Epson RR-600W Scanner - Full Tutorial & Review

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[@Crwn4Life]

Best detail video and to the point... About to order now based on how effective you are in demonstrating this product

[@HectorGarciaCPA]

Great

[@lvs2trvl47]

Thanks for the tutorial... helped me much. Just wondering, as I have a bunch of receipts from the past, but already have entries that are in QBO for many of them. Is there a way to ensure the ones that get scanned into QBO don't show up as a duplicate? Cheers, Matt

[@rdigity1]

Hi Hector, thanks for the video! Quick question on quickbooks scanning: will this process create duplicate expense transactions if the purchase was made with a business debit card that is linked to quickbooks online already?

[@kimestill5872]

Hi! Great video. Does the Epson Smart software code/categorize multiple receipts in one scan as separate? Specifically, the last thing you did in this video was scan several receipts in one action. I know you can't upload those as one pdf into quickbooks and have those as separate transactions, however does the Epson Smart software recognize them as separate receipts and code them separately so you can import them into quickbooks? Hope that makes sense :)

[@buster77382]

Great Video, I have a problem with uploading receipts to Quickbooks online, both Epson and Quickbooks blame the problem on each other. When I export to Quickbooks, I connect as per instruction, the file sends and then tries to import. I get an error code "Invalid data string". I've got all the most recent drivers and downloads. Any help?

[@salimvelji1359]

I love your videos bought the Epson scanner as per your demonstration have issue as it scans receipts but very slow to appear on computer Specially if I lid 10 receipts it will never appear on my computer error message pops up the computer is disconnected What is the problem?

[@michaelprince5255]

Have you ever tried scanning to a team drive (shared drive)?

[@crazypak11]

i have been looking for something like this for home budgeting for months 9:40 thank you!

[@williammacrae5678]

Hector - Do you know id the Epson RR-600W can upload to QuickBooks DeskTop Pro 2020?

[@vincewoodall2820]

Hi Hector, As usual great presentation. I went out and got one, it works great.... until, okay I have a question. I notice that I can scan receipts and they go into the QBO without a problem Then the check or debit transaction clears my bank and only the ADD option on review of the bank transaction is available. If I open the to the more detailed review screen (in QB) and choose the FIND MATCH, it doesn't find my scanned receipt/expense. If I accept the the transaction and categorize same as I did when I scanned the receipt (an expense ) I will end up with a duplicate expense for the same item (seems logical since I didn't MATCH it to the previously scanned receipt AND quickbooks didn't find a match for me.) So... I can delete the scanned receipt expense to eliminate the duplicate... but haha what's the point? How can I force / choose a match of the bank transaction review to match up with my RR-600w receipt/expense? I don't see any option except the FIND MATCH radio button, and when it doesn't present the match I want there doesn't seem to be a way to manually search and select the correct match. Thanks Vince

[@HectorGarciaCPA]

There should be a workflow to match, but you have to start with the scanned image

[@JimLockwoodShow]

Can you use the scanner without the touchscreen? Like can I perform all the tasks through windows instead of the touchscreen? I’m blind and cannot see the touchscreen. If not, do you know if an alternative not using a touchscreen

[@PastorIhaza]

Fantastic Video.... 09:38 Receipts.... Exactly what I needed to know, before purchasing this Equipment. The multiple scan and OCR with added software will be nice, too. Thanks for a great instructional video.🥇

[@skohaya]

Awesome video. Made the setup so easy. Thanks🎉

[@HectorGarciaCPA]

:)

[@raviraja1651]

Hi Hector, just a quick question as you have multiple clients in QBO, can you connect multiple QBO clients in the scanner? Is there an option to choose which clients you like to export documents to? I am planning to get this for my firm however I want to make sure that I can use this multiple QBO/Xero files/clients.

[@HectorGarciaCPA]

Its designed to work for a single QBO file. You would need to change the configuration out on every client change

[@lucasandulescu4210]

Is there a way to use the built in software to sort by date? For example you put 10 2020 receipts and 10 2021 receipts, can you make them sort separately by date?

[@HectorGarciaCPA]

I don’t know.

[@lifeaccordingtomilo6531]

I'm having trouble when exporting to quickbooks online and was wondering if you have any ideas? I add the receipt to the manager, review all information and make sure that the total and taxes are entered then export the expense. when it shows up in qbo, everything is right except it shows as "out of scope" for tax code and I have to manually set it for each expense. My defaults are all set to "inclusive of tax" and the local tax amount. HELP! it's such a pain and it would be perfect otherwise

[@HectorGarciaCPA]

That is a concept for international versions of QB which I do not use, sorry. I only work with US which does use VAT

[@wingsley]

Got a question on the "scanning to the Cloud": is it possible to rig a scan to be relayed through one of those cellular-app-based FAX services as well?

[@HectorGarciaCPA]

I dont know

[@debsy7gb3]

If your receipt has line items that belong in different categories (such as one item is office supplies, another line item is lobby decor, another line is costumes etc) will this separate them? Or does the whole receipt have to fit into just one category?

[@HectorGarciaCPA]

Cant split it

[@jeffreyv.mehalic8131]

Excellent video. But the Manage Receipts/Invoices icon is missing from my screen on the scanner and is not located in settings. Where can I find it?

[@HectorGarciaCPA]

You might need to do an update?

[@DJ_Driven]

Hello Hector, I have a brand new in the box Fujitsu SnapScan iX500. Also use QuickBooks online for my business. What would you recommend to use as the best receipt management software that could be used with this unit to get a similar or better results?

[@kenrosa9253]

Does this scanner allow you to create a list for tax purposes, ie: business expense, business postage , 1099 and drag and drop your receipt scans into that file as well as automatically add all of your receipts amounts for the tax man. I have a very outdated NEAT scanner that allows you to create your own files and drag your receipts to what ever category you have made. This type of feature is very convenient but I am unable to find another scanner that does this. BTW, all of my tax info. is only on my computer only.

[@terryhansen5386]

Hi Hector, Trying use this with Quicken and have found the following. If anyone knows how to streamline this please advise. 1.) I tried to scan directly into quicken using the "Add from scanner" option. It is quite slow and scans in as a jpg file which is much larger than a PDF. Is there a way to make it scan as PDF? If you are scanning a multi-page document it scans each page as a separate jpg file. Again a multi-page PDF is much smaller. 2.) So I decided the "Add from scanner" option is not going to work, at least for multi-page pdf. I though I would try and scan as searchable PDF directly to a folder on my computer w/o having to interact with the scanner software but have not found a way to do this either. I was hoping to get to paperless but currently it is way too time consuming. Anyone have any luck using this with Quicken?

[@HectorGarciaCPA]

I dont use quicken at all

[@jonmason4127]

If you scan to a cloud destination, does it have to go through software on the computer? I'm looking for something to send to our clients where they can just power it up, connect it to wifi, and start scanning. I don't want them to have to jump through a bunch of hoops. The Raven scanner was ideal for this, but they're going out of business 12/31, and I need an alternative.

[@HectorGarciaCPA]

No. I can be stand alone

[@tkwtransportation6500]

Hector can you scan using the Epson Scan Smart Program to convert credit card transactions if so please explain if not what would you recommend?

[@HectorGarciaCPA]

You can scan individual receipts only, but you cant create statements from the scans

[@Truckerbabe89]

I have a aced chrome book when i first hooked up the scanner came across the setup wizard but now it won’t even read it Available please help

[@HectorGarciaCPA]

I have not tested with a chromebook

[@JRR39]

When scanning papers or receipts. Is it best to keep what you want to be together, to scan them together? Then save that group as one. Ie you scanned taxes, those are good to keep together in one document. What I’m wondering is how well does it organize all my papers?

[@HectorGarciaCPA]

I don’t use it the same way :)

[@isaalcbe7158]

THANK YOU, THANK YOU HECTOR.

[@camilleforbes-scott1403]

Hello Hector, I learned a lot from your presentation. I just purchased RR600W scanner. Can I scan my receipts, export to an excel spread sheet and have it total my expenses?

[@rooftime4730]

return it , they don't answer thier phones

[@sylvesterjones2142]

Have you tried to scan to excel yet and does it work?

[@niamichele2473]

Did it allow you to total your expenses?

[@tanyaprice1637]

Great video! Do you think this is worth purchasing just to add invoices to QB. I’m buried in paper invoices just waiting to be added to QB. I was thinking of purchasing this just for adding invoices.

[@HectorGarciaCPA]

Any good scanner can do it. This is on the mid-high range

[@liibaan9555]

Some one help me i have downloaded quickbook enterprise 2021 to get advanced inventory so it asks me to get subsription for the advanced inventory other parts of the quickbook is working but advanced inventory not working Please help for that Please please ?

[@HectorGarciaCPA]

You need to have a Platinum subscription.

[@327dchamp]

Is this like a portable device, like the mobile scanner, or does it have to be plugged in when using? Ty 🙂

[@HectorGarciaCPA]

This is NOT portable at all

[@dickyackel9794]

Great video, I received my scanner today and I have scanned over 150 receipts. I saved my receipts and I found a receipt I need to add. Can I add a scanned receipt to a folder I just saved? Thanks in advance, Ashley

[@HectorGarciaCPA]

I have not tried it

[@malenita7713]

Hello. HOW TO PUT MULTIPLE DOCUMENTS ON THE SCANNER AND LET IT SCAN EACH IN A DIFFERENT PDF?

[@HectorGarciaCPA]

I dont know, but there must be a setting somewhere

[@miriammoreno3529]

Hello Mr. Garcia. So this is good for full size docs and receipts? Thank you.

[@HectorGarciaCPA]

Both

[@tecknotot]

When using it, does your 'Last Used' work under computer? I always seem to get a communication error.

[@HectorGarciaCPA]

I dont see that

[@debbiemcmaster9820]

hector what do you do when there is more than one page to a Vendor Invoice

[@HectorGarciaCPA]

You can scan multiple pages, but it will just read the first page

[@zdani25]

Que tal buen video. Una pregunta yo trabajo en construction y cada about es una pesadilla hacer cuentas de todos mis gastos, crees q este producto me ayude a separar mis resibos y sacar cuentas de todos mis gastos por separado como ejemplo herramientas,gasolina,gasoline. Gracias

[@HectorGarciaCPA]

Creo que el QuickBooks te puede ayudar a esa parte… es escáner en verdad solo para archivar los recibos

[@ricardosue3974]

Héctor some questions: 1-does it works to scan personal documents such as passport and driver's license? if not could you recommend a scanner that have similar features (automatic uploading) 2- Could you automatic upload to a different software? or only Gdrive and mail? if it is possible, where can i see the differents apps. Thanks for advance

[@HectorGarciaCPA]

Passport no… I have not tried Gdrive.

[@John-rk7lh]

Thank you!!! this was very helpful. I'm running QB Desktop 2023. The Epson did just as you stated: Found the vendor, entered the information almost properly - but one thing that it did not do, is "attach" the receipt to the transaction. You referred to "clicking on Image" and I do not have "Image" anywhere, simply "Attach File". I wonder what I am doing wrong?

[@HectorGarciaCPA]

It wont attach to QB Desktop, only to Online

[@John-rk7lh]

@@HectorGarciaCPA thank you for your response. After the information is exported to QB desktop, what directory could I find the scans? I looked in the Epson folder, but nothing there. Hmmm. I tried dragging the file into the Attach File Screen, and nothing.

[@davidhong6319]

does the Epson rapid scanner connect to QuickBooks desktop? of is only for online QuickBooks?

[@HectorGarciaCPA]

Online only

[@user-km1ut5bp1q]

Hello Hector, We recently purchased this exact scanner and had an error when exporting to QuickBooks online it pops an error of " Response Status code does not indicate success: 400( Bad Request). Our scanner was working fine previously and now it is not exporting because of this error. Anything you can recommend to help with this error? What we have tried: Restarting Scanner and computer Uninstalling and reinstalling registering our device online on Epson If you could help we would apricate it! Thanks!!

[@HectorGarciaCPA]

What did tech support say?

[@edinatl2008]

Good review, thanks.

[@HectorGarciaCPA]

You are welcome

[@user-iq5ig8ib4q]

i have wave through h&r block, will the rr600w connect to wave?

[@HectorGarciaCPA]

No clue

[@EyeDuDab]

Thank you. Very informative

[@HectorGarciaCPA]

Happy to share knowledge!

[@smoothsailingheatingcoolin8816]

When scanning directly to QBO the scanner (software) does not recognize sub-categories. Ex. Category 5010-cost of sales works great, Sub-category 5010-20 Resi Parts just doesn't work.

[@HectorGarciaCPA]

Its hard to diagnose from here… did you contact Epson? Its possible that it only recognizes expenses and not COGS?

[@PatrickFisher1]

Which do you think is more efficient for scanning receipts to QBO, this scanner or the Raven Pro?

[@HectorGarciaCPA]

Epson is better for QB related scanning Raven better for everything else

[@PatrickFisher1]

@@HectorGarciaCPA Thanks!

[@Matt-sj6ov]

@@HectorGarciaCPA Seems like I can add only one receipt at a time to QBO. Is that true? I was hoping to add a months worth of receipts to the receipt screen in QBO then match them to my expenses. Instead of use the phone app.

[@mezay2kk]

Does this device adds the receipts amounts or not ? Thank you, Manuel

[@HectorGarciaCPA]

Sometimes, when it recognizes it

[@KeriCoxKan]

Hi Hector, great video! So, when you scanned multiple receipts, I would like to know how you attached and categorized each receipt when they are in one file?

[@HectorGarciaCPA]

When you go to QuickBooks, you scan each receipt separately. You would only scan a bunch of you are archiving into PDF

[@iotolaofrocknrolla2795]

great video!!!

[@toshibavoodoo]

Love my epson!! But mine is 3 years old and might be time to upgrade. Hard to upgrade when current unit works perfectly.

[@HectorGarciaCPA]

Wait until it gives in, LOL those Epsons last a while

[@zang9147]

You can use a rubber roller rejuvenator on the rollers as well. I spend about 15 minutes applying it once a year and have been able to keep a Fujitsu scanner and entry-level printers going for 7 years with low/no misfeeds. Don't spray it on. Spray into a cup, then apply with a foam swab.

[@frankcln]

I sent my old (at least 10 years old) Epson scanner for repair. I was told it was unrepairable. The rollers had melted which I already knew. I bought this new model and installed it yesterday. It is so much better than the original. The install process was so fast and easy. Scanning is rapid! A joy to use.

[@royltytube]

Everything for me seems fine. I can do a test and the receipt shows up. But when I use the Epson ScanSmart it acts fine but the receipts disappear??? Any pointers? This is driving me mad! lol

[@HectorGarciaCPA]

I would contact epson, i do not get the same experience

[@royltytube]

Stumped the tech for a bit too. Its a software issue he said. The fix is that you have to set the program default to run as administrator. Then it worked like a charm.

[@rpepp42]

Can I use it with my iPad Pro tablet, no computer?

[@HectorGarciaCPA]

Have not tried it.

[@alfredovasquez8183]

Hola Hector como le doy acceso al bookkeeping person para que realize la caterizacion gracias

[@HectorGarciaCPA]

Nunca lo he hecho para darle acceso a otro usuario

[@alfredovasquez8183]

@@HectorGarciaCPA si la bookkeeper me indica que el acceso es negado para categorías

[@troyhrealestate]

thanks Hector! just got my email and gdrive set up for scans!

[@HectorGarciaCPA]

Nice

[@troyhrealestate]

@@HectorGarciaCPA i still have issues connecting and staying connect to the network via wifi, but the usb printer cable works flawlessly.

[@scottborkin1364]

HEY HECTOR, I know you're not IT but I can't get the scanner to work through my wifi. Everything shows my wifi. I get this error: Unable to communicate with the scanner. Make sure that the scanner is connected to the computer and turned on, and no error has occurred on the scanner.

[@HectorGarciaCPA]

Other than making sure the WIFI is turned on in the settings of the scanner i think of anything specificly

[@Jdas07]

Scanner does not give me the option to scan to my QuickBooks.

[@niamichele2473]

How can I get the total of my receipts I’m scanning without having to add them up one by one myself ?

[@HectorGarciaCPA]

I don’t think that’s possible

[@jonboy4329]

Can this scanner be used on an android tablet?

[@HectorGarciaCPA]

Never tried it

[@christopherjuntura4439]

The scan to computer works the first time but it doesn't want to reconnect after the first time. Any idea why?

[@HectorGarciaCPA]

No clue

[@christopherjuntura4439]

@@HectorGarciaCPA Apparently customer support says it can't send to computer without being connected USB, might be software related. Are you able to send scans via network to computer fairly consistently from the scanner with using only the scan button?

[@HectorGarciaCPA]

@@christopherjuntura4439 I don't have this scanner any more :(. So I can't test it.

[@glassslippergourmet]

How do you do split categories?

[@HectorGarciaCPA]

You cant

[@glassslippergourmet]

@@HectorGarciaCPA hmm... so do you have to go back into that expense in QB and correct it afterwards?

[@socceroaleks]

can the scanner can scan and send to google drive without using a computer?

[@HectorGarciaCPA]

Yes

[@socceroaleks]

And does it send the file to Google drive as searchable PDF ?? Or just plain PDF?

[@HectorGarciaCPA]

@@socceroaleksplan.. you have to use the OCR software in the computer to convert the files

[@socceroaleks]

Oh ok thank you

[@sylvesterjones2142]

Hector could you do a review scanning to excel ?

[@HectorGarciaCPA]

I have not done it

[@sylvesterjones2142]

@@HectorGarciaCPA Good evening i am trying to see how this machine export receipts to excel spreadsheet before i buy. I usually build my on spreadsheets and would like to know if this could speed up the process of documenting receipts and invoice to a excel spreadsheet if you get a free moment to try it for me. I really appreciate the reviews you have done thus far.

[@tarakoshman3106]

Does it do photos?

[@HectorGarciaCPA]

@@tarakoshman3106 honeslty have not tried

[@vincesimpson7069]

HOW SECURE IS IT GOOGLE AND OTHER SITE ARE VERY SUSPECT TO SECURITY THANKS

[@rowdy9379]

Does it do good with Chrome ?

[@HectorGarciaCPA]

Yes

[@midwestfdwatch]

I couldn't get it to connect :(

[@HectorGarciaCPA]

Did you contact tech support

[@eduardoalmanzar]

Runs on quickbooks desktop¿

[@HectorGarciaCPA]

No

[@SandyJSantiago]

Can't scan to office 365 I heard?

[@HectorGarciaCPA]

I have not tried it

[@terryhansen5386]

Sadly this does not show how to use with Quicken

[@HectorGarciaCPA]

Correct, Quicken is a whole different thing

[@legacysolutionllc3481]

Helpful video; thanks!

[@mattos4720]

Hector I’m starting Self employed business Need help whit set accounts Overhead Tax related Can you help ??

[@HectorGarciaCPA]

Sure.. what question do you have?

[@mattos4720]

@@HectorGarciaCPA hi hector try to send a reply but it dont let me do it Im trying to start my HVAC business in Ca Im no legal yet got ITTIN number, drivers license, Im waiting for my contractor license I see your videos on quickBooks .you are amazing special when you speak Spanish love it i wish to learn more but i need help whit my setting accounts have no clue about it ...can you help ? is some how we can communicate in private ?

[@bobnordlund305]

This scanner requires you to send your scan to other computer program to do all it's advertised features such as editable PDF files and OCR conversions. Do not expect any real EPSON support for this product.

[@HectorGarciaCPA]

Im sorry you didn’t like it. I never have needed support, the scanner is good

[@anthonygasparini1734]

Thank you for the video. Well, this is no NEAT Scanner. How disappointing! Perform 20 actions to scan one simple scan that's ridiculous!

[@fanceefoxx7004]

Where is the receipts? All scanners can do this. Scan to wherever you tell it.

[@HectorGarciaCPA]

I don’t understand the question

[@fanceefoxx7004]

@@HectorGarciaCPA I was hoping you would demonstrate scanning receipts. You're only legitimate person on here demonstrating the Rapid Receipt scanner, Mr. Garcia.

[@HectorGarciaCPA]

@@fanceefoxx7004 i did.. I scanned a few receipts… did you watch the video?

[@claudiajackson8403]

Didn't understand any of this to confusing😤

[@HectorGarciaCPA]

Modern Scanners are complicated sometimes

[@mastamage293]

This piece of sht is 400$ and doesn't print? I asked the worker at bestbuy that I wanted a printer and ordered me this wtf

[@HectorGarciaCPA]

This is a scanner… not a printer

[@rooftime4730]

rapid reciepts suck , they don't have a phone , try it , they won't answer

[@rooftime4730]

quick books dos'nt even know what rapid reciepts 600w is .

[@dicklewis58]

Guess I am an idiot, but I found this to be a horrible video, hard to understand your english, moved too rapidly through each process

[@HectorGarciaCPA]

Good guess

[@rdigity1]

Hi Hector, thanks for the video! Quick question on quickbooks scanning: will this process create duplicate expense transactions if the purchase was made with a business debit card that is linked to quickbooks online already?

[@HectorGarciaCPA]

Yes it can