How to properly present PowerPoint slides in Microsoft Teams

[@KevinStratvert]

⏭ Here's a playlist of all my videos on Teams: kzbin.info/aero/PLlKpQrBME6xJ4Mxv00syl8iOSgL-GVLMG

[@user-gh2lf1zw3r]

It should be really easy in this day and age to share the teams meeting on one side of the screen and the PowerPoint presentation in the second half of the screen, but it really isn’t. Am I missing something here?

[@stevekatz1617]

A number of people have asked if there is a way to show a laser pointer when uploading the presentation to team (first option presented) but I have yet to see an answer to this question. Is this possible?

[@abirpanchwagh6914]

I will watch it

[@purvitripathi8843]

Great help !!! 🙌🙌

[@stevenhaught7582]

Yes t

[@brian1801]

Kevin -- you have single-handedly advanced the average person's knowledge of Microsoft technologies and increased their productivity by leaps and bounds. Now that you are going solo, hope your contributions are well rewarded. You rock!

[@ewade2705]

Mr. Stratvert, you're the best. You are my "go-to" person when it comes to all things Microsoft. I'm constantly asked to create presentations for various departments and my work, and now that Teams is another option instead of Zoom, our industry is beginning to use it more and more. Your instructions are clear, easy to understand and they are all amazing. Thank you for the continuous support to those of us who need help when it comes to Microsoft's many wonderful office tools.

[@mgbroussard]

voice pace is just right to follow pointer, clear understandable speech, love this. I intentionally look for Kevin's videos for all help first

[@trentthiel6665]

The main issue with presenting powerpoint in Teams is trying to see your notes as a speaker and participants raising their digital hands for questions.

[@InwoodRoz]

I'm a Read Aloud-er and I took photos of all the illustrations in the book. My idea was that the kids could see the great artistic details while I read the story. My teacher and I tried hard to accomplish it and now, thanks to you, Kevin, we'll take another run at it.

[@terryjohnson9592]

Just started using Teams for my company [Technical Sales]. Presentation by Kevin is very well executed. Voice is assuring and pace just right. Looking forward to using Teams and its many features for customer presentations.

[@MrAntwaun_MBA]

I have a big presentation in about a week and I was so worried about my PowerPoint slides because I didn’t know how to properly present them. This video helped a lot and I can now just focus on editing my slides. Thanks a million!!! 🙏👍🏼

[@merrymarielou2862]

Thank you it was a big help, I've been sick and tired with clicking from time to time the ppt and MS teams window, but now I know how to do it. Thanks.

[@dottleluce]

I tend to use the notes section in ppt a lot when presenting. If you're like me, in teams, use share > PowerPoint window then in ppt, press alt f5 (which presents slide show in presenter view). This way you can see the notes, how long you've been presenting, and what the next slide is while your audience will only see the current slide in full screen

[@iLikeEngliish]

Thank you! I only came to this video for this. I have interview tomorrow hopefully this works for me.

[@dottleluce]

@@iLikeEngliish good luck! Let me know how it goes. I support you!

[@creative45630]

Thank you - that’s all I needed to know. In typical Microsoft fashion this video is over-engineered and doesn’t actually do what the user needs!

[@LisaGoddard117]

Fantastic timing. I am preparing some PowerPoint slides to use in a virtual training scenario to train some colleagues in SharePoint online. I have usually sat next to people in the office to train them one to one but with lockdown and working from home have been asked to train them virtually. I am not a trainer but have been using SharePoint in my job as an Intranet Manager for a number of years and will happily share my knowledge. Until lockdown I hadn’t attended virtual meetings let alone any virtual training. But I have been doing some research and preparing a training manual with some hands on exercises along with a couple of presentations. I have done a pre and post course questionnaires in Microsoft forms and am taking it all very seriously as I want us all to have the best outcome and it not just be me presenting.

[@Otterbandana]

I would add the option of using two screens. Shows full PPT presentation fir participants, allows you to see their faces, and also, as presenter, you can use the presenter mode containing notes (yet your participants don’t see it)

[@TCt83067695]

Or they can just fix Teams to have an overlay even if I'm full screen to see participants and chat window and so on. All this workaround when they can just fix their inferior software

[@michellemedler4346]

Since lock down your tutorials have helped so much. Thank you.

[@patricebarrett5845]

Who knew ! Two quick steps could be so life changing! You're right I hate not being able to see my chat box! Thanks Kevin!

[@Aria1913]

If you're a teacher looking this up I want you to know I feel your pain.

[@horplesmoff]

y'all expecting kids to learn math can have some patience for technology for like, 20 minutes

[@Aria1913]

@@horplesmoff I’m an English teacher and I have no idea what you’re trying to say.

[@wakwak4312]

I'm in pain, I'm gonna report next Tuesday

[@helloimnothere6558]

Well first you need to know the pain students are in

[@viralviruz8694]

Ohk teacher can your share your insta I'd in here

[@fionakelty1079]

You started at a good pace, but got faster and faster! I was trying to take notes, would appreciate a pause after each bit of information. But it's good, very helpful, so thank you very much! :-)

[@bernardsheridan1701]

Hi Kevin, thanks for the video, really interesting and informative. Can you advise on the presenter notes and how these would be available to the presenter and not the audience when making use of Teams - is it possible to do this?

[@rx2z14]

I am about to do my first one and luckily I have multiple screens to use, so I’ll have the meeting on one and my PP with notes on the other.

[@scottmills6720]

I love these videos and am devouring them all in the evenings after school after everyone has gone to bed. I am a public school teacher in NC, and I teach middle school band. We are finishing our first week of school and we are using Microsoft Teams and Canvas. I am doing daily live classes on Teams and there are so many teachers figuring and sharing useful things, and some band directors in our area are doing the same. Band is sooooo ooooooooo difficult to do without the kids being able to hear and play with each other. I understand that it is impossible to recreate a band rehearsal experience where the kids are playing and in real time can see me and hear their classmates playing at the same time. I am not trying to create that. What I can do is share their individual sheet music that they can read and play from an uploaded mp3 recording. Now, they can all do this as we are in a live Teams meeting. What I cannot do is go from student to student and simply click and check on "little Johnny" with where ever he is in the piece of music and watch his posture, horn carriage, and how well he is playing along with the backing track recording with correct notes, tone quality and phrasing, and then click on "little Suzy" to do the same thing, and then go on throughout the entire class. At the end of the allotted time of say 5 minutes of rehearsing something, with me checking in and out of all of them, I could give real and effective feedback for them to get better and therefore mirroring a little bit of what we would be doing in class in face to face normal teaching. So Kevin, is there a way that I could have the students begin rehearsing and then simply click on each student so that I and only i can hear them playing, all while everyone else continues to rehearse and not be affected as well?

[@musili8966]

Create different tutor groups, as channels, so that once you've finished giving the general instructions, each kid goes into their channel to practice.

[@julietkelly7215]

My boss had presentation nightmare and I wasn't familiar with Presenting in Teams. I am now! Thank you

[@melaniegrello6326]

Thank you for the video! You pointed out that you can stop participants from moving through the slides on their own. But is it possible for the presenter to remove the option for any participants to "Take Control" of the presentation?

[@meropa100]

This is very helpful to many people in my office! They do not know it.

[@macanbhaird1966]

Thanks - I think I went from hating MS teams to liking MS teams in nearly 9 minutes. Great presentation. For those on Macs you need to change your security settings and this works really well.

[@durelltrago62]

Kevin, your knowledge and presentation skills are so helpful. Thank you.

[@JustJessee]

Awesome options I'll definitely try out next time I'm presenting. My usual go to was just going into Reader mode from View.

[@camelitabrown7976]

Hi Kevin, I have hyperlinked docs in my PowerPoint slides, but when in MS Teams, when I click on the hyperlink/s it shows on my screen, but my audience is unable to see the hyperlinked doc. What do I need to do for my audience to see my hyperlinked docs? Hope you can assist.

[@josephsantiago8020]

While in a Teams meeting, is it possible to remove or restrict the participants from taking control of my PowerPoint presentation aside from the restriction of slides from moving forward or backward?

[@kelvineelijah6809]

Thank you so much man. You don't know the life your video saved today. Am not used to teams but your video has made it easier for me to present my project for marking. I appreciate it a lot man..

[@MissOlympia2023]

Great tips 😁 Thanks 4 sharing. I have to present to my class on Sunday & we are using MS Teams. This will be my first time using MS Teams. I am a grad student in the MSW program online.

[@christopherchurch949]

Valuable topic/steps. A suggestion... "chrome" is a Tech Enthusiast discussion of all that stuff we don't want to see. Break it down... chrome = "a bunch of stuff that may distract your audience". I think you wore out the word "chrome".

[@claudemaire9741]

🙂 Great : well done, synthetic, crystal clear explanations and, above all, perfect English 100% understandable for a French like me !

[@kvdudley]

Thanks for your videos! As I train my company to use Teams, I will need to show some PowerPoint, demo in Edge, resume the PowerPoint, demo in Edge, and so on. It was very easy to switch between shared content in Skype for Business, but Teams forces you to stop sharing and then share again. This is not a clean swap of windows as there will be a moment with nothing shared. Using Share Content > PowerPoint works better, but only one way (and I lose cool features of PowerPoint). It is easy to go from PowerPoint to Edge, but then when I go back to PowerPoint, it resets the deck to the beginning. Thanks!

[@chriss2595]

MS Teams isn't mature yet.

[@MrAllsteve]

Select share a screen if you have more than one monitor and that allows you to show anything on the screen selected without stopping the share.

[@galendalrymple7577]

Open up all the things you plan to share (in your example, PowerPoint and Edge). Once you share your entire screen instead of a specific tab, you can ALT-Tab between items without having to stop sharing.

[@bb-ss6ts]

I'm a teacher from India,thank you so much for helping

[@gwhittrainers9779]

This was very helpful! Loved the way you described all the things I was doing wrong!

[@k.c1126]

Kevin, this was the best video on this topic I've seen. I've shared this info with colleagues who were having this problem, and now they can see the screen and the chat at the same time. A couple of points of caution for people using these methods: sharing the desktop version (the second method) means you can see the Teams meeting chat, but if you type into the Teams window you will have to navigate back to the PPT window afterwards. If you use the web-based PPT, be sure to enable font embedding before you upload into Teams or use fonts that are available with PowerPoint Online.

[@ianweinkselbaum2215]

A great video that should be part of any Corp ITs training for companies transitioning to Teams

[@AdityaKumarSharma1127]

Hi Kevin, A better suggestion is to share your powerpoint window on teams --> then put the powerpoint on slideshow mode --> you can also have you powerpoint in presenter mode --> but participents will only see full screen slide show mode. I always use this and it's really easy to manage the presentation in case I need to see my subtitle in slides without letting my participents know about it.

[@mariachou0402]

Yes I do this too and it seems like a much more efficient way to me. You can also then use the tools in presenter mode such as a laser pointer or pen.

[@shwetaisrani7585]

A Like from a teacher from India👍👍

[@gtwgtwgtw]

This was super helpful. I like that you have 2 different options and I was completely unaware that you could put up PPT into Teams for sharing. Thanks so much!

[@janetv.2843]

Really like your videos, thank you! If you use option 1 and download the ppt, does is also download into the teams meeting ie people will be able to grab/load the ppt after the meeting?

[@khirmukhu367]

Thank you for this video. I have a remaning question : how to share a powerpoint presentation but having the comments visible only for me ?

[@senka_borovac]

You should first open the Power Point presentation on your computer. Then go to Teams and upload Presentation by sharing your screen not by browsing it. Then clik F5 to open the full screen presentation. After that, right clik with your mouse and choose "presenter view". That is it. Good luck!

[@michellereynolds6705]

@@senka_borovac Thank you! This was the tutorial I needed!

[@psys296psychologicalscienc2]

This was very helpful; thank you! I am looking for advice on how to move from one screen to another. For instance, I was showing a PP presentation that I uploaded through teams, but then switched to share a youtube video, and then went to switch back to the PP presentation. I found to my dismay that I had to upload the presentation in Teams all over again. Is there an efficient way to switch back and forth from one platform to another while sharing a screen on Teams? Thank you!

[@paigenewsome9531]

Thanks! Interview today and needed to present a slide deck. This really helped!

[@hanc472]

This is a really useful video, can I ask when sharing in the window format is there a way to also iew the chat at the side rather than use PowerPoint as this way you cant enable sound?

[@danconnors8961]

Hoping I can get my PPT to run in teams tomorrow. The learning curve is steep, but getting after it. Thanks so much for your in depth explanation

[@galendalrymple7577]

Kevin: if you use the second method you show here (instead of going into slide show), are you still able to actively edit the PowerPoint when screen sharing it? One of the drawbacks with the actual screen share is that you can't capture discussion items within the PowerPoint itself, but I'm thinking that with your second method it may be possible to do so.

[@shaunakvaidya7556]

Thanks a lot! My mom is a teacher Wonderful tip to share.... Gonna use the second type to share ppt

[@ismailtawfeekbadr2363]

Very helpful video, before I share my screen, I start my slide show,then use alt tap function, then I start share screen, I found a full screen version of power point ,that I can choose for share, I think it's little bit easier

[@robynraue7694]

You are awesome. I have been trying to figure this out all day. I ended up using two computers, but your was is way better. Thanks again.

[@kshitizgv2602]

I saw most of your videos, they are amazing. It's always a new thing to learn each day for me. Thank you so much!!

[@pcultima2040]

Most of the time, your videos make my path easier. Thank you!.

[@laurapadilla2585]

Hi Kevin, Thank you so much for all your tutorials. I have a question regarding the first way to present PowerPoint slides that you showed us. I have a Wacom drawing tablet and I use it to explain the content in my classes, basically, it is my whiteboard. I was wondering if I could use your method while I am presenting in my class and even use it when my students are presenting so that I can write on top of the slides, as I usually do and use this as feedback. I really do appreciate your work, thank you so much!

[@efrainojeda5362]

Thank you for the info, this is a game changer for me. I am a Technical Trainer and I share my 2nd screen where I present, I also use AWS-Workspaces and have the trainees execute what they have learned. So I break away from the presentation to show the Workspaces desktop. I am trying to find out how I can do this without having to lose my place on the presentation. Thanks.

[@ruchidwivedi7582]

The way you presented is very good. I have one doubt that during the slide show, we have an option to highlight/use a pen/ subtitle options etc. but it is possible to use these while putting the slide show in an individualized window format because I had tried, but they are not coming.

[@marcianatan4715]

Good eve sir.watching from the philippines.thank you very much .

[@KH-rr2dt]

Thanks this was really easy to understand Hopefully will help me with an upcoming interview

[@LyricLounge]

Thanks a lot for making this video. I have to present in 30 minutes and your video definitely helped me :) Edit: The presentation went well! Thanks a lot :)

[@KevinStratvert]

Glad it helped!

[@LyricLounge]

@@KevinStratvert :)

[@madnax4594]

What I do is start the presentation "F5" using "presenter view" and share the screen with the slide. And if you have 2 screens it's even better so you have the 2nd screen with your notes and next slides. What is missing to Teams now is to have the option to show the slide AND your camera at the same time in that way it brings more "life"

[@famelga-yt]

Marius Tugui It does on the Teams app, it only doesn’t work if you are using it in the browser.

[@joedaney712]

Nice video, thank you. I usually have two monitors and setup for full screen on one and the navigation view on the other. Share the full screen and use the other to navigate, see notes and the next screen coming up. It's not completely ideal as teams window gets obscured but I think it provides the best experience for the other users. May be the same as sharing the single window like you show. We pretty much exclusively use the app and not teams inside the browser.

[@robertmarra883]

Great help! Pertaining to around the 5m mark of your presentation here, on the slide advance, I don't have the option to "prevent paticipants," etc., but instead have only a "grid view." Also, if you click on grid view, I can't figure out how to toggle back to the full screen view! Any suggestions on either of these issues? Thank you!

[@utubingallday]

I didn't see this covered in detail yet, maybe I missed it though. I would like to see a video about Teams and collaboration with Excel and Word. And maybe more explanation of tabs in Channels and Chats for Advanced users. Thanks!

[@bryanspector1477]

Hi why don't you open the presentation by using the present button on PowerPoint and select the open presentation in the share window. I've been using this method for months

[@famelga-yt]

Bryan Spector Yes you can do that but you can’t see the faces of the people, if they are raising their hands or the chat (unless you have a 2nd monitor).

[@nurdianarahim4468]

Very useful tools and tips....thank you Kevin!

[@karenrehder215]

Thank you for this! I am a teacher who will be teaching virtual for the first time, and I want to be able to see most of my kiddos. In your demo, you had two participants, which you could clearly see. QUESTION: Will this method allow me to see most of my kids either at the bottom or top of the screen ? I know I won't see all 35, but WILL I see the whole participant list in the right hand sidebar, at least? I'm trying to avoid having to use two monitors.

[@markriddle6346]

Great info and content. Do you have another video that shows how to present seamlessly between PowerPoint and a Live Screen in order to give a tutorial on another system or project? If not, would you consider one. I do lots of training and being able to jump back and forth with ease would be exceedingly helpful.

[@joedaney712]

also I didn't know about directly sharing the ppt file, that looks great in the right situation.

[@bobw9733]

Thanks Kevin, I shall be presenting some slides in PowerPoint next week and had this exact question in my mind so thanks for the video, it is a great help. Quick question: If I begin presenting a slide deck and break off in the middle of it to present something else, when I want to resume where I left off, is the deck available in the share screen area or would I have to browse to it again and reopen it? Thanks!

[@cathtempleton6508]

Love your videos. So easy to follow. Can you please do a video about how to stop people entering a TEAMS meeting before the host is present - if indeed that is possible.

[@adelheneiber3398]

Hi Kevin, Thanks for this excellent illustration. I have a question, how did you show the presenter view and audience view on the same screen during your presentation?

[@tamilarasanpichaikannu7384]

Great Kevin. Thank you. I am new to msteams. I tried a ppt presentation, while on slide show, I was not able to see the control buttons like mute, chat, etc. Appreciate your guidance. Thank you

[@DanielRobertsOverseas]

Hey Kevin! Im learning so much from your channel- can you explain how to view a TEAMS meeting as a student? You show Emily and Adele's 'view' often... is there a way that I can see what a student would see in my preparation? Thanks!!

[@ewheelsfanclub4027]

You ARE Awesome Kevin! Thanks for your help. My Reviews are 100% more effective

[@tonyuminski4075]

thanks! these are great and perhaps you cover this elsewhere and i really appreciate your help...i used TEAMS for the first time during summer school, and my main issue with powerpoint time was the lack of seeing my students while presenting. what am i missing in seeing them while i present?

[@iplanes1]

I have watched this video so far to the 2.48 point. Within that there has been around 20 seconds of useful content. I shall persevere to the end but it could be around 2 minutes total instead of 8 minutes,

[@jenna6256]

Very helpful...thank you !! Is there any way Microsoft could add a clock for slides. So many time during a presentation, we can see the clock because it's in PP mode which covers the clock on bottom right. Any way to embed working clock ? Thanks again !

[@mrsrbhayes1707]

Locate a timer in You Tube and copy the link. Return to your slide, click Insert, choose video, size and place. This works for a timer but I haven't found a Time of Day clock to embed. We need you, Kevin!!

[@synrobyn]

The last one was very helpful. Thank you!

[@ombule888]

Thanks, Kevin! Quick question: Can another participant take over the ppt show if the original presenter loses internet connection for some odd reason? Meaning if the ppt is uploaded using the ppt function on right side, as you described... or OneDrive? Thanks!

[@staceylyngraham]

Thank you so much! Love your open, approachable presentation style and will definitely be watching more.

[@charlesizquierdo7431]

Thnks Kevin, today i had presentation and everything worked great. Thnks again for the tip

[@edrock26]

Excellent tutorial! Thank you, for sharing!

[@seemasabhlok498]

Very helpful . Need to understand the classnote subject wise .as i am a teacher and need to work on using Microsoft teams

[@eugeneskaria743]

Hi Kevin. Could you also show a tutorial on how to present ppt which has audio/ video file through Teams app. So as to make sure that the sound is audible to others in the meeting.

[@vinicantarelli6071]

Your videos are the best! Thanks a lot!!! I have a question is there a way to do the same thing but sharing a PDF?

[@melihcagan6964]

Hi Kevin, thank you for your videos, they are a great deal of help. My only question is if I want to use pen or laser pointer during my presentation your two options won't allow me to use them. Do you have any solution to resolve this issue? As you said I want to see my audience too, but also use a laser pointer.. Thank you in advance

[@mclav74]

Great content as always ... just wondering how the sound for videos can be presented via Teams e.g. one of your KZbin videos imbedded into PowerPoint ??

[@bgillen3]

Wanted to know the same

[@javiermandujano4835]

When you press the button to share the screen there is a little box that says share system audio. You need to click on it. It's not in all computers tho

[@AnantaVrindavan]

Nice work. Love the light and easy to follow

[@ncgoodlife97]

Good evening! I have been following many of your videos and must thank you for all you have shared! Very user friendly and easy to follow! I have been practicing step by step all your tips for presenting a ppt...when I am in presenter view, I can utilize the annotation tools and see the next slide. QUESTION: when I click the arrow for next slide, it jumps to full screen and I can no longer see the next slide in my presentation. How do I go to next slide without the new slide going to full screen!! Thank you in advance! :)

[@benice487]

Thank you Kevin! this is very helpful. Are there anyway I can keep speaker notes visible only to the speaker when you share screen in microsoft team?

[@angelicamagracia529]

Thank you it's a great help tomorrow is my reporting ang it help to flash ppt properly☺️☺️💞👊

[@Ross-xy3yn]

0:22 I've never been so terrified of a power point presentation...

[@lalou268]

Hello from France ! Thank you very much, your tips are amazing, I was looking for it such a time ! A question however, when I activate "browsed by an individual" in the slide set up show, the presentator mode view isn't available anymore...how deal with this?...

[@markfrench2951]

Well done- clear and 2 good options above the typical default use.

[@Mpw9876]

I’ve watched several of your videos and they are extremely helpful. Thanks for the insights.

[@jay44-e6g]

Great video as ever. Though dissappointed that having learnt how to halo my cursor in one of your other videos if you use the upload presentaion in powerpoint method in this video you can't see the cursor at all - any way around that? also if you have links to websites in your powerpoint presentation these cant be seen or is there a way around that? Most flexibility appears to still be to use the desktop option and just make sure you have as little showing of other apps as possible.

[@danshd.9316]

1. Thank you for this very useful video. Please zoom the options you choose majority watch these videos on 5" mobile screen so please consider usability and user experience in mind. 2. How to remove that annoying control bar at the bottom, may I know who is user experience engineer for this bar or software, please forward them my message to pay attention this annoying bar and if cant improve then simply copy zoom software. Thank you.

[@fragrancesandmakeup9581]

Hi Kevin and thanks for this - it really helps as I am a new individual to Teams. I have two monitors: how can I see the PP presentation notes if I use the first, cleaner option on the video? Many thanks.

[@mannybmanago]

Can the recording of the ms teams meeting remove the users icon, ie in full screen mode not displaying viewers?

[@ThemisThng]

Actually can use presenter view, so that when you started slide show, the window view will go to the presentation, while you still see your notes and teams chat. This is applicable if you are using extended desktop view.

[@ethic2014]

Thanks, makes job interviews that require presentations work really well!

[@jhorneman]

I was about to write "but presenter view" but then I discovered there's a different video on that ;)

[@andrejbenovic6755]

Very nice Kevin, thank you. It's comprehensive and to the point!

[@thedylanshow1]

100! Thank you Kevin! Helping me crush it at work!

[@scottsheplak3695]

Thank you Kevin. I've used Zoom, now onto teams.