How to Build an Attendance Tracker in Google Sheets

In this video, I teach you how to create a simple but powerful attendance tracker in Google Sheets! That way, you can track the attendance for any number of students or employees.
And what's really amazing about this template is that it has fun pops of color!
Are you ready to learn how to build this template all the way from scratch? If so, then get ready because this is going to be quite a ride!
LINK TO TEMPLATE
If you don't want to build it, you can purchase the template instead using the link below.
spreadsheetlife.com/templates...
RESOURCES
- Spreadsheet Templates: spreadsheetlife.com/spreadshe...
- The Spreadsheet Life Blog: spreadsheetlife.com/blog/
LEARN EXCEL OR GOOGLE SHEETS
- Excel Course: spreadsheetlife.com/excel-tot...
- Google Sheets Masterclass: Coming soon...
MUSIC TRACK
Track: Ikson - Waves [Official]
Music provided by Ikson™
Listen: • #61 Early Hours (Offic...
VIDEO CHAPTERS
00:00 - Intro
01:10 - Setup the Worksheet
02:52 - Add Data
04:45 - Add Formatting
07:38 - Add Formulas
11:51 - Finishing Touches
13:02 - How to Modify the Template
14:08 - Conclusion
14:30 - Outro

[@DeleMervin]

Thank you, I took my time to follow your lectures and follow through for my usage. Your lectures is one of a kind

[@spreadsheetlife]

Thank you so much for your kind compliment! I hope you enjoy using the Attendance Tracker!

[@meaganlong2055]

I really like the colors for this one! Also, it was so fun and easy to make. I like getting in the practice on Google Sheets! Can't wait for the next one!!

[@spreadsheetlife]

That's so awesome to hear! Thank you for the feedback!

[@SalAbraham7]

@@spreadsheetlife I have similar but students scan their card containing QR Code to track their attendanceand record it in Google Sheet similar to this one. the check is based on wings ffont and funtions

[@spreadsheetlife]

That sounds pretty cool! Thanks for sharing!

[@Stellaaahmanella]

Wonderful tutorial, thank you for being so precise and well-spoken.

[@spreadsheetlife]

Thank you so much for your kind words and feedback! I'll do my best to continue creating high quality content!

[@margarethalejandracortes8647]

Thank you so much, this was very helpful! new subscriber

[@spreadsheetlife]

So glad that you found this video helpful!! 😄

[@sarran09]

VERY WELL EXPLAINED STEP BY STEP. THANKS ALOT FOR GUIDANCE

[@spreadsheetlife]

Thank you so much for the feedback. I'm glad you found this video helpful! 😄👍

[@parthshr7]

Crystal clear explanation

[@spreadsheetlife]

😄👍

[@venariyadassana8216]

Very helpful, thanks a lot.

[@spreadsheetlife]

Of course! So glad you found this helpful!

[@sir4967]

Thanks a lot dude. That was very helpful... Keep it up...

[@spreadsheetlife]

I'm so glad you found this helpful! I'll do my best to keep it up for sure! 😄👍

[@shivanandchauhan9334]

Your video is helpful for me and I make this.

[@spreadsheetlife]

That's so awesome to hear, and I'm so glad you found it helpful!

[@MelvinBenjamin-st1ov]

And i sincerely appreciate u for it bruv u are the best

[@spreadsheetlife]

😊👍😊

[@tal7atal7a66]

professional content ❤

[@spreadsheetlife]

Thank you so much for your kind words.

[@MRehan92]

Thanks a lot for this video.....❤

[@spreadsheetlife]

You're very welcome! 😊👍

[@ProductofGodmercy]

Thank you so much

[@spreadsheetlife]

You're very welcome!

[@ChuksEmmanuel]

Beautiful tutorial, thank you for being so direct and straight. Please is there a way to automate this attendance with the data coming from a google form

[@spreadsheetlife]

Thank you so much for your feedback! I'm thrilled that you enjoyed the tutorial! And that is a great question. Unfortunately there is no simple and easy way to automate this attendance sheet with a Google form. It would take some time to figure out, and I'd have to make another video to provide a full answer to this question. I will make note of it, and perhaps make a follow up video in the future. But I am so sorry I cannot provide a simple answer to you in this comment.

[@iamcrystal5156]

Nevermind! I realized my mistake. You have a new subscriber

[@spreadsheetlife]

Glad you got it to work! And thanks so much for watching and subscribing!!

[@nirvana4life66]

im having the same problem, but with adding new weeks. it stops after the 5th week. I want to add a new week at the beginning after the names. then when i add new names i would onlu drop down the row starting at the new week. I dont want it to count attendance for the new people before they joined.

[@spreadsheetlife]

Send me an email, and it will be easier for me to help there than just in this comment section. spreadsheetlife.com/contact/

[@SalAbraham7]

have similar but students scan their card containing QR Code to track their attendanceand record it in Google Sheet similar to this one. the check is based on wings ffont and funtions

[@spreadsheetlife]

Very cool! Thanks for sharing!

[@iamcrystal5156]

Great video! I noticed the count is stopping at certain cell. When I add additional names they're not counted in the overall count. Please help

[@greenlee8244]

success 😍

[@spreadsheetlife]

So glad you were able to accomplish it! 😊👍

[@user-km4ew7no2r]

Great Tutorial, Thank you. is there a way to have the names in alphabetical order and if you need to add in a new person/name keep it all alphabetically arranged?

[@spreadsheetlife]

Thank you for your feedback. That's a good question. For this setup in particular, the best solution is to type in the names, select them, right-click, view more cell actions, sort range. Then start logging the attendance data. After that, for new names, it would probably be easiest to add in the names in the proper place to keep everything in alphabetical order. Just select the row where the name should go, right-click, insert a row above or below, and add the new name. I hope this helps.

[@natashaxdress]

Very HELPFUL !!!! Thank you so much !!! Do you post to your IG too, so easier for us to track what tutorial you post on your youtube ?

[@spreadsheetlife]

You are very welcome!! 😄 I actually don't have an IG. Do you think I should get one? 🤔

[@natashaxdress]

@@spreadsheetlife 😏 yes so i can follow you . 😂 I mean people will follow you, they will know the preview of ur newest tutorial so we can check your youtube whenever we find a new video from you

[@spreadsheetlife]

Okedokie! I will seriously consider getting an IG then. Thank you for the suggestion. I'm not sure how soon I'll have it up and running, but hopefully it won't be too long. Thank you again for the encouragement. 😄

[@SanJoEsca]

Is it possible to connect this one with a QR code scanner so that the attendance will be checked using the employees IDs QR code?

[@spreadsheetlife]

That's a really creative idea! However, I can't think of an easy way to set up the attendance tracker to work with QR codes like you have described. I'm sorry I don't have a better answer for you.

[@kabwechola7141]

Thank you for your patience. How can I get the total attendance formula for each day?

[@spreadsheetlife]

Hmmm...total attendance formula for each day. I'm a little confused about what you are asking. Could you rephrase your question for me?

[@gloriamoore5342]

What if do it monthly? i need to track attendance every Sunday of each month..and i f wanted to track it by year, would i just create a new tab by copying and pasting the info from the previous year?

[@spreadsheetlife]

I may have a suggestion for you, but before that I'd like to clarify your question first. So you are trying to track the attendance for only the Sundays or each month (and no other day), and then tack that attendance over the course of the year? Is that correct?

[@arthurkawalewale6241]

Is there a way to export it to excel and maintain the checkboxes?

[@spreadsheetlife]

That's a great question. Unfortunately, it is not possible to do so. Excel handles checkboxes differently, so the functionality would be lost if you were to export this spreadsheet into Excel. However, I'll make a note to try to create a future video building something similar in Excel.

[@LocsofBeautytv]

What if you wanted to track PTO, Sick Time, and VTO as well?

[@spreadsheetlife]

Good question. In that case, you would need to implement a different solution than this video presents. You are welcome to email me and I can assist further.

[@DavidHill-mc6dq]

Is there a way to lock the sheet so it can't messed up? I'm thinking of having students check the boxes as they enter class. One wrong check and potentially all formulas get messed up!

[@spreadsheetlife]

Yes. Under the Data tab, you will find a command called Protected Sheets & Ranges. This will allow you to lock certain portions of the spreadsheet. I also wrote an article on this topic a while back. spreadsheetlife.com/spreadsheet-protection-in-google-sheets/

[@user-si4wo3gl3n]

If suppose, the employee has taken half day off! how can we mark this out here? Or any such formula to be used to showcase the half day?

[@spreadsheetlife]

Unfortunately, there this no way to mark a half-day in this specific spreadsheet. You would have to take a different approach to the setup.

[@Mars4bar7]

Is it ok for me to create in excel without any License issues? Or is this for my household use only?

[@spreadsheetlife]

If you can re-create this in Excel, you are welcome to share it with whoever your please. 😊👍 There are no license issues to worry about if you make it from scratch!

[@user-jd9br9pg8c]

Please help me when I type in the formula for the yes box it says error what ever i do even though I wrote it exactly as u did, please help

[@spreadsheetlife]

For sure! Email me a screenshot at [e-mail], and I can help.

[@user-jd9br9pg8c]

@@spreadsheetlife thank you for wanting to help me out, but it happened to be that my docs formulas was based on another language than English so I just changed it to English and the formulas worked. Amazing video tho!

[@spreadsheetlife]

I'm so glad you were able to figure it out, and thank you for letting me know!

[@ameenahmd4386]

Only the 'No' section isn't working on my sheet. Can anyone please help me to type the code of yes & no here :) 8:32 ❤

[@spreadsheetlife]

For sue. What does your current formula look like?

[@opshahmeer4764]

ITs no t good for helping me in the working

[@iamkingrobert]

For some reason which i don't know, the formula is not working properly. when i check for someone it affects someone else, please can you share the formulas here or in response. I really need this, thank you for such a great content

[@spreadsheetlife]

Where are you located? Depending on your location settings, your formulas might require semi-colons instead of commas. This might be the issue.

[@iamkingrobert]

Oh okay, I did not know that. I am located in Accra, Ghana. Please what should i do different? @@spreadsheetlife

[@spreadsheetlife]

Try using semi-colons in place of commas within your formula. If that still doesn't work, let me know.

[@iamkingrobert]

Hi, i have tried it again and it still did not work. @@spreadsheetlife

[@spreadsheetlife]

Ok. Let's see, could you possible take a screenshot or maybe even share the file with me so I can take a look at it? You can send me an email at [e-mail].

[@user-fp2hd8be8u]

what can I do if the formula did not work?

[@spreadsheetlife]

Check that your formula is correct. If you are still having trouble, check that you followed the steps correctly. I'm sorry I can't help more without more context.

[@ailynparrera2509]

I have no checkbox in my insert, how to have the checkbox

[@spreadsheetlife]

Are you working in Google Sheets? If you are in Excel, this may be the issue. At the time of this comment, only the Beta version of Excel supports checkboxes.

[@readinghouse]

helpful but, every month dates and days are not same......

[@spreadsheetlife]

That is true, but this tracker is organized by week instead of by month. If you'd like to see an Attendance Tracker organized by month instead, check out this video. kzbin.info/www/bejne/npmWaaxmmsuDi6M Just keep in mind that this alternative Attendance Tracker is designed for Excel rather than Google Sheets.

[@jawwadkhan2208]

Percentage Formula =If(C7+D7=0 , 0 , C7/(C7+D7))

[@spreadsheetlife]

Hi there! Are you asking why this formula is written this way?

[@jawwadkhan2208]

No No Just Copy Pasting Great Video BTW !

[@spreadsheetlife]

Ok awesome! Just wanted to be sure. I like to answer as many questions as I can. And thanks so much!

[@ameenahmd4386]

Only the 'No' section isn't working on my sheet. Can anyone please help me to type the code of yes & no here :)

[@spreadsheetlife]

Formula for Yes in cell C7: =COUNTIFS($H$5:$HF$5, TRUE, H7:HF7, TRUE) Formula for No in cell D7: =COUNTIFS($H$5:$HF$5, TRUE, H7:HF7, FALSE) I hope this helps.

[@_animesh.gaming]

Sir what is Yes and No refers to

[@spreadsheetlife]

Here are what the Yes and No refer to. Yes - the person was present No - the person was not present

[@9629995279]

Really nice. How to track the attendance for a hybrid model like any 3 days in office. Pls help

[@spreadsheetlife]

Great question. If you send me an email, I will be able to help better there!

[@9629995279]

Sure, give me your email Id

[@spreadsheetlife]

[e-mail]