How to View Multiple Inboxes at Once in Outlook 365

[@imagesbyraphael]

I used Outlook 2007 for many years until February 2022! It had a unified Inbox. After I finally upgraded to Outlook 2021, I was surprised to learn that there hasn't been a built in unified Inbox for over a decade despite requests from many users!

[@jonathansagall6362]

true.... can Kevin ask this of his bosses at Microsoft? .... why not a simple dedicated button that shows all ?... why ?

[@arthurmeyer2150]

It displays that way on MacOS though. I don't know why we still don't have this feature on Windoes.

[@JayDoRaD0]

Thank you, but none of these "workarounds" are practicable. Why does microsoft refuse to add an all mail inbox on windows?

[@saloka40ify]

becaus the love to waste life time of the people .

[@lauraa6917]

Nothing like paying good money towards software that I have to "re-program" to make usable/logical. Completely ridiculous.

[@Ice_2192]

Look up Office 2021 LTSC. You actually don't need to pay for it. No keys or subscriptions required and its directly from Microsoft.

[@CherylPhair]

oh my god... thank you. I have 8 emails I monitor and this has made my YEAR my FULL YEAR

[@michaelmurphy151]

You taught me more in 10 mins than all the online "courses" I took - combined!!!

[@lorenzoo3801]

Kevin. I am a manufacturing guy who fell into this technology but was not raised in it. Yes, we used slide rules in school until the calculator. therefore from my background i can say you did a perfect job here explaining my options and why, as well as leading me thru each and every step. You did not assume i knew some of the steps. (i.e. the save before closing comment). thank you so much.

[@L-MVelez]

Thank you. I have been a WLM user and loved the UNREAD Inbox all mailboxes view feature. All the new updates stepped on WLM and erased many subfolders. Now I can use outlook with the same ease that the WLM Essentials. Keep up the good work- I understood your instructions and was able to follow them.

[@michaelhulle8609]

Obviously I have a similar feeling to others - very unfortunate that this does not come in the native settings, but a really GREAT (can't emphasize enough how great it really is) solution video with multiple options for every style.

[@jaimenelson6893]

I don't understand why this is already a native setting in 365 ios app or andriod but not outlook

[@observador145]

Great job in explaining this process Kevin. But it's utterly ridiculous to leave out a built in unified unread, inbox and sent message folder feature. Wasn't that part of older releases of Outlook?

[@watewmark]

It was. And it's a thing in outlook for : Android / ios / mac and Web ... Just lacking in the Windows desktop app which is supposed to be the "main" one. This is indeed utterly ridiculous. it's been a top thread since at least 10 years now LOL (it disappeared with outlook 2010)

[@craigrogers5935]

What he said....almost unbelievable that you even have to make this video. Another reason why I stopped using Outlook :(

[@jimmymannings]

same here! I hate that the all accounts inbox option is not available on the "new look" Outlook version or the windows version@@craigrogers5935

[@jayjanetbeller]

GoDaddy just forced me to convert all my POP/SMTP accounts to Exchange, making each account a separate folder. You saved me tons of time with these techniques!

[@CyanicCore]

If only this video appeared a few hours ago, two different app installations could have been avoided! While workarounds are not perfect, this resolves one of the app's biggest issues.

[@daveburrows9445]

Well, this explanation is the first that has allowed me to createa unified inbox in Outlook. THANK YOU THANK YOU THANK YOU... The lack of a standard unified inbox is hardly your fault.

[@carolynschott1684]

Thank you thank you. Outlook used to allow a unified inbox easily. On my last laptop, I was able to juryrig something using POP3 accounts. But I was DREADING moving to a new computer and having to fight this battle again. The forwarding option is simple and should work perfectly for what I need!

[@Hariden-lz4dn]

Hi! Just to point out that at 3:40 in the video, using method 1, when you click on the saved search, it actually applies it to 'current mailbox' again. So you have to then also click on 'all mailboxes', which just makes this method a tiny bit less nice to use. But, I opted for option two, which works well for me. Thank you!

[@ccchase420]

Desperately needed this to be less complicated than it is. Guess I'll resign to clicking several inboxes all day like an absolute cro magnon 👍

[@swede2x4]

I just started using the latest version of Outlook (You have Microsoft Outlook Version 1.2023.1101.300 (Production).) I don't really see the same things for search or even macros. Can you update for this version? This is definitely a useful tool. Thanks

[@iforetimothyclaire9040]

I Just recently upgraded My microsoft Office to 365 and am learning a lot from this channel.

[@miltonsbells2641]

Great explanation on how to view multiple inboxes at once! You have a very clear and concise way of explaining technical subjects that make complex issues simple.

[@AviatoLLC]

Rockstar! Awesome! Been wanting something like this forever, and no one could get me there. I tried a search again, and it hit! Super excited. Love the macro option. Thanks!

[@scorbett76]

Thanks for this, Kevin. I am terrible about keeping up with my personal email, especially during the work week, and this unified view through a macro is a game changer. I wish it was an embedded feature, but this is a good workaround. Well done!

[@andreacostanza5645]

Thank You Kevin, clear and clean explanations of the 3 strategies so I could choose my fav: outlook rules. Thumbs UP!

[@azezalfarhan]

thank you! great techniques. I just recently transferred to Windows and I really miss this feature in Mac.

[@danielmallah4840]

Excellent explanation!!! still one could expect Microsoft to have a built in unified inbox as it was in previous versions and in any other mail app....

[@kevinc1956]

Thx Kev! I switched to using Outlook 365 from home when I retired last year and set up some new accounts so I could quit using an old email account that was getting a lot of spam email and the provider had stopped filtering for spam. I had an enterprise account while working, and I wanted to stick with the Outlook interface. At home, I use my iPad for most email, and as others have noted, iPadOS does unified mail pretty seamlessly. There are, however, times I need or want to use Outlook on my PC for email, and this video is definitely going to help. I still need to mull over whether the macro or rules approach will work better for me. I'm thinking that the rules approach won't retain the correct email address when I want to reply to an email, so I may ultimately prefer the macro approach. Thanks also for including the macro code. Although I was an Outlook user at work for about 30 years, I found this video very helpful and easy to follow, so I subscribed and also plan to view your other videos!

[@jayjanetbeller]

Thanks!

[@mariaclifford4303]

Hi Kevin - thank you so much for making this video showing us various options to view multiple mailboxes using Outlook 365. Great timesaver!!

[@ericmorneau7708]

Nice tutorial! I can't believe that Outlook hasn't caught up with this feature yet as the super basic built-in Windows 10 mail client has had a unified linked view for a very long time now. I have to imagine that a unified view will finally be added once the Gmail services are officially folded in.

[@zosete]

What? Windows 10 has this and I'm putting up with macros ? Thanks, friend

[@zosete]

Never mind. Ir will be phased out in favour of Outlook

[@StephoGb]

Perfect macro. I append one more command - SendKeys "{Enter}" just before End Sub. This way the window with Search Bar history is closed automatically (in my case it remains open over the Reading Pane).

[@stevepritchett6563]

Unfortunately, this does not seem to work with the "new" Outlook for Windows that MS is forcing me to use. The unified inbox feature is in Mail for Windows that MS is removing. Really annoyed about this, and it should be something MS should implement ASAP.

[@jdstanley11]

Thanks for the advice, Kevin. I recently switched from a Mac to a PC (i.e., Apple Mail to Outlook), and your video was immensely helpful!

[@jwspiker]

ideally they'd let you pin this to the 'favorites' menu on the left

[@scottlinklater9388]

How is it possible that this isn't just a button built in to the program? It hurts my brain that companies that employ so many smart people can **** up basic stuff like this. Your explanation was really well articulated, it just shouldn't be required.

[@pauline1006]

I only have two accounts but I just tried the macro and it worked perfectly. Thanks for the tutorial!!!

[@evadaneshnia7724]

Thank you for posting. I just came across your vid and it has saved me from a great deal of frustration.

[@tracierendell4422]

Everytime I update or get a new computer, I always use this video to merge my emails. Your third and final option is perfect for me and works every time. Thank you!

[@lisaazh]

Thanks. looking for this for long time. I wonder why Microsoft does not implement this feature on desktop version

[@michaelmoschides5368]

Thank you; the information was useful, and you presented it well... I was thinking - not sure, but I believe your outlook rule option could be set up to COPY the email to your main inbox folder instead of moving it... that would solve the problem that you mentioned you were trying to avoid... yes?

[@michaelmoschides5368]

on archiving and protecting pst/ost files getting too large... I wonder if you would critique my approach that I will be implementing into a new machine soon... it involves using an aggregated inbox, sent box and draft box for the current year.... Outlook is my one stop shop for managing 6 active email addresses. the plan is yearly, these emails being archived into a yearly folder (named by its archive year,- 2021, 2020, onward.) Outlook allows searching across all of these archive folders, when a critical emails or threads need to be researched... do you take a different approach, or what can you share from your experience? Thank you!

[@tomcurtis3649]

Thanks, Kevin! The macros technique works well for me.

[@AngeloHafner]

Your videos always are great! Thanks for sharing this knowledge!

[@marlowemarlowe4893]

I have 5 webmaster e-mail addresses and I much prefer to have them all separate rather than merged into one unifying in box. This works much better for me. It's just so much neater and organized.

[@jshavit]

Excellent video. Extremely clear and well explained, easy to understand, and video shows what to do clearly. Will be very helpful for me going forward. Thanks!

[@jonathansagall6362]

Hey Jordan, are you Israeli by any chance? .... if you are, can you explain to me in plain Hebrew what i need to do to SEE ALL emails on one display page? many todaz, Jonathan

[@jshavit]

@@jonathansagall6362 Hi Jonathan, my father is, but I was raised in the US. Unfortunately my Hebrew is not good enough to do that for you. Ani mitztaer, Jordan

[@jonathansagall6362]

@@jshavit perhaps I didn't explain myself properly - i need the explanation in English or Hebrew - what ever works. but I don't understand how to easily switch my outlook to view all....

[@jshavit]

@@jonathansagall6362 I'd love to help you, but I actually don't remember off hand, it was 2 years ago and I don't use Outlook anymore. I would have to watch the video again myself. I think I cannot explain it any better than the video anyway, which I remember was really clear.

[@geoffdeacon5053]

Thanks - thats awesome - love the Macro idea

[@guney4323]

thank you, just wished they'd realise a simple tab for all mails. appreciated!

[@kathrynlynden3671]

This as awesome. Wondering - can you use the same techinigue when searching for contacts?

[@DetailPropertyServices]

Hi Kevin, can you guide me where to go to set up multiple outlook emails in the Favorites, like you have? I have two separate businesses that I would like to be able to view ... but, not merge them though .... is this even possible? Or do I just continue to toggle between the two email address? Thank you so much!

[@AztecVideos]

Thank you very much. I have been wanting a good explanation of this for a long time.

[@louromm2581]

I appreciate Kevin's video; he does a good job explaining this. The macro solution works best for me. But this is soooo Microsoft to make users go through this headache! WHY??? Old versions of Outlook had a unified Inbox/Sent Mail (I used Office2007 until recently). And most Microsoft competitors have a unified Inbox (like my iPhone mail). Why is it so hard for Microsoft to do something simple for it's overpaying customers? Wake up, it's 2020 - not 1990's anymore! Come-on guys!!!!

[@ricardofeldman]

Thanks for the explanation. Just a note about macro syntaxis: I have Office in Spanish installed on my computer. The third line should be: txtSearch = "carpeta:""Bandeja de entrada""" , similar solution for other languages...

[@cyghaemi8386]

I have a unified Inbox in Outlook for Mac but so annoying that on my Windows Outlook the feature is not there. This was a very helpful video. I used the Macro method and it works. Thank you!

[@Najaro37]

Hi Kevin, is there a way to color code each different email account?

[@blackswanmotion]

Thank you. You solved my problem perfectly & made me feel like some fancy coder :D

[@ddhhayes]

Thanks Kevin. Very helpful!

[@JamesEavesJr]

I like these strategies. What I do is add all my inbox's to my Favorites.

[@mvb3144]

It is crazy that this tutorial is needed, on Mac and Android it just works out of the box...

[@davei1921]

Thanks Kevin, I got the macro working, and also added to my Ribbon as a button (and renamed it All In), and chose a nice icon for it... How do I change the search to also include last week's email, or maybe the last 5 days would be equivalent? Just want to avoid running search on a Monday and not seeing "last week's" emails.. Keep up the great work.

[@sofiamanjarressierra9005]

Hi Kevin! How do you do this if you have the new Outlook 2023?

[@briankennemer]

Great explanation but good lord how has the desktop team for Outlook fallen so far behind? I think the iPhone Outlook client did this in like 1.0.

[@ca6vtec]

It's feature they removed and for some reason never re-added it. Go figure.

[@CyrusPieris]

Hi Kevin, Excellent video on something I was investigating for my work. I am very keen on learning more about VBA for outlook. I want to understand the capabilities. Can you recommend any books, online courses or anything else? Thank you.

[@senzosenkosingidi4164]

Well done on this video. Much appreciated!

[@tillieporter8339]

Is there any chance you can put the rules option in writing? I'm old (79) and your video is great, but I can't keep up!

[@mattscomp]

A very good tutorial thanks. But you really do have to wonder why a unified inbox view isn't just a standard feature. Something you could do with a few mouse clicks. Makes me wish for the old days when multiple email accounts would deliver to the same inbox (PST) as the default setting. Can still be done of course..

[@lucian6550]

Worked out! Thank you very much indeed! Top Man! Thumbs Up!

[@WorldCitizen35]

Thank you Kevin, to the point and very clear.

[@coachbill]

This was great for me but my new Surface Pro Outlook did not load the F11 as you indicated I had to mess with is a bit to get the Screen to come up - Plus I could not get the String to appear so I had to manually at it to the Macro - But it works great now and hope to view more of your Videos

[@NightRaydes]

I've just decided to use the MS Mail app that is free and has a link inbox feature. I mainly bought MS Office for Word anyway, so no point thinking that using Outlook might be something I would like to try. If I only had one account to monitor, no problem, but I have several.

[@erald.c5588]

Thanks for the help. Outlook is a good example of a poorly designed software that has many sophisticated options but doesn't cover the basics. The new Mail app has the linked account option and is extremely fast.

[@michaelredbourn]

thank you and very well explained!

[@rachelkmac]

Thank you for this! Do you have any videos for how to keep your accounts separate? I have my work office account plus my personal one and then another shared email address for my volunteer work with a dog rescue organization. A couple of times I have sent messages from the wrong account...embarrassing! I need to keep the rescue as my primary because I am using mail merge from that...but I use my work email more. TIA!

[@DiegoChionna]

You saved my bacon for the second time, Kev! Thanks!

[@mgier]

This was a big help, thank you.

[@alsusinskas8643]

Hey Kevin, great info. Thanks. How would you modify the txtSearch line to look at two different folder names (i.e. "Spam" and "Junk Email")?

[@ALROKON502]

If you figured out how to do it, please tell us

[@alsusinskas8643]

@@ALROKON502 No luck yet... :-(

[@ALROKON502]

@@alsusinskas8643 I will search until I find it and I will send the instruction to you

[@alsusinskas8643]

Thanks!

[@smokiibear01]

Love this. How can I create a unified inbox that also includes clutter and junkmail folders?

[@TexasWatchman]

Very useful. Thank you, Kevin!

[@ricardorw]

Hi Kevin, the macro works flawlessly but, is there a way to configure the view so the sent mail shows the 'to' field instead the 'from' field? If I change the view on the search window it will not get fixed on the sent macro, it affects both queries. Regards.

[@manuelguzmanjr6622]

Thanks for this video! This really helped me a lot.

[@krishnaprasadaol]

thx bro. i also faced problem with this issue. it is worth.

[@mikecebulak7800]

Thanks for this how-to. Works great - one weird thing though. My search window is popping open with the recent searches after executing the search. I noticed my Outlook has done this for a while when searching so not sure if related. Any help appreciated. Made custom buttons for the ribbon that I could rename, so made it even more awesome.

[@MOAB-UT]

Good tips. On the Outlook 365 online version- how do I Refresh or Send/Receive? Other then my browser refresh- is there a way to do it inside the program?

[@marcs_matthew]

I can't believe this is a 3-year-old video and still MS does not have a built-in solution for a Unified Inbox. The mobile version has it but apparently it's impossible on a more powerful desktop or laptop. Keeping this feature from loyal users is absolutely inexcusable and is largely the reason I now use Blue Mail for my personal communications and Outlook only for work communications because I have to. I thought Windows 11 had problems, one of which is not listening to users and instead saying "we know better than you do what you actually want." Office is just as bad, if not worse, and this lack of a needed feature leads the way as to why Outlook sucks. But, I like you Kevin. :) Good video. At least I have a horrible and crippled means by which to simulate a unified inbox. :) Thanks for at least showing us that.

[@tanz7445]

Kevin.. great videos.. what kind of webcam you got on your computer monitor. I am looking to buy oine..

[@damienford3587]

Thanks Kevin, top job!!

[@queridaowens7668]

How can I get my Outlook email to 'consistently' send from the correct email address as I manage multiple email accounts in Outlook? It does it sometimes and not others.

[@theseogeek]

thanks for the video, what do we put in the macro if we want to see all messages

[@theseogeek]

done it, just take out received: (this week)

[@mohummedkashif3698]

you make awesome tuts- detailed tutorial on microsoft team

[@jggibsonoh]

Super helpful! Thank you.

[@jerryhammond373]

Thanks! Just what I needed!

[@parostpg]

Excellent video. Thank you.

[@gbbusinessgroup55]

Hi Kevin. What is the criteria that you use to decide whether you include the Webcam View in your tutorials or not? Great content as always. Inspiring.

[@EdwardWallaceTechTalk]

Thanks Kevin! Is there anyway to share multiple inboxes in 365 online without installing office? Thanks for all your hard work! It is greatly appreciated!!

[@christiamaybayley3830]

can you do this to view all the junk or spam? Thank you for sharing your macrocode. worked for me. Keep it up.

[@nsanity99]

Thank you so much. I am not very tech savvy, but with this video I was able to SUCCESSFULLY set up the Marcos (which is something I have never even heard of). One note in the Sent Marco I had to change "folder: (Sent Mail)" to say "folder: Sent" in order to pull in mail from all my accounts. I am guessing that this is because Outlook (Sent Items), Yahoo (Sent) and Gmail (Sent Items) use different names for the Sent folder. Thanks again!!!

[@nebojsa973]

Outlook Android app actually has this unified Inbox and it works really well. Will it ever be availaibel in Outlook 365?

[@bonnyalengaden]

Thank You for the video. Hey Kevin, is there a way to get alerted or notified when we have created a rule to move a copy of the incoming emails of a shared mailbox to my personal inbox. This rule only allow me to see the mails only when outlook is open.

[@MrBat000]

Thanks for the video... great help

[@andyaronson]

Thanks for the video. Very helpful!

[@spinachtriangle]

So this is just workarounds and workarounds... why cannot MS just have an All Inboxes where the Favourites drop down is...

[@victors.6655]

Is there a way to run your macros automatically on the startup? Thank you!

[@michaelgoldsmith9167]

I need help with the Outlook (NEW) that is now inside the Microsoft 11 Pro. Any suggestions? I can't search multiple inboxes. Frustrating.

[@fernandamejia-salazar]

I like adding the inbox of all my accounts to the Favorites section on top. In that way I can quickly see if new messages for each account have arrived without having to click on anything.

[@PeterZimmermann-fo6oc]

Thanks Kevin for the Outlook tricks, I have tried to use the macro technique and your codes, but unfortunately I cant get it to work. I have a new Surface 5 Outlook 365 ...... I copy pan paste your marcro codes Is that wrong? thanks again, best regards Peter