Power Automate Approval Workflow Basics

In this Microsoft Power Platform video, we will explore the flow Approval action in detail and cover Power Automate Approval Workflow Basics.
Topics covered:
✔️Flow approval action basics
✔️Flow approval types
✔️Custom responses
✔️Get flow approval outcome
✔️Approvals on the go - Mobile App, Approvals dashboard & Email (Actionable messages)
✔️Approvals via Teams adaptive cards
#ApprovalsCookbook #Flow #PowerAutomate #Approvals #flowapprovals #PowerPlatform

[@ricksegalCanada]

I think the subscriber number should be two decimal places to the right given the quality of your efforts. Truly outstanding work.

[@RezaDorrani]

Thank you for your kind words. My focus is on providing valuable content and hopefully with time and word of mouth my subscriber base grows.

[@briancanfield2968]

Agreed, he's the best on KZbin

[@talhaiqb]

Your video are always great help. Keep up the good work 👏

[@prabhatpande]

Perhaps the best video (across YT and Linkedin Learning) in explaining all scenarios in approvals through power apps.

[@RezaDorrani]

Wow, thanks so much 🙏

[@barbaraahnes513]

Excellent! Love how you not only provide the how, but the context behind it. Really well done.

[@RezaDorrani]

Thank You

[@MrKlee777]

I wish I found your KZbin channel earlier. I am watching lots of your video these days, and really appreciate it!!!

[@RezaDorrani]

Thanks and welcome to my channel.

[@mohamedchakroun8689]

I approve this video with comment "Excellent job, keep the good work!"

[@RezaDorrani]

Thanks

[@dallasbland1637]

Brilliant! Have been looking for tutorials with this kind of detail for a long time. Not only comprehensive but you speak quick a clear covering all the info without wasting time. You have a great understanding of what people need to know to get the job done. Very well done! Subscribed.

[@RezaDorrani]

Thank You Dallas.

[@arunrai2261]

This " Post your own adaptive card as a flow bot to a user" is a new thing i got to know. Amazing work Reza ✌ thanks for this content. I appreciate it.

[@RezaDorrani]

Thank you for watching and I really appreciate the amazing feedback.

[@musicpie3198]

you are a God send ... everyday learning from your videos.. please keep the good work going

[@RezaDorrani]

Thank you for your kind words. A lot more coming on this channel.

[@solidpackpumpkin]

You do a great job giving both an overview and detailed explanation and move at a nice quick pace but not too fast. Great job and thanks!

[@RezaDorrani]

Thank you for the amazing feedback Jim.

[@Kimwenman]

This was so amazing and helped me figure out why my flow stopped after the first EVERYONE must approve. I didn't know to put the condition to Does Not Contain Reject - that made all the difference. Thank you so much for a great video and all the explanations!!

[@RezaDorrani]

Glad to know the video is useful. Thank You for watching.

[@tomleeroy5847]

really well done, I have been tinkering with this for the last week and you have really expanded the potential of the workflow I was developing. thanks a lot

[@RezaDorrani]

Great to hear!

[@gustavomonne4921]

As usual, very detailed explanation, I learned quite a few tricks, thanks again Reza and keep them coming.

[@RezaDorrani]

Thank you Gustavo

[@nihar4713]

as a novice it's really helpful how detailed you are and you explain clearly, looking forward to learn more

[@RezaDorrani]

Awesome, thank you!

[@Harsh.Parekh]

You explain concepts in depth yet simple and elegant. Thanks Reza

[@RezaDorrani]

Glad you like them!

[@tomr9969]

Helpful! Thanks for sharing, I will look for the other parts of this series now.

[@RezaDorrani]

Thanks for watching!

[@Billbear24]

Outstanding, absolutely love how you can just get information out your head into mine to understand with the least words possible!

[@RezaDorrani]

Wow! Thanks for the compliment.

[@davidcusumano804]

Truly excellent explanation. It was very well structured and it is clear that you thought this out thoroughly before creating the video. Very well done. Very well executed.

[@RezaDorrani]

Much appreciated!

[@trivenimadivalasrinath820]

Best intro on approval process out there. Thank you, Reza.

[@RezaDorrani]

Wow, thanks!

[@factsandreality6057]

Wow Now I am in confidence that I will dig deep in Flow and crack the interview... Thanks RD ❤

[@RezaDorrani]

Thanks and best of luck

[@phenkusingh2952]

This tutorial was wonderful. Exceptionally well presented.

[@RezaDorrani]

Thank You

[@MichaelDoran23]

Thank you Reza, you are very thorough and excellent at what you do.

[@RezaDorrani]

You are very welcome

[@coolbeing163]

100 likes to this video. Great work Reza...thank you

[@RezaDorrani]

Wow, thanks

[@vinayayinapurapu]

why are you proving us wrong? i thought i know the basics.. but requestor, reassign and differences between 'create an approval task' and 'start and wait for approval task', approval via Teams adaptive card. i will be well prepared for the next video :D..very informative and as always you are my favorite teacher :)

[@RezaDorrani]

Thank you. You just made my day with such fantastic feedback. Hoping the next set of videos live up to expectations. Make sure to bookmark the playlist for the approval series - kzbin.info/www/bejne/aovRemOVltmMi9E.

[@sangbuithanh3401]

Thanks for making these detail expanation videos.

[@RezaDorrani]

Glad you like them!

[@mshirish7891]

You are best at it. Thanks alot for sharing your knowledge. 🙏

[@RezaDorrani]

Thank you for watching.

[@TheKermit2110]

Thanks for your excellent content and carefully paced guidance Reza

[@RezaDorrani]

You are very welcome

[@josephansah]

Such a good tutorial. If this is the basics, then the other videos have a lot to live up to.ha ha. Thank you.

[@RezaDorrani]

Thank you 🙏 Will try my best. I have a feeling it will live up to the hype 😊

[@DonaldWisch]

WOW.. great video!!! Can't wait to try this. I've been looking for something like this for some time now.... flow approvals with multiple users and various ways to approve. The final piece to it is to get approvals from users outside of my organization which would be my clients.

[@RezaDorrani]

Give it a try and let me know how it goes. I have a full playlist on flow approvals. Do check it out - kzbin.info/aero/PLTyFh-qDKAiFUGTtwSwFT79Y7_jq_Aipe

[@baldaniyahenik]

Very well explained !! Thanks for Sharing to larger community.

[@RezaDorrani]

Thanks for watching Henik

[@vald2112]

This is a great tutorial. I like your pace and confidence. Thank you for posting it.

[@RezaDorrani]

Thank you Jeff

[@yogiepra]

Your works are outstanding Reza.

[@RezaDorrani]

Thanks so much

[@nanettequevedo5625]

Hi Reza, thanks! I’ve learned a lot from most of your videos including this one. I will definitely apply this in my current project. Thanks so much!

[@RezaDorrani]

Glad it was helpful & best of luck with your project.

[@HazelChikara]

You are fast becoming my favorite. Awesome tut!!!!

[@RezaDorrani]

Thank you 😊

[@Collab365]

This has been a huge help this week! Connor has been learning approval workflows

[@RezaDorrani]

Glad to hear that. Thanks for watching.

[@sangbuithanh3401]

Thanks man, good demonstration videos.

[@RezaDorrani]

Thank You for watching

[@mpgrewal00]

really great detailed video.

[@RezaDorrani]

Thanks

[@pratapsreekantannair9682]

Thanks Reza. This is very helpful.

[@RezaDorrani]

You are most welcome

[@knskabul6951]

Really great and clear. thank you brother.

[@RezaDorrani]

Thank you for watching

[@BASEMFAWZY1]

You are an AMAZING instructor :)

[@RezaDorrani]

Thank you so much

[@andreasbiedermann]

Great introduction. Thanks Reza.

[@RezaDorrani]

Thank you for watching

[@Test12066]

Great content again. 👌

[@RezaDorrani]

Appreciate that

[@SosoDeSamurai]

Very very good explained

[@RezaDorrani]

Thanks

[@mallelajyothi9819]

Thanks for the video Reja😊

[@RezaDorrani]

Welcome!

[@yodu9908]

Excellent content!

[@RezaDorrani]

Thank You

[@ethioone7136]

Well explained

[@RezaDorrani]

Thank You

[@gouravbagora2600]

You are a Savior!! Thanks Reza.

[@RezaDorrani]

You are most welcome

[@piyushchaudhari7483]

Hi Reza. Thanks for your tutorial. I am actually working on a project to automate Microsoft forms responses to approvals. Was wondering whether you have a video on that?

[@RezaDorrani]

I do not have a specific video on that. But my approvals playlist has almost every approval type covered. You can select any data source for it.

[@feo786]

Excellent video, please do a video on how to track responses to an approval while it's still outstanding.

[@RezaDorrani]

Have it in my list - reminder emails, escalations, approvals tracking and more. They will all be added to the approvals cookbook playlist - kzbin.info/aero/PLTyFh-qDKAiFUGTtwSwFT79Y7_jq_Aipe

[@feo786]

@@RezaDorrani Excellent. I also really like the ability to add an adaptive card to a Teams message, didn't know about that one! Subscribed!

[@RezaDorrani]

feo786 Thanks for the sub!

[@RezaDorrani]

feo786 The second video on approvals covers dynamic approvals and approval history logging. Hope it is useful. kzbin.info/www/bejne/farSdWN6ecSZjZI

[@snapnews7502]

youre G.O.A.T .. hats off.

[@RezaDorrani]

Wow! No GOAT :) Just an honest content creator.

[@azharpathan3322]

Too good Reza💯

[@RezaDorrani]

Thanks

[@princeoluable]

Great tutorial Reza and thanks. Only I don't get the comment box while approving from email. When I click approve it opens up my approval dashboard.

[@RezaDorrani]

That has to do with the version of outlook you are using. Actionable messages are supported only by certain versions.

[@morygold]

you are the best

[@RezaDorrani]

Thanks. Just trying to give my best.

[@Michael-lo3ht]

I've learned a ton. I just have to slow down the video to 3/4 speed.

[@RezaDorrani]

I used to speak fast. With feedback, I have slowed down a tad bit :)

[@vishalh6654]

Hi, Thanks for the wonderful video. How to give option to users to add the approvers they want as we have the option in "Approvals" App.

[@RezaDorrani]

You can have the user pick the approvers. Example: SharePoint list column OR you could use for a selected item trigger and define properties there. Check kzbin.info/www/bejne/aHnTanaKmZ2th7c

[@vishalh6654]

@@RezaDorrani Thanks for the link. I have created the "list" with option to users to provide Approvers. now, I am facing access issues for users. “Sorry, something went wrong”...

[@RezaDorrani]

@@vishalh6654 I will have to look at your flow in action to provide any guidance. I will recommend to post your issue with screenshots on the forums at powerusers.microsoft.com/

[@mystiquelassiter5972]

I like to follow along with the video. Is this demo started from blank (which one) or one of the approver templates?

[@RezaDorrani]

This is a demo from blank.

[@mystiquelassiter5972]

Never mind. For others click Create and select Instant cloud flow.

[@pratiksoni6109]

Hello Reza.. Big fan. I wonder if its possible for you to demonstrate any example using power apps to track all incoming and ourgoing email? Specifically if its possible to track if a received email has been responded?

[@RezaDorrani]

I will add this request to my backlog but will need a lot more folks requesting this topic to give it a higher priority. Meanwhile, I will recommend checking the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@haikel173]

Brillant, it helps a lot

[@RezaDorrani]

Most welcome

[@Viipiin]

detailed explanation. You're making this world a better place for no code solution developers .I can't thank you enough.#GuduReza🙌

[@RezaDorrani]

Thank you. Glad you liked it. All of these suggestions are coming from my subscribers. So thank you to all of you’ll.

[@Viipiin]

@@RezaDorrani that was a typo it is #GuruReza .My mistake🤦🏻‍♂️

[@RezaDorrani]

Viipiin I took it as Guru :)

[@EricLAMIDIEU]

TY for your Sharing, Great tuto

[@RezaDorrani]

Thank you for watching

[@myanyeinchan7984]

Thank you so much.

[@RezaDorrani]

Most welcome

[@jaggyjut]

Thanks for this tutorial. What if want to ask for more details before approving or rejecting the request?

[@RezaDorrani]

To ask for more details, you would need to design process where approval task is assigned to creator so they can go in and make modifications and then resubmit. Check my approval playlist - kzbin.info/aero/PLTyFh-qDKAiFUGTtwSwFT79Y7_jq_Aipe

[@bairikrishna0808]

Excellent Reza... I found the right KZbinr on power automate... Q. Can we track responses from approvers automatically in excel online somewhere for the purpose of summary?

[@RezaDorrani]

Absolutely. If you look at all my videos related to approvals - bit.ly/learnflowapprovals, I have shown how you can keep a log of the approval history which can be stored in any data source of your choice.

[@bairikrishna0808]

@@RezaDorrani thank you 😊

[@cibisaransivaprakasam593]

Hey Reza, In the approval process power automate tool, it is possible to notify five people, however, two people approve and proceed further.

[@RezaDorrani]

You can always send an additional notification email. Currently, if you include users in approval action, they will be a part of the process.

[@cibisaransivaprakasam593]

@@RezaDorrani Reza, thanks, but the requirement is that 5 people need to be notified for approval, the first two people need to approve or reject, and then the rest goes forward. it's possible?

[@RezaDorrani]

@@cibisaransivaprakasam593 I don't think that is an option. I would recommend checking on forums at powerusers.microsoft.com/ in case someone has a workaround

[@yashvinaboo2704]

Great video, one question though, having cases where users are being redirected to the Flow homepage when trying to approve, how to make sure that they can submit their approvals from their inbox itself when using desktop?

[@RezaDorrani]

There are requirements for outlook version to perform actionable messaging. Check the documentation for outlook version requirements.

[@sureshmangu8859]

Thankyou! very clear explaination and easily understandable video..👌it would be great if you slow down your teaching speed tempo a little. where can i get your complete power automate course?

[@RezaDorrani]

This was one of my earlier videos. Based on user feedback, I have slowed down. KZbin also has an option to adjust the speed. I am working on a power app and automate course. More details for which will be coming in the next month or so.

[@ramnbs]

Thank you for this video! Is it possible to send multiple items for approval in a single email, allowing the user to approve or reject some or the entire list, and also track the status of their responses?

[@RezaDorrani]

None of the approval actions have this feature

[@karencrosswright1936]

Hello, I'm new to Power Automate. Do you have a video walking through the steps to create a non-hierarchical, sequential approval? If not a video, do you have a document with the screen shots that show each step as they would appear, from start to finish?

[@RezaDorrani]

Check the approval flow in this video - kzbin.info/www/bejne/amGxe4Ktrsmtfqc

[@MarsorryIckuatuna]

Great video! Is it possible to choose the recipient user/email ID dynamically? We have a scenario where an approved can change depending on the requesting user or circumstance. Please advise…

[@RezaDorrani]

Here is the video on dynamic approvers - kzbin.info/www/bejne/farSdWN6ecSZjZI

[@MarsorryIckuatuna]

@@RezaDorrani Awesome, thank you very much 🙏🙏🙏

[@minhthanh4746]

very helpful

[@RezaDorrani]

Thanks

[@yysa2365]

Hi Reza, thanks so much for all your tutorials regarding approvals and power automate, really appreciate. One thing I would like to know about MS Team approval tempalate, could we able to use power automate to get Team approval template content with attachment, approvers and approval status to be populated in sharepoint list? Though I can get tempalate content (which is in term of Forms), but cannot get the attachment, approvers(input by Team member independently) and approval status that sumbitted by members in the Team, may I know if there is any way to get them by using power automate so that whenever member submit one approval template, details ans approval result can be populated in sharepoint list? Thanks in advance.

[@RezaDorrani]

Possible but I do not have a video reference on this scenario. I would recommend posting checking on the forums at powerusers.microsoft.com

[@yysa2365]

@@RezaDorrani Thanks for your reply will post there, thanks again

[@Icy-uh8pc]

Hello Reza, once again many thanks for your video course! I wonder if you have the course on how to cancel a pending approval flow (due to mistakes or do not need to apply for approvals any more). In my case, I create two flows, one is to create a approval flow when a new item is created in Microsoft list and the other one is to create a approval flow when an item is modified. For this scenario, the former flow needs to be cancelled to prevent wrong approval. I have searched a lot online, but up to now, I still couldn't solve it perfectly.😅

[@RezaDorrani]

It would require querying approval tables to cancel the approval action. I do not have a video reference on this though and would have to try it out to provide guidance. I will recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

[@Icy-uh8pc]

@@RezaDorrani Thanks for your efforts. You are really a nice teacher on my learning of Power Apps & Automate!

[@n_venkatasai9585]

Thanks for such a good explanation. But I wonder if you were creating videos on only this approvals type only.. or if there any other could you please share those as well it would be really awesome 😊

[@RezaDorrani]

Did you check my full approvals playlist - kzbin.info/aero/PLTyFh-qDKAiFUGTtwSwFT79Y7_jq_Aipe

[@sumitgarg8213]

Hi Reza, This is wonderful information. I have one question if there is a way that i can create approvals for thousands of records in one go (by loading a file) and then wait for the approval/ response to come in to further update it back in the system. I tried separating creating an approval and then wait for approval but then in wait for approval, can;t see the approver id

[@RezaDorrani]

If your flow is triggered on file/item creation, then it should create an approval request for each item.

[@yojie120]

Thanks for this very informative video Reza. Your videos have been very helpful 😊. Is there a way to use these Adaptive Cards on the Approvals email to Outlook?

[@RezaDorrani]

Adaptive Cards for approvals is inbuilt feature of approvals. To learn more about adaptive cards, check kzbin.info/www/bejne/nJW3coiMrLSBfaM

[@mohammedsalih7535]

nice video well explained, By the way one doubt for this set up if we want premium licensing?

[@RezaDorrani]

No premium licensing is needed. Approvals is a standard connector.

[@mikemassoom]

Amazing video! Thank you so much. I see that the approvers are receiving their notifications in parallel. How do we change this to sequential? Would you mind making a video to explain and demonstrate this?

[@RezaDorrani]

Hi Mike. The approval action types assign the approvals in paralle. This is by design. For serial approvals, If you have 1-2 approvers then you can just add multiple approval actions in the flow. When first action completes, then initiate the next. If you need to dynamically define your approvers and assign approval actions in serial, you can leverage the long running approval pattern to achieve it - kzbin.info/www/bejne/nmeok2B8ZbVpftU The video covers state machine style approvals but the same logic can be used for serial approvals.

[@johnp2631]

Thankyou, great tutorial.

[@RezaDorrani]

Glad you enjoyed it!

[@johnp2631]

@@RezaDorrani Can I ask you a question please? I am settings up SharePoint online for our team does the flow have to recreated by the person who wants the document approved or as an admin can I create the flow and the user only has to enter the document path and approvers? so it is simple for the end user, hope I am making sense.

[@RezaDorrani]

@@johnp2631 Auotmated flows run under the context of the account under which it has been created. So if your flow runs when an item is created or modified for example, then an admin can create the flow. Users can interact with SharePoint only.

[@johnp2631]

@@RezaDorrani So a user cannot see the flow I as admin have created?

[@RezaDorrani]

@@johnp2631 Only the creator of the flow will have access to the flow unless the flow is shared.

[@brettgovernanti]

Thanks Reza, thanks for sharing the best videos out there on PowerAutomate and PowerApps. I get why the Apply to Each loop appears when using responder/displayName for dynamic content. However, once the Apply to Each loop is present, then no further step can see the values place in my History field - this makes creating a comprehensive list of history strings add up over the course of my flow. Is there a way to get to the history of an Apply to Each loop? I've tried to create a call to avoid the For Each loop, using "first(outputs('Start_and_wait_for_approval')?['responder/displayName'])" but then it tells me that it can't select. Next I try just "outputs('Start_and_wait_for_Water_Doc_approval').body[0].responder[0].displayName" and it can't select because, I believe, the array hasn't yet been created.

[@RezaDorrani]

I will highly recommend watching my video series on expressions with Jon L - m.kzbin.info/aero/PLN-cZRQeAiDVQ-6ZWGr43yyTcpu6mUgrR The series includes videos that will clearly explain how to traverse through JSON of any format. Try first(outputs(‘Start_and_wait_for_approval’))?[‘responder/displayName’] You would have to run this action after your approval action step.

[@simonabushevska1738]

Hello Reza, Thank you for the helpful video. I'm facing an issue when I get the email to approve or reject it and click on the buttons it redirects me to the Action items -> Approval tab to do this, and instead I want to click in the email directly. Any idea what the problem might be? Thank you in advance :)

[@RezaDorrani]

It is related to the version of Outlook you are using. Check the Microsoft documentation. There is a page of MSFT docs that explains the versions for actionable messaging. If you are a guest user who is performing approvals, then it would also redirect to the approval center.

[@simonabushevska1738]

Thank you, I found the documentation but since it said that Actionable messaging is supported for Outlook on the web for Office 365, I don't think that the version is the problem. Plus, I forgot to mention that sometimes it allows me to click on the mail, and sometimes it redirects me.. I really have no idea how. But thank you so much anyway for the recommended documentation.

[@RezaDorrani]

@@simonabushevska1738 Not sure about this. Try checking on forums at powerusers.microsoft.com in case others are experiencing similar issues.

[@brockross542]

Great stuff Reza, thank you! I am having trouble adding the attachments to the flow, any pointers?

[@RezaDorrani]

Would need to look at screenshots of your flow and the error. I would recommend you post your issue/query with screenshots on the forums at powerusers.microsoft.com

[@sreejarathish]

Hi Reza Happy new year to you i have a small question, Is there a way to get user First name from new mail arrived, as we are getting mail id using From syntax. Asking in context of Power Automate.

[@RezaDorrani]

Happy New Year! You can query the Office365users connector in flow by passing the mail id to it. It will return the profile details of the user from AD (first name, etc.).

[@sreejarathish]

@@RezaDorrani thanks do you have any reference video about that.?

[@RezaDorrani]

@@sreejarathish I do not. I will recommend checking on the forums at powerusers.microsoft.com/

[@bobknight1427]

Hey Reza, thanks for videos. I have question. I need from approver input and based on his input some sharepoin column will be updated. IS IT possible or there IS only output approver comment? Thank you

[@RezaDorrani]

Hi Bob, only option is the comments. There are plans for approval forms in future.

[@bobknight1427]

@@RezaDorrani ah thats unfortunate. Since im sending approval and i would like to ask approver how much quantity he wants accept. IS there any work around? :/

[@RezaDorrani]

@@bobknight1427 Using flow approval action - No. You could redirect user to a task item where they can fill that information.

[@vrajeshbhavsar4172]

Thank you for this! We want to implement this but the question is, do all the approvers need to have a Power Automate license for this? Or does a normal O365 E3 license work?

[@RezaDorrani]

O365 E3 license is enough.

[@joek2904]

Great stuff.. what if i also want to capture additional metadata from an approver... not just comments and the status. Let's say I want the approver to select an item from a drop down or enter some date/time field.. is that possible?

[@RezaDorrani]

The approval forms cannot be customized today. The comments and the action buttons are all you get. There will be more options coming in future.

[@yuetnhinhin]

Thanks Reza, this video is great for beginner. But I found the approval email is not allowed customisation like changing the created by user and created date time zone which confused the approver. Also the details in the approval email also too messy in its look. See how could this be improved and do you have any idea of this?

[@RezaDorrani]

Thank you. Created By user and Created date time zone cannot be modified currently. Details in approval email can be customized to some extenent using markup language. I will be covering that in a video for this approval series. One thing you could do is - Create an approval - do not send notifications (set notifications property to false) - then send your own email to user and provide link to the approval item in the approvals action center. And then wait for approval.

[@sachwaru1]

@@RezaDorrani - The other option which I am using extensively is to send myself a mail in the format which I want , then copy the source (html) and paste in send email.

[@RezaDorrani]

​@@sachwaru1 Yes, that will work. But you will lose the actionable messaging option where the approver will be able to respond to the approval action directly via email.

[@RezaDorrani]

@@sachwaru1 Yes, that will work. But you will lose the actionable messaging option where the approver will be able to respond to the approval action directly via email.

[@namangupta6440]

Hi Reza- Amazing tutorial. Just a question- the attachment tutorials are covered in which video?

[@RezaDorrani]

Attachments Tutorial - kzbin.info/www/bejne/iZmxmaFjn7h1eZI

[@YakoubBouyahji]

thanks so much for the video, I was wondering what should we do in the case where we have 4 people that can approve or reject and we are only waiting for at least one approval out of these four for the process to move on. So for example, if the first one from those people rejects and then the second person approves and i don't want to wait for the other 2 people to give their answers for the approval process to be over?

[@RezaDorrani]

Since there is no approval type that handles this use case. You can do 2 things 1 - send an approval action in serial to each of these approvers. So appr 1 gets task - if approve then process ends If rejects - then task goes to appr 2 2 - you can use the custom wait for all responses approval action. Once all approvers respond, check to see if any have approved it. Drawback here is that action will wait for every approvers response.

[@YakoubBouyahji]

@@RezaDorrani oki I see so in both cases I am going to have to wait for all the responses in order to move on with my process or not

[@YakoubBouyahji]

@@RezaDorrani can you please explain more on the first solution? Thanks a lot in advance

[@RezaDorrani]

@@YakoubBouyahji First case - serial pattern - no Since the moment you get an approved response, you can stop the next approval action. This is not available out of the box. Its a pattern that you would need to design.

[@YakoubBouyahji]

@@RezaDorrani I understand now. The problem is that in my assignment I have four managers that can approve or reject a subject and I don't think that I can classify them as approval 1, 2, 3 and 4. Everyone is supposed to receive the approval invitation at the same time. So I guess it is not possible?

[@shelleychan1737]

Thank you for your great training videos! I would like to know if there is a way to remove the default "Cancel Request" button on the approvals screen presented through MS Teams. This button does not appear in approvals sent through the Outlook email. User choosing this "Cancel Request" button will skip over the Approval section of my MS-Flow workflow which I'd like to avoid. Is there any way to remove this default "Cancel Request" button? Thanks!

[@RezaDorrani]

Currently, there is no way to remove that button.

[@nazmulsarker3452]

This is great, How can I do the same thing where Details woud be (Passing the paramaters from powerapps FORM and some dropdown values), however SP should not be updated. Thank You for your help.

[@RezaDorrani]

Sorry, I did not understand your question.

[@einbremer7991]

Hi Reza, thank you for your helpful tutorials! I recently started using Power Automate with a colleague and we learned a lot of your tips. Currently we need help with an "everyone has to approve" flow. We have implemented a timeout at the "wait for an approval" step (10 days). After the timeout, a reminder email should be sent to all approvers who have not yet responded. We don't know how to read out the intermediate status in an ongoing approval (everyone must approve). The outcome or response summary is only available when the approval flow is fully completed. Because we are limited with the number of APIs (Office 365 E1 license) and also for other reasons, we only want to work with the approval type "everyone must approve". Is there a way to read out the information about „who has approved so far“ in an ongoing approval flow? Thanks in advance! Greetings from Germany Alex

[@RezaDorrani]

Thanks for watching and liking the videos. The only way to check who has approved so far in "everyone must approve" is by querying Dataverse Approval Tables. This would require a premium license to do so.

[@liyang1880]

@@RezaDorrani hi, may I know any example of Query Dataverse Approval Table?

[@RezaDorrani]

@@liyang1880 kzbin.info/www/bejne/kKbTgmN3l6mfZqs

[@danielrumbak2530]

Hi Reza, your videos are awesome. Will it work if you change the approval type from 'first to respond' to 'everyone must approve' or will it break the flow that has more downstream actions that reference it?

[@RezaDorrani]

It should work even if you change the approval type.

[@danielrumbak2530]

Many thanks Reza!

[@tassosantoniou8937]

Great, great series of videos. One question: assume we have a list of approvers that will approve sequentially (i.e. one after the other). Also assume that this list is dynamic (e.g. stored in SharePoint and configurable for each item to be approved). How would you design the flow with respect to the "sequential" nature of approvals ? TIA

[@RezaDorrani]

Thank You! I have covered a wide variety of scenarios including dynamic approvals, state machine etc. as part of the Approval playlist series. Here is the link to the playlist - kzbin.info/aero/PLTyFh-qDKAiFUGTtwSwFT79Y7_jq_Aipe

[@sangbuithanh3401]

Hi Reza, At 19:00 min in this video, upon creating " Approval flow with Custom Responses - Wait for all responses ", if there is need approve by one more person upon these 2 persons, what will you create , Reza ? I am currently having issue like this : upon approved by two persons like your video , my approval flow did not send email for the third person approve.

[@RezaDorrani]

I will have to look at your flow in action to provide guidance. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@jayveebarretto5985]

Nice video! Can you create a tutorial of Flow Approval but the approvers are depending on a SharePoint list? Usually, I am creating approval inside of Power Apps and now I am planning that they have two options of approval. One is they can approve inside Power Apps or they can approve on outlook. Thanks, Reza. Always brings informative and helpful videos.

[@RezaDorrani]

Its already in my list of videos. Here you go kzbin.info/www/bejne/farSdWN6ecSZjZI

[@RezaDorrani]

Did you check this video :) - kzbin.info/www/bejne/farSdWN6ecSZjZI

[@hugobalder7447]

Thanks for your great Video. The problem that i have now is, that if the user approves first and then fill the adapative card and send the response back, the workflow produces an error (There's an error in your flow preventing the creation of Approvals. Use the link below to learn more about the errors with your flow and/or environment configuration.). If i first respond with the adaptive card and approve as last step, everything works fine.

[@RezaDorrani]

This is a known limitation.

[@amaljose694]

It's a very informative video. May I ask is there any way we can send the approval request to approvers in an order. I would like to send a request to approver-A(wait for response) -if it's approved it sends to Approver B and so on. I hope it can be done in different "start and wait for approval" request it's lengthier, but is it possible to include that in a single "start and wait for approval" and it follows an order Thanks

[@RezaDorrani]

You would have to either make a long flow or run the approval action inside an apply to each loop.

[@amaljose694]

@@RezaDorrani Thanks Reza

[@pprtflow]

Hey there! Nice video! I'v an doubt, about the approval process in power automate, is possible works with the field of approver empty. For example, i'v 2 step of approval, but i wnat that the second step only be tarted when the first step of approval is equal "approve or empty". Its possible?

[@RezaDorrani]

Approver field must have a value. Your scenario is possible but not something I have tried.

[@CodewithKython]

Hi, thanks for making knowledgeable videos. I have started using power apps in my office. I need a little help. I have used share point list to track project opportunities. I want to create a flow where once I assign a list item to user an email notification should be sent to that user. How can I do that

[@RezaDorrani]

I would recommend you look at the new Rules option in SharePoint lists. I will recommend you check on the forums as well at powerusers.microsoft.com/

[@felipesignorellireis7839]

Hi Reza, Do you have a tutorial that when I create an approval using build Teams app, using a custom model, it will be sent the approvals embed to the email of that person for that the person can approve from the e-mail and control the approvals on e-mail instead of historical being only inside the teams app only. In short, I want to use the approvals application within the teams, create my custom template and create the approval and that, in addition, an email is sent so that the recipient can approve it by email (if he wants ) . And after approval, the flow is the same as it already exists in the teams approval app. I noticed that in the Teams app there is no option to send by email either. As you explain in the video. I wanted just that. Cheers from Brazil.

[@RezaDorrani]

I believe the Teams App based approvals are for use within Teams only. You could however use standard flow approvals (which do show up in Teams App) + you can also send adaptive card to Teams for approval action.

[@felipesignorellireis7839]

@@RezaDorrani Ok. Thanks Reza . I'll see.

[@asimrehan73]

Nice Raza ! ... can you please guide me on; whats the use of “Approvals” connector that is available within Powerapps ?

[@RezaDorrani]

It is the same connector as in flow.

[@asimrehan73]

@@RezaDorrani, i naturally hope it can give some options to action Approvals within Powerapps just like “Approvals in teams”. But i cant find any info about how to use it.

[@RezaDorrani]

​@@asimrehan73 Mostly everyone uses the approvals action in flow since it is much easier. The end result is the same.

[@asimrehan73]

@@RezaDorrani thank you.