Flexible Workflows in SAP S/4HANA

[@NachStan]

This guy... wearing an Argentine National team jersey in a presentation for Brazil? You are my hero

[@RuthvikChowdary]

It happened Coincidentally without any pre plan 😁

[@cavinmendes5357]

I was struggling to understand the FWF as doing it for first time, saw your video, it has indeed helped me a lot in understanding and removed the fear out of me. Thanks a Lot for your good work,

[@RuthvikChowdary]

Glad it helped!

[@Raowaseem22]

nice work chowdary..very well explained.

[@RuthvikChowdary]

Thanks a lot

[@madhug8413]

Excellent info. Thanks Ruthvic

[@calltobharath]

You should not thank us.. We should thank you for generously sharing your hard learnt knowledge with us. Brilliant presentation.. Looking forward to more educational videos from you. Subscribed..

[@RuthvikChowdary]

Good to hear such good feedbacks

[@mayhayfoozalikhan9014]

Awesome video content. Keep doing stuffs like these...

[@RuthvikChowdary]

Thanks, will do!

[@mazharali4553]

Very useful video. Thanks a lot brother

[@madhug8413]

Pl work on S4HANA Finance and SD also. Really helpful

[@pavantodkar766]

Great Video.. do you have any idea how to set-up sales flexible workflows?

[@dayanandn754]

good explaination.

[@melodywei1625]

Dear Ruthvik, many thanks for your clear introduction. I have a critical question, normally for the management team who approve these PRs in Fiori, do you also need PR authorization in Fiori? Thanks in advance.

[@upamanyuz]

Very good video. Thank you

[@abhzee83]

Hi Ruthvik great video. I have a query how to delete an existing workflow and what are the prerequisites for doing so.

[@RuthvikChowdary]

For example if you want to delete workflow for Purchase order you can open Manage Workflow for Purchase order and deactivate / delete from there Prerequisite is to approve the PO's first and then you can delete

[@abhzee83]

@@RuthvikChowdary Thanks a lot, really appreciate your response.

[@zeafreeks]

apart from changing the email template in fiori, what is the way to analays the email coming from PR approval

[@kishorechandekar4436]

Hi Ruthvik, Thanks for detail explained for Flexible workflow. Question-If we set substitutes for HOD. How I can stop email notifications to my HOD for PR PO approval for that duration. Please explain if you have any steps.

[@msharif6694]

Very well explained.. How to auto send PO to vendor after flexible workflow is completed. That's all people are asking..

[@ravighatole]

Good demo, but I have couple of queries? 1) in approval screen, why "forward" button is there to send the notification to other user if that user is already added in user list? he must have received the notification in his in box, Am I right? 2) What is the button" suspend" used for ? thanks

[@selomklobe7283]

Hello great video. Thanks a lot for this. I have a question: what if we have two active workflows that contradict each other? E.g. for exactly the same settings we use one with automatic approval and one with fw approval. Example: Start Condition --> Document type = NB for both workflow. In step sequence we say for one workflow "Auto release of PO" and for the other one "Release of PO"

[@RuthvikChowdary]

In sequence the system will trigger Workflow as per your example Auto Release if PO is in sequence 1 and other one with sequence 2 then as per 1st it will get auto approval it all depends on the sequence

[@selomklobe7283]

@@RuthvikChowdary thanks for your reply! Now I understand. I have one more question: if the PR is released/rejected. Will the requisitioner get any notification in his inbox like the approver. For example „Your request 10002383 was rejected“

[@RuthvikChowdary]

@@selomklobe7283 yes will get notifications if using fiori 2.0

[@selomklobe7283]

@@RuthvikChowdary can you please share a guide

[@MouadGD]

Hello, Thank you very much for this presentation, it's so helpful I have just one wuestion if you may, about the choice between Role based, or User Based : i sae that User based requieres HR module mandatory What about Role ?? How is it set up ?? Does it need HR too ??

[@sachin1236541]

Very nice & complete explanation Ruthvik. It will be very much useful in implementing flexible workflows. If I have any doubt can I call you over phone.

[@RuthvikChowdary]

If we go with user then HR module is required if we go with role then security team will create a role and assign to authorized id so it will be used

[@prashanthbaligar-jj3it]

Wonderful explanation 🤟. Can you please share the link of the blog mentioned in this video

[@RuthvikChowdary]

Please Check description

[@aadil4787]

Hi ruthvik, How to check if there are any flexible workflow for internal order? Is there any repository where we can check

[@atulr3228]

Hello Rutwik, Can we configure FWF for business partner approval. How can we do that. Sap has given some configuration guide but that is very difficult to understand. Do you have any simple documents for it

[@basavarajt4785]

Hi Ruthvik, Thanks for giving us this knowledge. One question these steps will same for sales also right?

[@RuthvikChowdary]

Yes it will

[@anilrpatil548]

Hi Sir, good video, i am not getting approve or reject in fiori , any solution u may assist , that would be very helpfull

[@roshankumarjha4777]

Thank you sir

[@RuthvikChowdary]

Welcome

[@abcchannel2358]

We are unable to see User Ids in Manage workflow template fiori app for one of the Workflow scenario related to Change Records. For other workflow scenario we are able to see user Ids. Please assist.

[@gigtv5578]

I could't find any app in the app store. Could you guide?

[@mohansreevatsa7439]

Hi Ruthvik, thanks for the great video, i did all the same configurations, but ended up with a message: "Workflow Instance Not Found" I would be immensely grateful for your help on this.

[@RuthvikChowdary]

Hi Mohan, Check the Binding at Event-> Workflow level. Go to workflow header (cap icon)-> Triggering events->Check bindings. Ensure that events objects are passed to the workflow

[@mohansreevatsa7439]

@@RuthvikChowdary thanks a ton ruthvik

[@lohithnarasimhamurthy5624]

Hi Ruthvik, could you please advise how can we set the hierarchy here, for ex: if PO value is 100 - 10,000 USD, there needs to be 2 approvers and if the PO value is greater than 10,000 USD there needs to be 3 approvers

[@sudeshnaNayak-ji1ii]

Hi Ruthivek, could you tell me in configuration level what are the new things in s4 hana

[@somalimohanty8973]

Can flexible workflow be activated for RFQ?

[@Venugopal50846]

Good video

[@sudhakarchenna6584]

Dear ruthvik..i just followed your steps and created the flexible workflows for purchase order..but after creation of PO ..i didn't get the approval or reject fields in fiori.. could you please help me .. where i made a mistake

[@HSNABBAS]

Hello Ruthvik, Hope you are doing good , I have one query after final approval of PO system still allow to change the PO, can you please guide how i can restrict the system not let allow to change the PO after Approval.

[@pankajsri68]

I have a custom program which need to go through approval process. How can I use flexible workflow?

[@sagardesai7392]

Hi Ruthvik, It was a great explanation, I have similar req. where I will need to send email to 4 approvers, how can we achieve it ? Can u plz help

[@lakshmanbattu]

Hi bro which table PO approvals is stored for flexible workflow?

[@nidaanwaar6279]

Hello Ruthvik, would like to connect on linkedin to discuss a scenario related to flexible workflow, but i'm unable to. Can you please confirm if i don't have S4 HANA HCM in project scope, can i still use the flexible workflow using assignment through roles. as through my research i have understood that user that'll be assigned the role of Workflow approver needs to be an employee business partner.

[@okechukwuutazi9373]

Can you do a video on how to do the configuration for the Users to show up. I cants find a user in my approval options

[@RuthvikChowdary]

Sure will do it

[@viveks000]

Is required to activate this functionality of flexible workflow. As I'm not able to see under release strategy S4HANA 1610

[@RuthvikChowdary]

Flexible workflow is available from 1709 version

[@learntoadjust7352]

I might missed the important therefore requesting some clarification. Do we have to configure this on DEV , QAS & PRD? It is understood that initial configuration will be done at DEV but how about working on FIORI app. thanks in advance

[@RuthvikChowdary]

SPRO activation of FWF will be done in Dev and maintenance of approval in Fiori need to maintain in individual systems

[@purushothm7985]

Hi ruthivik Do you know how to trigger mail for verify journal entry workflow?? Tried email templates not working.. any idea?

[@RuthvikChowdary]

Email Template will be working fine for Cloud for On-premises for few objects Email part need to be enhanced

[@sauravkumarsingh989]

Hi Ruthvik I have a question: Where and how should the requester upload the document in PR so that approver checks the added attachment in MY inbox in the Attachment. The Flexible Workflow is Configured for the release of PR item, not the overall release.

[@RuthvikChowdary]

fpr PR we have overall and line item, while creating PR only in app or GUI we can add attachment so in my inbox while approving can verify the attachment

[@charanslife9250]

From end user point u r right Settings are not explained for this

[@RuthvikChowdary]

What settings are not explained??

[@trushantpatil8394]

Can you tell us how to trigger the mail notification for Flexi work flow? Have you created any video for that?

[@RuthvikChowdary]

you need to enable mail notification to get mail trigger and configure the mails

[@frantillo]

@@RuthvikChowdary Hi... Where can i enable it?

[@RuthvikChowdary]

@@frantillo in SPRO under PO release

[@atheeqrahman3853]

Can we have workflows for goods issue process. Like to get receipt acknowledge by the receiver?

[@RuthvikChowdary]

at the moment is standard SAP has not provided FWF for that process

[@chinmoyd7669]

Hello Sir, Can you please suggest a vendor from where I can take S4 Hana server

[@nagyfarag7516]

After creating PO with FWF, in case I need to make some changes before getting the approval or after getting the approval what are the steps? while we have this message (Purchase order 45XXXXXXXXX is in approval. You can only display it, not edit it. )

[@RuthvikChowdary]

either the approver need to reject PO or once he is approved you can make changes and submit once again

[@sachin1236541]

Hi Ruthvik, I have one doubt. We are already using release strategy scenario. If we implement flexible workflow scenario, definitely new PO's will fall under new workflow. But if there are few old documents are left in unrealsed status with release strategy tab in them, can I approve them using Me29n even if flexible workflow is activated.

[@RuthvikChowdary]

Yes because those PO's are created with release strategy so those can be approved in ME29N. once you activate FWF and from that point all PO's will come to my Inbox for approval

[@sandeeppannem2400]

Hello Ruthvik, we have a scenario like business requirement say At 1 level we have 5 approvers to release PO, in that case any possibility or scenario do you come across or any other solution from your end, thanks

[@RuthvikChowdary]

you need to add 5 approvers in first case and select all to approve and in step sequence 2nd you can keep next level of approvers

[@harimandadi3463]

Hi Ruthvik Chowdary, Is SAP certification must for start carrer in associate level? And how certification helps to start the career in SAP? If you give your opninion, it would be helpful to me.

[@RuthvikChowdary]

Hi Hari SAP knowledge is important more than SAP Certification. certification is secondary

[@harimandadi3463]

@@RuthvikChowdary Thank you Ruthvik

[@rajat009yadav]

Hey how can i connect with you I have few doubt in of the configuration....please please let me know how can we connect

[@RuthvikChowdary]

you can reach out in LinkedIn

[@Venugopal50846]

Nice

[@sravankumar4937]

can we have this flexible workflow at PO Item level ?

[@RuthvikChowdary]

for now we have only for PO Doc type

[@benmammengeorge5557]

Hi Ruthvik Would you explain how serial and parallel approval scenario can be maintained in flexible workflow? Eg: For a PO,initially it should go to user 1 then user 2 etc based on PO price,account assignment category used etc.

[@RuthvikChowdary]

In the App Manage workflow for PO we can maintain different approvals based on business requirements we can maintain in serial which has to Triger first and so on so accordingly we can maintain our selection parameters

[@benmammengeorge5557]

@@RuthvikChowdary Thanks

[@Venugopal50846]

Plz post one video variant configuration in sap hana and new ltmc proces which is realeased in 2021.👍👍❤️❤️❤️❤️

[@RuthvikChowdary]

New LTMC process of 2020 Version is in pipeline Gopal

[@djo2825]

Good video Ruthvik, but as a IT guy I still cannot believe how SAP manages to mess up every single process they try to streamline. Enable FWF config...Create HR data in PA30...create BP...error...go back to config to integrate HCM...back...error...I mean how overly complicated do these guys have to make everything?

[@RuthvikChowdary]

with HR process is one way, if you feel this is a lengthy process and you cant do we have security option as well, where security roles to be created and assigned to user. Always there will be plan A and Plan B its matter of using it with capable team

[@nguyenkhacminhtuan2781]

I want to relaase MIGO good receipt how would can you help me

[@RuthvikChowdary]

In Standard I think we don't have for MIGO FWF

[@nguyenkhacminhtuan2781]

@@RuthvikChowdary In this case, when good receipt, they want manger approve material document before good receipt

[@nguyenkhacminhtuan2781]

@@RuthvikChowdary How can make that, may be use signature digital online in SAP, I don't know use it

[@manikanta375]

BRO SAP S/4 HANA REQUIRED CODING LIKE C , C++ , JAVA, DOT NET

[@RuthvikChowdary]

It requires only Java for fiori no need of C,C++ and .net

[@manikanta375]

@@RuthvikChowdary fiori means

[@RuthvikChowdary]

@@manikanta375 it's a User Interface

[@manikanta375]

@@RuthvikChowdary thanks for responding

[@alengaalenga3664]

How download SAP to learning

[@RuthvikChowdary]

Can you be more specific what you want to download to learn

[@alengaalenga3664]

@@RuthvikChowdary SAP fico