How to Make an Attendance Tracker in Excel

[@emilypalmer4199]

Loved the step by step. Planning to homeschool and this is exactly what I needed to keep track. ❤

[@spreadsheetlife]

Awesome! So glad you found this video helpful! 😊

[@706smile]

Great tutorial, you went through it step by step with great detail, thank you!

[@spreadsheetlife]

I'm so glad that you enjoyed it! 😊 Thanks for watching!

[@rebeccasobanski4284]

This is incredible! Thank you so much for describing it all in great detail. Chart works perfectly to track college student class attendance.

[@spreadsheetlife]

Yay!!! 🎉🎉🎉 Thank you for watching! I hope the template serves you well as you continue to use it! 😊

[@evxrgrdn]

What's the formula at 14:49 if you want to consider excuses, and sick the same as absent so that the percentage will be lower when you track it? (For example: 1 present, 1 sick, 1 excuse, 1 absent, you will only get 25% of the percentage rather than 75%)

[@spreadsheetlife]

Excellent question! Change the formula to the following: =IF(COUNTA(F4:AJ4)=0,0,AL4/COUNTA(F4:AJ4))

[@ksoyuznik]

@@spreadsheetlife What would the formula be to also update the summary page to reflect this? I.e, with the formula, monthly attendance will change percentage, but the summary page doesn't include these.

[@spreadsheetlife]

For the summary page, you would change the formula to the following: =IF(SUM(F6:H6)=0,0,F6/SUM(F6:H6))

[@adelaluraheemah819]

please how did you calculate the total in the summary sheet 20:49

[@spreadsheetlife]

I saw and answered your other comment. 😊👍

[@adelaluraheemah819]

please for the total in the summary sheet, you copied column C6 and D6, it was 75%, but when you pasted it, it became 88%. please I don"t understand that aspect 20:49

[@spreadsheetlife]

Ah yes! Good question. So when you copy and paste from the cells in row six to the cells in row 3, the formatting and formulas are copied over. However, the formulas update. Before, the formulas were looking at the numbers in row six. After, the formulas update to look at the numbers in row 3. And since row three is calculating the overall totals, you have different numbers there compared to row six. As a result, you get a different percentage. I hope this helps.

[@harleybartolo2569]

What an amazing tutorial. Thank you so much for your help and sharing with us.

[@spreadsheetlife]

Of course! Thank you so much for your feedback and for watching. 😊

[@lawanagatlin4184]

This was a wonderful step by step guide. It works perfectly!! Thank you!

[@spreadsheetlife]

So glad you enjoyed it and successfully completed it! 😄👍

[@jakeelliott3958]

If i wanted to Add an “N/A” section on the drop down with Y N X, where it does not count towards the percentage total, how do i add that to the formula?

[@spreadsheetlife]

That's a good question. So pulling this off is possible, but you will have to do two things. Adjust the data validation for all cells with dropdowns to include the new option. Then you'd have to update the formulas to account for this change. Unfortunately, this is beyond the scope of a comment reply. If you'd like more guidance, send me an email at [e-mail], and I will do my best to help.

[@jakeelliott3958]

@ Just sent an email!

[@spreadsheetlife]

Got it! I sent you a response. 😊👍

[@RecklessJatin]

Thank you so much it works ver well just wanted to know may i add my previous years data along with that like i have had attendance data of my classroom from 2020 to till year and i just wanted to add more sheet year wise like jan-2020 to dec-2020 upto 2024 Is it possible If it is then how can i make my different summaries for different calendar year and how i will make compile summary for all those years :) thanka mate

[@spreadsheetlife]

I'm glad that you got it all to work! 😊👍 You ask a great question, but there isn't a quicky easy answer unfortunately. What you are asking is definitely possible, but it will take some work. You can always add more sheets and rename them to Jan-2020, etc. However, the tricky part is updating the formulas on the summary page. Putting these formulas together is something that can't be explained with just a comment response unfortunately. If you're really interested in getting it to work this way, you are welcome to send me an email at [e-mail], and we can discuss things further from there.

[@brandonmathis8941]

This is amazing, I have been looking for a way to track my employees attendance outside of checking my text messages from my guys. Thank you! Is there a way to add in a tardy column to attendance, or would that screw up the percentages? Is there an easy way to do that after I have created this in full?

[@spreadsheetlife]

Thanks for watching! It's so cool to hear that you can put this template to such good use! And that's a great question. So one thing you could do is use the excused absence column as a tardy column instead. That would be the easiest thing to do. Now if you want that extra column, it would take quite a bit of work to modify the template to include it. The easiest time to include it would have been at the beginning. I'm so sorry that this is the case.

[@brandonmathis8941]

@@spreadsheetlife Understood! So I could not copy the formula into an extra column on the Jan-Dec pages and again on summary, then add that 4th option to the Pull down bar on days? If you are at all willing, I could start over and rewatch the vidoe and add that in where the time would be right to do so. Thanks for the help!

[@spreadsheetlife]

Right. I mean, you could, but then you have to update things like conditional formatting on every sheet, double check your formulas, make the required changes there. It's definitely possible, but quite tedious if you're not super familiar with the template. I tell you what, since you've already built it once, send me an email at [e-mail]. I think I have a solution for you.

[@ceballind]

very helpful, thank you! instructions were so clear that i could follow along and make my template in mac version of office.

[@spreadsheetlife]

That's incredible to hear. Thank you for letting me know, and thanks for watching. I hope you enjoy using the template! 😊

[@Zara_Kama]

This was very informative, I absolutely loved it. Thank you

[@spreadsheetlife]

That's incredible to hear!! Thank you for letting me know, and thank you for watching!! 😄

[@StephanieGallentine-x7v]

This is great! Going to start building and tweaking to fit my needs, but this is perfect! Thank you so much!

[@spreadsheetlife]

So glad that found this video and that it's helpful!! Good luck with the build!! 😄👍

[@markducanes6790]

This is great! thanks a lot! can you also add if i want to see per month on the summary tab please. thanks

[@spreadsheetlife]

Super glad that you found this helpful! And this should be possible. If you could send me an email at [e-mail], it will be easier for me to show you how to do this there.

[@AnnaLeano-w8k]

@@spreadsheetlife can i send an email too?

[@AnnaLeano-w8k]

@@spreadsheetlife hi. i like this a lot! but is the summary for a month or for a whole year? i also want to know how to show the summary per month please.

[@spreadsheetlife]

I'm back from vacation and responded to your email! 😊👍

[@2validck]

Thank you so much. I love your content, keep going!

[@spreadsheetlife]

Thank you so much for your encouragement! I will keep it up the best I can!

[@xavieryriccanezo2909]

What format do I save it in?

[@spreadsheetlife]

This build is for Microsoft Excel. So save it as an xlsx file. 👍

[@MrSkdogra]

This is awesome! Thank you

[@spreadsheetlife]

Thank you for your feedback! I'm so glad you enjoyed the video. 😊

[@Wackojacko2]

Can you make this so it’s just on one sheet and not on separate ones for the months? I’m looking to add this to my works main spreadsheet but feel the extra sheets will make this quite excessive

[@spreadsheetlife]

It's definitely possible to adjust the design to fit all months on a single worksheet, but it will take a little work for sure. Explaining the entire process through comments isn't really possible, but I may be able to help more through email. Feel free to send me a message at [e-mail].

[@sellodanny1511]

It works wonders! Thank you a million times

[@spreadsheetlife]

That's so amazing to hear!!! 😄🎉 Thank you for watching!!

[@michellemellogomes]

JUST WOW, Thank you for your guided video

[@spreadsheetlife]

You're very welcome! Thank you so much for watching! 😄

[@riinonyt]

thankyou ! this has been very helpful!

[@spreadsheetlife]

That's amazing to hear! Thank you for letting me know. 😊

[@annaleenkim8150]

this is very useful and clear to follow. thank you. but my percentage column is not properly working in the summary sheet. I have done exactly as you have shown but my C column (that reflects the D column in numbered percentage) shows up as ###### if there is any data on it. if there is no data, it just shows up as 0%. it works fine for the monthly sheets but I cant seem to find the problem for the summary sheet. could you please help?

[@spreadsheetlife]

I can help for sure. Could you email me your file or a screenshot at [e-mail]? This way, I can more easily take a look at it for you.

[@pennyp9360]

Thanks so much, I've been trying to make an attendance tracker for ages. Is there a way to separate the percentages (yes% or no%) or make the X negligible?

[@spreadsheetlife]

You're very welcome. 😊 I'm not sure what you mean by separate the percentages. Could you clarify a little for me? As for the X. If you never enter an X, and only enter Y and N, then the Attendance Tracker will still work just fine. Does this answer your question?

[@pennyp9360]

Hi Thanks for responding. Is there a way to show a percentage for y and a percentage for n instead of combing them as one. Hopefully that makes sense. Im new to excel 🫤🤯

[@spreadsheetlife]

Of course! Yes, this is possible. If you'd like, send me an email with your completed spreadsheet. I can add in those percentages for you on the Summary page, and then send it back to you with a brief explanation. How does that sound?

[@pennyp9360]

@@spreadsheetlife That is amazing.. thanks so much!!!🙂🙂

[@IwanSaputra-k9r]

What's the reason, when I change the name section in the previous sheet, the sheet after it or halman after it also changes?

[@spreadsheetlife]

Hi there. I don't quite understand your question. Could you re-phrase it for me please?

[@Zoubfvgus]

Hey, may I use your Tutorials for my portfolio?

[@spreadsheetlife]

Tell me more about what you mean by portfolio? As in a portfolio showcasing spreadsheets you've created as a demonstration of skills? Or something else?

[@sriteddy183]

Its very useful i did the same....tracker was superr....but i need to add sick leave and privileged leave kindly guide

[@spreadsheetlife]

So glad you found this tutorial useful! If you'd like me to add custom functionality to this template or build a different type of tracker for you, you can always send me a request at this link. spreadsheetlife.com/custom-development/

[@vyneshvynesh5262]

Sir how to make excused absent to count as absent

[@spreadsheetlife]

To calculate the percent this way, take the Yes count, and divide it by the total count of all statuses. For example, on the JAN worksheet, change the formula in cell D4 to the following: =IF(COUNTA(F4:AJ4)=0,0,AL4/COUNTA(F4:AJ4))

[@Sniezynka_dog]

The formula doesn't work for me 15:30

[@spreadsheetlife]

Where are you located? Depending on your location, your version of Excel may require you to use semicolons instead of commas. Give it a try. It might help.

[@LanceoftheNoe]

I have a very niche question. We have students in one level - but each level has four classes. Is there a way to set this up for each class but give the totals in Summary? Ie. Oct - grammar, reading, writing, listening. I am the director of a program, and I want to see the student's overall attendance across all courses. And one sheet per level for the teachers. I know I am asking a lot. Just trying to find a solution. Thank you! This video was a huge help already!

[@spreadsheetlife]

Send me an email at [e-mail] with some details. Then we can discuss potential options or suggestions for you more easily! 😊👍

[@AdvntureFeels]

hello thank you for your easy step by step tutorial. Question for the percentage bar how to make the bar color same as NO (the pink color) if the percentage went down to certain percent like example i am on the summary tab..i want the employee who has a low percentage, the bar color green will be pink (example less than 90%) i hope you notice my comment. thank you and more power on your channel ☺️

[@spreadsheetlife]

Of course! Thank you for watching. I'm glad you found the tutorial helpful and easy to follow! 😊 For your question - unfortunately, there is not a way to adjust the data bar (that I'm aware of) to do what you have described. I'm so sorry that is the case.

[@AdvntureFeels]

@ ok thank you ☺️

[@spreadsheetlife]

😊👍

[@candikar308]

Hallo, what is the formula if i want to make the excuses or X can decrease of the percent in attandance?

[@spreadsheetlife]

To calculate the percent this way, take the Yes count, and divide it by the total count of all statuses. For example, on the JAN worksheet, change the formula in cell D4 to the following: =IF(COUNTA(F4:AJ4)=0,0,AL4/COUNTA(F4:AJ4))

[@candikar308]

@@spreadsheetlife i only need to change the formula in cell D4 on JAN worksheet?

[@spreadsheetlife]

Unfortunately no. I just provided this specific formula as an example. I'm sorry if I didn't make that clear. You will have to update all of the formulas in a similar manner.

[@GetasGratitude]

Thank you so muchh👍

[@spreadsheetlife]

You are so welcome! 😊

[@jetmonkey13]

In the event that a staff member transitions but you want to swap slots for a new employee how do you maintain continuity?

[@spreadsheetlife]

That is an awesome question! Unfortunately, I'm not sure that there is an easy way to do that with this template in particular. I'm so sorry that's the case. But I will definitely keep this problem in mind for future builds and templates that I create going forward. Thank you for the insight!

[@jetmonkey13]

@spreadsheetlife no worries. This template ended up working out well and I'm fine tuning it for my specific needs. The dynamic bar graph was the only issue I had. It wouldn't live update the title in 365 or snap to the grid

[@spreadsheetlife]

I'm glad that it ended up working out! Although, sorry you had trouble with the bar graph. Hopefully you end up getting it to work.

[@SharliniCooray]

Thank you so much... So useful

[@spreadsheetlife]

Yay!!! 😄🎉👍

[@brechtvanquaethoven551]

Let's say I need to take attendance 3 days a week. Tuesdays, thursdays and saturdays. The other days are free days. Could I just add an extra attendance option like 'yes', 'no', 'excused' and call it 'free' and just use the same formula's as shown for the other options or would you reccomend building a different template altogether? I'm not very experienced with Excel I'm afraid... Thanks in advance!

[@spreadsheetlife]

You can actually just leave all of the other days blank. This will not affect the overall results, and you can just mark the Tuesdays, Thursdays, and Saturdays with 'Yes' and 'No'. At least this is how I would go about it. I hope this helps.

[@okondaniel6601]

Would this work in the exact method and with thesame formulas in Google Sheet?

[@spreadsheetlife]

There would be some similarities, but there would also be a handful of differences. I'm sorry that's the case.

[@Chrisbeck89]

If i write it with the code you give me i get a pop up that its not enterd in corectely what could be the problem here ?

[@Chrisbeck89]

=COUNTIF($F4:$AJ4,AL$3)

[@spreadsheetlife]

Where are you located? Depending on your location, your version of Excel may require you to use semicolons instead of commas as the argument separator for your formulas. So try =COUNTIF($F4:$AJ4; AL$3). This might be the issue.

[@gloriafegujilde2445]

thank you so much.

[@spreadsheetlife]

Of course! Thank you for watching! 😊

[@faptainmugen1298]

=IF(COUNTA(F4:AJ4)0,0,1-AM4/COUNTA(F4:AJ4)) What can I add to this formula in order to add a date range as a criteria as I want to make a weekly tracker?

[@spreadsheetlife]

What an interesting idea. To better answer your question, could you give me some more details about how you would like your weekly tracker to work?

[@justinb3355]

The =sum(jan:dec!al4) formula gives me an error too! How can I fix it

[@spreadsheetlife]

Hmm...it's hard to say without more context. Send me your file at [e-mail], and I can take a quick look at it for you if you'd like.

[@DaleenLeroux]

good day can you help. I want to count the X for (excused ) with my percent

[@spreadsheetlife]

I will do my best to help for sure! So as shown in the video, all X (or excused absences) will be counted as Yes values essentially for the percentage. Are you wanting to have the X count as a No instead towards the percentage?

[@WhoooWho]

This is so DOPE!

[@spreadsheetlife]

😄👍😊

[@pranav945]

can you do this in google sheets please

[@spreadsheetlife]

I do have a Google Sheets attendance tracker video, but it is a bit different then this one here. kzbin.info/www/bejne/d2rEaWCCab2VbZI

[@jeaquettajohnson913]

The =sum(jan:dec!al4) formula gives me an error. Can someone advise?

[@spreadsheetlife]

You are welcome to send me an email with your file attached, and I can take a look at it for you.

[@naailah1231]

How can I only calculate the Yes's for attendance?

[@spreadsheetlife]

In other words, are you asking how to write the formula so that only "Yes" counts and both "No" and "Excused" do not count?

[@naailah1231]

​@spreadsheetlife Yes, just need to record the Ys. Also this tutorial was incredibly helpful ❤

[@spreadsheetlife]

I'm so glad to hear that this tutorial is helpful! For the formula, change the formula at 18:50 to the following. =IF(SUM(F6:H6)=0,0,F6/SUM(F6:H6)) This will make it so only Yes will count towards the percentage.

[@tomasmateus]

Amazing Explanation. Thank you.

[@spreadsheetlife]

Thank you so much for watching! 😊

[@emilypalmer4199]

Thank you!!!

[@ahmedsliman1551]

thanks alot

[@spreadsheetlife]

😄👍

[@chiomaujuduru1418]

I was doing well till I got to the part that required me to select the "data" option. Mine is basically useless. 😢

[@spreadsheetlife]

I'm so sorry to hear that. If you'd like, send me a copy of your file at [e-mail]. Remind me where you go stuck, and I will do what I can to help. 😊👍

[@IVvOOvVI]

This is for advanced learners

[@spreadsheetlife]

I do my best to demonstrate the step-by-step process to make it simple to follow along, and I also try to include some advanced features so even seasoned Excel users have new things to learn. 😄👍

[@IwanSaputra-k9r]

=IF(COUNTA(F4:AJ4)=0,0,-1-AM4/COUNTA(F4:AJ4)) it's not work on my excel

[@spreadsheetlife]

Where are you located? Depending on your location, your Excel might require the use of semi-colons instead of commas as argument separators for your functions. Let me know if this helps.

[@candikar308]

​@@spreadsheetlife hi, im from indonesia should i use semi-colons instead of comma?

[@spreadsheetlife]

Yes, I think you should use semi-colons. Give it a try. 😊👍