OneNote Shortcuts You Wished You Knew Earlier 😳

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OneNote is a great note taking app. You can improve your productivity and work faster in OneNote if you remember some of these useful OneNote shortcuts. In this video I'll show you the best keyboard shortcuts for Microsoft OneNote to improve productivity and streamline your workflow. You'll learn how to quickly add pages/sections, navigate faster in your notes, how to create To Dos and Flags, and how to efficiently use Search in OneNote.
❗Grab your free copy of my Cheat Sheet of top OneNote Shortcuts here 👉 pages.xelplus.com/onenote-sho...
00:00 Best OneNote Shortcuts to Boost Your Productivity
00:16 Which OneNote Version Should You Use?
00:40 Create New Pages/Sections
01:26 How to Navigate Faster
04:41 How to Quickly Use Tables
06:02 Add Tags and Outlook Flags
07:54 Quickly Search in OneNote
08:44 Full List of Shortcuts
08:49 Wrap Up
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#onenote #notetaking

[@LeilaGharani]

Grab your free copy of my Cheat Sheet of top OneNote Shortcuts here 👉 pages.xelplus.com/onenote-shortcuts-sheet

[@Seamus.Harper]

I am very interested in a separate video about organising things in OneNote. 🤓👍 This video had some incredibly useful tips, thank you!

[@Edmond_Dantes76]

me too. Totally. I switched to it from the joke Evernote became and I would never look back.

[@padraigr9305]

+2 interested in organising information in OneNote

[@yf3885]

+1

[@mmitchum3826]

Yes please!!!

[@JE-eo4qy]

Agreed. I used OneNote daily and this video had many things I wasn’t aware of. I am curious about how to better organize data in my notes. I have photos from customer sites I mark up, relative documents I attach and after this video I am sure there’s a better way of doing things!

[@ulrichpinsdorf-ye4ik]

One shortcut I was missing is pressing Ctrl+1 multiple times. The first one creates the checkbox (as you explained), the second Crtl+1 ticks it off, the third removes the checkmark from the chrckbox again and the fourth Ctrl+1 removes the checkbox tag entirely. I use this is in team meetings to keep track of a shared preparation. Great video as always! I'm also a heavy OneNote user since the beginning and I learnt a lot. Thank you.

[@danthesafariguy]

Would love to see more internal organization tips. I use this for everything and my documentation can start looking a little clunky with the amount of screenshots, links, docs & spreadsheets I keep. Loved all of these quick tips, definitely some gems in there!

[@ThexBorg]

At 1:08... regarding subpages... you can also click-hold-drag to the right one or more pages to make them subpages of the page above the selection. :-)

[@chh8860]

I am a BIG OneNote fan ... use it every day. But I still learned several shortcuts from this video (no surprise) that I think I can put into immediate practice (but I might have to tape a 'Cheat Sheet' to my desk for handy reference). FYI ... Tags are useful ... but for me 'Create Summary Page' is the MOST useful for tying similar points together from different notebooks ... and 'Dictate' can be very handy too! Thank you ... thank you ... thank you ... 😍😍😍 PS I've made this comment before. Many years ago I read a OneNote review that opened with "If you love three ring binders, you will love OneNote". They were right ... I did then and still do today.

[@LeilaGharani]

Same here. Could not organize or find anything without it.

[@cdyard1]

I'm really interested in a special video (or more than one video) about Using Tables in OneNote.

[@Ravenspath]

Thank you for great content. A OneNote organization video would be very helpful.

[@heatherfranco5810]

My favorite feature is importing meeting details from outlook or teams. I use it everyday and it saves so much time compared to writing it out. I haven’t used the tags much except for the check box. That’s something I’m looking forward to using more of.

[@FHardee-cl2zn]

I completely agree. This is a game changer.

[@CMdJafar]

Yes, yes... 😍Looking forward to the separate video about organising in OneNote.

[@johnmenarek8062]

I am a contract PM and use OneNote heavily. Is the only way to archive is using copy/manual steps. I use custom tags to identify actions, risks, etc. for meetings. I will send a calendar event to OneNote. Take meeting notes and tag certain lines. Unfortunately I have not found a way to have the tag search, search only that page and only for specific tags. I copy the page to a separate section, execute a search, create a summary page, cut out what I want, go back to the orginal, tell OneNote I want to email the page, before I send it our past in the "highlights" and finally hit send.

[@mkmk-og2pm]

Thanks for this video & really would like to see one on organizing content. 1. What are the pros/cons to using 1 notebook with various section groups vs. multiple notebooks (other than file size)

[@divyeshpatel7826]

Yes, I want a separate video about organising things in OneNote.

[@gamingkinglouie3243]

Mousing over text, page/subpage/section names, etc. gives additional tools to do many things outlined in this video. Additionally, clicking and dragging pages and subpages can easily reorder, promote/demote subpages, etc. Hovering over lines in a table or lines in a text container will let you select individual lines or sections that are in outline form to drag/reorder them within the container, or pull them out into a new container on the page. I'm big on keyboard shortcuts, and a bunch of the ones listed here are great, but hover, click/drag options can be even quicker, in my opinion.

[@ronbarton7799]

How can that feature be done on a tablet?

[@KevinChar]

Yes, definitely interested for how to organize information in OneNote. Please make a video on it! 🙏

[@BrianMcGuirkBMG]

Great video. My favourite feature of OneNote is the shortcut CTRL SHIFT S which allows me to select a screenshot when I'm not in OneNote. When I let go the screenshot is stored in OneNote witout any more action on my part.

[@LeilaGharani]

Thanks for sharing, Brian!

[@roshanmohamed1827]

Thanks Leila for this ! Highly appreciated 🙏 Id like the video on how to organize onenote. Maybe a best practice on how to organize it date wise of one topic that gets continued over many days. I struggle with having to manually enter the dates the days I revisit that one topic/page over a period of time in-order to update that topic.

[@sherrillstrassburg9157]

I am extremely interested in a separate video on how to organize stuff in OneNote. Thank you! I love your tips!!!

[@LeilaGharani]

Noted, Sherrill :)

[@xxcxme]

I love this video. I use One Note ALL THE TIME at work. Thank you so much for the great tips! Keep it up!

[@emmalungulesei9418]

I am obsessed with your videos! So much great information! Thank you!

[@nicholestewart9535]

I would love a video about organizing one note. Thanks!

[@luckiigurrl5303]

Would love a OneNote organization video! I’ve been piecing little bits of organization tips from tons of videos & Google searches.

[@FredMorse]

Really enjoyed the video. Loved the presentation. Excellent work!

[@scottaroper]

Great video... thank you. Also, I'd be interested in seeing your suggestions for how to organize information in OneNote.

[@armandomonroy1711]

Great tool! Using it since Windows 7. Please share more tips on OneNote

[@danielenotomalta9705]

Great video! 💪 Please do more on how to organise things in onenote

[@juja2819]

Thank you! I would love a video about organizing one note :)

[@chrism9037]

Outstanding! Thanks Leila!

[@LeilaGharani]

Our pleasure!

[@MichaelHamptonPhotography]

I love OneNote, but my biggest complaint is that my handwritten notes do not stick, or anchor to other parts of the page. Say I had printed out a PDF of a meeting agenda into OneNote and take handwritten notes, if for some reason I add text above the PDF, the PDF moves down, but my handwritten notes do not, meaning they are no longer in line when the PDF image. Any recommendations for this situation?

[@marabanara]

Would love to know this too!

[@carlgleba-qx4sd]

Great video! Shared!

[@romainrochard5972]

Great content, +1 for a video that explains how to organise the notes 👍

[@adityabenwal]

Wonderful video Leila.. I must say, I have stopped using a physical notepad, ever since you introduced me to Onenote. Now really great to lea4n some shortcuts as well (some I knew already but many are new ones). I will be trying all these shortcuts tomorrow morning on my system. P.S. Love the wink .. 😉

[@TeaWrexs]

I love these videos. Thanks!

[@g-paj5430]

Great video as usual! Sure would like to see a tutorial on OneNote for Mac

[@LeilaGharani]

Noted!

[@jessicaverstegen4547]

Thank you !!

[@Cecil_X]

One of my favorites is D enters the current date. T enters current time, but I never use that one. F enters the current date and time.

[@MarcNatale]

Would love an easier way to paste unformatted text in OneNote (other than Alt + H > V > T). Thanks for the Ctrl + Shift + N shortcut. That helps in most instances but would be great if there was a Ctrl + Shift + V equivalent.

[@anthonysais2580]

Thank you Leila, that was super helpful!

[@Abhisheksingh_102]

Thank you so much ❤

[@agc.592]

It would be lovely if there is a way to put two pictures side by side, so when the whole box is moved upwards, everything moves together! 🤩 Currently, I have to create a box for the extra image, so they are side by side, so when I move the content, I need to fix the position of those images, when you have a lot of them is not fun! 😅 I hope it's possible! Thank you Leila for the amazing work you do!

[@brianfoxworthe]

Using a table will let you accomplish this. For two pictures side-by-side, insert a 2x1 table, next copy and paste the 1st picture into the left cell, then paste the 2nd picture into the right cell. While the cursor is still inside either cell in the table use the Hide Borders command on the Tables toolbar to complete the effect. And if you want some space between the pictures, insert a 3x1 table and leave the middle cell empty.

[@vandelsoproductions]

I am really interested in learning more about organizing in One Note. I find it frustrating and I wish it was more like Milanote sometimes so it is easier to move and connect pieces of information.

[@donnabanks7656]

Excellent!

[@Buharialtinee]

Thanks for sharing

[@anchalbharadwaj]

Hey Leila, Thankyou for this video, It was really really helpful!

[@eugenialoulou2727]

This is amazing video, extremely helpful ans easy to follow. Thank you thank you thank you!!! 🙏

[@traceybracke3844]

Pls do video on organizing notes. Thank You for this video❤

[@tambols]

I would love to see more content on One note.

[@rgnyc]

VERY useful - thank you!

[@samuelshehata1605]

Hi Leila, interested to know please what software you are using for your arrows and squares while doing your tutorial videos. Thanks

[@mattferguson1389]

Leila, I have a 5 subject wire notebook that I keep all my notes in. I'm wanting to convert to a digital note-taking software and an surface/ipad/whatever. My big handup is this: during most of my meetings for work, committees, or non-profit, I get paper handouts that I like to take notes on. Is there a way to capture those handouts during the meeting quickly in OneNote, and then use the pen to make notes? Thanks

[@kelvinlee8754]

I am very interested in a separate video about organising things in OneNote.

[@vibhutipathak465]

This is a saviour 🤩🤩🤩 Thanks a bunch

[@janicesmyth2183]

I love this channel! I'm almost 90 and I remembered the command for shifting up because you winked ! I will share this with my grand kids :)

[@LeilaGharani]

Wonderful!

[@Regord117]

You can expand and collapse sections by double clicking the little grey arrow that follows your cursor around.

[@hemvaidya]

so much thanks to you

[@The9410014189]

Hi Leila Definitely need a video on organising info on one note.

[@themaddscot]

An issue or problem I have is our company use Microsoft 365 and we can only access the work Outlook via the Web based portal. The One Note (full version / desktop) allows for items in OneNote marked as Outlook Tasks do not sync to either To Do or Outlook To Do when using Microsoft 365 apps and OneNote on the "web" does not have the ability to mark Outlook Tasks. Integration is lost there... When using the full version of Outlook (only allowed in office) it seems to work.

[@altang884884]

I am very interested in how to better organize my notes. I also don’t know why when I hit Tab in a container it makes another column, when I just want it to move the line

[@quanem92]

Please make videos on organization for notes or even make database

[@Smarrt78]

Hi thank you for sharing this great video as always Any ways you have these keyboard shortcuts summarised in one place I mean in a word or an excel file if yes can we download it? Thank you

[@JYLOI]

Beautiful

[@zhangmxin]

Super great video, that really save my time, and stress free to manage the task, Ctrl+Shift+1, directly sync the tasks to To Do App all in one place. I am wondering it’s available sync the task writing on To Do App to OneNote? Thank you so much

[@JeremyBowtieJohnson]

I would love to have tips on organizing notes

[@carrot427]

Thanks!

[@LeilaGharani]

Thank you!

[@eudilsonnunez6977]

Hi, Thank you for the shortcuts! Are excelent, specially to apply in power automate. Do you know a way to sort the collumn with several fields in a page, the default is the older up and the newest down, but I would like to sort the last first and other ways like A-Z, Z-A, date created, etc.

[@Sandy-ko9jq]

Would love to know, how to organise contents in One note, it would be great if you can help us out with a video on that. And thanks for this video.

[@LeilaGharani]

Thanks for the idea!

[@test4fun118]

nice!

[@JLALALALA]

Hi Leila. One thing I've been searching for is a way to to format a notebook that I have created on the desktop version so that it shows up in the mobile app in an easily readable format. This is especially true when I am creating documentation for my organizations teams. With all the different pages and the use of navigation shortcut links I throw in, I see the view in the mobile app as pretty much unusable. The other thing I'd like to know if it's possible to do in the mobile app is for me, the notebook creator with edit rights, to see it in view only mode so I can see what the team members will see. They won't have edit rights to documentation and I won't be able to get another Office 365 account to view this in our enterprise. Thanks!

[@mm0dk0ur]

Hello Leila, first of all let me thank u so much for the great content and ur channel. I am office 365 subscriber and have the MACos version, can't find the vertical tabs or is it not available for MAC ?

[@j.huffmeier934]

Please do a video about organising and how you create this beautiful table at 4:46. 😊

[@user-rk7ei6fc8q]

It would be really interesting how you organize the content of your notes. Furthermore, not really related to this here - but what I would find interesting is the most efficient way to follow up on tasks?

[@diegofernandez-yd1oe]

👏🏼👏🏼

[@damiancellphone2937]

Is there an easy way to macro or otherwise set the size of an image? I often do screen captures (full or partial) to add to OneNote from a 4k Monitor, so the image 'normal' size can be very large. I don't want to resize normally, in case I need to see the detail later, but adjust the display size so it shows when I am looking at a page in 'normal' zoom. TIA

[@asquirrelplays]

I'll add to the list of people that'd like to see a video on organizing in OneNote

[@xozeintk8093]

Thanks

[@juantray]

CTL + / creates a numbered list too.

[@muhammadhamim4228]

Maam thank you so much

[@bradysimmons84]

Need advice on excel. I need a cell to return -20 if it goes lower than -20, and returns 20 if it goes higher than 20, but between these numbers is fine.

[@Bill_Woo]

The most important takeaway is in the very first second of the video. It's "LAY-luh". Not "LEE-luh". Mind blown. Apparently all these years, I've been doing Excel completely wrong!

[@LeilaGharani]

🤣

[@leonardogabriel2480]

Heello! How'd you do these titles with the tables on them?

[@noah4721]

Hi Laila, do you know how to make hyperlink that links to onenote app instead of web browser?

[@jayeshsuthar]

Hey, i have a query, i have two columns with different different amount in 100+ rows and i have to manually check for all the possible combination of one to one or one to many to match the amounts. I am doing it manually from past 1 year, is there any way to do it quickly in Excel without manual efforts? Thanks in advance.

[@laurareifschlager6802]

Anything OneNote related. I would be lost without OneNote to store emails and project notes.

[@LeilaGharani]

👍

[@damiancellphone2937]

How do I find notes that have specific punctuation like @@ or ## across pages?

[@arthurhenderson6375]

Good Morning! I cannot determine how to update and save the files I have stored in OneNote folders in the same place. The following two scenarios are particularly problematic. (1) When I open and update a Word document saved in a OneNote folder, I am asked to save it in a different location instead of saving it to the same file and folder. (2) When I open a PDF document saved in OneNote on my iPad and make annotations to it, I am also asked to store it in a different location instead of making updates to the same file and folder. Both of these scenarios work fine in OneDrive. Am I doing something wrong? Thanks for the great videos and your assistance!

[@senbagaganesh]

I’m interested to learn more about organizing information in OneNote

[@kimheckscher8794]

Thank you Leila, very Good! Yes please create a Video for Organisation of Content. Template and so on. Actually we have also Confluence in place and the Management think about to replace it with oneNote. I think this is not possible because the two Tools are to different. What do you think?

[@gianghoang4776]

Hello I'm so happy to find your videos. They are very helpful. Thank you very much for your efforts. I'm currently under education and i get powerpoint file from my lecturors and i copy and paste to Onenote, then i make notes on the page that i just copied. The problem is that many fearture for example the video, the moving picture they added in the powerpoint. they are just a black picture or a picture with not moveble in onenote. I don't know how i can linked them beter. I appreciate your feedback og help

[@marcelobaiano]

Pleass do the vídeo on organizing OneNote

[@MasterBrain182]

Oh Leila... We love you ⚘

[@Han-dle598]

I am looking for a shortcut to change search from this section to this section group to this notebook to all notebooks.

[@khurramnaveedofficial]

Hey... What video editor you used for your videos?

[@LeilaGharani]

We use Camtasia. Here is our (affiliate) link: techsmith.z6rjha.net/c/1252781/347799/5161

[@khurramnaveedofficial]

@@LeilaGharani Thanks u r doing great 👍

[@athanasiospliousis2654]

@Leila Ghararani It would be interisting if you could make a video on how onenote can be used with and within outlook in connection with for example labels and tasks and how all tie together to organize your workflow for email to tasks notes and so one

[@LeilaGharani]

Noted. Thanks for the suggestion, Athanasios!

[@RogerStocker]

#OrganizedNotes I would appreciate to have your thoughts on how to efficiently organize notes in OneNote

[@BM5556]

they need to make a short cut to select the hand tool to move around the page and then when I want to go back to the normal select tool

[@skeptical_bystander]

Thanks for the tips. I wonder, though, how can I enter "Ctrl + #". '#' sign is on the same key as '3'. So When I press "Ctrl + 3", that is tag 3. If I press "Ctrl + Shift + 3" this will do Outlook task 3.

[@skeptical_bystander]

Numbered list is "Ctrl + /" in my(?) version

[@awesome-kartikey]

Hey whats the shortcut to like all your video😊😊

[@KevinThurman]

I am interested in a video of organizing in OneNote.

[@arp348]

I do not why but I can not use the keyboard shortcuts for headers and tags. What can I do to solve this issue?

[@nikitanachrani5689]

Hi how can I sort the sections alphabetically ?