Going Hybrid: Large Meeting Hybrid Tech Setup

[@vicrod74]

Finally!! Real physical connection demo.. I love this video! Thank you so much for the info!! Very clear explanations and you showcase the sound on each side. Perfect!

[@dhmmedia8522]

Best/clear tutorial on KZbin for this basic hybrid setup . . everything fancier than this starts where you demonstrated it. Good job!

[@JCLiveoutloud]

Thank you! Thrilled to hear it serves you!

[@les13robinson]

Excellent presentation! I've been looking for a clear technical explanation of hybrid and the set-up...this is the best I've found. Thank you!

[@JCLiveoutloud]

Glad to hear it helped!!!!

[@deezee1570]

Thank you so much for the detailed and hands-on explanation. Unlike other videos on the subject, yours is not limited to the view of the author bragging how well their st-up works. Instead, you show us how it's actually done. Much appreciated.

[@JCLiveoutloud]

Glad it's helpful Dee! The Buying Guide is very helpful and has live links. Follow the link in the copy below the video.

[@forasteeiro666]

just come to say thanks my friend you help me alot to set up for my religious meetings I just to have to buy the adapter and finishi set up ! Thanks so so so much and receive a hug from a brazilian friend

[@JCLiveoutloud]

Hug much appreciated! Glad this supports your ministry!

[@justinkaiser4024]

One of the best videos I've seen on this subject.

[@pablogalvz]

This was PERFECT!! Thank you!! I'm working on setting this up now... I'm going to try a mixer with a USB audio interface to skip the output to usb shown.

[@JCLiveoutloud]

Let us know how it works for you!

[@pablogalvz]

@@JCLiveoutloud It's perfect! I should really shoot a video next time I'm at the office (not in the same city) as it really works well with the audio interface handling all the audio.

[@JCLiveoutloud]

@@pablogalvz -- Wonderful! We can work with perfect! Do shoot a video and share if you like. Can get you a direct email to share. Or take a few photos. Like it when people build upon what we did.

[@alejandrorojas3064]

USB audio interface will eleminate the usb audio adapter in the video just need to change the settings in the computer OUTPUT and INPUT and select whatever you are using as an interface

[@335blues1]

Excellent info !!!!! I need to run hybrid Zoom meeting in a 300 seat theater with our Board of Directors sitting on stage behind a 40' long table.

[@may_media]

Thank you for sharing concise but very useful guidance. Kudos.

[@jolsky11]

Great explanation! Thank You very much. It is very important for me in my IT job.

[@Villanelle007]

Thank you so much! This video and the link to the list of equipment was very helpful!

[@antoniorichardson1363]

Thank you for sharing! We are trying to set up our 1st hybrid meeting for local PMI Suncoast Chapter

[@danielnewberry1565]

Thank you for this information! I'm looking forward to testing this out. Grateful for the many details you provide.

[@BigValleyBeekeepersGuild]

Great set up! What type/brand Doggle is that you are using with your laptop?

[@TerryStoa]

Thanks for sharing your setup!

[@haputy]

This is fantastic! Great explanation for how to do this. I spent a lot of time figuring this stuff out and this video would have solved it all in less than 10 minutes!

[@RotaryDistrict-ue5if]

Glad you found it useful! If only we could have saved you the time 😊

[@SnowSugarVideo]

Thank you for the detail set up info along with PDF

[@ravensheadu3a]

Just what we needed… Thank You from the UK….

[@JCLiveoutloud]

Excellent! Wonderful to hear! Glad it serves you. Most welcome UK!

Thanks for this video from D4240 (Panama)!

[@crsnydertx]

Many thanks for the very clear explanation! Assembled all the pieces this week; only significant purchase was a mixer with aux send capability. The USB sound card worked very well on my MacBook Air. Now the proof of the pudding will be going live on 8/5.

[@JCLiveoutloud]

Glad to see it come together for you Chuck. excited for your results on 8/5 and beyond. Watch the most recent video (29 min) on Dynamic Programs on the Going Hybrid Page. May give additional ideas.

[@yinkavidal5077]

Can the second microphone be added to Harbinger mixer without interference. Thanks for your help.

[@JCLiveoutloud]

It sure can! Several microphones and sources can go into a mixer.

[@mediasurfer]

Smart setup! Thank you!

[@1000GRAUZ]

Ntondele for the support...

[@JCLiveoutloud]

Most welcome!

[@jss18studio]

from your presentation am know ok with hybrid meeting easy to follow from your explanation thanks

[@PeterD513]

Hi John, The most helpful video I've seen, it helps a lot. Can you take the setup on step further? Could you tell me how to make the right settings in Windows Sound Control Panel Audio Setting and the corresponding property sheets? What mic are you enabling and what device are you selecting for "Playback Through the Device?" When you introduce the audio card for the mic and speakers and the mixer what device names are you choosing? What are the device names you are enabling in Zoom as well? Thank you. Peter D

[@JCLiveoutloud]

Hi Peter, I may need a phone call or some screen shot email shares to walk through this with you. Have you found the settings you seek and have them optimized (typically on or off). Typically, one computer "host" has the sound on with all going through this. Any other device needs to be muted. Additional mics can be live in the room and with the mixer it's seen as one mic in (sound card) for the zoom and host.

[@virginiah8651]

I will be holding my first hybrid meeting in early May. This is helpful information. The small room I will use at this meeting does not have wall outlets for the speakers. I would like more information on how to reduce the feedback noises.

[@JCLiveoutloud]

Hi Virginia. Can you share more detail? Possibly we could visit to clarify what you need. Take a look at the Buying Guide and link in the copy below the video. Feedback typically has to do with having more than one computer or device not muted. Only the host computer can have the sound on. Let me know how to reach you?

[@gbenduro]

Surely you have to stop the zoom call audio from going back into the zoom call through the auxiliary cable.

[@JCLiveoutloud]

The zoomers send and receive audio to the room through the adapter and two auxiliary cables. Keeps both groups in sync! @t

[@awmajid]

thank you sir! From the UK. Recent Charity hybrid zoom meeting didn't go well!. We needed to present a PowerPoint in-person and online. I looked for other resources but my brain couldn't compute all the words I was reading. This video really helped. Do you have diagrams?

[@joshmiller1311]

This was very helpful, thank you

[@sowpretty8252]

How do I connect multiple microphones? Ie 1 lapel mic for the presenter and 1 handheld Q&A mic. Does the mixer allow for this?

[@JCLiveoutloud]

The mixer does allow for this. It creates a place for several mic inputs yet one output to both the room and zoom.

[@janya80085]

Will there be a feedback from the mic when people from the zoom are heard through soeaker?

[@davebgallowaygm1566]

great explanation!!

[@ranchosantaferotaryclub326]

SO helpful... excited to get back in person :) Thank you for all your effort doing this for us all.

[@JCLiveoutloud]

Wonderful to hear you're back in person and this is serving your efforts for a professional interactive hybrid meeting!

[@garysanders3071]

Whats the other gray adapter he has plugged into the computer that the usb adapters are plugged into? Is that just a usb hub?

[@chain.driven]

Are you logged in on the same account for the second computer showing gallery view? That’s the only video feed to the room right while the main computer handles all the audio and video input? Thanks for this.

[@JCLiveoutloud]

Yes. All computers are on the same zoom (virtual) log in account. If two or three devices then you will see three boxes. Host, Podium, iPhone, Projector ... Key is to mute all but the host computer and all audio does go through this one computer. See the pdf download too.

[@lycontho]

Superb! Thank you!

[@st.armandskeylutheranchurc5110]

Killer video!

[@VideoStory]

Thanks for sharing this setting!

[@danholstein411]

Incredibly helpful guys! Thanks!

[@massimocoloso4430]

Thank you. One doubt, why is your AUX 'up' for channel 5/6 if that channel manages the Zoom Audio outuput for the Room? In this way the zoom audio does not return to ... Zoom ..?? Thanks

[@JCLiveoutloud]

Did you find the adjustments you needed to complete the sound loop to zoom and room at same time?

[@MCProduzioniVideo]

@@JCLiveoutloud Yes, please tell me what specifically you need to know and i will be able to help you.

[@kaffepojke]

John, thank you very much for this video. It came at the perfect time. I have been running the Zoom meetings for my retirement club for the past couple of years, but we are now starting to meet in person, but all the distant retirees want to keep attending virtually. 2 days ago was my first attempt using a little bit of borrowed equipment plus my personal laptop, and learning on the fly. As can be guessed, things did not go well. I was trying to control 2 web cameras, 1 powered speaker, 1 projector, Zoom and a powerpoint presentation by myself from my one computer. I think I may have expected too much from the equipment and myself. This was my first of your videos, and I am looking forward to many more with similar information. Currently I just have 1 laptop (fairly powerful), 2 low end web cams, 1 8 year old projector and a borrowed powered speaker. I don't have any microphones, mixers or control panels of any kind at this moment. Do you have any videos in your library that go into fairly detailed list of equipment needed and how to use it ! I know this video touched on equipment, but looking for more advice. Thanks again ! PS: I just found the buying guide, and that seems to be a good start on what I am looking for.

[@JCLiveoutloud]

I think with the Buying Guide and all the live links back to our main Hybrid Resource page you will find what you need. You're not alone in the "overwhelm" and "sound feedback loops" but there's a solution and way through.

[@islandclub2472]

Great Video! What would you suggest for a room that does not have sound installed, would a bluetooth speaker work?

[@JCLiveoutloud]

A bluetooth speaker can work (depending on the mixer or settings) or cabled speaker (XLR Cable) will work. Take a look at the new mixer on this: @t

[@barbthomas5781]

Does a speaker use the podium computer for his/her PowerPoint slides or the second laptop on the table? How is the presentation integrated into the zoom meeting for online attendees? (assuming the in-room participants see the PowerPoint on the large screen).

[@JCLiveoutloud]

Barb -- Did you get this resolved? Happy to discuss with you if you like. [e-mail]

[@murodmax9628]

Thank you for this video, all is clear now. However, what if we use simultaneous translation in same set up where you are, could you please be so kind to share connection scheme, ie translators are alao in the the Zoom! Thanks in advance!

[@JCLiveoutloud]

Glad to hear it's helpful! Take a look at the Buying Guide listed in the description below this video above. There is a link in there which will take you to the Rotary Zone 25B & 29 webpage. We posted diagrams there. zones25b-29.org/sitepage/hybrid-club-meeting-resources

[@ChloewithPavilion]

This is extremely helpful. If we are looking to have a more participative meeting, how would you recommend integrating a Catchbox mic into this setup?

[@JCLiveoutloud]

What's the size or number of people both in the meeting and online? I'm not familiar with "catchbox mics" though have just read up on them. What do you hope to achieve? We've typically done this with lower cost solutions. But meeting quality is what we all seek!

[@EugeneVBlas]

Very helpful and very well explained. Thanks for this.

[@aroundtheworld5901]

Very helpful. You are great ! Thanks a lot! Best Greetings and stay healthy!

[@HansjoergEberle]

Very helpful. Many thanks.

[@itilxprt]

Excellent video and supporting materialI am wondering if you have any updates to this. New technology has come out in the 10 months since you created this video. Have you made any changes to your setup?

[@JCLiveoutloud]

Thanks Steve! Happy to discuss what you've seen come out. [e-mail]

[@peterdepippo8281]

Thank you this informative video. What if I also use a lavalier mic for the presenter because the PA mic does not record well on Zoom. In my scenario, I have no control of the PA system wireless mic. The Host and speaker are on two different zoom accounts in the same room. The PA system also has hdmi ports that carry the audio from the presenter's computer but not his mic. Thanks for any assistance you might be able to provide.

[@JCLiveoutloud]

Peter, Have you gotten this improved or dialed in? One needs to have all the mics go through the same external mixer. Have the PA mic routed though your mixer as well. You are correct ... it will not sound good on zoom if it's separate from your Host System. The hotel we recorded the video in is the actual room for their Rotary meetings. We rerouted their wireless mic through the mixer and then back to the wall XLR plug. The HDMI ports on the wall for the audio can be a bit trickier with settings. We could visit if needed.

[@okeesmokee6658]

I used this exact setup for a meeting last week. I could not get the sound INTO the computer from the AUX Send - exact same board, exact same adapters (tried all three), but could not get the mixing board into the computer from my AUX Send. I eventually used the other Mic Output (one went to the room and the other into my computer) and it worked like a champ, but I couldn't control the level for the Mic Input into the computer. Thoughts? Does this mixing board require a special switch to get it to send output using the AUX Send? I turned the phantom power on and off, adjust the volume, had the settings correct in the computer, but couldn't get that part to work. The rest worked very well, but I was the whipping boy for the first three speakers.

[@JCLiveoutloud]

Yikes ... We haver run into this before. Try Auxiliary send and then try Monitor send,. Control Room send and then Phones. Depends on mixer. Let me know if you resolved this. You are a good sport!!!! It's an exercise in patience, experimentation and grace from the audience too.

[@cyborglabs2272]

thats very clear and well explained, but please tell the name of cables

[@JCLiveoutloud]

Look in the link listed in the notes under the video.

[@cityoflamesacityoflamesa6605]

Thank you for the video. Is there is list of equipment needed?

[@st.armandskeylutheranchurc5110]

There's a link in the notes there's a link in the notes

[@cityoflamesacityoflamesa6605]

@@st.armandskeylutheranchurc5110 Thank you! I must have missed it when I watched the video a few months ago.

[@spokanerotaryclub21]

Thank you for this great info. I checked the buying guide but it doesn't seem to say, what type of wireless microphone would you recommend we purchase if we need them as well?

[@JCLiveoutloud]

Will update Buying Guide with wireless mics. I like the Shure BLX 2 channel system and the American Audio WM-219. These are two mic systems. What have you tried?

[@jen3800]

why are you sending the zoom to itself? your red aux send is up on 5/6. it should be off

[@JCLiveoutloud]

The zoom audio out goes to 5/6 on the mixer to sync the sound with the room so zoomers can be heard. 5/6 receives the sound vs. send. The aux out or headphone out jack is used to send the audio to those on zoom to hear what's said in the room. Is this helpful? @t

[@livsviljaab]

Question! I do exactly that but i have one issue that i need to solve, i dont need my speaker sound monitored together with the online sound in the room. I would be nice if the people who´s on line hear but then cut the sound back after that, hope you understand what i mean?

[@JCLiveoutloud]

Not certain I understand your question. Do you want the zoomers to to hear and be heard in the room at the same time as you speak with the mic?

[@wworsxx]

You should mention that the main computer(with an audio USB interface, connected to a mixer) should be used by a presenter. Also presenter should use ZOOM's "share" button for all presentations.

[@sowpretty8252]

WORSX Could you elaborate on this point. I am currently using an audio USB interface connected to the Macbook but am having trouble connecting and using 2 mics at the same time. 1 mic on the presenter and 1 mic used for Q&A from audience.

[@wworsxx]

@@sowpretty8252 It could be: a) you haven't selected your USB interface as an input device(in software you are working on) b) faulty microphone cables c) muted microphone

[@JCLiveoutloud]

The mixer is excellent for connecting two microphones. The usb sound card connects and interfaces the mixer to the computer. All sound can be adjusted in the mixer and controlled in zoom on the host computer. Did you resolve this?

[@dazzarg5]

Great video but how did you get rid of the feedback?

[@JCLiveoutloud]

The feedback is eliminated by having all sound go through only one "host computer." All other devices need to be muted, as described in the video. The zoom connection is through the sound adapter and cables from the mixer as well. Follow links in this and look and the Zone 25b&29 page. Link to the buying guide with links is in the notes below the video.

[@bwood6337]

Does the audio mixer inherently prevent feedback in some way or does it just make it easier to balance volume/sensitivity levels?

[@markbulla1851]

Yes and no. The sound that is going back to the Zoom people comes out of the Aux output from the mixer. The sound to the room is on a main output. Since you can control them separately, you can turn up the remote (zoom) person talking to the room without it getting too loud going back to the computer, and you can keep the volume from the local speaker turned down to the room so it won't feed back, but at a good level to the computer to go back out on zoom.

[@skopa1223]

That was going to be question. I figured the people at home coming through the local speakers would still cause loop/echo. So it’s simply about keep local speakers low so the hand held mic doesn’t pic it up right? And I could forgo the mic/headphone/USB adapter if using a USB mixer right?

[@JCLiveoutloud]

@@skopa1223 Did you get this resolved? It should work as shown yet ... with some experimentation. And yes ... the sound level is sent to the zoomers and they can adjust their volume on their device. Once the settings are determined, typically stay the same each week. A few tests in the setup prior to the meeting and as people join in and you're dialed in.

[@mvmv5883-e3g]

The sound mixer needs to be set for mix minus. There are plenty of videos on KZbin explaining this step by step. That will give you perfect audio without feedback.

[@bwood6337]

@@JCLiveoutloud I eventually decided to go with one of the Logitech all in one systems which has worked really well. Though what Miron mentioned in a different reply, *mix-minus* , is what I had in mind. Edit: But I did end up needing to deal with volume levels anyway due to a large remote and in person meeting that included an additional audio system anyway.

[@maharoofputhanpurakkal6751]

Very helpful. Thank you very much. I have a question. When a student in the classroom speaks or asks a question, can the students on zoom hear it. Should we have to pass the wireless mic to the student or can we have another mic on the students table?

[@TechforToastmasters]

Based on this setup, the answer is no. You will have to pass the microphone to the student. Alternatively, have a 2 microphone setup. One mic for the main speaker, and the 2nd mic is kept with the audience and turned on whenever you want to provide feedback that the zoom audience also needs to hear.

[@jalexanderevans]

@@TechforToastmasters what kind of mic? Or maybe the audience could all log in and unmite themselves when they have a question? Or would that create too much feedback?

[@RaeTheRidingHood]

Hello, may I ask what headphone jack to buy? The one you plugged on the 5-6/for the sound coming from Zoom participants.

[@RotaryDistrict-ue5if]

Hello! We have a buying guide available on our website portal.clubrunner.ca/50084/sitepage/going-hybrid

[@haroldverity4303]

can you give the links to the usb card you mentioned? And the purchase list

[@JCLiveoutloud]

Harold! Check here --- @t

[@JCLiveoutloud]

Harold ... Check the link added below the program description above.

[@jalexanderevans]

What if people in the room have questions? Do you have to pass the mic?

[@JCLiveoutloud]

Yes... You pass the mic or have them come up to the podium mic, depending upon your group culture. If a phone or external camera is used, spotlight it when they speak so the camera and audio are in sync. @t

[@adepjunk]

If the computer has a built in line in and headphones out, would there be any need for the usb audio adapter?

[@RotaryDistrict-ue5if]

I don’t believe so. I’ve not seen this feature and it sounds like it would work. The cables would be the same. Though the USB Sound Adapter may not be needed, the nice thing about having the sound adapter, is it gives the option and makes it simple to use a different laptop

[@srbh41413]

I agree especially with the reference to “if you need to use a different computer”. In my experience, when it comes to Windows PC, there can be variation and some fussiness to what audio input gets recognized. Using some form of USB adapter seems to be recognized more consistently. If the environment always uses the same gear, this would be less of a factor.

[@aminrafiq132]

BRAVO!

[@jaymewilcox1302]

Thanks for the video! What model is that mixer?

[@RotaryDistrict-ue5if]

Hi Jayme, we have a variety of resources in our website is you would like to check out the buying guide. portal.clubrunner.ca/50084/sitepage/going-hybrid

[@jaymewilcox1302]

@@RotaryDistrict-ue5if Thanks very much

[@mohamedhamid1251]

and what if you are going to have an interpreter present physically in the room and he is spouse to provide interruption to and from a zoom participants? we just had a workshop last week and I had to invite the interpreter as a normal user into zoom and used a usb sound adpter and a wireless mic and the speaker connected to a mixer (where participants used a headset with 2 differentchannelsto hear both languages) . it wasn't a smooth process, any suggestions?

[@srbh41413]

If you can use a paid version of Zoom, it has separate language channel available. It's the only platform that I'm aware of that has this feature and it works well. The host assigns interpreters to each language pair (up to 6 I believe) and participants choose which language to hear - with or without the original at low level. The main thing it lacks for long meetings is the ability for interpreters to hear each other in order to know when to take turns.

[@mohamedhamid1251]

@@srbh41413 yes, I'm using paid version but when conducting a hybrid meeting it gets real tricky

[@srbh41413]

@@mohamedhamid1251 Surely agree with you there. Especially when the live venue gets bigger and have to use outboard sound equipment. I find that Zoom/others get less good at managing the echo when the sound is not handled by the computer the app is on. Though plenty of videos here that make it sound easy...

[@srbh41413]

@@mohamedhamid1251 Perhaps you are also referring to need for getting interpreters' voices out to the live group in addition to the online. I haven't tried that yet, but can see it will be a challenge. Seems it would need having a dedicated computer set to hear language of the live audience. And if that audience is also mixed language - another level. Was looking at interprefy for that..

[@mohamedhamid1251]

@@srbh41413 keeping in mind that zoom is meant to be used on a computer as you said. I'm expecting either an upgrade or maybe a third party software will eventually emerge to better accommodate mixed\hybrid meetings since covid-19 and it's ramifications are here to stay at least for another year

[@taufikhidayatnad]

This is good

[@JCLiveoutloud]

Thank you!

[@amberragle7212]

I am set to in a church without no equipment. I'm missing some key info on your video

[@JCLiveoutloud]

Amber. My apologies. Did you get this to work for you and your church? @t

[@RotaryDistrict-wy5zy]

Thank you from D6200!!!

[@JCLiveoutloud]

You are most welcome!!!! Share as you like!

[@cyborglabs2272]

thats very clear and well explained, but please tell the name of cables

[@JCLiveoutloud]

Take a look at the link to the Buying Guide in the notes below the video.