How to use TAGs in Microsoft OneNote

[@haze7754]

For those who use Priority To Do checkbox tags across your notebooks: Rename "To Do priority 1" to "1st priority To Do" and likewise for 2nd priority. Now when you click "Find Tags" your highest priority 'To Do's' will appear at the very top of your Tags Summary pane (when sorted by Tag Name). No longer must you scroll down or collapse other tags to see your highest priority tasks first!

[@AndyPark365]

Thanks for sharing this useful tip Haze!

[@HoangNguyen-pt1tw]

Thanks for Share

[@bradd5961]

Powerful. I just finished watching a video on Apple notes, thinking that I could use that as a notetaker, but realised that it’s nowhere even close after watching this.

[@Erika-qp1zd]

I don't often leave comments, but you definitely deserve one! This is one of the best tutorial/rundown videos for a piece of software like OneNote I've ever seen. I think it is in part because you didn't try to cram in too many tips, so the video is well-paced, but also you used your own well-used system, not a blank dummy system like most other people do. I'm off to check out your other videos now. Thanks :)

[@AndyPark365]

Thanks for the kind feedback Erika!

[@danielmunoz9193]

@@AndyPark365 i agree I learned something new today with OneNote.

[@eugenmalatov5470]

I agree really an amazing video.

[@barhamitzvah]

That Bonus Tip should be the #1 Tip!! Thank you!!

[@anthonykranjc4379]

A real eyeopener and very helpful. I've used OneNote for years but never used tags much. I will use them for so much now. This should also save me from getting a number of other apps since OneNote functionality with tags will be able to replace them.

[@mtwa320]

Great video! Thank you! After years of using Evernote I'm working on transitioning to Onenote... your videos are helping. Thanks!

[@sairakhan3051]

Finally a clear cut and easy to understand way on how to utilize tags. Love your top 5 tags....I'm incorporating those into my one note now too :) THANK YOU!!

[@marcas123]

Thank you so much! I really needed to get a grip on tagging in OneNote and this help tremendously!

[@MakeItMakeSense642]

Thanks for the great video! I have habitually been a pen and paper guy, but the busier I get with my new(er) career, I'm starting to misplace or even forget I had wrote items down. Pretty unlike me because I'm usually a fairly organized person. Trying out OneNote to regroup and refresh my organizational skills! Thanks again!

[@miagracev]

Wonderful content. I've been using OneNote for years and I'm realizing I've never had a clue how to really use it to its full potential. This is exciting. Thank you.

[@AndyPark365]

Thanks Jessica. Glad you found the video helpful.

[@kristofferjohansson3768]

OneNote is really the contender with Excel in the “best application” contest. So many projects are run in OneNote only, and it is enough. And you provide some really good tips and tricks in this and other videos. Thanks!

[@AndyPark365]

Thank you Kristoffer for watching the videos and for the kind feedback. I agree that OneNote is a great tool. Now if we can get some meaningful updates to the desktop version soon...

[@wannabedal-adx458]

This is the most powerful feature of OneNote I have learned about in the past year. The searching of tags and creating a summary page is what really makes this useful. But the one problem I ran into is if you want to create a checklist of tasks, you have to use 2 items (checkbox and the Outlook task flag) in order to truly integrate your tasks. But thanks for the video and explanation Andy!

[@AndyPark365]

Thanks for the comment. I'm not sure if I understand correctly, but for tasks that you want to manage in Todo or Outlook, you do not need to create a separate checkbox in OneNote. If you mark the task complete in either Todo or Outlook, the symbol will change in OneNote from a flag to a check mark. Again, I don't know if this is what you meant, but figured I'd clarify. Anyway, thanks for watching.

[@strategon28]

@@AndyPark365 Unfortunately, in the online version of Onote, you can't custoize tags, nor search them. It is the stongest feature of Onenote - and still no useable in Onenote online!!!!

[@gabilafora4204]

Thank you for the tips, it really will help me on my daily work

[@xplaney1703]

Onenote is my favorite program! When I started college, i used to have binders and binders of handwritten notes. It such a slow way of taking notes, it actually discouraged me from learning! With onenote, i have ALL my notes for EVERY subject right there, and bc im reading pdf books (instead of hardcopies), i can easily take snips from those books, and paste them in onenote. Its sooo much more of an integrated, fast approach, and really makes me enjoy getting up to learn everyday! My only 2 beefs with Onenote are: 1) SHIFT+Scroll does scroll left/right for you 2) You cannot rotate drawings on a continuous basis (only supports 90 degree angle shifts) But in any case, i love Onenote and really enjoyed learning about tags in this very well-done video! Thanks Andy!

[@xplaney1703]

*does not scroll left/right for you

[@AndyPark365]

Yes, the horizontal scrolling is a pain. However, you can customize some of the mouse/mice to enable horizontal scrolling in OneNote. I have this setup with my Logitech MX Master 3. It's an expensive mouse at ~$100, but for something that I use for about 10 hours every day, it's totally worth it.

[@jmclean981]

❤ this video. Wondering - how do you track assigned work to others? I have implemented your tagging suggestion into one note and use outlook/todo as my central vessel for tasks.

[@ffjweber]

Great tutorial! Thanks for sharing your knowledge

[@SYNDESTV]

Love this video Andy! Wish we knew about tags earlier

[@AndyPark365]

Thanks. Hope the tags help with your notes organization.

[@hughlewis1082]

Agree with the other comments; great and straight forward video. Any tips on categorizing or assigning tasks from one Note?

[@jonasherman9195]

Amazingly simple video!

[@ashleydavis2938]

Your content is always so helpful! Thank you for what you do!

[@AndyPark365]

Thank you Ashley!!! 😀

[@cyphrsphyr]

Thanks for the video. You've added a needful boost to my organization. Hopefully Tags as well as a proper section title (no matter the choice on Android, states "Untitled" at top) on the app. will be in the near future

[@rebeccalin7638]

Nice! Thanks for sharing.

[@AndyPark365]

Thanks for watching Rebecca!

[@Eddyi0202]

It's possible to search for specific tag by using plugin called "OneMore", definetly worth checking out.

[@andreiacabral6174]

Fantastic features. Very useful, thanks

[@AndyPark365]

Thanks Andreia!

[@dalouman]

Thank you for this Video. If I create a "To do" Tag in onenote, does that "to Do" item appear on my "To Do" list in the Outlook app?

[@eevvxx80]

thanks for inform

[@dagdag1270]

thanks a lot. is it possible to sort by tags? I have a table and want to sort by todo tag. Thanks

[@diwakarchettri7128]

Great content: crisp, clear and easy to understand. A suggestion: go a bit faster, ppl these days can grasp faster.....we have developed very short attention span collectively...as an ability (not otherwise, as is usually assumed). Thank you and best wishes.

[@AndyPark365]

Thanks for the feedback Diwakar. With tutorials like this, I hesitate to go faster for fear that I may leave beginner users behind. Those who want faster have the option to play the video at 1.5 or even 2x the speed.😀 I will also start to experiment with shorts where I can cover bite-sized, one-minute content without frills for those looking for faster pace. Thanks again for the feedback. I will try to find the right balance.

[@diwakarchettri7128]

@@AndyPark365 Great :) Best wishes for your venture, Andy

[@tama24020]

Thank you for your instructions. I have one issue with the tag find function in OneNote, it does not summarize all of my tag, missing alot, does anyone know this problem?

[@georgewinters2066]

Splendid !

[@AndyPark365]

Thanks George!

[@yvesmenoud4314]

Good and simple.thanks

[@AndyPark365]

Thank you Yves!

[@barbra429]

Can you please tell me how to indent after a tag, so basically create a space between a tag and the text next to it. Thanks.

[@conlomerate4841]

Very useful video. Could you also please make a video of your notebooks org structure.

[@AndyPark365]

Thanks for watching. One of the first video I made was on OneNote notebook org structure. You can view it here: kzbin.info/www/bejne/rHnVlZSqg9yki9U. I plan to do an update on this video soon. Please standby.

[@conlomerate4841]

@@AndyPark365 Thank you. Looking forward to it.

[@larrytxeast8756]

Is there a way to tag a note in Android?

[@ramakrishnakattula7543]

Good job

[@RTWLR]

What I really need to know is if there's a way to create a tag symbol from scratch, like uploading an image that you can use as a custom tag symbol

[@RamKumar-vb4et]

Great video once again. One question - Can I search for a specifc tag (say, "Important") by typing tag name somewhere instead of having a long list of all tags and then going to the specific Tag - a sort of equivalent of Excel "Filter" filter? Thanks.

[@ramiboy_y2049]

I really use it more on Android and the mobile version doesnt have a function to filter those labels. That is very dissapointing.

[@ratnachhetri1990]

Nice video

[@christopherkohler377]

Just discovered you.....thanks so much for doing this. Please do more faster! ck

[@AndyPark365]

Thanks Christopher. By "do more faster" do you mean crank out more videos or increase the pace of the tutorial? 😀 Thanks for watching!

[@Vibols-Here8There]

Hi Andy, I’m using To Do tag. When I find tag, some tags are missing and when I recheck them, those tags were disable; if I want to check them as done, unless I use right mouse and choose Check tag. How to resolve this issue?

[@chaskinsnc]

Thank you Andy, great content. I have not used Tags with OneNote and I have thousands of Attendance tags from Meetings that are unchecked. Is there a way to remove all Attendance check boxes and/or group check all unchecked tags to start over?

[@AndyPark365]

Hi Chuck - I'm not sure I understand the question. If you're concerned with too many attendance tags showing up, you can always group tags by TAG NAME and collapsing the section for IN ATTENDANCE. If you meant something else, please let me know. And thanks for watching!

[@chaskinsnc]

@@AndyPark365 Sorry for all the grammatical errors. I have thousands that are unchecked and I would like to remove them. I have not found a way to delete them all or mass check them. Any thoughts without having to check each one?

[@prapanchulapinyo757]

Unfortunate I've mobile and tablet whitch I ofter use more than sit in front computer. And tag does't work in it, android one. Also to find them. Hope it improve soon. Maybe I need to look somewhere else for now.

[@stockshow7363]

I am writing a book, struggling to organise it properly with one note, using offy365. If you can give some idea about how to appropriately structure it

[@nihsumi]

search "writing a book with OneNote"

[@shubhambeck]

How to make the summary of specific tags such as "follow up"or "definition tags" ? I don't want other tags in the summary of the page. Kindly Guide.

[@willk4599]

Is your project indicator built? I’m not seeing how to insert the circle with ryg indicator. Help…

[@Prog47]

you can make a summary sheet for the exams automatically. wow

[@CarolSeymour]

HI Andy...I tried sharing a note via email and onenote used an old email account from outlook. I use gmail. How do I send out a page to someone via email. Thanks

[@scottabergermd]

Hey Andy! Love your videos. In my medical legal line of work, I am constantly reviewing PDF files in one note that were imported as printouts. My issue is and I'm hoping you can suggest a fix… Is that I want to draw highlighted shapes around certain paragraphs and tag them as important which is no problem to do in one note. The problem is when you do the tag summary page they only appear as blank shapes with no reference to what they are mentioning or the key issues… Is there a way to tag and write something descriptive when you are tagging a shape for example?

[@AndyPark365]

Hi - Unfortunately, I don't know of any way to put caption on shapes. Maybe you can type the description on the "margin" of the inserted printout close to the highlighted shape and tag the typed description instead of the shape. Not sure if this solution would be practical in your situation with legal/medical documents... If I can think of a clever workaround, I'll circle back to you.

[@scottabergermd]

@@AndyPark365 thank you so much, Andy. Really enjoy your videos they are extremely helpful. I have literally used one note to review all kinds of complex cases in a variety of situations. Not sure what your work function and status is,?, But we should probably have a chat at some point and see if there is some synergy to help each other. Thanks for your prompt reply again.😇

[@rzega02]

@@scottabergermd Hey Scott, Microsoft Loop can do exactly what your needing now! You can circle a section and tag it and it will reference whatever that is. Watch some loop tutorials!

[@broken4520]

I can't find the way to share my OneNote content to Outlook and To Do. What could be the problem

[@troja99]

Your problem is probably, that you are using a Mac? Unfortunately, many of the helpful features of the OneNote tagging system don't show up in the Mac versions . This includes the connection to Outlook/ToDo as well as the comprehensive tag search or the possibility to create tag summaries. Also custom tags are less sophisticated, since you are not able to delete or edit the first five tags given by default. This makes using the tagging system within a collaborative group cumbersome and annoying...

[@broken4520]

@@troja99 I've never owned a Mac in my life

[@vodan07]

As I understand there is no way to create a outlook flag for task for other people, right?

[@AndyPark365]

No, I don't believe so, but not 100% sure. If I'm able to get more info on this, I'll be sure to circle back and post the answer here. Thanks for watching.

[@rzega02]

You can now assign a task to someone in Microsoft loop!

[@cpwyou]

I have tags that I only want to use in certain notebooks. Is that possible? It seems as though tags created go across all notebooks.

[@AndyPark365]

Yes I believe the tags apply globally across the notebooks. If I come across a solution to get around this, I will share in this thread. Thanks for watching and engaging with the content. Really appreciate it Chris!

[@cpwyou]

@@AndyPark365 Thanks. I love your content. It would be good to see more examples of OneNote being put to use. I find having tags that are not of any use in some notebooks annoying. I think the only solution is to use another account.

[@MrCass1305]

I kind of like OneNote, but MS OneNote needs to unify and just have one version. Too many versions of one application make it hard to apprehend. Until then I stick with EverNote

[@AndyPark365]

MrCass - MS announced last summer that they have a path for unifying the two main versions (Windows 10 and Desktop). I haven't been made aware of any updates, but hopefully this will be realized soon. Regardless, Evernote is also a great note-taking app. I've been a premium user of Evernote since 2009 and is my choice for personal use.

[@lausianne]

2 years later, hasn't happened yet.

[@lausianne]

(... the unification)

[@MichaelToub]

Zgv🎉

[@luishsteuer1660]

That’s not a tag. Those a labels. Tags are user defined; not a pre-set list. Very disappointing.

[@nihsumi]

You can create your own under "Customize Tags"

[@lausianne]

That's still not the same as what tags usually are, as in hashtags. Those would be very useful but are missing from OneNote.

[@ivi7017]

中文用户千万不要使用OneNote。因为微软的中文搜索不具备分词功能--比如说，如果你将这句话保存在OneNote中，将来当你想要找到它，用”中文搜索“、”分词功能“等关键字无法搜到它，你只能搜这句话的开头几个字，比如“因为微软”；如果希望用正常人的记忆和联想功能从OneNote中找东西，那你只能这样做笔记：”因为-微软的-中文-搜索-不-具备-分词-功能“--手动分词。 微软中文搜索的这个弊端已经存在了超过10年，或者是超过了20年。积重难返。而且微软一直以来都很清楚这个弊端，这是我和许多人多次与微软客服沟通后发现的--但是微软一直没有计划解决这个问题，所以以后恐怕也不会解决了。 笔记是一个随着时间越来越多的东西。你今天只有一百条笔记，十年后可能有几千条，二十年后可能有几万条----如果事实上无法搜索，那你到时候就痛不欲生了。 OneNote的替代品很多，有些替代品非常优秀。早日弃暗投明吧。