How to View Multiple Inboxes at Once in Outlook 365

Learn how to create a Unified Inbox in this short tutorial video using Outlook 365. Have multiple email accounts each with their own inbox? Rather than constantly checking each inbox separately, merge them all together so you only need to look at one inbox. I show three different techniques, including using a search folder, writing a macro, and lastly setting up rules. Unfortunately, Outlook on the PC does not support a unified inbox out of the box. However, using these steps, you can easily create a one inbox view that aggregates all of your inboxes together.
For the Macro technique, use the following code:
~~~~~~~Create a unified inbox~~~~~~~
Sub UnifiedInbox()
Dim myOlApp As New Outlook.Application
txtSearch = "folder:Inbox received: (this week)"
myOlApp.ActiveExplorer.Search txtSearch, olSearchScopeAllFolders
Set myOlApp = Nothing
End Sub
~~~~~~~~~~~~~~
~~~~~~~Create a Unified Sent Folder~~~~~~~
Sub UnifiedSentbox()
Dim myOlApp As New Outlook.Application
txtSearch = "folder: (Sent Mail) sent: (this week)"
myOlApp.ActiveExplorer.Search txtSearch, olSearchScopeAllFolders
Set myOlApp = Nothing
End Sub
~~~~~~~~~~~~~~
Watch all of my videos on Microsoft Outlook: • 📨 How to use Outlook
As full disclosure, I work at Microsoft as a full-time employee.

[@imagesbyraphael]

I used Outlook 2007 for many years until February 2022! It had a unified Inbox. After I finally upgraded to Outlook 2021, I was surprised to learn that there hasn't been a built in unified Inbox for over a decade despite requests from many users!

[@jonathansagall6362]

true.... can Kevin ask this of his bosses at Microsoft? .... why not a simple dedicated button that shows all ?... why ?

[@arthurmeyer2150]

It displays that way on MacOS though. I don't know why we still don't have this feature on Windoes.

[@lauraa6917]

Nothing like paying good money towards software that I have to "re-program" to make usable/logical. Completely ridiculous.

[@Ice_2192]

Look up Office 2021 LTSC. You actually don't need to pay for it. No keys or subscriptions required and its directly from Microsoft.

[@JayDoRaD0]

Thank you, but none of these "workarounds" are practicable. Why does microsoft refuse to add an all mail inbox on windows?

[@saloka40ify]

becaus the love to waste life time of the people .

[@CherylPhair]

oh my god... thank you. I have 8 emails I monitor and this has made my YEAR my FULL YEAR

[@michaelsobolev3885]

Outlook is a horrible app with inconsistent UI.

[@ccchase420]

Desperately needed this to be less complicated than it is. Guess I'll resign to clicking several inboxes all day like an absolute cro magnon 👍

[@michaelhulle8609]

Obviously I have a similar feeling to others - very unfortunate that this does not come in the native settings, but a really GREAT (can't emphasize enough how great it really is) solution video with multiple options for every style.

[@jaimenelson6893]

I don't understand why this is already a native setting in 365 ios app or andriod but not outlook

[@jayjanetbeller]

GoDaddy just forced me to convert all my POP/SMTP accounts to Exchange, making each account a separate folder. You saved me tons of time with these techniques!

[@Hariden-lz4dn]

Hi! Just to point out that at 3:40 in the video, using method 1, when you click on the saved search, it actually applies it to 'current mailbox' again. So you have to then also click on 'all mailboxes', which just makes this method a tiny bit less nice to use. But, I opted for option two, which works well for me. Thank you!

[@stevepritchett6563]

Unfortunately, this does not seem to work with the "new" Outlook for Windows that MS is forcing me to use. The unified inbox feature is in Mail for Windows that MS is removing. Really annoyed about this, and it should be something MS should implement ASAP.

[@observador145]

Great job in explaining this process Kevin. But it's utterly ridiculous to leave out a built in unified unread, inbox and sent message folder feature. Wasn't that part of older releases of Outlook?

[@watewmark]

It was. And it's a thing in outlook for : Android / ios / mac and Web ... Just lacking in the Windows desktop app which is supposed to be the "main" one. This is indeed utterly ridiculous. it's been a top thread since at least 10 years now LOL (it disappeared with outlook 2010)

[@craigrogers5935]

What he said....almost unbelievable that you even have to make this video. Another reason why I stopped using Outlook :(

[@jimmymannings]

same here! I hate that the all accounts inbox option is not available on the "new look" Outlook version or the windows version@@craigrogers5935

[@lorenzoo3801]

Kevin. I am a manufacturing guy who fell into this technology but was not raised in it. Yes, we used slide rules in school until the calculator. therefore from my background i can say you did a perfect job here explaining my options and why, as well as leading me thru each and every step. You did not assume i knew some of the steps. (i.e. the save before closing comment). thank you so much.

[@CyanicCore]

If only this video appeared a few hours ago, two different app installations could have been avoided! While workarounds are not perfect, this resolves one of the app's biggest issues.

[@michaelmurphy151]

You taught me more in 10 mins than all the online "courses" I took - combined!!!

[@jwspiker]

ideally they'd let you pin this to the 'favorites' menu on the left

[@daveburrows9445]

Well, this explanation is the first that has allowed me to createa unified inbox in Outlook. THANK YOU THANK YOU THANK YOU... The lack of a standard unified inbox is hardly your fault.

[@louromm2581]

I appreciate Kevin's video; he does a good job explaining this. The macro solution works best for me. But this is soooo Microsoft to make users go through this headache! WHY??? Old versions of Outlook had a unified Inbox/Sent Mail (I used Office2007 until recently). And most Microsoft competitors have a unified Inbox (like my iPhone mail). Why is it so hard for Microsoft to do something simple for it's overpaying customers? Wake up, it's 2020 - not 1990's anymore! Come-on guys!!!!

[@user-lm9ro3tb8o]

Thank you. I have been a WLM user and loved the UNREAD Inbox all mailboxes view feature. All the new updates stepped on WLM and erased many subfolders. Now I can use outlook with the same ease that the WLM Essentials. Keep up the good work- I understood your instructions and was able to follow them.

[@iforetimothyclaire9040]

I Just recently upgraded My microsoft Office to 365 and am learning a lot from this channel.

[@ericmorneau7708]

Nice tutorial! I can't believe that Outlook hasn't caught up with this feature yet as the super basic built-in Windows 10 mail client has had a unified linked view for a very long time now. I have to imagine that a unified view will finally be added once the Gmail services are officially folded in.

[@user-oc6yw9cb1t]

Hi Kevin, can you guide me where to go to set up multiple outlook emails in the Favorites, like you have? I have two separate businesses that I would like to be able to view ... but, not merge them though .... is this even possible? Or do I just continue to toggle between the two email address? Thank you so much!

[@scottlinklater9388]

How is it possible that this isn't just a button built in to the program? It hurts my brain that companies that employ so many smart people can **** up basic stuff like this. Your explanation was really well articulated, it just shouldn't be required.

[@carolynschott1684]

Thank you thank you. Outlook used to allow a unified inbox easily. On my last laptop, I was able to juryrig something using POP3 accounts. But I was DREADING moving to a new computer and having to fight this battle again. The forwarding option is simple and should work perfectly for what I need!

[@michaelgoldsmith9167]

I need help with the Outlook (NEW) that is now inside the Microsoft 11 Pro. Any suggestions? I can't search multiple inboxes. Frustrating.

[@azezalfarhan]

thank you! great techniques. I just recently transferred to Windows and I really miss this feature in Mac.

[@danielmallah4840]

Excellent explanation!!! still one could expect Microsoft to have a built in unified inbox as it was in previous versions and in any other mail app....

[@andreacostanza5645]

Thank You Kevin, clear and clean explanations of the 3 strategies so I could choose my fav: outlook rules. Thumbs UP!

[@scorbett76]

Thanks for this, Kevin. I am terrible about keeping up with my personal email, especially during the work week, and this unified view through a macro is a game changer. I wish it was an embedded feature, but this is a good workaround. Well done!

[@jshavit]

Excellent video. Extremely clear and well explained, easy to understand, and video shows what to do clearly. Will be very helpful for me going forward. Thanks!

[@jonathansagall6362]

Hey Jordan, are you Israeli by any chance? .... if you are, can you explain to me in plain Hebrew what i need to do to SEE ALL emails on one display page? many todaz, Jonathan

[@jshavit]

@@jonathansagall6362 Hi Jonathan, my father is, but I was raised in the US. Unfortunately my Hebrew is not good enough to do that for you. Ani mitztaer, Jordan

[@jonathansagall6362]

@@jshavit perhaps I didn't explain myself properly - i need the explanation in English or Hebrew - what ever works. but I don't understand how to easily switch my outlook to view all....

[@jshavit]

@@jonathansagall6362 I'd love to help you, but I actually don't remember off hand, it was 2 years ago and I don't use Outlook anymore. I would have to watch the video again myself. I think I cannot explain it any better than the video anyway, which I remember was really clear.

[@spinachtriangle]

So this is just workarounds and workarounds... why cannot MS just have an All Inboxes where the Favourites drop down is...

[@miltonsbells2641]

Great explanation on how to view multiple inboxes at once! You have a very clear and concise way of explaining technical subjects that make complex issues simple.

[@kevinc1956]

Thx Kev! I switched to using Outlook 365 from home when I retired last year and set up some new accounts so I could quit using an old email account that was getting a lot of spam email and the provider had stopped filtering for spam. I had an enterprise account while working, and I wanted to stick with the Outlook interface. At home, I use my iPad for most email, and as others have noted, iPadOS does unified mail pretty seamlessly. There are, however, times I need or want to use Outlook on my PC for email, and this video is definitely going to help. I still need to mull over whether the macro or rules approach will work better for me. I'm thinking that the rules approach won't retain the correct email address when I want to reply to an email, so I may ultimately prefer the macro approach. Thanks also for including the macro code. Although I was an Outlook user at work for about 30 years, I found this video very helpful and easy to follow, so I subscribed and also plan to view your other videos!

[@AviatoLLC]

Rockstar! Awesome! Been wanting something like this forever, and no one could get me there. I tried a search again, and it hit! Super excited. Love the macro option. Thanks!

[@cyghaemi8386]

I have a unified Inbox in Outlook for Mac but so annoying that on my Windows Outlook the feature is not there. This was a very helpful video. I used the Macro method and it works. Thank you!

[@guney4323]

thank you, just wished they'd realise a simple tab for all mails. appreciated!

[@StephoGb]

Perfect macro. I append one more command - SendKeys "{Enter}" just before End Sub. This way the window with Search Bar history is closed automatically (in my case it remains open over the Reading Pane).

[@tomcurtis3649]

Thanks, Kevin! The macros technique works well for me.

[@marcs_matthew]

I can't believe this is a 3-year-old video and still MS does not have a built-in solution for a Unified Inbox. The mobile version has it but apparently it's impossible on a more powerful desktop or laptop. Keeping this feature from loyal users is absolutely inexcusable and is largely the reason I now use Blue Mail for my personal communications and Outlook only for work communications because I have to. I thought Windows 11 had problems, one of which is not listening to users and instead saying "we know better than you do what you actually want." Office is just as bad, if not worse, and this lack of a needed feature leads the way as to why Outlook sucks. But, I like you Kevin. :) Good video. At least I have a horrible and crippled means by which to simulate a unified inbox. :) Thanks for at least showing us that.

[@fabhildbrand9065]

Thank you @kevin for the hack. I am a bit surprised that M365 has not developed a built-in solution for this common problem. The workaround works, but it is a bit cumbersome.

[@mariaclifford4303]

Hi Kevin - thank you so much for making this video showing us various options to view multiple mailboxes using Outlook 365. Great timesaver!!

[@pauline1006]

I only have two accounts but I just tried the macro and it worked perfectly. Thanks for the tutorial!!!

[@joelfine5361]

I am trying to add the macro but I cannot get it to work. I have copied and pasted your code and followed the directions very carefully. I have been in IT for over 30 years so I feel very comfortable performing the steps. Some of the search features you show are not present in the latest O365. Is it possible that this option does not work this version? Very frustrating.

[@AztecVideos]

Thank you very much. I have been wanting a good explanation of this for a long time.

[@tracierendell4422]

Everytime I update or get a new computer, I always use this video to merge my emails. Your third and final option is perfect for me and works every time. Thank you!

[@YouGotPropofol]

Question, why isn't this a feature? MacOS mail has had this for decades. Is there someone at Microsoft that prevents these types of things from being added? It is quite frustrating when I used Microsoft software and see little things like these are omitted, yet are available on just about all other platforms. What do programmers at MS do all day? Work on Edge?

[@Najaro37]

Hi Kevin, is there a way to color code each different email account?

[@evadaneshnia7724]

Thank you for posting. I just came across your vid and it has saved me from a great deal of frustration.

[@EnderGate]

They need to add this unified inbox to Outlook 365, frustrated after upgrading from 2007 where all my mail was in one inbox and a column to specify which account it came in from. I definitely HATE having to click on each mail box to see what needs my attention, counter-productive!

[@tillieporter8339]

Is there any chance you can put the rules option in writing? I'm old (79) and your video is great, but I can't keep up!

[@sofiamanjarressierra9005]

Hi Kevin! How do you do this if you have the new Outlook 2023?

[@AngeloHafner]

Your videos always are great! Thanks for sharing this knowledge!

[@jdstanley11]

Thanks for the advice, Kevin. I recently switched from a Mac to a PC (i.e., Apple Mail to Outlook), and your video was immensely helpful!

[@briankennemer]

Great explanation but good lord how has the desktop team for Outlook fallen so far behind? I think the iPhone Outlook client did this in like 1.0.

[@ca6vtec]

It's feature they removed and for some reason never re-added it. Go figure.

[@jonohart9555]

it is so sad that MICROSOFT is UNABLE to offer a unified inbox. Apple does and countless inferior apps.

[@friedmanphotos5669]

When I click on this outlook session, the macro window does not pop up. I’ve tried everything to get to that code and it’s just not happening. Any suggestions would be appreciated.

[@blackswanmotion]

Thank you. You solved my problem perfectly & made me feel like some fancy coder :D

[@swede2x4]

I just started using the latest version of Outlook (You have Microsoft Outlook Version 1.2023.1101.300 (Production).) I don't really see the same things for search or even macros. Can you update for this version? This is definitely a useful tool. Thanks

[@lucian6550]

Worked out! Thank you very much indeed! Top Man! Thumbs Up!

[@krishnaprasadaol]

thx bro. i also faced problem with this issue. it is worth.

[@erald.c5588]

Thanks for the help. Outlook is a good example of a poorly designed software that has many sophisticated options but doesn't cover the basics. The new Mail app has the linked account option and is extremely fast.

[@moshua8995]

I have the new outlook and these settings don't exist. Perhaps it would be a good idea to make a video on how to get a synchronized view of all inboxes now because I can't figure out how to view them all at once without manually selecting each email. For whatever reason my android phone shows me all emails from every account but not on Windows.

[@queridaowens7668]

How can I get my Outlook email to 'consistently' send from the correct email address as I manage multiple email accounts in Outlook? It does it sometimes and not others.

[@mvb3144]

It is crazy that this tutorial is needed, on Mac and Android it just works out of the box...

[@KC-ht2oc]

...or just open your mac to look at your mails which automatically shows your unified mail box and easily allows you to see a unified view of all your flagged emails across accounts. I don't understand why this isn't a standard view on outlook.

[@user-vb8hd3uj5z]

I followed all of the directions and copied the macros directly into VBE...and they still do not run in Outlook even though I have ALL MAcros enabled.

[@JamesEavesJr]

I like these strategies. What I do is add all my inbox's to my Favorites.

[@benzhang1969]

ALT + F11 on my keyboard doesnt pull out the visual basic thing. What do I do please

[@georgemuter9495]

slowly working my way through Outlook 2021 which is significantly different to Outlook 2019. Surprised that Microsoft are making it so cumbersome for users to have the option of a uninfied inbox and sent items folders.Thanks though for the work arounds.

[@tjbrison]

STILL, after all these years MS Outlook doesnt have a unifed inbox. WHY? Oh, and BTW search doesn't search all my inboxes - only have 2 and it does not show all emails in second inbox.

[@mattscomp]

A very good tutorial thanks. But you really do have to wonder why a unified inbox view isn't just a standard feature. Something you could do with a few mouse clicks. Makes me wish for the old days when multiple email accounts would deliver to the same inbox (PST) as the default setting. Can still be done of course..

[@cuteandmischievous4476]

Hi Kevin, When i am moving my emails from inbox to any other fodler the original email remains in the inbox and a copy of the email is in the target folder, when i delete the email from target folder the email from inbox is also deleted?

[@geoffdeacon5053]

Thanks - thats awesome - love the Macro idea

[@LoriTuberman]

How can I combine my inboxes at once in outlook 365 when I’m accessing my email on the web and I’m not on my main home computer?

[@Mitalayeka]

what i wanna do is to show my outlook Accounts like u have on the left hand side, i can't figure out how to do it on my Pc.

[@luciavaughn9669]

my outlook requires me to sign a new account in through Google, I am trying to include my domain email and I cannot figure out how to make it work. I have two separate outlook accounts. Any suggestions?

[@buildingchurchhn8932]

The mail app used to have a unified inbox option, but now I don't see the mail app, I do see an outlook PRE. What is that?

[@WorldCitizen35]

Thank you Kevin, to the point and very clear.

[@michaelmoschides5368]

Thank you; the information was useful, and you presented it well... I was thinking - not sure, but I believe your outlook rule option could be set up to COPY the email to your main inbox folder instead of moving it... that would solve the problem that you mentioned you were trying to avoid... yes?

[@michaelmoschides5368]

on archiving and protecting pst/ost files getting too large... I wonder if you would critique my approach that I will be implementing into a new machine soon... it involves using an aggregated inbox, sent box and draft box for the current year.... Outlook is my one stop shop for managing 6 active email addresses. the plan is yearly, these emails being archived into a yearly folder (named by its archive year,- 2021, 2020, onward.) Outlook allows searching across all of these archive folders, when a critical emails or threads need to be researched... do you take a different approach, or what can you share from your experience? Thank you!

[@helenatucker1475]

super helpful thank you

[@senzosenkosingidi4164]

Well done on this video. Much appreciated!

[@hoangcamapas]

Hi Kevin, Folder: Inbox to show all inbox. How about to apply same with customize folder name? I have a projectA and 02 sub-folders: Prepare, Execution. How can display all email in FolderA and Subfolder in one search? I type Folder: ProjectA but not effective

[@user-vb8hd3uj5z]

Keep getting "compile error: Invalid outside procedure" message and macro won't run!!

[@EduardoRamirez-ny6fw]

Wait, so on MacOS version of Outlook you automatically get an "All Mail" button at the very top of your mailboxes, but Outlook Windows does not have it that simple? How is that even possible!

[@Blackdocks]

back at it on a new outlook, how do you show the "from" line ? used to have it can't find the option

[@marlowemarlowe4893]

I have 5 webmaster e-mail addresses and I much prefer to have them all separate rather than merged into one unifying in box. This works much better for me. It's just so much neater and organized.

[@DiegoChionna]

You saved my bacon for the second time, Kev! Thanks!

[@jimmymannings]

The unified (all accounts) inbox option should be available in settings. It is available for the iOS MS Outlook application. Why can it not be available for the desktop version?

[@aschmitt89]

The all mailboxes option is not showing up for me. I know this is two years old. Has something changed?

[@Jaelhm]

Is there a way to have a unified deleted/trash box or is that too much to ask? Now I feel like I should have got a Mac instead. Lesson learned. Why can't the mail app just work like supposed to??? So frustrating!

[@ddhhayes]

Thanks Kevin. Very helpful!

[@ricardorw]

Hi Kevin, the macro works flawlessly but, is there a way to configure the view so the sent mail shows the 'to' field instead the 'from' field? If I change the view on the search window it will not get fixed on the sent macro, it affects both queries. Regards.

[@AndreasBodin]

On a Mac, Outlook shows "All accounts" and then "Inbox", isn't this the best option?

[@TexasWatchman]

Very useful. Thank you, Kevin!

[@AdamHrebeniuk_apexadam]

My Macbook Outlook APP & my Android version of Outlook both have the unified option on the top automatically but my Windows APP version doesn't even have the option without customizable searches and macros? Absurd!

[@jimpayne9388]

I would also like to know how I can make a Macro that searches through only a few off the accounts I have. Also the ALT+F11 did not bring up the editor-is there any other way I can do this?

[@thegaminggalexy]

How do you set up rules to move a copy of an email from a shared inbox to my personal email folder.

[@michaelredbourn]

thank you and very well explained!

[@ricardofeldman]

Thanks for the explanation. Just a note about macro syntaxis: I have Office in Spanish installed on my computer. The third line should be: txtSearch = "carpeta:""Bandeja de entrada""" , similar solution for other languages...

[@jkoravos]

I just bought MS 365 and installed Outlook. Now I'm finding out it doesn't do the *one* thing I wanted it to...show all gmail/yahoo emails in a unified inbox! Thanks for the workarounds but what a huge miss on product design. An utterly baffling omission.

[@fernandamejia-salazar]

I like adding the inbox of all my accounts to the Favorites section on top. In that way I can quickly see if new messages for each account have arrived without having to click on anything.