How to Auto Populate Repeating Text in Word - Simplify Letters & Contracts!

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Күн бұрын

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@markny8467 6 ай бұрын

Fantastic. I have been programming, designing and developing software for over 20 years but needed this badly for the past several days and was almost pulling my hair on my head until now. Thank you so much!

@SharonSmith 6 ай бұрын

That is awesome! I'm so glad my video helped you out. Thanks for watching!

@piotrziomber 5 ай бұрын

@@SharonSmith is there a way to prevent References from importing style/formating from Bookmarks?

@GladiusWIn-x3d Ай бұрын

Thank you for a fantastic educational video! Simple and concise! You are awesome.

@SharonSmith Ай бұрын

Thanks so much for watching! Glad you liked it!

@annabelle324 4 ай бұрын

Really, really excellent instructional video. Clear, concise, well done!

@SharonSmith 4 ай бұрын

Thanks so much! Glad you found it helpful!

@sf9530 Жыл бұрын

You're videos are great. I learn so much from them. Thanks.

@SharonSmith 11 ай бұрын

So glad you find my videos helpful! Thanks for watching!

@jamescooper7076 8 ай бұрын

Thank you for the Psych references

@SharonSmith 8 ай бұрын

One of my favorite shows! Thanks for watching!

@yin.22 5 ай бұрын

This is amazing, thanks a lot now i can work faster 🎉🎉

@SharonSmith 5 ай бұрын

Glad you found it helpful! Thanks for watching!

@luisbernal9589 9 ай бұрын

Very useful. Thanks a lot!

@SharonSmith 9 ай бұрын

Glad to help! Thanks for watching!

@randybarrett7 5 ай бұрын

I tried a few other videos, and couldn't figure it out. I should have came here first:) Thanks

@SharonSmith 5 ай бұрын

I'm so glad you found my video helpful! Thanks for watching!

@consultcorpgroup1231 7 ай бұрын

Wonderful, magnificent.👍🏼

@SharonSmith 7 ай бұрын

Thanks for watching!

@vinicius.fontanela 7 ай бұрын

Wow, thank you so much!

@SharonSmith 7 ай бұрын

Glad to help! Thanks for watching!

@kamelkgb618 Жыл бұрын

Very interresting. I will see how to use this trick in the best way possible :)

@SharonSmith Жыл бұрын

Glad you found it useful! Thanks for watching!

@SuzanneThomaskendall 10 ай бұрын

This seems like a lot of more work than just typing in the data from jump street.

@danield.7880 Ай бұрын

Great Video! Thank you =)

@SharonSmith Ай бұрын

Glad you liked it. Thanks for watching!

@tr3der 4 ай бұрын

great video. What are the advantages of this methodology compared to "Find and Replace All"?

@SharonSmith 3 ай бұрын

Hello! Great question. Using bookmarks and REF fields in Word to auto-repeat text can offer advantages over the "Find and Replace All" method if you have a large complex document with lots of sections. Here are a few examples: Dynamic Updates: Bookmarks and REF Fields: Any change made to the bookmarked text is automatically updated across all REF fields referencing that bookmark. This ensures consistency without needing to perform a manual find and replace each time. vs. Find and Replace All: Requires manual execution every time a change is made to the original text. This can be time-consuming and error-prone if not done consistently. Consistency: Bookmarks and REF Fields: Reduces the risk of inconsistencies since all instances of the repeated text are tied to a single source. vs. Find and Replace All: Higher risk of inconsistencies, especially if some instances of the text are not replaced correctly or are missed during the replace process. Efficiency: Bookmarks and REF Fields: Efficient for documents with frequent updates to repeated text. Once set up, no further manual intervention is needed for updates. vs. Find and Replace All: Each update requires a new find and replace operation, which can be tedious and time-consuming for large documents. Accuracy: Bookmarks and REF Fields: Reduces human error as the updates are automatic and system-driven. vs. Find and Replace All: Prone to human error, such as missing some instances or replacing unintended text. Hope this helps! Thanks for watching!

@tr3der 3 ай бұрын

@@SharonSmith awesome !

@laurenhaythorne1474 Жыл бұрын

Your videos are so helpful! Quick question, are you able to do this with a drop down. Like bookmark a dropdown and then have it auto populate text later in the document based on your selection?

@SharonSmith Жыл бұрын

Yes, you sure can. Here is a video that shows how you can link text or images to appear based on a drop-down selection: kzbin.info/www/bejne/i3arloerq5qnfZI Hope this helps! Thanks for watching my videos!

@lazyreviewssupport9811 5 ай бұрын

That's an interesting one 😎😎 Now I have a twist...😉😉 I created two names (name 1, name 2) in the document like your suggested (i.e. creating bookmarks) Its formatted with custom Style (All CAPS, Bold, 12pt Times New roman) ' I have created a table in the Header of the document. In column 1 I want names to appears as *name1 vs name 2* . so I created cross references as suggested by you. The contents of header needs to be displayed as 10pts Times new roman, italics, Regular. As shown by you if we update field (or F9) after selecting the table in the header, it is only the default style formatting which is displayed, not the italics etc. Is there a work around so that the ref fields follow rules of the table formatting?

@stephenjohnston2533 3 ай бұрын

Have you tried using 2 x different styles using the styles pane? I've tested it and 2 x different styles works. Even when updating the name, it changes the cross reference to the new name, but keeps the styles different. Hope that helps!

@peterlejeune6808 3 ай бұрын

Thank you for this. I'm having an issue where erasing the content of a bookmark in order to change it causes the whole bookmark to be deleted. So if, like in your example, I try to change "Shawn" to "Burton," the whole bookmark goes away when I erase Shawn, and I have to remake the bookmark. Do you know what might be causing this?

@lazyreviewssupport9811 5 ай бұрын

Can there be a different formatting for same bookmark at different parts of the 📄 document

@SharonSmith 4 ай бұрын

Hello! Yes, each bookmark acts as a reference point, allowing you to apply unique formatting to the text or objects associated with it. This enables you to have different formatting for the same bookmark at different parts of the document. You do have to manually apply the desired formatting. I hope this helps!

@lazyreviewssupport9811 4 ай бұрын

@@SharonSmith I tried but it's not working 😔please see my detailed query below

@yukr0905 4 ай бұрын

@@lazyreviewssupport9811 In the properties of the field check the box for "Keep formatting while updating"

@AsdfAsdf-qn2oy 3 ай бұрын

I have 4 documents that I would like to auto populate with fields. eg I insert the value/name in one and populate across all. How do I do that?

@nerdimmunity7672 3 ай бұрын

He Sharon Quick question. I am a recruiter. I receive CVs in all different styles and fonts and layouts. Is there a way that I can automatically rewrite CVs so they are in a standard format?

@paparipapari2899 Жыл бұрын

Excellent and practical😘

@SharonSmith Жыл бұрын

Thanks for watching my videos! Glad you liked it. Take care!

@hivanezr 6 ай бұрын

Why this is not available in Outlook? Greetings from Spain ☺️

@sarthakray9121 23 күн бұрын

Can this be done is ms excel?

@DonnieSmith-r8t 3 ай бұрын

When I try to save it as PDF, it all disappears. Do you know how I can do that or do you have a video for that?

@khawajakamran2342 Жыл бұрын

its really helpful

@SharonSmith Жыл бұрын

Glad you found it helpful! Thanks for watching!

@FrederikHoltenLützhøft 8 ай бұрын

Does it not work on Mac? I have a task where I should write a name of a client 5 times in a document and it would be a lot easier to just write the name of the client one time and then word automatically would update the name of the client the rest of the places. I have watched your video and it seems really straightforward however when I try to do the same I can not get access to add a bookmark. Does anyone know a solution?

@SGH-rt6ci 7 ай бұрын

great tutorial and lovely eyes

@SharonSmith 7 ай бұрын

Oh, thank you so much! Glad to help!

@SmartHobbies Жыл бұрын

The bookmarks got messed up in one of my templates, and I could not figure out how to get rid of the error messages. You gave a perfect explanation of how to set these bookmarks and references up the right way. Thank you.

@SharonSmith Жыл бұрын

I'm glad my video helped you get your bookmarks and references set up the right way for your project. Thanks so much for watching my videos!

@qianprop Жыл бұрын

This is Quick and simple. Very specific and easy to learn. Thanks Sharon !

@SharonSmith Жыл бұрын

Great to hear! Glad you found it helpful! Thanks for watching!

@XxKINGatLIFExX 7 ай бұрын

Wonderful and soothing video to help me, thanks for that. Do you know of any way you can lock in these fields so that another author could change whats in the text without deleting the field setup?

@michaeloliveras7469 2 ай бұрын

Great video! Do you know if is possible to bookmark field of a form?

@jehadyamin6002 8 ай бұрын

Can I cross reference a drop down menus or date calender?

@jehadyamin6002 8 ай бұрын

Great job. Thanks for sharing. Is there a way to add time to form? I mean enter time in a form.

@SharonSmith 8 ай бұрын

Hello! Yes there is a way to insert Date & Time on a Word document. Place your cursor where you want to insert the time and go to the Insert tab, under the text area, click the "Date & Time" icon. From there, you can select the format to include a date with the time, or just the time. You can also check the box to auto update if you want it to be updated every time you open the document. Hope this helps! Thanks for watching!