📧 How to use the New Microsoft Outlook:Beginner's Class

Learn how to use the New Microsoft Outlook with this detailed tutorial designed for beginners. This video provides a thorough walkthrough of the essential features and functionalities that have been introduced in the latest version of Outlook. From setting up your email account, customizing the interface to suit your preferences, composing and formatting emails, managing contacts, to organizing your inbox efficiently, this tutorial covers it all.
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Key learning points include:
➡️ Efficiently setting up your email account in the new Microsoft Outlook.
➡️ Navigating the modernized interface with ease.
➡️ Composing, formatting, and scheduling emails effectively.
➡️ Managing and organizing contacts for seamless communication.
➡️ Utilizing categories, folders, and other features to keep your inbox organized.
This tutorial is structured to provide a clear understanding of the new Outlook, making it easier for individuals to transition from older versions or other email platforms. The step-by-step guidance provided in this video aims to equip viewers with the knowledge and skills required to utilize the new Microsoft Outlook effectively for their email communication and organization needs.
Make sure to watch this informative guide to familiarize yourself with the enhanced and user-friendly features of the new Microsoft Outlook, ensuring a smooth and efficient email management experience.
00:00 - Introduction
00:47 Opening the New Microsoft Outlook
2:22 Adding an email to the new Outlook
03:16 Outlook Interface
07:17 Customize the look and feel of Outlook
09:17 -Composing Emails
12:44 Using Cc or Bcc to send emails
15:02 Writing and formatting your email
17:04 Adding attachments and images to your email
19:03 Schedule your email to send at a later time
20:16 - Adding contacts
21:09 Replying to emails
23:26 Quick actions to identify emails
26:09 Selecting and filtering emails in Outlook
27:45 Organizing emails with categories and folders

[@Jdefries1]

Thanks, this class saved me! I panicked when it would not let me go back, even though it promised to let me return to classic outlook. This helped a lot.

[@sandraangelo8778]

You are so good at explaining things. Thanks so much. I've been using this for awhile but I learned new tricks.

[@Rhennakay]

you explained very clearly and patiently, thank you!!

[@jaylenwilliams4577]

Thank you this covered everything I was curious about!

[@doanetriggs5563]

This was an extraordinarily helpful video. I have been using Outlook for years and really found this helpful because there are some robust features which I have not been using. Perhaps that is because they are new additions. I know that I will watch this several more times and practice these new features. Thank you for your time and effort to patiently go through the new features In Microsoft!

[@TeachersTech]

Glad it was helpful!

[@alabreytenbach3038]

Finally! I really found this helpful, now I just need to learn how to download an entire folder to my laptop

[@JamieReese-rs2xj]

Very easy to follow. Thank you.

[@Windy254]

Thank you so much! The new outlook seemed unrecognizably different to me especially with all the changes to the ribbons and tabs and options but your video helped make it less alien to me now.

[@fionak]

I appreciated your videos about the new Outlook- thanks for this and the helpful tips too!

[@TeachersTech]

My pleasure!

[@lizunchen5608]

This was an extraordinarily helpful video.

[@marylouc.villagomez1162]

THANK YOU, THANK YOU. Our company changed into New Microsoft Outlook with no tutorial at all provided to the employees. This makes a lot of difference to me so again, thank you!

[@TeachersTech]

You're very welcome! Glad it was helpful.

[@Matesimo]

It's extremely simple for most modern workers especially while they are connected to the Internet to look up information, it may be a competency issue.

[@OpenMindedForever]

Awesome 101 tutorial! Bravo!

[@silviopoggi8193]

As always, wonderful video. Thank You for your time comittment

[@saidneder41]

Extremely helpful!

[@paullynn1369]

Wow great easy to understand tutorial. Thank you. I am just setting up a new Windows 11 computer and want to use this for my email.

[@roseconnolly3557]

Thank you . going bac to work and very helpful!! Hugs

[@johnwirth4146]

WOW this is what I needed....

[@Diablablanca]

Excellent video and will be passing on to my boss and colleagues.

[@dinhhoatran5858]

Thanks for the great video. Is there a button to refresh my emails for immediate check of incoming emails?

[@doanetriggs5563]

This is well presented and I will be referencing it several times. On another topic which be very helpful is an explanation of merging contact lists. Every time Microsoft updates, it doesn’t include all my contacts. Many time even going through my other contact list does not find it. How do I retrieve these lost contacts?

[@sethstromaine873]

Great job- a must for the new outlook ...thx

[@andyhewitt7588]

Im trying to get my head around New Outlook so thanks for this. I have used Outlook for years and find the new version just gives me a lot of features i neither need or want and has lost many user-friendly features that are really useful. I guess we have been forced down route so that Microsoft now have access to more of our personal data 🤨

[@Winterplayz999]

This has really helped me a lot. Thank you so much

[@TeachersTech]

You're very welcome!

[@wazmink2459]

thanks that you have vlog about the latest version of outlook, Really Learned a lot about Outlook. Maybe you can also features latest about Powerpoint

[@gulahmadfegarzada.8307]

thank you always the best !

[@jimyates6279]

Great teaching

[@kamikami6762]

Great video. Im waiting for the next class .😊

[@TeachersTech]

Thank you!

[@FlashGormless]

I switched to the new outlook and it never ported my other 2 email accounts over. I tried adding them and that didn't work either so I did research online and thousands of people are finding the same problem. It won't let you add other email accounts from other domains. Any Ideas? Basically this version is still being developed and we are the guinea pigs it's rubbish at this point in time.

[@user-ud3gx9kn9l]

I really agreed with you

[@Aatwork]

Great video. Thank you. I'm switching from Mail and Calendar which I love. Outlook is challenging to me. Tasks opens in a tab in Edge and not in Outlook. I can't figure out why or how to get it in Outlook.

[@jongood8056]

Thank you for this helpful tutorial for the new Outlook. The one action I was able to do in the classic Outlook that I haven't found to do in the new Outlook is the ability to insert an Outlook file. In the classic, I was able to attach a previous note I sent or someone else (E.G. meeting minutes from the previous week). Now when I hit Insert, this option for Outlook is no longer there. Thank you for helping to solve this for me :)

[@ryansandlin2550]

Hello, I have a question that I don’t think was answered in the video: Does the new Outlook have a way to transfer ownership - ie. allow someone else to take over as the organizer - for a meeting? Currently in the old version I have to cancel the meeting series and let someone else schedule it, but it would be much more convenient if I could send the meeting to someone and give them the option to take over as the organizer. Thanks in advance for any and all feedback!

[@kishorrathood1157]

Thank you

[@lakshmipatel4805]

very good ,please also make a video on how to compose letter on microsoft word.Thanks

[@tonnybotha9780]

Thank u for the free training. Can I import my old .PST data to the new outlook for windows?

[@aj_aka_alan]

I won't be switching anytime soon. No support for *.pst files is a show stopper for me. Also missing is the status bar at the bottom, and the Quick Access toolbar at the top.

[@bonamainza8109]

How about how to backup an email to PST, how to restore an email if you have PST backup, and how to recall sent emails in the new Outlook - hoping to add those topics to your next video. Love from PH❤

[@TeachersTech]

The undo send is a great feature

[@AzizAgusn]

@@TeachersTech How about how to backup an email to PST, how to restore an email if you have PST backup

[@user-xc4jf5sq9x]

Hi, I would like to ask, how I choose in which folder to save an attachement, when I use SAVE AS in Windows Outlook? Thank you!

[@pwanlass]

Is there a way to set the send and receive timing in the new outlook as we had in the previous version? I want to send and receive every minute. I cannot find it in settings. Thank you.

[@Vinibmgarcia]

thanks for your video....couls you please help me about how to import pst in this new outlook?

[@ACohen]

If I have Outlook from office, 2021 should I install the new Outlook for Mac?

[@vagabond14]

Hello, I had option to pull the calender to my right panel, that gave a quick preview of what's my date is about and I was also joining the calls through that , now in the new outlook how do I do that ?

[@Metzanine]

Is it going to support capitalising the first word in new paragraphs? It's so weird that it doesn't!

[@marka351]

I am a bit disappointed that they removed the Quick Access Toolbar (as far as I can tell) as that is something I use daily. Also, they have simplified the email fields, in the old version you could select the fields you wanted to see such as size, reminder, and attachment as well as the ability to do conditional formatting for the emails. It looks like they have taken away that really nice feature. I am hoping they add it back soon.

[@mariaedwards4715]

I am interested in making the "boss rule" work on the new outlook. It use to work on the old one but I found out it does not transfer to the new version.

[@jshr517]

I liked it a lot, good guide. Is it possible to unify different inboxes? In one list like in Apple Mail? Without having to click on each individual e-mail account? I use both platforms at work, outlook is way more productive but I can't dial this function I had that on my old Windows mail before switching.

[@JanChacn]

Is there a way to automatically cc my self with our shared mailbox in this new outlook?

[@nicolasbertschy5881]

Thanks for sharing! Question, when I have attachment in a mail I can copy it. I wants to download. Where can I change this?

[@elleeden2024]

In the Outlook calendar, past events keep deleting the next day. For example, I had 3 events yesterday, but when I loaded Outlook calendar today, yesterday is empty and the 3 events were deleted. Any way to tell Outlook calendar to keep all past events? Thank you :)

[@johnkap5740]

Hi, Is there a way to change the secondary email address which they ask to provide if you ever get locked out of your initial account? They usually send an email code to that secondary address. I'd like to close that secondary address since I don't use it anymore and replace it with another one. How can I do this? Thanks

[@Numanir]

Thank you for a very nice vid, but what about groups. Cant get that to work at all

[@wow344wow]

Hi Jamie, one other thing worth knowing. How do I turn on/off the AutoCorrect spell checker facility on the New Outlook. How is this possible without the File Tab then Options?

[@sander_bouwhuis]

Thanks for the introduction. I have a few questions I'm hoping you (or someone else) can answer: 1. I heard Outlook is now free (no 365 subscription needed). Is that true? 2. Is it only for Windows 11, or also for Windows 10? 3. Is it a 'full' Outlook version? I.e., it supports POP3, IMAP, and local PST files?

[@juanwsantos]

Hello, your video is great. My outlook does not have a categorize tag. Would you happen to know why is that?

[@LeeCampbellgplus]

Any idea how to activate ALT+ a key to access the Ribbon shortcuts? I have a bunch of macros that are currently useless.

[@hassanmaje5849]

Changes made to Outlook account contacts in Outlook (New) app does not directly sync with Contacts in Android phone (my Google Contacts has both contacts sync-Google and Outlook accounts) . It will sync only once the sync is complete inside Outlook for Android and I do that by opening the contact in Outlook for Android briefly and seeing the change. BTW how do you get a new message window pop out every time on a separate window?

[@LeslieSeipel]

This was very helpful. Anyone know why my emails are sitting in the draft folder and not sending?

[@k7acz]

Very helpful. When I renewed my MS 365 subscription I lost my old Outlook and had this new Outlook. I perfer the old version. For one thing the new one does not have the same spell check system. The old Outlook you could compose an email and hit send. If you had misspelled words it would stop and ask you to correct. The new Outlook just sends the email bad spelling and all. It also lost my contacts or email list. And my signature block

[@ezequiel5820]

Is there a way to see all inbox from different accounts on just one?

[@Ziet1]

Is there a way of backing up (emails and contacts) in the free version? Please

[@karlmims]

1. Does it have to look like the third class webmail version of Outlook? 2. Is this going to be forced on us at some point??

[@JimMoyes]

Just getting used to Outlook. When I viewed AOL on their site, as I viewed the emails they automatically went to "old email" so I no longer saw them unless I changed them back to "unread". Under Outlook even when I have read them the emails stay in the email list displayed. Can I get Outlook to work like the AOL home page?

[@ebuntua]

Hi I was wondering coz I am using my office email and im using outlook on Microsoft 365, I don't have an option for (Add account +) below the folders on outlook, does that mean i dont have an option to add?

[@kenlemmond673]

So, I bounced back and forth between Windows Mail and a freeware package called Thunderbird. I'm in the process of exploring new outlook. I've watched your beginner's class. There is a LOT to like about Windows Outlook! I have three accounts setup. Only one of those accounts shows my contacts list under PEOPLE. And neither shows the icon for GROUPS anywhere. Do I have to duplicate the contacts for each mail account I manage with new Outlook? And why don't I see GROUPS below PEOPLE?

[@antoniopinheiropires8995]

Hello from Brazil. Please show us how to change from IMAP to POP. And why it doesnt work if off line. Tks

[@bramaalbers4574]

Can someone please help me with the next topic. In the old Outlook i could edit the subject from incoming mail. How do i do this in the new outlook. Very helpfull to add project information to the subject...

[@rochelle272]

how can i import a .pst file into the new app? hope you can answer this. thanks!

[@SmoothBassVO]

So, is it better than the old version and worth switching to?

[@johngoard8272]

Now Jamie I have the new outlook on my laptop and desktop machines but I do not have the screen view with the File option in the top ribbon. Also I keep getting hundreds of requests to link my Gmail account to the list of email options but try as I may trying through Settings to link the Gmail just will not work. So any suggestions would be most helpful.

[@OpenMindedForever]

I have Windows 10 (haven't set up my new Windows 11 laptop yet). I found the New Outlook copy and paste Insert URL link function doesn't work. It won't let me copy and paste URLs in my emails. Does anyone know why this insert URL link function isn't working for me. Are there settings I must configure in Windows 10, New Outlook, Google Browser, or Norton Anti-Virus?

[@traciesmobile683]

Any idea how to save an email as a file outside of outlook from the new outlook? i.e create a .msg file in file explorer.

[@diamondhorse4692]

How do you group conversations by subject? TY!

[@SeanBartlett-st5xf]

Is there an action option to edit received emails?

[@exmuslim1330]

In new outlook, I can't find the trust center and add-ins in options(there is no options) ; I read we need to install them manually. In new outlook, I can't find office accounts, account settings, tools, and a lot of missing tools.Can you provide a video to solve these issues?

[@zizis9839]

how do I change the default reminder time in an event. I googled and it says to start by going to "file" I don't have this option? And I don't see where I can change this under "settings" "Calendar". Just gives me standard meeting time and duration but not reminder default

[@JR-dp1vs]

Does it support on-prem exchange accounts?

[@stephmar6693]

Awesome video! Would you be able to do one for Foxit?

[@TeachersTech]

Thank you, I can look into that for a video.

[@stephmar6693]

@@TeachersTech thank you!!

[@videofurniture]

do you know how to turn cut and paste on in new outlook

[@MikeSteinSeaTac]

Wonderful tutorial, thank you. PLEASE HELP ! The new outlook email no longer displays unread email count in the accounts list. I have to open each account one at a time in order to see if it contains any new/unread emails. I've tried for hours to fix this to no avail. Is there a fix for this? I'm getting close to ditching new outlook over this single issue! I literally have to open each account to see if any new mail has arrived! Crazy I say ! ! !

[@jasonbuffington9344]

can you use IMAP email in the new outlook?

[@leebrendalee]

question, when I try and add a other accountvit asks for imap or password is it my password where my email server is, or the Microsoft password because then it asks for my email password very confusing. second question, I already setup that same account under another ms account, I got confused because ms is so complicated. I don't use that email in outlook it's just there, but now I realize after watching your video I need to set it up under my ms account. Is there a way to remove that other account

[@firmaevents9594]

I the classic outlook. I use one note and outlook alot with each other. I tried the new outlook. I could not find send to one note when i click on an email. Kindly helo me with this query. Additionally can i use forever the classic one since it is connected to desktop experiance. The new outlook is the dame as online version of outlook

[@peetabells]

Hi! I cannot find the add-ins option to enable templates on Outlook 2024. Anyone having the same issue?

[@marktorres6970]

Would you please tell me how to turn on the spell check please? Thank you in advance

[@johnberkheimer2193]

On the old Outlook you could preview a message and it would not open. Can you do this with the new Outlook?

[@germainedubois8526]

I’m wondering about spelling and grammar in an email, I have Windows 11 and new to it and learning it has been hard - when I’m writing something I spell words sometimes incorrectly and I notice I don’t have spell check or able to correct those errors- I noticed Editor but it’s not lite up like the rest how do I get editor

[@user-ew1eo5sp3r]

how can you change the location of the folders smoothly? drag and drop worked in the old one, but not in this new one. Really annoying

[@abhisheksahu3891]

How to get Calander on the right using view tab?

[@JMyt24]

is the old outlook going away soon ? is New better one to use?

[@clarkeliuno1]

Do you know how to add more than 10 accounts to the new outlook?

[@a2amali]

How do you insert special characters like Euro symbol. its not there anymore.

[@TeachersTech]

I’ll check and see if it’s in development.

[@supernyx20]

Hi! Do you know why does the email I sent from outlook to gmail get messed up? It's like the arrangement of the email on outlook get messed up when I open/received it on my Gmail.

[@jaylenwilliams4577]

When will the intermediate version be posted?

[@Kiwittgmail]

I turned that switch to on, and I had to reconfigure my email account settings. Because I use IMAP to connect to my ISP email provider, it would not allow me to configure it properly. It seems as if IMAP is not supported in the new version.

[@UnHappyKillMore]

Yep I agree, cant seem to get it to work for myself.

[@abgnazmisyahirul1360]

Hi, how do we backup email? can't find how to do it in the new outlook. Tq

[@Daisy.florina]

The Editor become grey out, and I can not send attachment as they go into into the message not at the top ,and it organise a particular message by moving it message into a folder I created I have ticked 'don't sort out my emails''.Also my other account disappears I can not access that used to appear at the top , thank you

[@etyodada]

How do I create filters; domains and/or e-mail addresses?

[@benseny]

I would like to know how can I change the name that appears when I send a message, because when I send a message it shows my email address. Thank you.

[@susanrenna9700]

I use to be able to drag an email to a folder on my server. I am not able to do that now. Do you know of a way that we can still do this? I have 4 outlook emails and I use to be able to drop emails into other company emails and that does not look to work either. Any ideas or thoughts?

[@katiebuyat3757]

I also need this answered!

[@cheerlin]

The calendar printing seems less customisable in the new outlook

[@TeachersTech]

I would agree with that.

[@Soylent2024]

How do you change the folder sort Default from alphabetical to normal???