How to REALLY use Microsoft Office: Word Styles 101

[@ofeliabridges6278]

I have been using Word for years and still had difficulty understanding Styles until I saw your video. Excellent presentation!

[@susanwolf2031]

You have got to be the absolute best online teacher I have ever seen. You are so clear and use excellent examples in a very step by step matter. I am very glad this is not a basic class, and I don't hae to waste time hearing and seeing things I already know but yet you don't zoom through things without proper explanation. I plan to go through your other videos. I am interested in fixing up large documents that weren't properly created with a style sheet and template. Maybe you already have that, and I will eventually get to it. thank you!

[@EminoMeneko]

I've been using Open Office and Libre Office and Star Office even before. As a student I wrote my thesis and any report I had to do with these. I use them for over a decade and this is where I learnt how to format a document. Since then I was clearly using styles. Before I was just the usual suspect using MS Works and earlier version of Word but self-teaching and not using it properly. I also used Office at work but I see how most people know little about proper document formatting . We had a 30 pages or so procedure that was terribly difficult to read and did not only disrespect the proper way to write documents but was also formatted the noob way (i.e. manually). The thing is the elders in a company don't want to evolve and keep THEIR file so it remains as they like it. An excuse I've heard when I told them about styles and alike is it messed up the document when they updated. I can hardly believe it. I rather think their lack of understanding how it works got this and it scare them. You won't need to explain me how styles are astonishing, it would be preaching a converted. But yesterday I had to give in and buy Microsoft Word. And guess why I'm here? After having explored Word on my own I wished to see if there is more than I can find out myself about styles. It seems this video will not provide me with an answer. I learnt nothing new (as I'm already an advanced user of word processors this makes sense) and for sure not the specific point I'm looking for. Could you please tell me more should you know? So this is the thing. In Libre Office and co. styles are hierarchical. You have basic styles and you can create new styles out of the others. This allows it to create styles that are linked to their parent style and let say Heading 1 is 16pts I can create Heading 2 and tell it is 90% of Heading 1. So should I update Heading 1 to 20pts, the other linked styles will also update for they have relative size. Styles are also divided into categories. You have styles that apply to an entire line of text but also character styles and pages styles for the one I'm using the most. Is there any equivalent ? Another thing is you can set what style follows the one you chose. So if I set Heading 1 it will go to the equivalent to normal because it's set it that way. It makes complete sense to me. Today when I tried on Word it keeps the Heading 1 style every time I hit return. I did not like this because it made no sense to me but as soon as I found that hitting several times pretty much gives me a quick way to have what I want I'm fairly OK with it. I just wonder if there's a way to tell after this use this specific style or it goes to normal and that's it. Styles are already and advanced yet simple feature everyone should use but I think there must be more advanced ways of using styles in Word. There must be something to decide what style will be chosen after another. Thanks for reading and should you be able to answer these I'm highly thankful. I'll keep on searching on my own.

[@ifengineering4188]

Hi Scott. I'm an Engineer, and I've been using MS Office, and Word, specifically, for many years for all kinds of technical documents. I've learned quite a few things about it, but never REALLY learned to how to use its features properly, mostly, because MICROSOFT NEVER CREATED TRAINING VIDEOS WORTH WATCHING!!! Finally, after searching the KZbin for a good explanation on how to use Styles, I found your channel. I have subscribed, I'l be watching and following your videos from now on. Thank you for taking the time to learn this monstrosity in the first place, explaining it in a clear way that makes sense of it, and then taking the time for making videos.

[@timkropf4648]

Wow! Every minute spent watching this video was worth a day of research elsewhere! What a lifesaver! Superpowers indeed!

[@Tokkemon]

Extremely helpful. I'm an advanced user of Word and used styles a lot but the navigation stuff I never knew about. Very cool!

[@marioivanov2009]

THIS CHANGED MY WORLD!!!!!!!!!!!!!!!!!

[@janlyles913]

Another GREAT video. Expand on Styles in your next video -- how to manage styles, update styles, etc. for Annual Reports, etc.

[@GarethConner]

That was a very informative. Even though I use styles already, I didn't know that you could view the applied styles in a pane. I also didn't know that you could select a line by clicking in the left margin. This two tips alone will save me a bunch of time.

[@susanwolf2031]

I had the same thoughts on these two issues!

[@nancys8631]

Hi Scott. This video is REALLY useful. I learned more about styles from your video than I did in a college-level course on MS Office. Thanks.

[@juliomazzarella2320]

Excellent video. I am a business finance and strategy consultant and while I use Excel more frequently, Word is the vehicle to communicate with clients.

[@jeannemccabe5752]

Im returning to watch this video for the third time! I have been a light Word user for many years and did not know how to use styles. Nor did I know how to use indents appropriately. Thank you so much. Any videos on using Word more powerfully would help, such as all the avenues to use fields.

[@masterartist168]

Great. A lot better than trying to figure out what Word is trying to show me. I'm so glad I found your site.

[@ryanthenurse2391]

My mind is blown. Thank you, so much, for creating these videos. And shout out to my professors for making this an assigned media, because this video has changed how I will be using Microsoft Word. I am studying for my BSN/MSN in Nursing Education, and I imagine my professors will be very thankful for how my Word document assignments are formatted.

[@BrianMcGuirkBMG]

Just brilliant. I don't think I ever met anyone who understood most of this, never mind all of this. Top marks.

[@GarryLeeNZ]

Awesome video Scott. Just what I needed to know. thanks

[@txowl]

This is the best styles video I've ever seen. Definitely sharing with co-workers! Thank you!

[@sueness644]

Still very helpful after all this time. Thank you for helping us REALLY use Word!

[@kevinmouncher7497]

Really helpful and well presented. Keep up the good work Scott.

[@KitchKitch-zv1sz]

Yes!!! I need more. I need to create templates (physician office visits, etc.). The forms need to be without hard stops... no more spacing and/or tabbing across the page. I also need to be able to populate information into the documents from the company interface. So I really need to know how to set data fields or data bookmarks. The templates actually only have the bones/Headings... the rest of the information is either populated into a specific field or typed in under a specific heading. I"m thinking I need a mix of mail merge (without the excel portion) and Styles. My fingers and toes are crossed that you understand what I'm asking AND that you know in what direction to point me.

[@baldrick98007]

You can also use drag and drop in the navigation pane, to re-arrange sections of your document. You can also select a complete section from the navigation pane, and copy, paste or delete. Another thing you can do from the styles pane, is to select all styles in your document of a particular type. Now you can, change that selection to a style of a different type or copy/cut all the selected content (figures for example). I have been using styles in Word for over 20 years and I learned a few things from this video, thanks.

[@nicholasjacobs1967]

This is without a doubt the most useful set of tips for MS Word that I have seen. Its very well presented and easy to understand. I have this bookmarked so I can refer back until its fused in my brain. Awesome. Thank you.

[@Fernanderas2011]

Thank you for taking your valuable time to teach us, and yes you can go in depth on the Word features you consider a must to know, much appreciated

[@RamakrishnanRukmini]

This has been the best coverage I have seen on this topic on styles in word. Must watch for everyone word learner, Cheers, Ramakrishnan V

[@hongxia6677]

It is a very very cool video that really helps me to use Word more professional. It has all the "style" information that I needed, whereas I could not find it anywhere else. I am very happy to find your video and channel! Awesome! Great work done!

[@angelarossetto7830]

I can’t like this enough. Thank you so much for making this video. I just started a new job that relies heavily on styles for large legal documents. Amazing.

[@sdbgpf]

Great stuff Scott. Advanced view of the styles in draft mode is a great tip. Thank you.

[@Vanamonde]

You're a wizard, Scott. Normally I don't deal with the supernatural but in this instance I must thank you.

[@richard-west]

Great video Scott -- except at 12:45 -- when you manually change the case to upper case. It would seem that this should be a style setting change for Heading 2, to enforce it globally, and apply the techniques that you discussed earlier in the video.

[@skiesawash6357]

This is amazing! So much useful info in one video. Thankful for your contribution, sir.

[@sanityone649]

Thanks. You have no idea how many videos I've watched...just to find tips by advanced users like yourself. Love the outline tip and the shortcuts that you demonstrated. I recently started using styles with my book manuscript...and just looked at it in outline mode...checking the applied styles. Thankfully, they were correct, but what a great way to check formatting and look for errors. Great video.

[@kimhuman4302]

I'm also an advanced user of Word and I've always struggled with Styles and Themes. This video was extremely helpful!

[@mistycowman2443]

Very Helpful. Thanks Scott.I am working with styles and multilevel paragraphs which has been a challenge as I need to learn WORD ASAP!

[@alisonlushpro.organizer]

Thanks so much - REALLY helping with my current project. Still having difficult with numbering though. Headers have numbers 1., and sub-sections 1.1 type, then sub-sub-sections need to be 1.1.1, and all following throughout the document. Yikes!

[@paulahenderson3156]

Really great video...best I've seen on styles. thanks Scott.

[@ladykenja2700]

- GREAT info on how to use Style. Thanx. This will make doing documents much easier.

[@fluffyhoneytina]

wow! mind blowing! you are the best, so glad I found your channel

[@carlynunez2075]

Your video on styles is a game changer! Thank you!

[@DennisBassey]

Thanks, Scott. As always, there's something new to be learnt from your videos. I work with documents above 50 pages all the time. Could you do a video on pivot tables in Excel? I find myself struggling with it a lot.

[@sharonludden4444]

Great video! Please give troubleshooting tips for Chapter and Page # issues in MS Word 2016.

[@alanbrady4318]

This tutorial is extremely helpful. I use word infrequently, and there is a reason why-I don't know how to use it proficiently. Thank you for spending the time to share this knowledge.

[@therodgepodge002]

Thank you, Scott! This video is really helpful. I appreciate your quick, yet lucid explanation.

[@golperdeshe1992]

Thank you a lot. I can't explain my expression through my words how helpful this video is! Thank you again

[@marilynkemper5310]

Fantastic. Really helpful information. Your time is much appreciated. Blessings!

[@lankymart]

Finally Scott someone who gets me! Great Video.

[@deborahxuereb7541]

Great video, very well explained. Thanks so much.

[@mimil4294]

OMG. I was blind and you healed me! ;)

[@utkalikabhoi9901]

Thanks Scott..I have just started preparing word document of around 1500 pages and for that this video is a great help.

[@shanselman]

Good luck to you! Make backups!

[@unkillbilly3158]

Thanks Scott! Excellent intro to Styles. I was able to replicate every screen you featured which adds a ton to comprehension. You covered just enough ground to make me dangerous!

[@kimberlywhetstine6201]

Fantastic Information. This will truly save me a magnitude of time. Thanks!!

[@janicewalton]

Wow, your videos are amazing, can't believe how much I learned in a few hours!! Keep them coming!

[@angelamoore5078]

Thanks Scott. You were right, it IS the advanced tips that I'm interested in. Great tips!

[@davidwhitehead3089]

wow, wow, wow. This was very useful and well done. Thank you so much for taking the time to make this video.

[@joannjohnson6447]

Best video I’ve watched on Word.

[@muik99]

Very clear and professional explanation. Thanks a lot!

[@charlesasante1439]

Awesome, awesome, Scott. I lost some sleep over this issue and you made it worth my keeping wake.

[@mmoumdji]

Thanks you so much, excellent video. I was one of those people who thought that styles are for people who don't know how to format things by themselves. Can you make a tutorial about the Design Tab (Titles and Themes) please?

[@jeffbrooks23]

Hey Scott, that was great, thank you! if you decide to make another Word video: - How do you get rid of an extra page when a table is the last thing on the page? - What do you do for spacing in tables since the tabs don't work in tables? - How do you create a format with 2 columns where the text overflows to the 2nd column? Thanks again!

[@shanselman]

kzbin.info/www/bejne/mWqYiKiEjLCSpNU

[@vanessacavallaro6420]

This was super helpful. I had no idea there were that many options and that I have been doing all of this manually. These edits also help your document to be more accessible for screen readers.

[@debswartzendruber1158]

This was very helpful to learn about styles. Thank you!

[@BoBrondum]

Thank you :-) Really helped me understand "Styles". If you have the time to do a Sub-Document video it would be very informative. The use of Sub-Documents is as unknown as Styles. I think we all struggle a bit to understand what Styles that are incorporated into to the Main-document from the Sub-document. If you decide to make a Sub-Document video I sugest that you bring already exiting documents into the Main-Document.

[@BoBrondum]

Bo Brøndum HI Scott I have been in contact with Microsoft Support here in Denmark at it seems that Sub-Documents within Word, have had a difficult life through all of the Office versions, so it might not be that good a project after all. I really liked the idea because I have some large documents with that I wanted to saperate into Sub-Documents. I don't understand why Microsoft hasn't fixed the bugs if they are well known. They still supply the Sub-Document feature in the Office 2016. Have a great weekend

[@debaniavideos]

At last! Years using Word without all the power of styles, thank you very much

[@llshepherd99]

Scott excellent tutorial. Best I have found yet. Numbering is my challenge especially when in big documents. If you could address that at some stage. Thanks!

[@allensagalla6340]

Amazing tutorial by the way, I learned a lot of keyboard shortcuts and about styles! :-)

[@maryarthur6428]

Before my retirement I used styles all the time for 250+ page documents. I loved having the Styles 'list' menu on the right side of my screen open at all time. You could dock it into the document. I've forgotten how to do that. Is there still a way to do that? Thanks so much - So glad to have found your videos to update myself here.

[@eliasdiaz4609]

Would you be willing to do a video on automatic numbering lists for lengthy policy manuals? Also controlling related bulleted lists? Driving me crazy!

[@briantaylor8279]

Very helpful - clearly explained AND demonstrated! Please post a tutorial on getting level-1 an -2 headings to number correctly!

[@daniellemoroux6477]

OMG That was great. Very clear, concise and useful. Thank you for doing these videos!

[@tedlienhart1699]

This is excellent! I still need to learn more about Styles, but this is well worth the time.

[@larryculver2053]

I'm new to MS Word..started to type my document before I knew what I was doing..bad mistake. Your videos are a great help..but have to watch several times. Thanks

[@marisaspoetrycorner]

I have been struggling with styles for years. This was extremely helpful.

[@Digmen1]

Yes I also ignored styles as a word user from way back. It looks like I should be using them.

[@tjg9797]

I have been using styles for a while but sometimes it does strange things and I have to manually correct which I know is wrong. There is some hidden stuff. I write manuals that are hundred of pages and could not live without it.

[@Max47340]

The best video on this subject matter! Thank you Scott!

[@judit357]

Great tutorial, well organized, clearly explained, nice pace and overall very well done, thank you!

[@djeanmary7]

Mind blowing tips & tricks! Love your content!!❤

[@NeonRaisin]

Thank you so much. You are a gifted instructor.

[@torbjornstorli2880]

Great Stuff Hanselman! Just what I needed to see!

[@DorisDupuis]

super These are best ways to format ... quick and steady look, plus easy table of content production with futur changes applied in seconds. merci

[@tonytooshort]

Great great videos Scott. Immensely useful! Thanks!

[@123funeralfog]

thank you very much mate!! you saved my life today.. and most likely my computer too..

[@rmariti1]

Great video Scott, thank you. I'd love to have your take on captions and Citations and the different styles etc. thanks again.

[@brianspiller9075]

For Procedural, reference or any long document, please show beginning writing using the Outline View. All headings are created and modifying headings is controlled though styles. Also, touch on Themes and how the Theme's Font sets fonts for the Styles for those styles based ona Heading Font or Body Font.

[@lazyreviewssupport9811]

Good video. But I have another problem. I usually get lots of content from internet and put into word doc. There are very bad formatting. Is there some way to apply styles even if there are bad formatting, say like multiple spaces (using spacebar), tabs within a paragraph, etc.

[@bethanyegerton5095]

Yes, more please!! Can you add one about working with images? I need to be able to insert an image of any size into a box that wont move on you and have it be the size of the box.

[@jeffangcanan5708]

Thanks. Very informative. Hope you come up with more.

[@neekee13]

Very helpful tutorial! Thank you for breaking this down so well. :)

[@squishytoad1]

Incredibly useful! Thank you!

[@pdmcrae]

SO helpful! Thanks so much! I use styles, but didn't know about the navigation links.

[@Bills_Bicycle_Rides]

Great lessons, please create many more. Thank you!

[@samuelcelestine9755]

YOU ROCK!!!! Thank you so much for all of your videos.

[@jayallbritton919]

Amazingly helpful.

[@shanselman]

Jay Allbritton Thanks!

[@DanielMatthews2000]

Scott, this was an awesome video! Great editing, great tips. I really appreciate your time and efforts. Thanks a bunch!

[@normamcclure6468]

Hi Scott. What a helpful video! I'm writing a novel, and will have to watch this a few times to absorb what I need, but I was lost before your video. If you haven't done so already, a video about tracking changes between documents would be helpful for updating a manuscript.

[@constancelamont131]

I love your video on word styles though I've used a few times before I still seem to get it wrong. If you can show a video on section breaks, that would be great too. Thank you.

[@hesham8721]

This is more than useful and it was very practical and great!

[@rainertietz9242]

Extremely helpful, Scott! My struggle seems to be with numbering. If you have some guidance, would be much appreciated. Thank You.

[@tanyapalmer8130]

Hey Scott, could you do a book format for a manuscript in Word. You're so easy to follow. Everyone else that tries to teach how manuscripts are suppose to be formatted in word, totally confuses me.

[@davidcorby1508]

Will there be any additional videos on styles? perhaps in Word 2016? I loved this video, and would like to get better. My office just moved to 2016, and i'd like to use styles to organize our meeting minutes.

[@mattblackburn3791]

Thank you so much for so clearly making something understandable that was beyond me. I am an engineer and writing control narratives upwards of 50 pages or more is part of my job. I have to use the outline format to make it readable to others, so using styles with built in numbering is my normal pattern, but I had too much return, tab, etc. without really setting it up right.