How to Use the IFS Function in Excel

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The IF function is one of the most popular functions in Excel. But writing nested Excel IF formulas in situations when more than 1 condition has to be checked can become cumbersome. If you have Excel 2019 or Microsoft 365 you can use the Excel IFS function instead.
⬇️ Download the workbook here: pages.xelplus.com/ifs-functio...
📈 What You'll Discover:
- Excel's IFS Function: Learn to utilize IFS for various logical tests, replacing the need for nested IF statements.
- Practical Examples: Follow along with two real-world scenarios, including salary comparisons and feedback emoji creation using IFS.
- Custom Formatting: See how custom formatting can transform numerical weekdays into textual representations.
👨‍💻 In This Tutorial:
- Salary Comparison: Compare salaries against a benchmark, categorizing them as higher, lower, or the same.
- Feedback Emoji Creation: Convert employee feedback into emojis and add conditional formatting for a more engaging data presentation.
- Bonus Tip: Explore the potential of VLOOKUP and XLOOKUP as alternatives to complex IFS or IF statements.
In this tutorial I'll show you how easy it is to use this logical function when testing for multiple criteria. Your formulas will be much easier to read.
Since the IFS function only checks for the TRUE condition, how can you include an else condition in IFS? There is a simple way around this. Check it out at minute 02:42.
I'll also show you how you can use conditional formatting in Excel (on emojis) to visualize results better.
As a special bonus tip I'll cover how you could replace the Nested IF formulas with the VLOOKUP function.
Link to Excel IF formula: • Excel IF Formula: Simp...
Link to VLOOKUP video: • VLOOKUP EXPLAINED - 2 ...
Link to XLOOKUP video: • Discover What XLOOKUP ...
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00:00 Excel IFS instead of Nested IF formulas
00:37 Testing for 3 conditions with IFS
02:42 How to include "else" statement in IFS
04:40 Excel IFS with conditionally formatted emojis
09:06 Use Excel VLOOKUP instead of Nested IF
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#excel

[@LeilaGharani]

Grab the file I used in the video from here 👉 pages.xelplus.com/ifs-function-file

[@ganeshacharya4918]

My target to see daily one video of yours and am lot of improvements in my routine excel usage

[@LeilaGharani]

I hope they'll be helpful for you.

[@Chimeratech8]

4:00 THANK YOU! I have tried watching several videos trying to understand what the last catch all TRUE means, and you explained it perfectly.

[@kickthesky]

I've been using the IFS function for a while now, but when I first found it, it was such a revelation for me; a real game-changer. This is great content that is going to help out a lot of people. I have recommended your videos to so many people as you always have great content that is easy to explain.

[@RogerClubv]

What a way to start my morning! Though that might sound geeky, but there’s nothing better than starting the day learning something new and short. Thanks! I’m a huge fan.

[@sanjaysinha4656]

This channel is my “go to” place whenever I think ‘there must be a better way to do this since I learnt excel 32 years ago’ 😀 Also enjoy how you learn or refresh yourself on another function - in this case conditional formatting. Relevant to the solutions well.. Thank you

[@salahdabash471]

Every time I watch your lessons I feel the value of time with you increases and each lesson thank you very much for your, truly appreciate

[@beteltree]

Leila -- Thank you for clueing me in to the use of F9 to check results within formulas. While the use of F9 function is not the purpose of your video, it is the gift I took away with me. And of course, a refresher on IFS is much appreciated too. Your tutorials are always helpful and enriching in direct and unexpected ways. As a student, I don't always know where to start asking questions but a gifted teacher helps me form my own questions. You are awesome!

[@Stepford]

Another couple of functions I can definitely see myself using in the future and some great tips too. Thanks again Leila! You're a star :)

[@RobertShooter]

I learn pretty much all my excel skills from you brilliant 👍 I just need to upgrade to Microsoft 365 now 😃

[@LeilaGharani]

Great to hear! Thank you.

[@livinindubai]

I actually passed my interview because of Leila's offset video =p

[@nadeemmalik8031]

Great Ifs example. I always learn a lot from your excel tutorials. You are really amazing with your explanations. No one else comes close.

[@mcd22630]

The IFS() function will be very useful. Thank you for demonstrating its features and touching on a couple of other approaches.

[@LeilaGharani]

You are welcome!

[@anchoaescastilla]

What a fantastic tutorial. Thank you very much, this video has been the last after advice searching, and thanks to you I understand it much better. The speed, the clarity, the overall quality of your content is outstanding.

[@kurtb369]

Good instructions ! I learned already quite a bit from your courses. You are my default “go-to” whenever I need a special Excel function ! Thank you !

[@wayneedmondson1065]

Hi Leila.. thanks for the fun IFS and emoji formulas. In case anyone is interested, when using IFS, you can also terminate the final test with any non-zero numeral such as 1, as in: =IFS(B6>$C$3,"Higher",B6

[@MustafaKalafat]

i have not tried yet but if one of the criteria cells have error, you will probably get "same" too.

[@wolfmanbfg7334]

Every video is precious and worths watching and rewatching, thank you Leila.

[@rubenu5157]

Not sure what I would do without this channel. The catch all True in the end solved my issues. TY

[@LeilaGharani]

Happy to help :)

[@Luggruff]

This is really good. Working in an bigger organization however takes away so much of the fun from new functions in Excel, as it sometimes can take REAL TIME until colleagues / other users have them available..

[@AngeloLowrie]

Leila, you are an amazing teacher! Thank you for sharing your knowledge in a way that's understandable and relevant.

[@parib3879]

i just wanna thank you .. 2 years ago i didnt have any knowledge about excel.... and not be confident at all... i love your vedios ... after one year im revising everything and i have forgot many of the notes for sure:> but you are great i really enjoy your tuturials

[@LeilaGharani]

You are most welcome!

[@arfanahmed8225]

I am new subscriber of your channel. I have been watching all of your videos since March and find all the videos full of new resources.thank you so much Leila Ma'am. I am grateful to be a part of your channel.

[@aekboco]

Leila, well done on showing that IF/IFS could often be better performed by a VLOOKUP. So many people use a complex IF/IFS when a simple VLOOKUP is the best solution. Even Microsoft's video on IFS would be far, far better as a VLOOKUP.

[@user-sk8nc9kw7s]

You have been my lifesaver on Excel Homework. THANKS !!!!

[@robertakwasiadjei8223]

Thanks Once again Leila. May the good Lord richly bless you for your generous contribution.

[@hebvitek8680]

Ms. Leila, EXCELENT VIDEO on IFS and the tip at the end as well. Thank you!! You are awesome!!!

[@signalmas5673]

LOVE IT ! I was shy to use IFS because I didn’t know how to deal with the falses and didn’t bother to research it. I ‘m always looking forward to your Thursday videos. Thank you Leila !

[@LeilaGharani]

Glad it was helpful!

[@musariololade2204]

You are my Excel Pillar. Many thanks for all your contribution. I hope i can one day contribute to the society too

[@All_in_one_521]

Excellent explanation and outstanding demonstration. Hats off Leila!

[@ThatOfficeGuy]

very nice example of using IFS in Excel, love the emoji concept too 😍

[@excelisfun]

Thanks for the IFS fun, Leila : )

[@LeilaGharani]

Thanks teammate :)

[@oyamayen8128]

The most amazing 😍 part to me is that I never know boolean can be used in formula as it in VBA! It brings so much idea to me that how my projects can be improved, Thank you Leila!

[@LeilaGharani]

Glad it was helpful!

[@ArthurHaa]

I am always surprised how easy and convenient you explain it. You always give me a lot of job satisfaction when I can use one of your useful tips again.

[@LeilaGharani]

Thank you. It makes me happy when you use the tips at your work!

[@dotflexbooks8235]

Once again, a well delivered lecture/lesson. 👍. I always look forward to your videos every week with the assurance that you won't disappoint by increasing my knowledge of Excel. Thanks and keep it up.

[@LeilaGharani]

Many thanks!

[@qiaorongchang8605]

I always learn something new from Leila. Thank you so much!

[@tangben9297]

Thank you Leila, learned something new today. Time to update those nested if on my reports.

[@raymondrostova1984]

YOU ARE A SAINT THANK YOU

[@UmarAlFarooq]

Brilliant as always! Your videos are a real service to humanity.

[@LeilaGharani]

Wow, thank you!

[@croquetando]

Thanks for the great and straight to the point explanation!

[@zeinababdel-rehim9800]

Hello Leila, I'm from Egypt I'd like to thank you for your fruitful ideas. I learnt more from your courses. I've already joined the course in the title "Excel Essentials for the Real World", it won't be the last one. I've never gained experience such this.

[@saugata2]

Your method of teaching is so simple yet so effective. Thanks for sharing. :)

[@LeilaGharani]

Glad you think so!

[@GpD79]

I have to agree with all of the sentiments already written. IFS is going to be a great tool in the future. SO much simpler than nested IF functions. I foresee this formula easily being included in my regular arsenal of tools!

[@LeilaGharani]

It's a great tool to have in your arsenal :)

[@svadorganic2871]

i learnt excel through a book -but your videos have got me addicted - great service leila, God bless

[@LeilaGharani]

Glad you like them!

[@Edward_T_Martin]

This is great. You have a very clear and easy to understand approach, and the video quality is exceptional. I once had a spread sheet that had 9 IF’s in each cell, it drove me nuts. And I was the one who created it.

[@LeilaGharani]

Haha. Well, at least now you have more options, Edward :)

[@kenmcmillan2637]

Thanks for the IFS tutorial. Your graphics are amazing BTW! Very professionally done!

[@minshum]

Thanks. Picked up lots of other short tips too including handy shortcuts 😊👍

[@jamesrawlings8493]

Very clear explanation of an excellent feature

[@benjaminmarvinkoo]

Great tips... by far the best Excel tips on KZbin. Thank you

[@LeilaGharani]

Wow, thanks!

[@rg2505]

Superb functionality with matching explanation

[@fildude]

thanks! like this short excel courses! love it!

[@osasisibor2114]

I always find your explanations easy to understand and guidance easy to follow. I appreciate your time on these.

[@LeilaGharani]

Glad to hear that!

[@osasisibor2114]

please can you direct me on how to see your past videos. many thanks in advance.

[@ajexcel]

Always I learn new things from your videos...thank you so much🥰😇

[@bpsprov.sumbar1223]

Thank you for your great and clear explanation, Leila! You make me love excel more and want to know and learn something new everyday!

[@LeilaGharani]

Happy to hear that!

[@wrwebb9272]

Excellent, Thank You.. LOVE your videos

[@sagshah10]

Is it weird that I enjoy hearing your voice/ accent and they keep me engaged to watching and learning from your videos. I came to learn VBA recently from your channel, and ended up subscribing to learn more because you trully are a good teacher and your content is very nicely presented and thorough whilst making the complex bits really easy to understand..

[@LeilaGharani]

Wow, thank you!

[@sothea.h88]

Amazing new "learn" this morning. " Windows + . " Thanks LG

[@rishabhmehta3364]

Thank you so much, Leila. Your videos as always are very informative and easy to understand. Keep making such awesome content.

[@LeilaGharani]

Thank you! Will do!

[@vijaygusain119]

I always find your videos informative👍

[@MrHappyZorro]

Working hard to get my employer to update to the current version of office. This is awesome for home projects on the laptop. Go 365.

[@kenbrown9438]

Another great lesson. The IFS function is similar to the CASE statement in SQL which I use all the time. Thanks.

[@kenbrown9438]

@@codingsafari I've been on both sides of that. I like stored procedures and functions but our programmers are doing more in code now days. That's probably a result of the new technology in programming though.

[@ZRO777]

I have learned so much from you. Thank you so so much. OMG I was just thinking about the xlookup I love it.

[@LeilaGharani]

You are so welcome!

[@doumbesamuel6926]

Hi Leila, thank you for these useful tips. 👍 Have started exercising it especially the emoji shortcut😃😃😃😃

[@SolutionsAbroad]

Amazing trick Leila, time to look back at some of my ugly if statements!

[@darrylmorgan]

Hi Leila!Great Tutorial,I Find The IFS Function So Much Easier To Write Compared To The Nested IF Formula.Love The Bonus Tip With VLOOKUP And XLOOKUP..Thank You :)

[@LeilaGharani]

You are so welcome!

[@dolphinloh7018]

wow, tks for the easy way to help me remember how to use ifs.

[@grant7159]

Really nice, simple and easy to follow. I think a Switch function would probably be the better option for the second example (excluding the Xlookup version). Not sure if you have showcased the Switch function yet.

[@ReneKnuvers74rk]

Nice explanation as always. For users of international versions, IFS in the Dutch version is called "als.voorwaarden" (if.conditions)

[@LeilaGharani]

Thanks Rene!

[@anaseshtiwie9368]

I thank you very much, you really changed my life, I hope you would one day talk about the xml files and how to deal with them by excel. Thank you very much, you really do a great job

[@user-rq6mo4ky8t]

Thank you very much very helpful explanation

[@Excelambda]

Or a single cell formula for the whole column =LET(arr,B6:B13,c,C3,SWITCH(TRUE,arr>c,"Higher",arr

[@Excelambda]

@Mikkysing26 aTHEist Thanks a lot! Indeed, not available for 2016. As we all figured out so far, Microsoft will stop updating any other version of office except 365. Everybody is hunting for subscriptions in favor of lifetime paid licenses. Reason is obvious. Sooner or later , almost everybody who wants Office ,will comply. The truth is, strictly from my POW, the benefits of only dynamic arrays and LET function are IMENSE. I can not understand how I was able to "excel" before that. If time is money, the amount of time you can save, pays the bill, twice. (average and heavy users). Peace ! Let's ask Leila her opinion too. 😉🙏

[@farzanmoha8935]

Hi Leila, so cute... thank you I am somehow addicted to your videos and I think the time I spent with your courses is more than what I spent with my family.

[@LeilaGharani]

Don't want to take time away from your family but I'm glad you like the videos :)

[@zakirmomo9578]

thank you very much for this video. I find it very useful for my job.

[@alonzosmith6189]

Thank U, I will start watching your Excel videos on this channel.

[@wofdigy]

wonderful as always Leila.. Thank you

[@SilverWedge]

Excellent as always.

[@erezspeiser4976]

I use excel for years and I learned something new and useful. Thanks👌

[@LeilaGharani]

Great to hear!

[@salehmohammad5170]

I Always follow You.. You are great instructor 😍😍😍😍

[@pgkannan]

Thank you so much. I can use for my NPS analysis.

[@CalmingSoundZZZ]

Very useful. Thank you!

[@sreenathpk4695]

Thank you for adding the tip of emojis and true. Its a game changer.

[@LeilaGharani]

Glad it's helpful.

[@f94s1]

Very very nice, Love to see this, Love the way you demonstrated, taught and presented

[@LeilaGharani]

Thank you! Cheers!

[@markpodesta4605]

Thank you Leila. Very useful. 😀

[@darrengodkin]

Fantastic tutorial of some many great techniques and new ways of working with Excel, Thanks Leila!

[@LeilaGharani]

Glad you like it Darren!

[@excelspreadsheetsupport]

Love the adding of emoji's and thanks for the shortcut to it - learned a new shortcut :-)

[@LeilaGharani]

You’re welcome 😊

[@GpD79]

I'm so jealous! I can't wait for my xlookup function to work on my desktop app! I just did an update today after work, so maybe there'll be a nice surprise waiting for me at work tomorrow :-D

[@mayankchheda311]

thank you so much for sharing...

[@RG_Plus]

very helpful!! enjoyed to the core. 🙂

[@guliya-kirchepateshka2053]

very usefull video as always, I really like the way you present and explain, Thank you !!! much appreciated :)

[@17aig]

Thanks, Leila for another great tutorial as always Onto the next one(BTY I would like very much to know why someone can dislikes (6) this great video )

[@sideshowbobby71]

This video has rocked my world!!!!!!!! WOW. Thank you for posting this.

[@LeilaGharani]

My pleasure, Bobby :)

[@ademolao.adegoke303]

Thanks Leila.

[@disciplinefreedom5380]

Your videos are fantastic (as usual). That catchall phrase "True" is super useful.

[@LeilaGharani]

Thanks! 😃

[@mkparker99]

Ok, I'm all in. I love your videos. I'm still not sure how I can make nested ifs leaner using xlookup, but I'm going to look at that next.

[@iduncanw]

Thank you. I've done many nested IF's over the years and dabbled in IFS. I was wondering how you do the 'Else' at the end.

[@Htheory419]

For frenck set up the short-cut for the emojis' panel is windows + ; (semicolon) Pour le paramètrage en zone francophone le raccourci clavier pour le panneau des émojis est windows + ; (point-virgule)

[@jayacharya7333]

Hi Leila, its always pleasure watching your videos. I have one query, can we know which option out of the four shown is resource friendly.

[@diginoon]

IFNA was a very nice touch. Great as always, thanks.

[@LeilaGharani]

Glad you liked it!

[@HammamDisini]

Awesome Leila, thank you.

[@Excelabcd]

Very nicely explained

[@vero6728]

That’s great always learning new tips with you, thanks so much 😃

[@LeilaGharani]

My pleasure, Véronique!

[@palobar9974]

Ευχαριστούμε Leila!