will do this?

[@mikemyers994]

Kevin, when I send out a group text it only shows phone numbers, so id hard to distinguish who is replying on the phone part, because I always to my phone. Some of the group are telling me that the message comes in with jumbled letters. Any ideas?

[@brankoperunovic5305]

Thanks Kevin. Can you send/receive WhatsApp messages in Outlook?

[@yasseryoutube]

Hi kevin thanks so much but i followed up your steps but i couldn not send even one ..it said failed saying that couldnt find the domain even i checked with isp but no way

[@cheekyeve1]

good tip handy functionality for engineers working in a team cheers!

[@samehewis660]

Hi Kevin, is it available in another countries other than US

[@UncleAl3]

How does one access that outlook toolbar at the top??

[@yasseryoutube]

Hi kevin thanks so much but i followed up your steps but i couldn not send even one ..it sll failed saying that couldnt find the domain even i checked with isp but no way

[@Raztnu]

Wow, this is a good one

[@ranulfopascubello1687]

Do you have also a list for Philippines network provider such as SMART & GLOBE? thanks

[@didierdorga349]

Thank you, this helped alot.

[@lisarae7212]

YES thank you!!!

[@W8n2tan]

Kevin, First of all, thanks for the videos and keep up the good work. I was able to send a text, but the reply (from text to email) was not received. Also, the rule did not work.

[@kovidagunawardana8760]

My man. You saved the day ! 🙏

[@GargeeSharma]

Wow ! Learnt something new !

[@jeffhaskett2766]

For T-Mobile all SMS messages get converted to MMS messages. If the recipient is actually an application, it may be a problem.

[@MariaByDesign]

Hi. Exhaused searching. Trying to find the initial steps in sending a text message from my pc to some 'stranger's (e.g. not a contact) smart phone. Any assistance? thx.

[@terrycochran6340]

Excellent ! Thank you, "You da Man" 😊

[@Caldeira198]

The list seems to be not supporting for some networks.

[@chetan19891]

didn't work for me with airtel in India, any idea how to debug if it was sent out of outlook at all ?

[@tonymay-z1j]

Kevin how can I delete an email alias in the FROM DROP DOWN BOX when I click on new message??

[@davidsonzleh9834]

Can you provide me with the SMS gateway for Liberia? This country is found in West Africa

[@dailyofficeneeds]

Always wanted to use this in india but sadly it isn't supported.... Loved this video man.... Thanks 😍

[@esogye]

In messages, i can’t call in a group chat with has 4 people. (I’m on iPad btw) and once 3 people join a call, 1 person can’t. Do you know how to fix it?

[@jsanchez2454]

Just tested it , works great.

[@harshabhat1240]

Will you please do a tutorial for Outlook Web, which is free?

[@chnlsntg_]

Can you change the name on it? Like instead of the email address your name will appear when you send the message?

[@tammyboje2641]

So we have to ask each person what carrier, this is not functional when ding high level texting.

[@rae2645]

So I was able to send the text message but the replies always came back to my text message, never the email. I checked my “have replies sent to” setting and it’s set to reply to my email.

[@mahmoudamin6820]

You are the best

[@teddyw.charawa8989]

The gateway domains for African service providers are not easily available; Can you share a link to help access that?

[@sanaamessaoudi4801]

I can only send a text to a phone number via my outlook app on my iPhone but when I try sending it from surface pro it doesn’t go through! Please help

[@Mick04work]

Will this work in Australia?

[@pradip424]

How to get the notification that I received the mail without receiving the mail. Due to corporate policy, I won't want to receive the mail itself, but I want to know I received an email so that I can go and check in the computer.

[@saleemsoomro20]

How to find out the phone carrier of people I want to send message to??

[@choudharypreet113]

Hey! Can u plz make vedio on html css and c++

[@robertorosado2681]

Absolutely love this tip, presentation style, and relevance.

[@MyScott35]

Thank you for this information. Do you happen to know the O2 UK gateway?

[@trishaquinn7176]

I was looking for this also. Have you been able to find it?

[@TurtlesTigers]

Is it not possible anymore to have text notifications every time you get an email?