How I use Airtable to track my craft supplies!

[@sharivanlankveld1080]

Where is the “this is the most helpful tutorial I’ve ever watched” button? I need to click it 50 times!! This is going to save me sooooooo much time and money! I’ve lost track of how many times I’ve bought the same stamp set or bundle twice, even three times with a few of them. Thank you for taking the time to share this.

[@ThePaperPixie]

I am so happy to hear this is helpful for you, Shari! Thank you so much!

[@katrina6613]

Wow, wow, wow….especially the gallery tab!!!

[@angelalittlewood3039]

I created an Airtable account a few weeks ago, and then did nothing with it because I thought it would be really complicated. So pleased that you did this video. I will be clicking on your base template.

[@juliamclaren107]

You are a ROCK STAR! Thanks so much for sharing this with us. I'm very visual and this will be so helpful.

[@sherrydmyterko-tramp8654]

Funny, I was just thinking someone should make a template to get others started. 1 min later you showed it. Thanks.

[@MimiCards]

Amazing,! You are a fabulous teacher thank you so much for sharing the app and the base!

[@lindaeastment4542]

HI Julie, Very Interesting tutorial it is so nice to have everything at the tip of your fingers only way to go 👍❤️✨ Lin

[@susanbredehoft2308]

I know you made this KZbin video two years ago, but I just found this video in my feed. Thank you for this info and how to begin writing in our inventories. You were a great help! I just started and thanks to you, this is very easy to follow! Thanks again... Oh, and by the way, I am a new subscriber. ❤

[@ThePaperPixie]

It still stands true today! I still use Airtable for my inventory and LOVE it!

[@pkgsmith1954]

Thank you Julie! Great video and AirTable looks much easier than Evernote. Can’t wait to switch!

[@newfs2boxer]

Great informational video. I do love Airtable and find it fairly intuitive but I did pick up a couple of pearls from your tutorial

[@m.a.l.a.orgcollectcraftcre8948]

Hi, Julie! I just wanted to stop by to thank you for this very clear tutorial and for providing a free template! You are so very generous for sharing your expertise and providing a helping hand. Belated congratulations on being able to make Stampin' Up your full time job! Thank you for all you do and your kind spirit.

[@stampedinkspireddesigns7764]

Thank you so much for this video!❤

[@jacquelinebates5650]

Julie, thank you so much for your generosity in sharing! I have started my own Airtable database & really appreciate your help.

[@darlenegabriel4023]

Thank you so much for this tutorial and for the links. Thank you for the base template - so kind of you.

[@sharondipity152]

Hi Julie! Thank you for your marvelous tutorial and demonstration. Your video has been massively helpful in my own journey as a new user of Airtable.

[@karentenney7181]

Thanks so much Julie! Now I just need the time to set it all up. I have a "list" of all my stamps but that's all for now.

[@KatheD]

This is fabulous! Thanks so much for sharing, this is the first I've heard of Airtable and it looks incredibly useful!

[@hopetoye4871]

Just watch your Episode 288 tonight and learned about Airtable. I signed up and added your base template. THANK YOU SO MUCH! I've been needing something like this for a long time and to have your tutorial using SU products made it so much easier to understand! I'm new to watching your channel and am so happy I discovered you. I continue to learn a lot and am continually inspired by you. Thank you!

[@marthawischmeyer6636]

I love you so much for this video. I can’t wait to create an account and get started. I have just reached a point where I need to catalogue my stamps so I can find what I have. You are very kind and generous to share and educate. 😊

[@carolesilagi4085]

OMG Julie...this is GREAT! I watched you #288 episode in which you mentioned the Airtable, and this is exactly what I was looking for! Thank you for this tutorial--your details and concise information is so very much appreciated; as well as the base that you provided us. Now on to organizing...😊👍

[@giselewurzburger9607]

I saw a video on this about a month ago. I have logged in all my stamps, dies and embossing folders for every Craft supplier I own!

[@debrabarlow56]

Wow, how good is this. I have a huge spreadsheet with lots of tabs and filters, but this is brilliant. Thank you so much Julie.

[@shannonf1861]

Thank you, Julie, for this tutorial and expert advice. You did an outstanding job explaining how to set up and use the app. Thank you, too, for the base template -- what a bonus!

[@diannahobbs7053]

Thank you Julie! I have had Airtable for awhile but just not sure how to get started on it. With your template and excellent instructions I am on my way to inventorying all of my craft items. Thank you, Thank you, Thank you!!!

[@donnajosephsonblatz5058]

Super cool. Thanks.

[@mrosebee6038]

Wow! This is the best tutorial I've ever seen. I have never heard of Airtable before. I am going to put it on my laptop tomorrow and copy your base. Thank you so much for your generosity in explaining this so well and for the base. Wish me luck tomorrow! ps I do love spreadsheets.

[@ThePaperPixie]

I'm so happy to hear this is helpful for you! I LOVE Airtable (and spreadsheets). Happy organizing!

[@mrosebee6038]

@ThePaperPixie I actually have 12 of my stamp sets put in already, yippee! Does air table save itself or is there a save button? I haven't come across one.

[@ThePaperPixie]

@ It saves automatically!

[@mrosebee6038]

@@ThePaperPixie Many many thanks!

[@kmistytess]

Thank you so much for sharing your template! For me that was a life saver.

[@nenelynn59]

This is so helpful! Thank you for sharing this information and providing excellent 'training'! THANK YOU THANK YOU!

[@cathystyons4492]

Awesome explanation and the link to your template was EXTREMELY helpful for a quick start. I have a couple of uses for this application. Thanks!!

[@RNMEDIC1335]

You just "sold" me on Airtable. I was going to do all of this in Evernote but I heard of Airtable yesterday and found your video. I have all of my stamp sets in a similar pattern on an Excel spreadsheet BUT, I can't seem to access it on my Apple cell phone. I also don't have any images on it so that is difficult. Thank you so much for making this transition easy. I will look for a way to copy/paste from Excel to Airtable but if it is not possible, I am willing to fill in. Thank you thank you and thank you!!!

[@sandpiperdesignsnc8020]

This is amazing. Thank you so much.

[@lindacampbell1088]

Wow this is exactly what I have been looking for. Thank you so very much for being generous enough to share this with everyone and explain it so it is easy to understand. You're the best.

[@marionk9346]

This came right in time, because I have struggled quite some time to keep track of my inventory (Stampin Up and others) so I will give it a try. Thank you for your explenations and even providing a „starter kit“ for us. Greetings from Germany. Marion

[@marshaknatcal104]

I love this so much! Thank you, thank you! I think this would be useful for Paper Pumpkin, too. I'm always thumbing through the sets to find images and sentiments. It will probably take me till Christmas to get it done, but so worth it.

[@karenclayton578]

Thank you! A free solution that works!

[@dawnkline4212]

Thank you so much you are the best

[@KimberlyInSoCal310]

Thank you for this video Julie! I've been waiting for it for a while, and am excited to view it. I really need something to inventory all my craft supplies - am at the stage where I'm buying 2 and 3 of the same stamp or die set because I can't remember what I have! 👍💖

[@KimberlyInSoCal310]

Ok, this is going to be a life-saver - actually, a money-saver - database for me! Thank you SO MUCH for the great tutorial, I cannot wait to get started on my inventory! 👍💖

[@sandiarmstrong8879]

I think I have it going. SO EXCITED. now just need to look back to see what the stamp set are without a case could be interesting. lol

[@mpbailey18]

Wish I'd had this years ago! Quite involved but would be great...had I started with this.

[@ThePaperPixie]

It's definitely a labor of love!

[@nancynurse75]

Perfect timing…..I just did an inventory and was going to create a spreadsheet. This is sooo much easier. Thanks Julie!

[@kathiemiller5515]

Thank you thank you…can hardly wait to try it!

[@kathygage1171]

Thank you Julie! This is awesome!

[@joyceholland6029]

Julie, what an awesome way to keep track of your inventory. I am a hobby demonstrator and have all of the stamp sets I have bought the last 13 years. I have been looking for some way to keep a record of what I have so I don't spend so much time looking but more time creating. Thank you for the excellent job of explaining how to set it up. I have set up my Airtable account--now to get started organizing! Thank you!

[@KatieKayL]

I have been wondering if something like this exists for so long! Thank you for sharing! Love that you have one for ACNH too! 😊💖

[@ThePaperPixie]

Good eye! 🤣🤣🤣 I needed to keep track of my ACNH collection - LOL! I might be a little obsessed with Airtable 😉

[@bettymurphy6111]

Cool inventory. I may try to start one for myself.

[@lornadanylchuk3692]

this is hugely helpful I did my airtable inventory but I love your system and I learned so much in this tutorial, will be watching it over and over.

[@ThePaperPixie]

I'm so happy you found it helpful, Lorna!

[@taniab2018]

Thank you so much! Great explanation. I am giving Airtable a try!

[@pattyh2410]

Oh my! This will be so helpful! I will probably not work on it until winter (think cold and snowy outside), but looking forward to better organization!! THANK YOU!!!

[@ladybugg2763]

Thank You, Julie, I have started converting mine today.. a huge job.... I sure wish I had this a long time ago

[@annetelecky1522]

Cool inventory program. Thanks for sharing.🤗

[@debbiesisti6688]

Thank you for sharing! I was waiting for this video! So helpful!

[@nadinehogrefe293]

Fantabulistic!!! Thank you!

[@terjoyc]

This is great Julie! Thank you!

[@hippiekansasgirl1632]

OMG i love a spreadsheet amped up!! I'm working on my inventory, and I created one with my "Christmas Advent Activity Calendar" where I linked websites and pdfs for a month full of jolly good times! I've created a Holiday Gift Guide and a Social Media Calendar. Thanks for sharing this - I'm in love!!!

[@TastingParty]

You're Awesome! Thank you so much!

[@poupard1000]

So helpful! Thank you so much!!

[@dolorestanaka1219]

This is exactly what I need! I currently use MS Excel with these similar fields, the fact that you can add images of stamps and dies and find sentiments OMG! Thanks so much for sharing this! Do you know if I can import from excel to Airtable? Can’t wait to get started ❤

[@kathyk8310]

Thank you! Awesome job!

[@cathyshockley6859]

Thank you! I'm now on a mission!!

[@ThePaperPixie]

You got this, Cathy!

[@marjimiller3985]

Thanks.

[@weskiva]

Thank you Julie! Best tutorial on Airtable by far. I have 2 questions - 1) Is there an easy way to alphabetize entries in the sentiments column? Maybe I want to peruse my list of sentiments, even though I know if I start typing, the entry I’m looking for will appear. Sometimes I just like to look! And 2) If I want to search for SHAPES such as hearts, stars, Christmas trees, etc. in my inventory, would you suggest creating a separate column? Will it search through stamps, but also punches and dies? Or do they have to be linked? Thank you!

[@travelnjen]

Just getting around to logging everything but this is exactly what I've needed! Thank you! Questions: Do you add the dies on the stamps tab if they are a bundle AND list them as a bundle as well? Or just do one? I noticed when I list the dies on the stamps tab, they show up under the dies header, but when I ALSO add them to the bundle as "add a record" within the dies or stamps tab, they don't show up on the bundle tab of the stamp section. I hope that makes sense. Guess I'd like to know what works best for you?

[@marilynotte7059]

This sounds very helpful. Can you create a file on your computer and have it show up on your phone? (Like Evernote) I like to have my inventory with me on my phone when shopping but I don't like typing the records on my phone.

[@ThePaperPixie]

Absolutely, Marilyn! There’s an Airtable app, so you can access it on your phone!

[@sallywanless8373]

Thanks for your great tutorial, Julie! I created an Excel spreadsheet about a year ago and have been inputting all of my SU! products. Do you know if there is a way of importing that info into Air Table?

[@ThePaperPixie]

Thank you, Sally! Yes, you can import from Excel! This article should be helpful: support.airtable.com/hc/en-us/articles/360057346473-Excel-importer-

[@diannewallace487]

Thank you, Julie. This looks so much easier than another program I tried. I do have a couple of question. Do I need to enter my stamps in Alphabetical order or is there a way to alphabetize them? Is there a how to video that shows how to remove something that is entered then you no longer have, such as if you sell a product? Thanks again.

[@ThePaperPixie]

Hi Dianne! At the top where I shared how to filter, there is also a sorting option, so you can sort it by any field you like. I sort mine alphabetical by the stamp name - they don’t need to be entered that way. Also, when you want to delete a record, you can just select it, right-click on it and ‘delete selected record’. You can also select a few records and delete them as well. Super easy and versatile!

[@jeanpowell981]

Thanks Julie, I just learned about this today and copied your data base to begin with. However when I get to 7:18 where you demo how to add an image I don’t get the option to search the web, only IOS Files, Google Drive, Dropbox, Box, Google Photos or One Drive. I notice this video is 1 year old, is it possible searching the web was removed? I can’t imagine why but it’s sure not an option. Thanks.

[@sandiarmstrong8879]

This is awesome - have been wanting to do this for years (the 90's actually when I started) but never got around to it. This makes it so easy. Thank you. I am in but can not add anything to the link you provided.

[@ThePaperPixie]

Hi Sandi! When you click the link to the base I shared, you should already be logged into Airtable. Then you should see a 'copy base' button in the upper right. Then you can copy the base to your Airtable account. Once you've done that, you should be able to add data to it.

[@lyndaW73]

THANK YOU Julie, this is amazing! I've been working like a crazy girl getting my inventory entered in my own Airtable. I do have one question as I am confused: how do I completed a search? Meaning, if I want to locate all my stamps that have the "happy birthday" sentiment - how do I do that?

[@mymotherschild]

Working on transferring my current and "permastash" inventory from Evernote. I'm adding a stamp from the AC-2021 and I wanted to color code it like yours are. I get a message that that's only available in the Pro version. The fields that were already in your base are showing as color-coded so I'm not sure if I'm misunderstanding. Again, thanks for the amazing video tutorial. This will be soooo much better!

[@ThePaperPixie]

There are 7 color options on the Free plan: support.airtable.com/hc/en-us/articles/360042806873-Single-select-field

[@kathyk8310]

Just a heads up.when you use the link to sign up you need to use a computer or laptop. They won't allow a tablet. I'm not sure if you can use your tablet to enter information later but my computer is outdated and I can't finish my sign in.

[@clcooper452]

This is really cool. I've got a LOT of work to do and I can't WAIT to do it. I'm envisioning putting all of my inventory in here. Stamps, DSP, ribbons, bling, everything! Thank you so much. BUT... I have a question. It's telling me that I have 13 days left on my "free trial" even though I chose the free option. Given the amount of information I eventually want to have on here, I think I may upgrade anyway, but can we talk about the benefits of upgrading, please? If you'd like to chat offline... please let me know. THANKS AGAIN!😍

[@ThePaperPixie]

Some of the major benefits of upgrading are 50,000 records per base and 20GB of attachment space, which is really helpful with a large inventory with photos. I personally use AirTable for so many things other than inventory, so the cost is worth it to me. However, you have to ask yourself if you will do the work to add your inventory and keep it updated? There are also other options out there worth checking out like Color My Life (which I don't have any experience with) or Evernote (but it recently went to a similar pricing as Airtable).

[@clcooper452]

@@ThePaperPixie I DL'd and looked at CML briefly and it is not something I'm going to use. It could be easy to use eventually, but right now they don't have any access to SU barcodes so everything would have to be entered by hand and you've already done most of that for us with your template. I've already synced my current Google sheet to my copy of yours and I'm in love.

[@snowymom3528]

Thank you for a great tutorial. One question though: If you have a really old stamp, say a wood mount, how do you find the price for them?

[@ThePaperPixie]

Great question! It can be difficult to find, but if you happen to know the year of the stamp (it used to be printed on the wood block label), you can search for catalogs from around that time! One of my favorite places to find old catalogs is here: stampin-style.typepad.com/stampin-style/catalogs-old-and-new.html

[@1e46racer]

Thank you Julie. Great video. And thanks for the sample data. Does Airtable do backups or do we need to?

[@ThePaperPixie]

Airtable does backups! www.airtable.com/security#service-reliability-and-durability

[@lornadanylchuk3692]

I wonder if I can have the same fields for all my linked tables (dies, punches, folders, stamps) without having to do each table separately?

[@ThePaperPixie]

Hmmm, good question, Lorna! I'm not sure? Definitely worth trying!

[@snowymom3528]

One more question. Do you have all your paper pumpkin stamps included in this table or do you make a new one? Just wondering. ❤️

[@ThePaperPixie]

No, I don't catalog my Paper Pumpkin stamps :)

[@ewilner]

is this linked to your site. how does airtable update inventory?

[@ornettagilliam6265]

Thank you Julie, this is great I have been wanting to do this but didn't know where to start. I used your template and added two bundles of my own to try it. Not sure what I am doing wrong when I click on the stamp tab then the gallery view I only see the two stamp sets from your template when click on the punch or bundle tabs the pictures I added in those tabs show up in gallery. What do I need to do to see the stamps I added in the gallery view?

[@ThePaperPixie]

Hi Ornetta! I just checked my template and it looks like there's a filter applied to the Stamp Gallery. So, up in the top bar, you should see 'Filter' highlighted in green. Click on it and hit the 'x' next to both items it's filtered on. Hope that works for you!

[@ornettagilliam6265]

@@ThePaperPixie Thank you so much that fixed it. This program is going to be a great help, I added another column to show if my daughter in law has the stamp set as we try and not order the same things. I use hers and she can use mine. Love it! Will be watching for your next video.

[@JD-zt3nr]

Julie, question for you about the images. in the free version you have only a VERY small amount of storage for attachments. There is not enough capacity to upload actual photographs. The only thing I can do is put in a URL to the photo of the image on the web. However, I don't want to SEE the URL, i want to SEE the image in my database, like you see in yours. How can i make the images show using the URL? Thanks!

[@ThePaperPixie]

Great question, JD! When I click the + button to add an image, then select the Link (URL) option and enter an image URL, it automatically uploads the photo. However, I am on a paid plan. When you enter the URL, does the image not populate for you? I just set up a free account to test it, but I'm stuck in the 14-day Pro trial and can't figure out how to turn it off before the end of the trial - LOL.

[@angelalittlewood3039]

Julie I have a question. If you insert a new stamp set, will it automatically be put into alphabetical order?

[@ThePaperPixie]

Yes, if that’s how you have it sorted! You can sort it by any column(s) you’d like!

[@amkarei]

I realize this video was LAST YEAR but ... do you know if the "template" for YOUR Airtable layout will work on an iPAD? Many thanks in advance for whatever help you (or your viewers?) may offer. Be well.

[@ThePaperPixie]

Hi Amkarei! That is a great question - I am not sure? It’s a totally free template/base, so perhaps give it a try and see if it works? I’ll look into it more and see if I can find the answer!

[@peggyparenteau8357]

I got an account, but i'm confused for the initial set they offer. which option do I chose to set up my columns? thanks

[@ThePaperPixie]

Hi Peggy! Did you use the sample base I provided? That should be a great starting point for you.

[@AnnSmith-he3py]

are the links still available? if so, where?

[@ThePaperPixie]

Yes, the links are in the description below the video 😊

[@AnnSmith-he3py]

@ThePaperPixie found the links, thank you so much!