How to Start and Operate a Staffing Agency in Ontario ( Canada )

[@businessincanada-doitright1822]

Agency and client jointly and severally liable for unpaid wages If the client doesn’t pay, the agency still must pay. If the agency doesn’t pay, the client will have to pay. Prohibitions on charging fees to clients and restricting clients from hiring assignment employees A temporary help agency is not allowed to charge a fee to a client for directly hiring an agency's assignment employee after six months of the assignment for that client; An agency is not allowed to restrict a client from entering into a direct employment relationship with an assignment employee. A temporary help agency is not allowed to stop its client(s) from providing a job reference for an assignment employee. Terms of a contract or an agreement (whether or not in writing) that impose any of the above fees or restrictions are void. So what is required to start and successfully operate your employment agency? 1. Incorporate a corporation (either Federal or provincial), and prepare a complete set of the corporate documents - Minutes Book. 2. Register your business with WSIB - mandatorily required for the employment/staffing agencies. 3. Prepare the legal documents that are mandatory for the operations of the employment/staffing agency: a. Agreement with the clients for supply of workers b. Agreement with your workers - employment/assignment agreement c. Employment location form - required by the Ministry of Labour d. Assignment form - required by the Ministry of Labour 4. You will also have to provide the poster ‘Know your rights’ published by the ministry to each of your employees. Calculation of the costs for the price negotiations: Hourly rate agreed with a worker + Vacation pay - 4% Stat Holiday pay ~ 4% CPP - 5.45% EI - 2.212% WSIB Premiums 2% - 8% Total cost of the employment - wages of the worker + 30% (at least). Useful links: Guide by the Ministry of Labour for Temporary Employment Agencies: www.ontario.ca/document/your-guide-employment-standards-act-0/temporary-help-agencies Mandatory posters by the ministry of labour: www.ontario.ca/document/your-guide-employment-standards-act-0/mandatory-poster-and-information-sheets-employers#temp-help-agencies

[@user-uz9ok4tk3u]

thank you so much for the amazing video, I'm wondering if you had an extra minute, would you mind giving the main bullet points of what an agreement with the clients, and agreement with the workers should entail?

[@businessincanada-doitright1822]

@@user-uz9ok4tk3uWell, it's hard to list all the points in the response. If you are looking for a cost efficient solution, please visit my new project - businessdocs.ca, you can download there a complete agreement for a fraction of my price. Here is the link to staffing agreement, use the search function for other documents: www.businessdocs.ca/search?q=staffing

[@user-uz9ok4tk3u]

amazing video with high quality information, thank you so much

[@businessincanada-doitright1822]

Thank you.

[@FaizelMootheril]

Thank you for providing Awesome Information! I learned lots.

[@jessicaleelewis]

Great video thank you! Exactly the info I was looking for

[@sajidnaseem7666]

Hi, hope you’re fine there. This is really good to see your video about staffing agency.

[@kairoluciano150]

I'm pretty sure on January 1, 2024, the Act will be amended by the Lieutenant Governor, No person shall operate as a temporary help agency unless the person holds a licence for that purpose

[@businessincanada-doitright1822]

You are right. The new rules were introduced in July and I am preparing a video about the process right now..

[@monishmistry5419]

Which province would be the best to do recruitment?

[@MrPatatoHead]

Your 82 likes dont justify the incredible work you've done 👏

[@businessincanada-doitright1822]

Thank you!!! Nice to hear.

[@lylalongrak3362]

Thank you so much. it's very helpful

[@josephvarghese1992]

Wow. Informative. Could you please make video about recruiting agency?

[@nickyswatkk]

Hi...very informative video... would also like to know about how to set recruitment agancy. Thanks

[@businessincanada-doitright1822]

Thank you Swati, I will prepare something. There are significantly less complications with recruiting rather than staffing, but i will discuss those applicable to the recruiting.

[@beautifulworldlife]

Thanks for helpful videos can you please tell me how to find employers and to set up full set likes software?

[@businessincanada-doitright1822]

Based on what I see from many of my other employees - it involves a lot of leg-work and cold calling. Finding employers will require you to get out, see what they need and come with a competitive offer. There is unfortunately no magic shortcut to this....

[@saileshbalanagu7530]

Hi, Thank you so much for such a wonderful video. Do we need to have a license to start a Recruiting Company? I am talking about recruiting both in Canada and from outside Canada.

[@ronnyola513]

Very informative.....thank you.

[@FS02012]

Don't forget severance pay! They can't just end the assignment

[@Atifeelgood]

How do I find business that would want my services of an employment agency

[@primandagi9800]

Hey, thank you so much for the information. Do you do courses? Can you take me through the process of opening a nursing/psw agency? It just seems overwhelming but it’s something I’m willing to pay a few for.

[@haridhakal-ql3hr]

Great video indeed. Can you make a video about Recruiting Agency, does this required license if it is registered in Ontario? Many thanks.

[@SanityWillPrevail]

Very informative.

[@eddytejano6454]

Do you have a video on how to start a Recruiting Agency for foreign workers?

[@stephaniecole962]

Thank you!

[@luisow5043]

Thank you so much! In the case of a Staffing company that hires foreign workers that will remain in their country and work remotely, do they get the same laws applicable? Or would it be the laws of the country they're in? Also, how is that process of a Canadian company hiring foreing workers to work remotely? (Not freelancers, full time employees)

[@OneSanddman]

Hello, I find this video incredibly useful. Would you be so kind to provide the powerpoint you used?

[@doxcdxx4311]

Amazing video very educational. I just started my own agency and would love for you to become my mentor

[@jaytibadiya6848]

Thank you for this great video. So if I find a client which is ready to provide good wages and ready to comply with all the rules, I can hire workers immediately? i mean no need for any kind of license ( i know you already said it but its a little complex). And what about paying my employees, how do I make cheques for them? Do i need any kind of license to do that? And if I am an international student (currently on work permit) am I eligible to do this?

[@aubin-davy]

Do I need a license to run an employment agency? Or I only have to register the business? Please, reply to me, I'm in the process of opening one and I want to gather as many information as possible. Thank you.

[@nekokikogaming3530]

Thank you so much for the informative video!!! Would love to hear about recruitment agencies as well. I would love to start one of the two but it seems so overwhelming... How do the agencies get clients? Just cold calling different businesses asking to arrange a meeting? Giving business cards? Should we get clients with available jobs first or do we focus on recruiting as many people as possible to build up a wide range of talent pool? Lastly, can all of this be done without an actual office? To start at least? Thank you so much for your help!!! I have an Advanced Diploma in HR and Business Administration and I'm tired of working for others... I want to be my own boss and retain all of the profits myself.

[@businessincanada-doitright1822]

Neko, overall, yes, you can start a business without an actual office. The only requirement that it is a physical address for the registration. From the business perspective, I am less involved in, but overall yes - all means are suitable - cold calling, emails, business cards, appointments and more.

[@nekokikogaming3530]

@@businessincanada-doitright1822 Thank you so much for the response! You have been a great help!

[@rpsherwood]

@@businessincanada-doitright1822 what insurance provider would you recommend for the labour / warehouse sector?

[@businessincanada-doitright1822]

@@rpsherwood Ryan, with commercial insurance the system in Canada works a bit different. The insurers do not communicate with you directly. You should find an insurance broker who will do the market search for you and will come with 2-3 alternatives for you to review and consider. If needed, please let me know and I will refer you to one of my connections.

[@rpsherwood]

@@businessincanada-doitright1822 thank you for the response! I would love to get in touch and speak with your referral. I have had no luck with the brokers I have tried working with. Thanks in advance

[@sajidnaseem7666]

Hi, i have registered my staffing agency and i am about to start soon. I have completed everything (all papers) for client and jobseekers. Just need to know that do staffing agency charge (HST) to the client (Employer)? If yes then how much we have to charge (HST) to clients? Please reply me i am so confuse about this issue.

[@businessincanada-doitright1822]

Sajid, HST is always the same in each province. In Ontario it would be 13%. In order to be completely sure, you can simply call CRA and verify 18009595525

[@sajidnaseem7666]

@@businessincanada-doitright1822 thank you so much to guide me and one more think that some people says that I don’t need to charge (HST) to the clients because they can cancel the agreement. So what do you suggest to me should i charge (HST) to clients (employers)? Please reply me. Thanks

[@businessincanada-doitright1822]

@@sajidnaseem7666 Sajid. you charge HST with each of your invoices - for the services that you have provided, so whether a client can terminate the agreement or not does not matter at all. You can read more about HST and its rules at the official CRA website here: www.canada.ca/en/revenue-agency/services/forms-publications/publications/rc4022/general-information-gst-hst-registrants.html

[@razahassan7184]

@@sajidnaseem7666 bhi apna email da skte ho main b work kr raha ho agr kuch help kr skte ho tu

[@angelnikky]

Hi Sajid Naseem could you please help me with all the things you have done for your company. I have registered my. company as well just dont know how to proceed from there. please help me

[@brandonschmitz-qm1zj]

any information about the new laws for staffing companies and recruiters needing to apply for license in Ontario? If i do direct hire recruiting would i still need a license?

[@alyssaboeder5567]

Good day, thankyou for this great info! Do you know If agency’s are then liable if anything happens while an employee is working?

[@businessincanada-doitright1822]

Alyssa, yes - the agency is considered as the employer of its workers, therefore it's liable for whatever happens to them. This is why I always suggest to incorporate staffing operations.

[@zylkyg]

How come my nursing agency/client can cancel my assignment last minute without paying me pay in lieu of notice? I also believe in our contract it says that I can't get directly hired by the client when I am still working for the agency and also I can't be hired by the client immediately after my termination of employment with the agency.

[@GODMODEPLUS]

did the laws change again in ontario? it says license required in 2024

[@teamilaganvlogs1934]

Hi Sir, do you have any idea if license and 25k deposit is needed here in Manitoba?

[@speedyloonie]

Great video. When it comes to a recruitment agency I guess anyone also does not need to be licensed? Also, what about a special $25,000 deposit for those who recruit international staff? I've heard something about it, but can't find either the confirmation or firm refutation. Thanks in advance!

[@businessincanada-doitright1822]

Hi Speedy, the rules vary from one province to another, so the answer depends on where you are located, and this is the reason for confusion. 25K and a license requirements are effective in Alberta or BC, but there is no such requirement in Ontario.

[@Sand33pSingh]

I was under the impression that if I give you proper training and I give you a contract for a client. The client is responsible for liabilities because as soon as I’m on your property your insurance should be liable.

[@businessincanada-doitright1822]

Sunny, this sounds right from a simple logical perspective. The problem is that with staffing agencies, there is an express law that extends the liabilities to both the employer (staffer) and the client for whom the work is performed.

[@Hunchoupti]

What would be potential start-up cost, is it possible to slowly scale up with minimum captial?

[@businessincanada-doitright1822]

Jamal, yes, actually there is no requirement for a minimum capital investment, so you can incorporate with $100 investment only. The cost of incorporation is roughly $2,000, all the rest you can increase as you move forward.

[@rajiv_kohli]

Do we have to charge HST to client for selling service ?

[@businessincanada-doitright1822]

99% of the cases - yes. There are few services (medical for example) which are exempt from HST, all others are mandatory to charge HST after you reach 30K sales (revenues).

[@rajiv_kohli]

thank you @@businessincanada-doitright1822

[@rabeetkhann]

Amazing video, I am currently trying to expand my Agency and trying to open a branch in Surrey, BC. If you have any information about rules and regulations in BC. Please do share. Again Great video and well explained.

[@anirudhvijayan1043]

Hey there, are you running an nursing agency? If you don't mind, I would like to know what package you offer to hospitals and nursing homes. Thanks

[@waowish8306]

How's your staffing agency working so far? what was your innitial investment on this? would you mind guiding for this? and i saw your profile you were doing real estate course as well? Do you think its a good time to jump into to real estate or the market is too saturated?

[@queenposhdiaries5160]

Rebeet, can you help me? I am struggling with starting. Can you help?

[@khailatugaoen108]

Hi, I am just wandering if you could help me because I am planning to start a recruiting agency.

[@businessincanada-doitright1822]

It very much depends in which province. If in Ontario, yes we can assist, but there are new rules that come into force on Jan 1, 2024 that require your attention. Contact me at [e-mail] and we can discuss it further.

[@chiragmadaan2223]

Very nice video- can we have quick call or discussion. I really want to start this business. Any help is appreciated.

[@businessincanada-doitright1822]

Chirag, absolutely. Please send me an email to [e-mail] and we will schedule a call.

[@Lifeofayuu]

I Ontario, where should I register my business being employment agency?? Also, what about Business bank a/c Please reply

[@businessincanada-doitright1822]

Hi, in Ontario, as of now, there is no license requirement, so all you need, as I suggest in the video is to incrporate your business and prepare proper agreements with your clients and employees/workers. We can offer all these services, either as separate services or as a package that includes all of them together. Please email me if you would like to get my price quote - [e-mail]

[@joselazar8069]

Qualification for a Ontario graduate holder international student to start a home care supply agency

[@businessincanada-doitright1822]

No requirements for qualifications whatsoever. There are new rules for registration and licensing that come into force this January 2024, I will post a video about it soon

[@blackgiraffe852]

Do u know of any insurance companies

[@gatimuful]

Where or how can we find you you . I need one on one information

[@Aminata579]

I would like to get more details on this. I will email you

[@rpsherwood]

Thanks for this amazing video. Can I ask who you know for insurance in Ontario that services the light commercial / warehouse / labourer sector?

[@businessincanada-doitright1822]

Hi Ryan, pm to my email [e-mail] and I will provide the contacts

[@queenposhdiaries5160]

PLEASE, I NEED YOUR HELP, I AM IN EDMONTON, ALBERTA. PLEASE, PLEASE 🙏🙏🙏🙏

[@maryoldele4006]

Hey. I want to start up an healthcare agency. Can I contact you?

[@businessincanada-doitright1822]

Mary, yes. Please send an email to [e-mail], we will schedule a call and discuss.

[@LuzdyOG]

Hey did you start one after? interested in learning more about this as well

[@migs6365]

hello. I have a client that need people the client will pay me and I will pay the people I hire for them. I will pay them cash. how can that work. can I do that ?

[@megamaxdog]

Did you figure out the process for paying cash? And if you don’t mind how did you go about attaining you ur first client?

[@Yashkabariya]

I’m not able to find your phone number

[@businessincanada-doitright1822]

[phone]

[@queenposhdiaries5160]

@@businessincanada-doitright1822 Can I call?

[@businessincanada-doitright1822]

@@queenposhdiaries5160 Yes, 1-647-569-2377