How to Request an Approval Process from Power Apps | Full Tutorial

[@petereriksson6859]

Very good Reza , thanks 4 all the time and effort u spend :)

[@RezaDorrani]

Most welcome and thanks so much for watching

[@ronalddelapaz8696]

Do you have a use case in extracting the pdf content and saving it to SPO custom list without using premium connector?

[@RezaDorrani]

@@ronalddelapaz8696 No

[@GeetaKumari-zc3cw]

Hi Reza , very well explained . May you also advise how can we create a send back process to the selected previous steps in the flow . So I need Submit / approved/ rejected and send back buttons for the user .

[@paulfairlie4720]

Brilliant Reza, this will be so useful for so many people! It’s great it’s from within an app but just the ability to move it through multiple approvers and all the code you explained for that is invaluable. Thank you!

[@RezaDorrani]

Very happy to hear the video is useful. Thanks so much for watching.

[@saeedsm57]

Thank you Reza, for this detailed tutorial on viewing approval results. It's been incredibly helpful! I'm hopeful that we'll soon have the capability to create custom screens in Power Apps, where we can conveniently fetch and manage requested approval items instead of relying solely on emails. Looking forward to more advancements in this area. Thanks again mate!

[@RezaDorrani]

Most welcome! I am not aware of any announcements related to managing approval requests dynamically in Power Apps

[@jasonmoreton461]

Reza as normal another excellent tutorial and so simple to follow, your manner and the way you explain things make it so easy to follow. Thank you so much

[@RezaDorrani]

Much appreciated!

[@foreverwhatever9176]

Thank you Reza, I will use this concept of multiple approves being selected and sending sequential approvals. I will use this for document library approvals

[@RezaDorrani]

Excellent!

[@tausifshaikh312]

I love your teaching skills Reza sir ❤❤

[@RezaDorrani]

Many thanks

[@MelissaReed-jb4ii]

Reza Rocks! This is exactly what I needed when I needed it.

[@RezaDorrani]

Timing is 🔑

[@noraf4946]

Thanks so much for Reza, you have no idea how i mastered power apps with your videos. kindly make a same concept with a custom approval in side power apps without power automate. appreciate your work.

[@RezaDorrani]

Done that a long while ago kzbin.info/www/bejne/hZ6Xk5ibm7CgjJI

[@D365_ENG]

I like this Raza! Amazing work, thank you.

[@RezaDorrani]

Glad you like it!

[@oluwatobiyusuf]

Thank you Reza for this video. it came in handy

[@RezaDorrani]

Welcome

[@BreathingAir]

Thanks Reza, I am just starting out in Power Apps (coming from Nintex Forms). I will be using this App as a base template for a responsive Leave Request Approval app and a Training Request approval app.

[@RezaDorrani]

Fantastic!

[@julienschryve1883]

Hi @BreathingAir Why have you moved from nintex ? With this 2 months experience, would you consider that power platform is more accessible than Nintex to orchestrate simple validation workflows ?

[@BreathingAir]

@@julienschryve1883 Our on-prem is Nintex and it's a lot easier to work with SharePoint lists and libraries. Power Automate is great for all M365 but it sucks when features are locked behind the "Premium" license.

[@dougydoe]

Great video tutorial again and quite a bit of moving parts as well especially, in the Flow. Will definitely have another watch to embed the concepts a bit more. A quick question.... Is a video on the Approver Kit in your plans anytime soon? I believe its still in preview but will be good to see something on it, both the configuration and then a use case. Thank you

[@RezaDorrani]

Thanks! Yes, this video has a lot of moving pieces. Currently, no plans for a video on approval kit as I have received very few requests on it.

[@dougydoe]

@@RezaDorrani I pray the requests increases dramatically.... Lol. 🤣🤣

[@ArohShukla]

This is just a super video with new Power Apps template. A clarification. For approvers who are in senior leader role wants approver required using Outlook client at Android or iOS, considering latest outlook has been used, do we have dependency from Power Apps or Power Automate? The don’t want additional apps such as Power Apps / Power Automate at their phones.

[@RezaDorrani]

Approval decision can be made from outlook, teams, approval dashboard and power automate mobile app. Multiple choices are available. Approver is free to choose their medium.

[@ArohShukla]

@RezaDorrani thanks Reza 😊

[@danielrussell5032]

These are the best training videos!

[@RezaDorrani]

Thanks so much

[@noemichua1620]

Thanks Reza, you are a big help to those who are just starting to explore power apps. May i know if you have a tutorial on how to create for multiple approver that can approve simultaneously. Thanks in advance.

[@RezaDorrani]

Most welcome! I dont have a power app specific one for simultaneous one. But I have plenty of ones in power automate. Check my playlist on approvals.

[@freddyccix]

Thanks a lot. One question, is there a significant difference between setting the value of the current selected item of the table to a global variable (minute 3:43) instead of sending it as a context variable to the target screen through the Navigate function?

[@RezaDorrani]

Not a significant difference in performance.

[@renmui]

Excellent video @Reza, have been learning a lot with you. Quick question, I don’t want a sequential approval, I want to send all the approvers at the same time. Would it be the same approach just changing the „start and wait approval“ mode? Thanks in advance

[@RezaDorrani]

That would be even easier. Simply change mode of approval and assign task to all approvers in one go

[@renmui]

@@RezaDorrani Thanks for the quick reply. Would it be possible to keep exact the same structure that you have in your video? I tried to adapt it, however not successful. I wanted to updated the status of each individual answer as soon as there is an answer from the approver. thanks a lot

[@RezaDorrani]

@@renmui As far as I know, there is no direct feature (in approvals) that gives you a live update of a response for a scenario which assigns task to multiple approvers in one go. You may want to check on forums in case someone has done something similar powerusers.microsoft.com/

[@dedakn]

Amazing video, thank you very much!! I have one question, is there a reason why my people column fields in the PowerApps table appear blank instead of the Claims name?

[@RezaDorrani]

Thanks! I showed the steps in the video for person column.

[@RezaDorrani]

I am using latest authoring version of app. May be thats why. Please note that the table control is currently in preview. You can always leverage a gallery control to show the same data.

[@Howaboutthat]

Thanks Reza! very helpful

[@RezaDorrani]

Most welcome

[@beunlimited9581]

Hi Reza, thank you so much for the video. it's really helpful for a new users like me. Just have a question, after finished all steps when i want to back() from form screen to home screen i can't it keep going back to form screen. And idea or any steps that i make a mistake. Thanks again Reza! hope you can answer my questions :)

[@RezaDorrani]

Most welcome! I have not experienced the mentioned issue, hence not sure of the cause or fix. You can try downloading the solution shown in video (members only - check video description for details)

[@dhubach1]

A cool video would be on custom approvals! Approvals without using the powerautomate approval action but done directly in the PoweApp. We have done it at work but would love to see your spin on it. Sometime it can be limiting with reassignment history and sending approvals back a step without restarting the whole approval process again. Just an idea. Great video as always!

[@RezaDorrani]

Already done - check kzbin.info/www/bejne/hZ6Xk5ibm7CgjJIsi=mhwWeJYKKiBw-0zF

[@dhubach1]

@@RezaDorrani Of course it is. You are the man!

[@alantoms9298]

Reza, thank you very much for your videos. I am learning a lot and getting several ideas for an employee evaluation app I'm working on. A specific question for this demonstration. Is there a way for the user to perform the approval action directly on the screen with the event information? I assume it would be a button OnSelect, but I do not know what action it would do to reference the official approval function. Any suggestions? Thanks again for your videos.

[@RezaDorrani]

Most welcome! This technique uses power automate approvals and that requires user to approve/reject in flow. If you want specific to app then check kzbin.info/www/bejne/hZ6Xk5ibm7CgjJIsi=WxsXZ7OkYgh9-oRC

[@manuelmontalvo2007]

Great work!

[@RezaDorrani]

Thanks!

[@TheAu4812555]

Thank you very much 🎉

[@RezaDorrani]

Most welcome

[@soso819]

Thanks for this video! I have a question about the second condition, which you explain at 17:25, if it's the last approver in the chain, it becomes true. My question is: if it's not the last approver in the chain, what does the flow include ? There's nothing under false... (My feed doesn't work if I have several approvers) Thanks in advance for any clarification.

[@RezaDorrani]

Idea is to re-trigger flow if there is another approver. Video description has details on how to download entire solution (members only - check description for details) I would suggest giving that a try.

[@steveboudrot99]

Reza great video as usual! Could this be adapted for a parallel approval to expose the status in the app?

[@RezaDorrani]

Possible but would be complex

[@diltoncesarjunior1848]

Excellent Reza!!!. Please I have a gallery that spend a lot of time to load the datas, but my database has no 300 rows. In this page I have some dropdown and input text to filter the gallery. Could you give me some hint?

[@RezaDorrani]

Welcome! I have not experienced any issues and cannot guess without deep diving into your scenario. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com in case someone has experienced something similar.

[@VanitaSharma-mr9tl]

Thanks for another excellent tutorial. I have two questions: 1) Is there any scenario where you would recommend maintaining it in a separate history list? 2) Is there a way to reassign an approval request using standard connectors?

[@RezaDorrani]

Most welcome! 1 - Im scenarios where you would like reporting or archiving history 2 - No

[@Ashy3Classy]

This is awesome! Is there a way to do parallel approvals instead of in sequence?

[@RezaDorrani]

Welcome! Should be possible but not something I have tried

[@Ashy3Classy]

@@RezaDorrani I'll try it and let you know!

[@dawnelliott2925]

Great form and video but how do i do the approvers if its 2 mulitiple manager steps with each step has a different approver and then one final manager approver? so i have 4 locations who would want to select there own managers and 2 of the levels and the final level will be the top director and it all feeds into the one sharepoint list i have created.. thx

[@RezaDorrani]

I do not have a video reference on the mentioned scenario and would have to try it out to know the options. I will recommend checking or posting your query on forums in case someone has done something similar community.powerplatform.com/

[@dawnelliott2925]

@ thanks Reza, am at a bit of a loss with this one so will try that.. I might have to go back to the drawing board with a power app and keep my SharePoint list and power automation approval going for now. 👍

[@NidhiSingh-uk3nh]

Hello Reza- Thak you again for your help! The Flow is working properly and is very useful. I have a question how we can build up a logic to Resubmit the Request Form for Approvals when approver rejecting the item. Is there any video for the same? Please do let me know. Thanks Again!

[@RezaDorrani]

Most welcome! I do not have any video reference for resubmitting scenario. May be would be a good idea for a future video. Every 6 months I ask subscribers for topic suggestions on Community Tab of my channel. Most voted idea gets added to my backlog. Make sure to post this idea whenever I post the next topic suggestion post.

[@NidhiSingh-uk3nh]

@@RezaDorrani -Ofcourse- That will be great. Thank you!

[@dayanagonzalez9743]

Hi Reza, excellent video. Thank you very much. I have a question. When you create this flow in Power Automate, is the item's history only affected by you? So, the security data about whether someone approved it or not would only be saved in the Power Automate flow? How can we improve traceability in this case?

[@RezaDorrani]

I have done several approval videos showcasing how to store approval history for traceability. I will recommend checking my approvals playlist.

[@bharathraj8296]

Hi Reza, Thanks for the video,this is very helpful. Quick query, after replacing the approvers combo box with classic combo box and replacing the combox names,setting the shown properties in video when I submit a form , the approvers data is not getting saved in the table. Approver column is showing blank. Not sure if I am missing anything here? Please note that I am able to select multiple approver names

[@RezaDorrani]

Video description has link to download entire solution (members only - check description for details) I have not come across this issue hence not sure

[@syedfuaad-f7g]

Thank you Reza for such a good video, especially for the begginers like me. Can u pls give me the link to download the Power App & flow shown in video

[@RezaDorrani]

Link is available in community tab for members only (silver or higher)

[@MrJuanTelo]

this is a great tutorial!! My doubt is with the data source. How do you set up that table that you show at the beginning

[@RezaDorrani]

Welcome! Video description has link to download entire solution (members only - check description for details)

[@nicholasclark541]

Great video Reza! For some reason, my approval colors are not changing in the app. Any ideas?

[@RezaDorrani]

Thanks! Video description has link to download entire solution (members only - check description for details) I would suggest giving that a try. As for the issue mentioned, I have not experienced it and hence not sure what the cause for it could be.

[@alvarogonzalezrodriguez]

Thanks for your videos Reza! If it´s possible, I would like to suggest a new topic that perhaps you can help us on your next video. I have already developed a power app to control attendance. My goal it´s to improve it and use an RFID reader that captures the assistance and sends the info associated with the RFID card (user, time...) to a SharePoint list. Hope you can help with this! If not thanks

[@RezaDorrani]

Most welcome! I make videos when I receive multiple requests on a topic. Every 6 months I ask subscribers for topic suggestions on Community Tab of my channel. Most voted topic ideas get added to my backlog. Make sure to suggest this idea whenever the next topic suggestion post is out.

[@Pete.Nicholson]

This looks to be what I need! The only other request I have is for the current approver to get a reminder email after 3 days - is this possible?

[@RezaDorrani]

Everything is possible but not something I have planned in part 2 of the video.

[@monkeydog8681]

Oh this is gold. Thank you.

[@RezaDorrani]

Most welcome

[@AnthonyStraine]

I love your detailed and easy-to-follow guides! Do you have a course on Udemy or elsewhere? I'd pay for more of this! (I know you have office hours which I'll likely sign-up for as well)

[@RezaDorrani]

I have my Power Apps training course on KZbin itself. kzbin.info/aero/PLTyFh-qDKAiETXBVzhcMen94sruDvzmvP&si=oqQmLHQk-OOtEqan You will need to become a channel member in gold tier to unlock the videos.

[@wigdanaboubaker864]

Thx Reza. it is excellent. Kindly let me know how do you ensure that users will not access to the backside SharePoint list as this could jeopardize the Apps flow process ?

[@RezaDorrani]

Welcome! I have done a video on item level security with flow. Use that in combination with this to secure the item

[@wigdanaboubaker864]

@@RezaDorrani thx

[@blackchiney2u]

Great video! I'm new to apps and attempting the approval flow. I'm missing some steps and not sure where "varItem" variable was defined

[@RezaDorrani]

Thanks! Video description has link to download entire solution (members only - check description for details) The video and the shared resources are the best reference I have.

[@blackchiney2u]

@@RezaDorrani When I click on the membership link it takes me to the regular channel. I'm not seeing where to sign up. Can you point me in the right direction?

[@RezaDorrani]

@@blackchiney2u Are you trying it on your desktop? Link is youtube.com/@RezaDorrani/join

[@blackchiney2u]

@@RezaDorrani Yes I'm using my laptop. I changed my browser and its the same behaviour

[@RezaDorrani]

@@blackchiney2u Not sure why it would not work. Membership is a KZbin feature. As a creator, I simply turned it on.

[@kamalakarreddyuppala3772]

how many ways resolve throtling issues in sp online . how many ways resolve troubleshooting and threshold issues in sp online can you teach one video

[@RezaDorrani]

I make videos when I receive multiple requests on a topic. Every 6 months I ask subscribers for topic suggestions on Community Tab of my channel. Most voted topic ideas get added to my backlog. Make sure to suggest this idea whenever the next topic suggestion post is out.

[@VeasnaMUCH]

When SidebarContainer1 is invisible, how can you make all controls in the form expend its size to fit the screen? In your video at 9:07, you are able to manage it when you set visible property of SidebarContainer1 = if ('Form Screen'.Size = ScreenSize.Small || ApprovalForm1.Mode = FormMode.New, false, true). There might be something that I would miss that is why I cannot archive as your video guideline. Would you mind guiding me to make it works on my part?

[@RezaDorrani]

Video description has link to download entire solution (members only - check description for details)

[@fengyang-uo3mf]

Thanks for your videos Reza! Where is the document for the SharePoint API

[@RezaDorrani]

At what time in video was document for SharePoint api mentioned?

[@LaurentPHENIX]

Thanks Reza, helpful video ! The link is down, can you post a new one in the community tab for members ? thanks

[@LaurentPHENIX]

I mean the link in no more active

[@RezaDorrani]

Can you please post a comment on the community tab post? Il active it there.

[@RuchiShah-eu3nf]

Hello, Reza. You are making great videos and very helpful. I got a requests many time, Would you be able to create video for Cascading Combo Box (Multi Selections for Region, Country, State). It would help many users . I see a lot of requests or tickets online but no one is able to solve or respond it to those ticket.

[@RezaDorrani]

I make videos when I receive multiple requests on a topic. Every 6 months I ask subscribers for topic suggestions on Community Tab of my channel. Most voted topic ideas get added to my backlog. Make sure to suggest this idea whenever the next topic suggestion post is out.

[@ภูวเนศวร์ยอดจงรัมย์-ผ3ณ]

so good

[@RezaDorrani]

Thanks

[@jota1428able]

Hello Reza, thank you a lot for this video. I am working on a very similar project and this was extremely helpful. My app is working just fine and creating the new items in the sharepoint list. But the Flow is not triggering when the new item is created and I cannot found why. Any advice on where to look?

[@RezaDorrani]

No clue as I have not experienced this issue.

[@GnydAlp]

Same problem here.

[@RezaDorrani]

@@GnydAlp I would suggest downloading the app shared (for members only - check description for details)

[@D365_ENG]

Hey, it's the trigger code for the reloop. Take it out for testing and stop the flow if relooping.

[@D365_ENG]

@@GnydAlp Hey, it's the trigger code for the reloop. Take it out for testing and stop the flow if relooping.

[@mron4161]

3:36 - My table simply doesn't have an OnSelect property.... i'm lost as to how to continue without it.

[@RezaDorrani]

Im not sure why you dont get that property. Its mentioned in the documentation as well learn.microsoft.com/en-us/power-apps/maker/canvas-apps/controls/modern-controls/modern-control-table

[@mron4161]

@@RezaDorrani Ok so here's where I am at (thanks in advance Reza for being so awesome and helpful): I had the table outside of the MainContainer1. Once I inserted it into that spot, the OnSelect property showed up. Here's where I'm stuck currently: 4:29 - I add a logo icon in also, update the OnSelectLogo to Back(). I test the app, I can't click that logo at all. I eventually just put in a default Icon (ClassicIcon) of left arrow in that spot and updated the Onselect Property of the Left Arrow Icon to Back(). That does nothing either when I select it in the Preview section. Any ideas?

[@RezaDorrani]

@@mron4161 I have no idea about that.

[@akhiljawahar2984]

Thank you, Sir. This is very helpful for my app. A small concern is that, could you please add a notification for each approval and rejection? Once it is completed, the initiator will receive a completion notification.

[@RezaDorrani]

That is not a concern :) I have done many approval based videos where I have sent notifs to users and more. They are all placed in approvals playlist on my channel.

[@IlaChauhan-hx2sq]

Great Video Reza, learning a lot from your videos. A question, if I don't want the user to pick approvers and instead have pre-defined approvers. How can that be approached for Approvers field?

[@RezaDorrani]

Set approvers in the flow then. I have done several approval videos that has pre-defined approvers.

[@IlaChauhan-hx2sq]

@@RezaDorrani Yes, that is the workaround, have done it that way. I was just wondering if in some way, it could be pre-populated in the form itself. Thanks for your response.

[@RezaDorrani]

@@IlaChauhan-hx2sq Its possible for sure but not something I have tried

[@ankitamohapatra9nov]

Thank you for your video. Will it be possible to post the data back to SharePoint?

[@RezaDorrani]

Data from power app is posted back to SharePoint. Approval response status is posted back to SharePoint

[@ankitamohapatra9nov]

@@RezaDorrani understood. Thank you so much.

[@sridharreddy1607]

Hi Reza, Great video but the approval action like either Reject or Approval can we do that same action on powerapps screen ?

[@RezaDorrani]

Possible, but will require you to work with Dataverse approval tables.

[@sridharreddy1607]

Great, Do you have any videos on that? And if we do that will we have the approval history

[@RezaDorrani]

I don’t have a video reference on it

[@a.ranjan]

Hi Reza, I hope you're doing well. Thank you for sharing this video. I was wondering if you could help me understand if we can implement a document approval process using Microsoft apps. Specifically, I'm interested in knowing if we can ensure that the document is protected from editing once a single member has approved it. Additionally, I'm curious if we can create a restricted access repository on SharePoint for the approved document.

[@RezaDorrani]

I have done several approval based videos (all placed in a playlist on my channel) Mainly I have done list related approvals but same concept applies for documents. You can also set item permissions to make the item/file read only.

[@Sun48100]

Thanks again. I have one question, the rectangle bar that show connection of approval process in the gallery. How do we set them to not show in the last item?

[@RezaDorrani]

Hide if that step variable is last variable.

[@christianphiliplipon6139]

Hi Reza, thank you so much for such a great content. I’m a newbie in power platform, I followed your tutorial how did you embed the power automate to the power apps? Hope you respond, thank you very much

[@RezaDorrani]

I did not embed power auto to power app. The flow triggers when an item is created in SharePoint list (item gets created by power app)

[@christianphiliplipon6139]

Thank you so much for the quick response. When I create a flow in ky powerapps, will it be possible to copy your flow (will do it step by step)

[@christianphiliplipon6139]

The reason being is the flow is not triggered when I clicked the submit form in powerapps

[@RezaDorrani]

@@christianphiliplipon6139 Video description has link to download entire solution (members only - check description for details)

[@christianphiliplipon6139]

Thank you so much Reza.

[@dakralter4957]

Reza, I have a very similar use case but I have one selectable approver (who will be first in the approval chain), but I also have three SET approvers that will follow in a predetermined order. What's the best way to handle this? help! Love the video, this is a perfect solution for me.

[@RezaDorrani]

Check my playlist on approvals. You can always determine predefined approvers or dynamic approvers.

[@dakralter4957]

Thanks! I’ll check it out. And I’ve subscribed, appreciate what you do here.

[@dakralter4957]

@@RezaDorrani do you have a particular video where you cover this? I'm so sorry, I'm struggling to find what I'm looking for. Basically I want to have the "approvers" field exactly like in here, except formatted identical to the Assigned to. Then, the Approvers card is populated with the entry from the "Business GM" field, followed by three predefined individuals. thank you again!

[@RezaDorrani]

@@dakralter4957I dont have a specific video on your ask but I have done various types of approval videos. You would need to combine logic from multiple videos.

[@janicemendoza376]

Hi Reza! Great work I just joined as a member! :) I have a quick question. Tried importing the flow and I don't see the option to save it as a new flow and the flow won't import because of a GetTable error. Do I go ahead and build it from scratch? Thank you!

[@RezaDorrani]

Did you follow the steps in the read me doc? I have not had any issues reported on this.

[@janicemendoza376]

@@RezaDorrani I did. But it's okay I just followed the video. I am getting an error though with Send an HTTP action body. Says 'A type named 'SP.Data.Digital_x0020_Signature_x0020_RequestListItem' could not be resolved by the model. When a model is available each type name must resolve to a valid type'. Do I need to rename my SharePoint List? Thanks!

[@RezaDorrani]

@@janicemendoza376 Seems you are working with your own list. Can you follow the steps show in doc and first get it to work with the list info shared?

[@janicemendoza376]

@@RezaDorrani Yes I tried with the sample list (Events Info) first and it worked. Now trying to apply the same concept on my list.

[@janicemendoza376]

@@RezaDorrani Oh I think the backend list name is not consistent. I'll change back and see how it goes.

[@sreeponn]

Hello Reza, thank you for all your videos. I have encounted a problem when creating approvals from a teams environment. Approvals are just waiting but approval ticket is not delivered in teams for user to act. This problem is only for teams based environments, approvals from default environments are ok. Any clue what is going on? Appreciate your help.

[@RezaDorrani]

I have not done any work with teams based environments since years. I will recommend checking or posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@sreeponn]

@@RezaDorrani thank you !

[@Escillo]

Hello Reza, what are these new tabs at the right of "All items" on the Sharepoint list plz ?

[@RezaDorrani]

Updated modern list experience. May be I will make a video on it some day.

[@shrenik-y2i]

Great Info Reza, Can we hard code the approvers from a list, like for eg. User

[@RezaDorrani]

Possible for sure

[@rolyatecnal]

Very nice.

[@RezaDorrani]

Thank you! Cheers!

[@UX_Reviews]

Hi Reza, This is fantastic thank you for the amazing video. Just a quick when I added the content the flow doesnt run it skips the flow. any reason why? Please advise

[@RezaDorrani]

Most welcome! I have not faced any issues with flow skipping so not sure. Video description has info about link to download entire solution (members only)

[@UX_Reviews]

@@RezaDorrani I'm unable to get the link

[@RezaDorrani]

@@UX_Reviews Are you able to see any download links in community tab?

[@UX_Reviews]

@@RezaDorrani yes I found it I can see them now cheers

[@meetgondaliya8680]

Awesome video. your videos are always helpfull. I am facing some issue here. Clicking on the updated list from the table takes me to a submitted form where I can examine what was filled in form. Clicking the back button likewise takes me to an updated table screen, however after a second it automatically takes me back to the submitted form. I am unable to leave the view. Even When I exit Play app mode, I just see the submitted form in view mode ; I don't see the updated list table screen at all. I tried a lot of things, but none of them worked. I believe that whenever I click on the updated list item, it always remains selected, which is what might be going on but not sure. Can you please suggest something? Thankyou in advance.

[@RezaDorrani]

Video description has details on how to download entire solution (members only - check description for details) I would suggest giving that a try. As for the issue mentioned, I have not experienced it and hence not sure what the cause for it could be. I will recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@Jeffknat]

Hello Reza! Thank you for the highly educational content! My question is this: Is an approval flow necessary or preferred for specific reasons? Why do we not just bake this logic in the Power App (with deep linking etc.)?

[@RezaDorrani]

Welcome! Flow approvals come with actionable messaging in email, teams and more will come in future. Deep linking and handling in apps is an option as well. Its a choice that you can make based on what works best for you.

[@Jeffknat]

@@RezaDorrani Thanks for taking the time!!! I was wondering because the approval-flow implementation is easier to do in a "linear" way, however once you have split approval chains or conditionally added approvers it seems that it would get much more difficult to handle with a single flow. Once again thanks for everything!

[@RezaDorrani]

@@Jeffknat I have done several approval flows showing various patterns. I recommend checking my playlist on approvals

[@sayalipapal4727]

Thank you reza ,for detailed tutorial, i want your help for .....in my case I want to attach pdf attachment in app and want to take approval decision on the base of that pdf attachment ..and i want to showcase pdf with notification so the approver can approve or rejected. please suggest me what changes we make for this same flow.

[@RezaDorrani]

Most welcome! I have done multiple approval based videos (all placed in a playlist) You would need to frame your scenario based on multiple videos. I do not have a specific video on it and would have to try it out to suggest or know the steps.

[@sayalipapal4727]

Thank you ..just one question.. its possible to hide Sharepoint list form users its only visible to owners..in short I want they can not see where is my datasource but can fill the form ..is it possible??

[@sayalipapal4727]

And please can you share any related video or any information that would be great.. because power app is very new to me ..thank you already!!

[@RezaDorrani]

@@sayalipapal4727 Possible but not recommended as a user can always get to the data if they have access to it - via search, api etc.

[@sayalipapal4727]

Just for my information.. how to do that if can you please explain

[@andonii46]

Amazing video Reza! One thing, does this require any premium connector? I mean, if I create this and my colleagues do have Office 365 E5 license, will be able to use it without any extra cost? Thanks!

[@RezaDorrani]

Yes but always best to try it out and check the license designated for app in app details page

[@Y0urN3m3sis]

This is fantastic Reza, I got here from LinkedIn, this is out-of-context, but how do you convert a video snippet to a high quality GIF?

[@RezaDorrani]

I use camtasia which has all the options

[@monishkumar3450]

That's awesome, but I wonder if you missed to mention how the decision taken column gets updated, how does it move from default 0 to next. It will be great if you can help me, because I have done similar way by having my approvers in the array instead of a person choosing the approvers now I am stuck on how to change the gallery control colors if it approved or rejected with respect to approvers.

[@RezaDorrani]

Video is designed with user selecting approvers. It can be updated to include an array as long as the array data is saved to that multi select choice column.

[@BaianoSimz]

This is a great session. Now, what happens if a person, say the first approver, forwards the approval request email to another person who was not in the approval list? Will that person be able to click and approve, because it doesn't look like there is a session check when you click that button - which is dangerous for Pharma Industry, where the e-signature is legally binding

[@RezaDorrani]

There is an option in approval action to not allow re-assignment

[@katarinabarabasova1310]

Hi Reza, great video and a flow however I have failed automations on HTTP request even though all items update in Sharepoint list and Power App as well. Can you suggest a fix?

[@RezaDorrani]

Video description has link to download entire solution (members only - check description for details) I have not experienced any issues with it, hence not sure of the cause or fix.

[@haziqhasnizam4581]

Excellent video Reza. However, i have a problem , when i approve the request on email or my approval, the share point status still says pending approval

[@RezaDorrani]

Video description has link to download entire solution (members only - check description for details) I would suggest giving that a try. As for the issue mentioned, I have not experienced it and hence not sure what the cause for it could be. I will recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@waellkhanji3466]

Dear Reza awesome video thanks , if i want to make next approval dynamic from office365 for example if i request mouse ticket will go to my manager for approval next automatic will go to head of my manager as org chart on office365 then next manager ... till we get CEO approval workflow stop ?

[@RezaDorrani]

I do not have a video reference on this scenario and would have to try it out to provide guidance. I will recommend checking or posting your query on forums in case someone has experienced something similar powerusers.microsoft.com

[@sachinchandrasekra4942]

Hi, this is really amazing. When I submit a request, I can drill down and select approvers. However, when this is shared with another user, they cannot drill down or choose approvers. The user cannot apply any approver. How can I fix this? In my SharePoint list, the approvers column was created as mentioned in the video. Please help me

[@RezaDorrani]

Video description has link to download entire solution (members only - check description for details) I would suggest giving that a try. As for the issue mentioned, I have not experienced it and hence not sure what the cause for it could be. I will recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@guojieyang497]

Hello Reza, as you introduced, the sequencial approval is being introduced to power automate, could you refurbish your this video with new feature of sequence approval, i believe that would be more straightforward to construct flow comparing to this approach❤

[@RezaDorrani]

You have both the videos as references. Give a try. I have no plans for a follow up video on this.

[@TheElementminer]

Hi Reza. Do you know when we will be able to accept/reject an approval directly in Power Apps?

[@RezaDorrani]

This is not a planned item

[@monikarandalinggi9505]

Hi, Reza, Can you share with me tutorial about making list view & grouped by session type in sharepoint?

[@RezaDorrani]

I do not have any reference video on this. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@joboriahmed]

Hello Reza. what is correct formula to make drop down box in power app required before submission? I have four options and they have to select one before submitting

[@RezaDorrani]

Simply make that data card required

[@joboriahmed]

do you have any video explain how to do it? I did it displaymode but I got error.

[@RezaDorrani]

@@joboriahmed Probably shown it in many of my forms videos.

[@RituSingh-lo2dr]

I have a different scenario with my sharepoint form. In my case I don't want user to see "approver" col l. What property I need to change ? so only approvers ( I have list of approver in other list) get notified once form is submitted and then user get notified based on the status if it's approved or rejected.

[@RezaDorrani]

Hide the approvers card and set its default property by fetching approval info from your list. I don’t have a specific reference on this and hence only sharing the idea.

[@Lokesh.Singara]

Hello Reza, thanks for the video. I have an issue, when i click approve in the email, it navigates to the approvals section in power automate. How can I restrict and do it within the email itself?

[@RezaDorrani]

Most welcome! Actionable messaging in emails supports certain versions of outlook. Check documentation to see if your version is supported.

[@Lokesh.Singara]

@@RezaDorrani Thank you very much Reza, you never disappoint us.

[@nadelynong3282]

Hi! Could I check if I have 3 different approvers: Scenario - Approver 1 Approves and Approver 2 Rejects, when I re-run the flow for sharepoint could the flow bypass Approver 1 since Approver 1 has already approve? Could I request for your assistance on this?

[@RezaDorrani]

Probably possible, but would be complex. Not something I have tried.

[@DawnYang-h3m]

Hi Reza, I am using this template. But I have alot of calculations before submitting the form. Do you have a tutorial on form calculations? I want to display calculated values instantly in one datacard bases user's input on other datacards. I have dropdown, number and currency data types etc Thanks!

[@RezaDorrani]

I dont have a video on form calculations

[@DawnYang-h3m]

@@RezaDorrani would you please create one from the above modern template? 😊

[@RezaDorrani]

@DawnYang-h3m my rule for topic suggestions is set - Every 6 months I ask for topic suggestions on community tab of my channel. Make sure to post this idea there. If it gets max votes, I will add the topic to my backlog.

[@dawnyang5634]

​@@RezaDorrani Okay, will do. By the way, what is the most efficient method to update the datacard value based on user inputs on other datacards? OnChanged with keypress didn't work.

[@RezaDorrani]

@dawnyang5634 That would be the way. I'm not sure why it's not working for you. I will recommend checking or posting your issue on forums in case someone has experienced something similar community.powerplatform.com/

[@subuser2901]

Which license is required for this? I don't have all the tools on the left side of powerApps.

[@RezaDorrani]

A standard power apps license.

[@NidhiSingh-uk3nh]

Hello-This was very helpful. Thank you! I have a question can you please me out. When I add a Trigger Condition " @equals(triggerBody()?['Status']?['Value'], 'Pending Approval')" - My Flow doesn't work. It gives me Approval request but when I approve it the status column does not changes to Approved and the flow keeps on buffering. It would be glad if you can please give me an Update. Thank you!

[@RezaDorrani]

Are you trying my video scenario or your own? Im not sure why your status wont change.

[@NidhiSingh-uk3nh]

@@RezaDorrani -Thank you for your response. Yes, I am working on the same scenario but with different Data. (Only the status, Assigned to, Decisions Taken, Approvers are same, and the process is same.) On 16:16 of the video there is a trigger condition added that it will trigger only when the status is pending approval. When I add that trigger condition my flow doesn't not work.

[@RezaDorrani]

@@NidhiSingh-uk3nh I meant Im not sure why it did not work in your scenario. Video description has link to download entire solution (members only - check description for details) You can check the process by downloading it.

[@NidhiSingh-uk3nh]

@@RezaDorrani -Thank you!

[@apoloniomaramag4302]

Hi @Reza, avid fan here. What could be the issue where even if click the Approved button in the email, it still shows the Rejected as the result in updating my SP list? any help? Thanks.

[@RezaDorrani]

Video description has link to download entire solution (members only - check description for details) I would suggest giving that a try. As for the issue mentioned, I have not experienced it and hence not sure what the cause for it could be. I will recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@sarahbetholeis2719]

praying that Reza shows us how to do the "@" mention with email notification! I was able to create a drop down selection, update the text but cant get it to actually notify the person that they were mentioned

[@RezaDorrani]

Reza has no plans to do that. I would suggest posting your query on forums in case someone has done something similar community.powerplatform.com/

[@LukasMissias]

I have a question, do company users have the Office Business Standard license, can they access PowerApps and interact with my form?

[@RezaDorrani]

Check documentation to see if it includes power apps

[@sachinchandrasekra4942]

Hi Reza, Previously, my app was working fine. However, after attempting to change the background images, it stopped functioning properly. When I submit a request and check its progress on the Home screen, clicking on it takes me to the Form screen. From the Form screen, I try to return to the Home screen using the back arrow, but it redirects me back to the Form screen automatically from Home Screen. Additionally, I am unable to edit or view the Home screen in Tree View. Please help me fix this issue, as I would prefer not to recreate the app from scratch.

[@RezaDorrani]

I have no availability to personally assist with queries or issues. I recommend posting all inquiries on the relevant forums, where you can receive timely support from the community. Thank you for your understanding powerusers.microsoft.com

[@paolovr1970]

Thanks Reza

[@RezaDorrani]

Welcome

[@monikarandalinggi9505]

Hi, Reza Can you help me in making Power Apps Performance & Optimization: Best Practices?

[@RezaDorrani]

I did a 4 hour workshop on it - Only for GOLD channel members kzbin.infoIke8BsBKh8k

[@testoftests1428]

Thanks a lot for the amazing video 🤩🤩🤩🤩 I'm getting "Action 'Send_an_HTTP_request_to_SharePoint' failed: The HTTP header Content-Type is missing or its value is invalid" Error on the send HTTP section, no matter how much I've proofed it :S any idea sir?

[@RezaDorrani]

I have not come across this issue hence not sure. Video description has link to download the entire solution (members only - check description for details)

[@abbasthegreat5]

I think the Approval Type should be "Everyone must respond" instead "First to Respond" like you did in this video. In that case, it will only wait for the first responder and then finish the flow. correct me if I am wrong. Thanks.

[@RezaDorrani]

The flow assigns approval task to a single approver at a time. So choosing either of those options wont matter.

[@UX_Reviews]

HI Reza Hope you are well. it would be much appreciated if you help or just point me in a right direction please. How do I incorporate the document using DocuSign or pdf? for example if I add attachments in power app (docx file) and then it needs to be created as a envelope and must sign by the approver and also capture the signature and rthen same document needs to move to the second approver and so on how do i do it please help or advise. been struggling for days and unable to resolve it.

[@RezaDorrani]

I have done no work with docusign hence not sure. There is a docusign connector available. You would need to explore and see what actions does it expose.

[@mohamedfradj4458]

Hello thank you for this tuto but i don't have the Approval Request Screen ?? why ?

[@RezaDorrani]

You mean the screen template? It's available for power apps that have modern controls feature turned on and app must be built in tablet form factor

[@mohamedfradj4458]

@@RezaDorrani yes, I'm working on customizing PowerApps forms from SharePoint , in this case the screen template of approval request is not available !

[@RezaDorrani]

@ This video is based on standalone power app. Not specifically customized sharepoint forms. You can always create a standalone app - create screen based on template - and then copy and paste the controls over.

Thanks for this…however, I get an error in my flow  The input parameter(s) of operation 'Condition' contains invalid expression(s). Fix invalid expression(s) for the input parameter(s) of operation 'Condition'…. I selected outcome is equal to Approve… any help?

[@RezaDorrani]

I have not come experienced any issues and hence not sure what is the cause for your issue. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com Alternatively, Video description has link to download entire solution (members only - check description for details)

[@matusjakubcin2765]

Hello Reza, thank you very much for video , it is working perfectly fine for me :) However i want to move forward and filled this field for ,, Approver ,, automatically. I have created already Power automate flow which generates me 5 variables ( one of them is manager email ) . However when i use this variable for field ,, Approver ,, it does not work for me . Could it be because Approver was created as Person and my variable stored as text ?...What would be the best approach to solve it and have field Approver automatically filled with my variable manageremail and send mail to my manager for approval. Thanks

[@RezaDorrani]

I would have to try that out to know the steps. I will recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

[@matusjakubcin2765]

@@RezaDorrani Thanks, i have already found solution. Last but not least , is it possible to change fields like ( Requested by & Date created ) in upper part of mail to my manager ? in PA flow in ,,Start and wait for approval,, step. i am able to adjust body of the email like text of mail (in your case 333 , Breakout ) etc , but these 2 fields looks like it is automatically generated via PA. I would like to change font / size and move these fields to bottom of mail. Is it possible ?

[@RezaDorrani]

@@matusjakubcin2765 Those fields cannot be updated or formatted.

[@cczceo]

Hello seems silly but when I updated the combo box for approver to the classic one... it is not showing up in the tab order it is bypassing it. Is there any way to fix that?

[@RezaDorrani]

I'm not sure how to fix that

[@soujam]

@RezaDorrani Hi Reza, I have a question concerning the Send an HTTP request to Sharepoint...Body section, the AssignToId. When I add the Id to my column name the flow seems to work but in Power Automate I get a Failed 'Status' with the following Error: The property 'Assign_x0020_ToId' does not exist on type. 'SP.Data.XXXXXListItem'. Make sure to only use property names that are defined by the type. What's happening here?

[@RezaDorrani]

I have not faced this issue so not sure whats happening. Video description has details on how to download the entire solution.

[@soujam]

@@RezaDorrani It turns out I had a typo, instead of 'Assign_x0020_ToId' it should have been 'Assigned_x0020_ToId'. Thank you.

[@dappa3105]

Hai reza, good explanation. but i have a problem, sometimes the variable varItem cannot load the data. The varItem contain blank. but when i rerun the application the varItem is filled. is there any tips for this?

[@RezaDorrani]

I have not experienced the mentioned issue and hence not sure whats the cause or fix for it