How Retention Tags and Retention Policies work in Exchange Online- Part 1

Let's understand how Retention Tags work, what are the actions we can specify under Retention Tags and how these actions help an Administrator to manage the mailbox storage space.
Deletions folder can be accessed by an Administrator by running below command:
Get-MailboxFolderStatistics -Identity "[e-mail]" | fl
This folder can be accessed with the help of MFCMAPI tool as well.
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[@user-ox7df3xk6o]

One of the best Playlist you have created......

[@abhijeetghushey8843]

One of the best Playlist , very helpful channel

[@Office365Concepts]

Thank you.

[@Melskie020]

Very helpful! Love the simplicity of explanation 💛

[@Office365Concepts]

Glad you liked it!!

[@nick8410]

Yesterday, i have subscribed .. In very simple language learned lot of thing. Thanks so much to share your knowledge!!

[@Office365Concepts]

You are welcome. Happy learning!!

[@abdulmannanmunshi5]

Only one word that is "Excellent !!!"

[@Office365Concepts]

Thank you...!

[@umeshmishra3403]

You are Awesome !! Many Thanks , Love you

[@vinodkumarsharma7197]

Your are the best teacher ..

[@shivanigupta1293]

Very good explanation. This playlist is very helpful.

[@Office365Concepts]

Glad it was helpful!

[@pavan9767]

Crystal clear explanation.Very helpful.

[@Office365Concepts]

Glad it was helpful!

[@pankajpandey5063]

very well explained

[@Office365Concepts]

Thank you and i am glad it helped you.

[@radhikagupta7595]

One of the best exchange online video ❤

[@Office365Concepts]

Thank you. Keep watching!!

[@bhaskey7]

Thank you, excellent session as usual.

[@abdulmannanmunshi5]

Lovely 😊

[@Office365Concepts]

Thank you.

[@reddysukanya1341]

Really simply amazing sir

[@yatharthspace8425]

Tysm brothers

[@339su]

Very very useful and understanding.

[@Office365Concepts]

Glad it was helpful!

[@emrankhan8161]

Well explained

[@Office365Concepts]

Thank you.

[@shivanagendra1204]

What kind of license needs to be assigned to the mailbox for the default tag or retention policy tag to work?

[@princepathak4045]

Excellent

[@vishalanand1251]

awesome..!!

[@Office365Concepts]

Thank you.

[@incomparabletigers3657]

Please make video on M365 Certified Administrator Expert. Full series for exam prospective.

[@AnkitGupta-fu5de]

Really Very GOOD SIR

[@Office365Concepts]

Thank you. Keep watching !

[@akarshsrivastava9296]

very nice video..keep it up.

[@Office365Concepts]

Thank you.

[@uppalaakhil]

😊👍

[@s2003i]

👌

[@satyaseelam6963]

SUPER EXPLANATION

[@Office365Concepts]

Thank you.

[@Moeunvanlong]

Super Thanks

[@Office365Concepts]

Thank you.

[@saurabhagarwal3404]

Awsum

[@reddysukanya1341]

Its very useful video

[@srishtiahuja1081]

amazing

[@Mohit_Kush21]

all things are kept in mind as long the way you describe

[@Office365Concepts]

Thank you.

[@rushikeshbabar1475]

Superb❤

[@ansh_gupta_]

Dear there is no email deleted from the deleted items folder on its on. If I have to say in an oversimplified manner, no items are automatically deleted from the "Deleted items" folder

[@drifter2341]

👍👍

[@user-qf3gl1pw7d]

hello sir , i have question if i have add retention policy that mail deletion in 7days is there any possible to add another policy that mail delete in 10 days

[@raghuveershetty3311]

very clear thank you 😊

[@Office365Concepts]

You're welcome

[@aakashdeepsharma5303]

Good explanation.

[@Office365Concepts]

Glad it was helpful!

[@jhantudas7608]

Awesome 🙏🙏🙏🙏

[@Office365Concepts]

Thank you. I am glad you liked my contents. Keep watching and please share.

[@BirgemBorg]

Before all thanks, I learned a lot from your channel. Now question. DO you have an video about how to activate MFA by powershell and using command Start-ManagedFolderAssistant?

[@Office365Concepts]

Yes I have. kzbin.info/www/bejne/jKiZXmyJeK9pgqM

[@xozeintk8093]

thx

[@dineshdange5695]

Wonderful. You have new subscriber :)

[@Office365Concepts]

Thank you. Keep watching!

[@santhoshshashi303]

Will retention policy tag delete emails from subfolder of inbox folder ? And if we applied 2 years delete and allow recovery tag on entire mailbox, is there any option to set exceptions for default archive folder not online archive

[@sumeetkumar6900]

Sir, Microsoft's statement "Default Policy Tag applies automatically to entire mailbox" isn't satisfactory. I havw read many docs but never got answers to below queries: 1) does DPT apply to recoverable Itema Folder when mailbox isn't on hold? 2) does DPT apply to personal folders and user created folders under default folders such as Inbox? Kindly clarify these doubts for me. Thank you so much for this informational video!!

[@hirwablaise8249]

Yes for both Questions. DPT will process every single folder/subfolder in your mailbox including Recovarable Items folder. As long as the they meet the retention period, and the only hold that can stop it from working is Retention Hold.

[@Regom63]

Hi, I found your email very useful. I have two questions, 1). Can the sender of an email create a retention policy to delete the sent email after 7 days, does the recipient's email delete as well? 2.) can an unread email to that recipient be deleted after 7 days?

[@amalinabaha]

wish to ask the same question, but no answer yet

[@amalinabaha]

do you manage to get the answer?

[@hirwablaise8249]

Basically, the retention policy works on the intended mailbox. In your case, you can set up retention policy for emails you sent. However they wont be deleted from recipient side. I hope that helps

[@PrachiSingh-z5v]

Can we choose a retention period or it is 365 days only by default?

[@Office365Concepts]

We can choose retention period as per our requirement

[@incomparabletigers3657]

Once retention period complete email goes to deletion folder and when user recover this it will automatically move to Inbox. Then my question is when user recover that mail will that mail again move to deletion folder as it has already passed retention period? Or what will happen after recovery till when it will stay within inbox.

[@distel360]

You can use different options. Retention on create date or last modify date. Depending on your choice, the folder will go either to a new Retention period or permantaly deleted.

[@drifter2341]

Does a customized "Personal Tag" have to be contained in a Retention Policy in order to be applied?

[@Office365Concepts]

Hi, Personal Tags can be applied only by end users either from Outlook or OWA.

[@vipulvyas219]

What happens when user deletes a mail from their end before 1 year .will the mail be retained in recoverableitems folder for rest of 1 year or just for 14/30days

[@Office365Concepts]

Hi, by default recoverable items folder store emails for 14 days but you can modify this value to maximum 30 days. I hope this answers your query.