How To Add Email Notifications To A SharePoint List

This SharePoint list tutorial will demonstrate how to add email notifications to a SharePoint list. Specifically, this SharePoint tutorial will demonstrate: how to create an email notification workflow for a SharePoint list, SharePoint task list email notification, and SharePoint online list email notification. The approach outlined in this tutorial will demonstrate how to use Microsoft Power Automate to create a SharePoint list workflow email notification, that sends an email to individuals listed in a person type column in a SharePoint Online list when an item is created or modified. The specific example features a SharePoint Online task list and the power automate SharePoint list email notification will send an email to the task owner when a new task is added to the list and another email notification when the task is completed. The tutorial will also demonstrate how to enable email notifications in SharePoint using the when an item is created or modified power automate trigger. The use cases covered in this video include: SharePoint list task completed email notification, SharePoint custom list email notification, and SharePoint list email notification assigned. This tutorial will also demonstrate and explain Microsoft power automate switch control, and power automate switch example. Lastly, this video will answer the following questions: can SharePoint list send email notifications, How do I get notifications from a SharePoint list?, How to create an email notification workflow for a SharePoint list?, How do I add an email notification to a SharePoint list?, How do I send automatic emails from SharePoint list?, How do I create a notification workflow in SharePoint?
OTHER TUTORIALS REFERENCED IN THIS VIDEO:
How To Add Conditional Formatting To a SharePoint Online List
• How To Add Conditional...
How to create a status column in a SharePoint list
• How To Create A Status...
How To Conditionally Hide Show Fields On A SharePoint List Form
• Conditionally Hide Sho...
How To Setup Alerts In SharePoint Online
• How To Setup Alerts In...
Timeline
0:00 - Start
0:40 - How to create an email notification workflow for a SharePoint list
1:08 - Configure when an item is created or modified trigger
2:50 - Configure power automate switch control
5:54 - Configure power automate send an email v2 workflow action
9:30 - How to implement SharePoint list visual status column
10:30 - Test the SharePoint list email workflow
13:25 - Create SharePoint list task completed email notification
#sharepoint #powerautomate #microsoft365
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[@LuiIacobellis]

OTHER TUTORIALS REFERENCED IN THIS VIDEO: How To Add Conditional Formatting To a SharePoint Online List kzbin.info/www/bejne/d5eYaquEo7NpqNU How to create a status column in a SharePoint list kzbin.info/www/bejne/mGTXkoZ5r994prc How To Conditionally Hide Show Fields On A SharePoint List Form kzbin.info/www/bejne/jGrcpH6Hh7J9ZpI How To Setup Alerts In SharePoint Online kzbin.info/www/bejne/l4Oppqdoeaarq9E

[@alexanderallan349]

This is like the best instructional video I've seen ever and exactly what I was looking for!

[@LuiIacobellis]

Thank you for the kind words Alexander and I'm glad you found this video helpful!

[@yulianaaldrich]

You totally blew my mind! awesome job, nested functions. Thank you!

[@LuiIacobellis]

I'm glad you found this video helpful

[@malamdikereta]

Thanks alot Lui! Clear video and insightful.

[@LuiIacobellis]

You're very welcome and thanks for watching

[@niuniu20]

Thank you very much!!It's really helpful for me to learn,thanks!

[@LuiIacobellis]

You are welcome!

[@ekkiwurm7874]

Thank you for sharing. It is a great video!

[@LuiIacobellis]

Glad you enjoyed it!

[@christopherlott3461]

Sir, your video on setting up an Automate Flow was outstanding! I did my first one right after that - and it worked! I'm wondering for an established list, when it get's modified, how-to setup a flow to send an email to all people assigned to the list in various columns an update of who was added to the list column(s) and or who was removed?

[@thewanderingcouple8378]

Nice from today I became your fan.. Many thanks for showing such a nice video

[@LuiIacobellis]

I'm glad you this video helpful and thank you for watching

[@tenorcandaofan]

Hi Lui... great tutorial and very helpful. How do you go about sending the email and at the same time redirects the user to another SharePoint page not the list page?

[@LuiIacobellis]

Hi there to the best of my knowledge there is no way you can use Power Automate to redirect a user to another page. You could hard core a URL into a column and lable it click here or perhaps use JSON formatting to add a button that invokes a URL to the target page. Hope this helps!

[@NyNaZNL]

Hi Lui, thanks for the tutorial! I have a question: We have a list for the change process for changes in our applications. Each item has a responsible person/owner (as a field). We have a date-field that is used for evaluation-purposes. We use that date-field when we set an item on a status 'onhold until' or 'evaluation needed'. Is there a way that, when the evaluation date is passed, the owner of the item gets notified? The issue here is (I think) that there is no change in the value at the moment we want the notification to be sent.

[@LuiIacobellis]

Hi there, it sounds like you'd need to use a scheduled cloud flow instead of automated. You could have the scheduled flow execute daily and check if the evaluation date has lapsed along with other conditions and if the criteria are met you could then fire the notification. Hope this helps and thanks for watching

[@graemecooper3653]

Hi, thanks for the detailed tutorial. If you have a moment... is there a way that I can send an email [alert really] to all members of my sharepoint site? To add context: I want to advise all staff (about 70) whenever I add a news item. I am using MS Lists for this purpose as I don't know any other way to communicate when I make changes to this communication, TY

[@LuiIacobellis]

Hi there, yes SharePoint alerts are probably your best bet. You can program them to fire to the entire Permission group. I have a tutorial that demonstrates how to do this here: kzbin.info/www/bejne/l4Oppqdoeaarq9E

[@user-qf1pj3xv6j]

thanks for your clear instructions, but i am not receiving any email, only if enable alert on my stie i receive from my site, but from power automate no. and can i use my company email outbox rather than office 365 outlook?

[@LuiIacobellis]

Unfortunately I cannot assist with individual issues, apologies. You can send emails from a different mailbox if you setup the connection to that account.

[@user-ms7ce4se7i]

Is it possible to create these notifications from a sharepoint document library instead?

[@LuiIacobellis]

Yes you can follow the same steps and implement this on document libraries as well

[@user-ms7ce4se7i]

@@LuiIacobellismy problem is I don’t have the document libraries as options to select, only the files. Sorry I am a novice Power Automate user and don’t know if I am supposed to write something else to get to the document library.

[@auliarachmawati3740]

Hallo, I was tried to the same flow in my power automate, but when it sent email, the dynamic content that I choosed in email body and subject blank / didn't show the value. Did u knew why is it happened?

[@LuiIacobellis]

Hi there, unfortunately I have not experienced this issue and I would need to see the details to troubleshoot. Sorry!

[@krystaltai7805]

How to avoid email notification when other columns get updated under the defined status, e.g. "Backlog"?

[@LuiIacobellis]

You would need to incorporate conditional steps where your notifications fire only when a field equals a certain status

[@amjadalshukr6748]

Thanks for your tutorial. I followed your instruction but the notification emails repeated many times with same title after 6-7 minutes. May I know why this is happening?

[@LuiIacobellis]

You are very welcome. Is someone triggering the workflow by creating new or modifying an existing item? Is there another workflow running that is doing either? As outlined in the video, the workflow will only execute once when those events take place. Further, there may sometimes be a lag between when those events take place and the workflow triggers. So if you modify an item several times, you would receive the same number of notifications. Hope this helps!

[@mohanrajvaradhan4392]

The word Backlog y added

[@LuiIacobellis]

It was just an example state that a task could be in. Hope this helps!

[@NenadSapungin]

Thank you this was super useful! New sub👍🏼out here supporting smaller channels like mine!

[@LuiIacobellis]

I'm glad you found this video useful and thank you for watching!