How to Merge Excel Files (Without Using VBA) - 4 Easy Ways

You might be surprised how much time is lost flipping between Excel workbooks trying to find information - especially if you have a lot to sort through. Learning how to merge Excel files will make finding information easier, faster, and more user-friendly (especially if you’re sharing workbooks).
While you can use VBA to combine files, not everyone is familiar with the programming language or creating Microsoft Excel macros. In this video learn four easy ways to merge files without having to use VBA.
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00:00 - Introduction
00:51 - Move Copy Sheet
02:19 - Paste Values
04:25 - Power Query From Folder
06:01 - Power Query From Workbook

[@AdilZaman-yf1ky]

Really appreciate this brother. you saved many hours for me.

[@rpatel8978]

I absolutely had to take few min to type a thank you comment here. This video saved me hours worth of good old copy and paste. Have thousand or so downloaded restaurant vendor receipts that I was trying to consolidate to analyze cost increases. This video is awesome....short & simple, but could you slow your speed just a bit. I watched it four times before executing successfully. No big deal, four times time well worth spent. Thank you and keep making!

[@gldnkey7]

So appreciate this. Very simple, easy and optional. We don't have to search for other possible options as you include them all in. So thank you!

[@ExcelU]

Thank you, glad it was useful!!

[@Iano51]

Best and most comprehensive review of how to do this so thank you. A bit fast but it's a video so I can just pause.

[@ExcelU]

Glad it was helpful!

[@PaulEBrownbill]

Excellent again. thanks Paul

[@Goldpoint3295]

Your explanations are so simple and easy to understand

[@ExcelU]

Thank you :)

[@stefifigueira598]

Thank you very much. U helped me to prepare my report easily 😊

[@killmenothing]

Made my work easier! Thanks!

[@darienwashington510]

Thank You. Life Saver

[@supersql8406]

With clear cut explanation like this; and straight to the point with differents possibilities what we want the end result to be... nothing else to do but to "subscribe". and Thanks!

[@ExcelU]

Thank you so much ... and welcome :)

[@patriciapetri4792]

Thank you. I love the way you explain. you made it so simple and step by step!!.

[@ExcelU]

Thank you for your kind note :)

[@ankitbishnoi4067]

Save a lot of time great job 👍

[@kellystclair1]

THANK YOU!!!! Amazing!

[@jelespuru]

Great video. Thank you!

[@sofeaathirah2741]

THANKS SIR ITS WORKED ON ME! 😊

[@maryl1993]

This is what I really need. Thank you so much! Take care and God bless!

[@ExcelU]

Glad to hear it!

[@OnnYari]

i love it. thanks for your sharing

[@ursulabrady5024]

Thank you, we pull data for ad hoc reports constantly and this is a timesaver.

[@manishshhete1094]

thanks it helped. so easy.

[@vanipolishetty2667]

thank you, it helps a lot...

[@KateAFury]

You should add on the "Power Query from Workbook"-part that you can actually combine worksheets with different number of columns (as long as the coloumn names for the data you want to combine together are the same), by adding the worksheet with the most/all the coloumns first, and then the worksheets with the fewer coloumns. But your video really helped, thank you so much!

[@INDERJEETSINGH-pq7st]

Very nice and well explained

[@liakat26]

Your explanations are so simple and easy .thanks sir

[@ExcelU]

Thank you :)

[@laibaahmad2361]

really appreciateeee thisss thankyouu

[@suhaskurse]

Thank you very much Sir

[@abararahmed9402]

THNX

[@George-lp3qb]

Underrated Channel, Thanks

[@ExcelU]

Thanks for your compliment George!

[@rahulr6236]

Super helpful

[@wayneedmondson1065]

Great! Thanks Jeff!!

[@ExcelU]

Thanks Wayne!

[@samuelsen3656]

Very nice. Thank you for the video.

[@ExcelU]

Thank you :)

[@patanirfan6146]

Thank you

[@iakovospapaioannou7202]

Best video on this subject :) thanks!

[@ExcelU]

Glad it was helpful!

[@aira170]

Very useful and easy to understand

[@ExcelU]

Excellent … thanks!

[@ZohraNur]

Love it! Clear and concise. Thank you.

[@ExcelU]

Thank you :)

[@cadubidu]

Genius. Love'ya

[@ddarbela]

Excellent video great instruction saved awe loads of time.

[@ExcelU]

Great to hear!

[@realebogapetlele6908]

thank you sooooo much, i was able to avoid mistakes and confusion...

[@ExcelU]

You are very welcome ... glad it helped!

[@user-ty1eg4vq9q]

Thank you!!!

[@ExcelU]

Welcome!

[@riajulhaque]

Thanks for the useful tutorial. Can i store the merged file in the same data folder in MS teams/ Sharepoint?

[@khadijakh8130]

Thank u so much ❤

[@ExcelU]

Always welcome

[@lubogeorgiev6922]

Tanks a lot :)

[@ExcelU]

You're welcome!

[@subhank42]

usefull video

[@deedeewatkins9478]

This is very helpful. Is there a way to use the Power Query where it copies the formals found in the workbooks as well? It's only copying the values.

[@sivareddy3745]

It is good Brow.

[@noscream6]

Thanks for the video. For the 1st step. How can I use PQ if I have more than 100 files. Is it posible? They do not have the same structure

[@AustinBrook5]

Is it possible to use power query to consolidate all the tabs into one workbook while keeping all of the tabs separate? I have all of my files into one folder, but would like to bring all of their sheets into one workbook but in separate tabs still.

[@minetoobin9762]

from folder isn't an option for power query on mac. Choose data source and excel workbook etc/ no "folder" option.

[@brandthelmholdt4362]

This is great! I have created a new table that links multiple files but now I want to add data to the table but when I hit the Refresh Data button it overwrites the data I have entered. How do I stop it from doing that?

[@nerlynboc156]

excellent

[@ExcelU]

Thanks!

[@ulrichknop9281]

Is it possible to link excel from another computer? For example computer 1 is where you input the data and computer 2 is where the output is?

[@TransformChantel]

Thank you. Is there a video on how to merge instead of appending?

[@ExcelU]

I have several videos that show how to use power query to merge, this one is perhaps the most detailed: m.kzbin.info/www/bejne/o3i8qo1uh7yZgMU Hope it helps! Thanks Jeff

[@fenniemotsi6890]

Hi, I tried the power query workbook and everything was fine but the file was not accurate. The date was just missed placed. Is they a way, I can do it differently. Thank you !

[@goonie79]

Are there instructions for the online version of this?

[@HaiderKhan-xc8xp]

While using power query from folder, how to make the first two rows of each sheet disappear.

[@Danielm316]

I appreciate you but it was too fast for me new to these perhaps you . I just want to combine three workbooks containing multiple sheets into one workbook how which method should I ? Thank you

[@Rg-ph8mf]

how to merge the different excel files in one excel but in different columns instead of raw?

[@prashantsingh1892]

Okay tell me one thing…if i have highlighted few column in the first sheet and when i want to combine two sheets then how to get the same format after combining??!

[@maryprajutha2657]

ok every thing worked but in the of power query from workbook when i load only one workbook is loading nothing else is showing it says null what should i do?????????

[@MrShaggy789]

How do you consolidate multiple worksheets with different row amounts. I am trying to merge eight worksheets together but each worksheet has a different number of rows. (worksheet 1 has 612 rows, worksheet 2 has 571 rows, worksheet 3 has 377 rows etc...). As each worksheet corresponds to the same item, I wish to have all the data from all the worksheets merge by row 1, row 2, row 3 etc... Having them merged in a stacked formation as you have shown wont produce the result I'm trying to achieve. Any guidance for this would be great. Thanks.

[@saravanannataraju7243]

How to import group of excel file data which password protected , while importing power query getting cannot import password protected workbook error

[@stevendont3928]

Question: How do I get multiple worksheets on a single workbook and am able to sift through them via a dropdown list where the information for that specific worksheet appears? This video was very informative, but I have yet to find a way to accomplish merging multiple worksheets on a single worksheet on any given workbook. Thanks

[@ExcelU]

Interesting idea for a future video! Questions: I think I understand that you have one sheet (eg, the Admin sheet) with a drop down that provides a list of data source choices. And then you want to select a single data source name from the drop down and have the values from the selected data source appear on the Admin sheet. If so, is all of the data combined into a single Table? (So that the data source is identified in one of the data columns, and we just need a formula to return all of the rows from the table where the drop down selection matches the data source column) Or, is data stored in separate worksheets throughout the workbook? (So that the formula will need to use the sheet name from the drop down and then retrieve the data from the selected sheet). Let me know, it sounds interesting :)

[@AlphaRules24]

It says 73 errors detected! What happens to these errors? Are you not included in the new file?

[@Pureyog]

If I want to merge 3 file and row are 5 millions in total, how to do it

[@utsavmaidankar]

Hi, Can you please make a video to combine multiple workbook into one workbook. Note: Each workbook contain multiple worksheet

[@ExcelU]

Hi @utsavmaidankar I have created a new video to answer this question: kzbin.info/www/bejne/lWnNeqqvn5Z0j9k I hope it helps :) Thanks Jeff

[@rodneysibanda6522]

is there a video if we have to do this on a recurring basis?

[@user-jc2gr4wg6d]

can I refresh the merge files if ever I made an update in raw file?

[@ExcelU]

Yes, to do so use the Data > Refresh All button in Excel :)

[@piyako3586]

How do we combine worksheets with different set of columns and different data say for example property quarterly annual median all have 5 columns and some have 10 column

[@suvendubiswas3978]

I am not getting the 'get data' button

[@konli]

OK !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

[@rizwanwaheed3073]

what if data is more then 1 million rows

[@ExcelU]

Power query will process more than a million rows, however excel can’t hold more than a million rows on a given sheet. So, depending on what you are working on, you could aggregate the results in power query by using the Group By command to send a summary to excel (instead of all rows).

[@Whosaidsneedfirst]

excel stoner

[@feloniousmonk321]

Too fast. I'm a learner. Slow down. It's also very confusing because you haven't properly explained whether each workbook needs to be open before this can work.

[@joukenienhuis6888]

You are right that he goes too fast, assuming you know the menus of Excel. He does show before the first step that he has multiple copies open of Excel or as it is called multiple workbooks and only one copy of Excel. On the View ribbon you see an area that is called windows. There is one option to select that has a pulldown option and is called Other Windows. If you select that, like he did, you see the open workbooks in the pulldown.

[@francesdobbins2964]

He speaks too quickly. He's confusing me.​@@joukenienhuis6888

[@VONALEXANDRIA]

This is too fast! 🤦🏼‍♀️

[@hanrealistic]

The last one... Instead of adding them as row, can we do that as columns.. Imagine a table with 4 columns pulling data from one sheet, now I'd like to add another column on to that from another sheet.