How to write meeting minutes LIKE A PRO [With meeting minutes example!]

[@emelielindstroem]

I have finally managed to get a link where you can download the meeting minutes template. You can find it here: emelielindstroem.ck.page/meeting-minutes-template . You will need to enter an email but you can unsubscribe at any time. I hope you enjoy it! 😃✏

[@emelielindstroem]

@sharonadwoanyarko1695 Thank you for watching! Unfortunately I don't have any finished notes regarding this because I mostly write notes when I am at work and I can't share those I am afraid

[@royalenono4752]

Thanks for this. I'm 14 years old, and I ran for student council and won as Secretary. Learning how to take minutes was crucial for my journey of being the Student council secretary, and because im responsible for the summary of the discussion.

[@emelielindstroem]

Wow congratulations, well done! I hope your new responsibility is going great! :D

[@simply_sophia]

Notes: 1. Facts 2. Problems 3. Decisions 4. Actions/next steps (action, person, deadline) 5. Q&A

[@emelielindstroem]

I hope it helps! :D

[@simply_sophia]

@@emelielindstroem it really did, thank you!

[@emelielindstroem]

@@simply_sophia That makes me glad to hear!

[@sharond.5749]

Thank you! This was very helpful.

[@pezn2077]

Or, for enhanced efficiency, just don’t bother. Nobody is going to do any of the actions they’ve been assigned, and you will have exactly the same meeting next week anyway. Anybody who wants to know what was said at the first one can just turn up to the next one and hear it all repeated. Your problem is solved.

[@mbalizondi869]

Thanks so much for this. I used to write notes in my previous job more than a decade ago. I have been tasked by my current employer to help write minutes in a meeting we are going to have soon and i literally couldnt remember but im thankful to this page i will know exactly what to do.

[@lilmissdoctor]

Thank you so much for this! I have just been hired as an Executive Assistant and taking meeting minutes is one of my main tasks! This is very helpful for a beginner like me! :D

[@emelielindstroem]

Congratulations on your new job! :D I'm really glad you liked it and wish you luck in your new job!

[@mahaali3456]

Do you mind me asking how you got into an EA role? as I am struggling to get into the field although I have 5years of experience in finance admin

[@GlennLaycock]

MEETING NOTES - very well done I thought, and I liked how you had it to be done "live". I hand write and "tick off" on he Agenda (notepad back up) and quickly can refresh that to be the Minutes. The problem I had with "live digital" - is that your role is to capture what the important points and to do that you need "focus" and put a laptop in front of people and they will start researching "on the spot" and will be looking at the mail, and "other tabs" and "other things" they need to get too or what is of interest to them. Motions, I will sometime say .. so-and-so we can refine this when I translate this to the Minutes .. but ideally, I say motions should kind of be cued or back-pocketed in the agenda (or certainly by the person running the meeting) so that he/she can efficiently and effectively handle it without people ended up doing the person's homework for them "live when it is due to be turned in". My theme is .. the more proactively handled the agenda is; the quicker and less drama the meeting and Minutes will be.

[@emelielindstroem]

I haven't actually had that problem that people get too unfocused when having a laptop in front of them since we do almost 100% of our work of front of laptops right now, but I definitely see that people have different preferences for digital vs on paper!

[@MsEmo1995]

Thank you so much for this , this is my second day at work and I don’t know what is Meeting minutes , this gave me an idea about it . Thank you very much

[@zainabalghazaly628]

Pemantau minutes of meeting.. Really really inspired

[@emelielindstroem]

I'm glad you liked the video! :)

[@MrsDrew-rh6ev]

The best video about writing meeting notes so far. Thank you for being so informative and concise ❤

[@emelielindstroem]

Thanks a lot! That makes me incredibly happy to hear! 😊

[@bernakopter]

wow, very helpful for a junior PM like myself, simply explained everything I wanted to know! Thanks :)

[@emelielindstroem]

I'm glad to hear that! Are there any more topics that you would want to get input on as a junior PM? (Looking for some video topic inspiration :D )

[@ECTAdmin]

Hi Emelie. Thank you for such a simple, informative and helpful video. Do you mind sharing a completed minute sample based on your template shown in the video?

[@emelielindstroem]

Unfortunately I don't have a version that is filled in, but you can find the template here: emelielindstroem.ck.page/meeting-minutes-template

[@tropicalbirdie16]

Just found your channel, and I'm super excited - never seen One Note like this before. do you have any videos on how to setup the template you have for your formal meeting note example? I saw the One Note Beginner video, and I'm off to watch it now, but I love what you have here

[@emelielindstroem]

Thank you for letting me know, this comment made med really happy! Unfortunately I don't have any more videos on my formal meeting notes. I hope you liked the other onenote video as well! 😊

[@shopece8807]

I needed a vid like this that would basically explain it like i'm 5. I have a decent shot at an Exec Assistant/Exec Secretary position (at a place actually willing to sponsor a TS/SCI clearance (vs coming into the door with one active)) coming up and apparently taking minutes is a big deal which I've never had to do actually in similar roles. How do you handle follow-ups and distributing the minutes or....do you have that covered in other vids? This is my first time seeing a vid of yours. Thanks so much!

[@emelielindstroem]

How did your interview go? Did you get the job? :) No I don't have it in another video. Depending on the situation I either send them in an email (more casual meetings), add them to a joint OneNote notebook (when you are a group that have meetings together often) or put them in a word file (for more formal occasions)

[@shopece8807]

Hello, I got it! Started the position on January 16th :-).

[@emelielindstroem]

@@shopece8807 Wow, that is amazing! Big congratulations, I am really happy for you! :D

[@shopece8807]

:---)@@emelielindstroem this was a big help. So....thanks :---).

[@MK-akes2010]

This video was great thank you!

[@mdmostafa7359]

Emelie I was finding like this video. Best video ever on this topic! I am the niece of the person you see in the picture ‍again thank you again Emelie!!!

[@emelielindstroem]

Thank you! I am glad you liked the video :D

[@evonright3292]

thank you! this really explained well what i needed to do! (drafty in progress here!)

[@anthonyuchenna7322]

Thanks for your concise explanation

[@aoifeannandale9058]

Thanks Emelie! I have an interview for a meeting minute secretary position and this has been very helpful. I was wondering about the Headline section of the template. Am I understanding correctly that you would insert agenda items there and use it for note taking? What would that section look like when sharing the notes? Thanks again!

[@cayelabauknecht2862]

Hello! I take minutes for board meetings at my job. Her suggestion is very helpful to help you stay on task while you’re going so you don’t write every little off-topic thing down. If allowed, it is helpful for me to record with voice memo on my phone and I jot those time recording marks down that I know I will want to listen to again. I hope this helps and good luck to you on your interview!

[@cayelabauknecht2862]

Also- depending on the style of notes that are required- we use summary bullet points under the agenda items. For example, the heading would read: Action Items assigned to John, and bullet points would be underneath.

[@emelielindstroem]

Hi! I hope the interview will/has gone well :) Yes, as Cayeka also said, I usually do the headlines as the agenda (and then also break out the actions and a summary in addition to those) and under each headline, I usually do bullet points but will full sentences so you understand the whole context. I hope that helps!

[@emelielindstroem]

@@cayelabauknecht2862 That is a very good suggestion!

[@emelielindstroem]

@@cayelabauknecht2862 Exactly! I do the same :)

[@arbierix]

Great, concise explanation! This may be a stupid question, but I've never worked with OneNote so far. In what ways is it more searchable than Word? Word has a search function and advanced search function, so I don't really understand what you're saying there? Thanks!

[@emelielindstroem]

Good question! Word is good at search when you are already in the right document. However, if you are wondering if the information you are looking for is in "doc A", "doc B" or "doc C" you would have to first open all of them and then search in every document to find what you are looking for, which becomes unsustainable if you have a lot of notes. In Onenote you can search in all notebooks at the same time :)

[@arbierix]

@@emelielindstroem Ah that's great to know, makes sense! Thanks so much for getting back to me so quickly on a relatively old video! Major thumbs up!

[@emelielindstroem]

@@arbierix I'm glad to be of help. Of course! I respond to all comments 🤩

[@meetalitalpade]

Very informative. Did not know much about it. And I have interview for same.

[@emelielindstroem]

I am glad you found it helpful! :)

[@Chloesmom428]

Thank you for your tips 😊

[@4uidrum]

Thank you for the video. Manualy writing meeting minutes on a computer is so 1970s. We really need to move into the world of automated AI transcription tools. That way we can focus on the meeting, and not if we properly captured all the notes.

[@emelielindstroem]

I 100% agree with you. There are already tools out there that does that actually. I did a video together with Airgram previously which is a tool that can transcribe meetings. But I'm also looking forward to when the regular meeting tools can do that!

[@shopece8807]

I saw a vid about using ChatGPT AI lol but the next job i'm going up for prefers the person to write them down or use a laptop with programs like Word or OneNote or some other program called SmartNotation. OneNote looks like the easiest program to me (so far) if you HAVE TO type it out lol.

[@alanouda2047]

Thank you so much. But from where I can download your meeting minutes template?

[@emelielindstroem]

Thank you for watching! I actually haven't shared them, but they should only take a few minutes to recreate :) Good luck!

[@modounget8645]

This is absolutely important

[@emelielindstroem]

Yeah, I agree! Having good meeting minutes in a company is crucial, and it reduces so many extra meetings and talks since you have things written down and can look there instead of having to bother the other person all the time

[@oludeleomotolanitumise5237]

Very clear and useful. Thank you so much ❤

[@BassBoomBoom-j1o]

I actually said "About 30 mins" after I was asked by our leader. T'was during my first meeting experience.

[@emelielindstroem]

Nice!

[@AjayiOmowumiJanet-og1md]

Thanks emilie.....for this tips......so helpful ...

[@emelielindstroem]

Thank you so much for watching! :)

[@jeremy191761997]

Very handy. Thanks for your instructions

[@emelielindstroem]

You're welcome! Thank you for watching! Make sure to check out my other videos too :)

[@peterjamieson2441]

Thanks Emelie...really appreciate it

[@emelielindstroem]

Thank you for watching! :)

[@Jeddie_Gaiya]

This is good. How do I get the minute template?

[@emelielindstroem]

I unfortunately don't have a way of sharing it at the moment but it should be easy enough to recreate :)

[@catalinacastillo3101]

Extremely simple and helpful.

[@emelielindstroem]

Thank you, I'm glad you liked the video :)

[@rakshanbrothers8458]

It's very helpful to me and learn more thankyou for your guidance Your smiling face is very good pls continue 😊

[@emelielindstroem]

Thank you for your feedback :)

[@brindavijayendran2887]

wow. it was easy and clear. Your explanation was simple and very clear.

[@emelielindstroem]

Thank you for telling me! I'm glad you liked it :)

[@-bakshav8714]

So nice you explain...Awsome👌🏻

[@emelielindstroem]

Thanks a lot 😊

[@dr11_99]

Really Helpful Thankyou

[@emelielindstroem]

I'm glad you liked it! :D

[@rajap8320]

Can these tips be applied if I am a journalist to draft the NEWS for a magazine? If not, could you please enlighten me.

[@reenabaral2490]

You are simply awesome! appreciate the way how you have explained ....🤩😍

[@emelielindstroem]

Thank you so much! That makes me happy! Thank you for your feedback 😍

[@sabaaxcumar5752]

Thank you very much teacher this lesson is very importants because I get more advantage effect so I to improve and development take minutes

[@emelielindstroem]

Awesome! Keep it up! Taking meeting minutes is great for your own sake to keep track of new vocabulary and topics. I take a lot of notes in my meetings because it is a way for me to learn and remember what was said :)

[@rishidixit7939]

Great Video and good explanation. Are there any templates for Google Docs too coz One Note is not used by everyone in my team

[@emelielindstroem]

Thank you, I am glad you liked it. Personally I don't have any templates for Google Docs since I mainly use Microsoft products in my work, but I am sure there are plenty of templates out there!

[@ladsr777]

Very helpful! Thank you!

[@emelielindstroem]

Thank you for watching! :D

[@Marley-18.]

This was extremely helpful. Thank you so much for this

[@emelielindstroem]

You're welcome! Thank you for watching :D

[@larasuliman1745]

Thanks, very useful

[@emelielindstroem]

I'm glad you liked it! :D

[@daviddavis8053]

Emelie, great tips! These work whether your hosting the meeting or taking the minutes as a sevice.

[@emelielindstroem]

Yes it does. Hosting the meeting and taking notes as the same time is just more advanced ;D

[@daviddavis8053]

@@emelielindstroem yes, something you need to build up to. It work for freelancing.

[@emelielindstroem]

@@daviddavis8053 Definitely!

[@sanart7355]

Great video, thank you miss🌸

[@emelielindstroem]

Thank YOU for watching :)

[@KreativLee]

Thank you for the video super useful

[@emelielindstroem]

I'm glad you found it helpful! Thank you so much for watching ⭐

[@Edward_Sikumbang]

Any idea to wrote the notes during the meeting as the meeting host

[@emelielindstroem]

Unfortunately I think the main answer is practice. Now after four years of writing meeting minutes I can pretty much do an interview myself an transcribe it at the same time. So first see if you can get someone to come in and help you, secondly, I find that digital meeting are more easy to try it on, and then I also think it's good to say to whoever you are talking to that you are taking notes and that's why you might go quiet sometimes. I think that when you host meetings you could also try capturing the most important points durong the meeting and then sit down immediately after the meeting and write down everything you can remember. I hope that helps a bit at least

[@lorenastone6085]

This is coming from someone that has never been in a meeting taking minutes. But my question is ... Can you voice record the meeting to come back to as to make sure notes are correct? Or is this unheard of?

[@emelielindstroem]

Of course you can record the meeting! Just make sure to have everyone's approval and then you can just go ahead :)

[@kericeclarke4176]

⁰0

[@shopece8807]

I was going to ask this but I dunno how this would work if you are in a classified setting. As I write this I might have to double-check with a recruiter I was speaking to about that. If it's not a classified setting bring a recorder definitely can't hurt!

[@Therealluxxluxx]

This was very helpful thank you

[@emelielindstroem]

Thank you for watching! :D

[@vijay_yejare]

I like the template part... Can u share it with me

[@emelielindstroem]

Yes! Sorry for very late response. I have just fixed a solution so you can download the template here: emelielindstroem.ck.page/meeting-minutes-template Hope you enjoy it!

[@vijay_yejare]

@@emelielindstroem thanks

[@hmloldtableau7781]

Perfect structure. thanks.

[@emelielindstroem]

Thank you for watching!

[@nosyrosie3716]

Thank you for your tips.

[@emelielindstroem]

Thank you for watching! :)

[@agirl2094]

Very helpful for me. Thank you

[@emelielindstroem]

Thank you for watching, I'm glad you liked the video 😍

[@sreepadmini7606]

Thank you nice clarification

[@emelielindstroem]

Glad it was helpful!

[@Bee-wd4mh]

Thank you so much. This was most helpful!

[@emelielindstroem]

Thank you for watching, I am really glad you liked it!

[@cocoarecords]

Thank you Em!

[@emelielindstroem]

Than YOU for watching 😊

[@kyzkyz2642]

Thank you so much it’s very helpful for me

[@emelielindstroem]

I'm glad to hear that. Thanks for letting me know!

[@nettyinc]

Any link where you share the template, completed with some examples?

[@emelielindstroem]

I unfortunately don't have a link to it. But it should be quite easy to recreate :)

[@fleetwoodu812]

Great video. Thanks.

[@emelielindstroem]

Thank you for telling me! And thanks a lot for watching :)

[@parshuramgawali4606]

Very simply and nicely explained. Thanks!

[@emelielindstroem]

I'm glad you liked it. Thank you for watching!

[@ruthwhelan5191]

Thank you! This is such a helpful video.

[@emelielindstroem]

Thank you for watching 😊

[@pabawicky]

This was very helpful. Thank you!

[@emelielindstroem]

Thank you so much for watching and letting me know :D

[@fatimasantander1019]

Can this be used when you have an S-corporation for the company's annual minute report?

[@emelielindstroem]

Unfortunately I cannot answer that since I am not based in the US. Good luck!

[@eggxecution]

good insight

[@emelielindstroem]

Thank you, and thanks for watching!

[@yashikashelar8004]

How I got this video just at the right time before my biggest job interview. I'm unable to change the date though on the OneNote. Can I possibly get some help?

[@emelielindstroem]

I keep my fingers crossed that you get the job! :D If you click on the date, a small calendar icon will show up next to the date. If you click the calendar icon you get the option to change the date. Good luck!

[@deny93ful1]

Thank you! This is really useful :)

[@emelielindstroem]

I am really glad that you think that! :)

[@shopece8807]

I studied this video about 6x. I want to say it actually helped me get the job I started at about 4 weeks ago. Big pay bump to almost 87k from 50k :---).

[@emelielindstroem]

​@@shopece8807 Wow, that is amazing! Big congratulations to you! I am really happy to have provided some support on that journey 🤗

[@denooos]

Many thanks

[@emelielindstroem]

Thank you for watching!

[@jaelaanamog6606]

Thank you for this! ❤️

[@emelielindstroem]

Thank you so much for watching 😍 Cute dog in your profile pic!

[@moniquecayo5250]

Helpful: thank you!

[@emelielindstroem]

Thank you so much for watching! :D

[@chevykid2004]

Use a Remakable note pad. you can hand write and it converts to text.

[@manuelagutierrezangel.3812]

Very helpful

[@josephfahie8147]

I usually record meetings first notifying attendees that the meeting is being recorded. I save the recording as part of record keeping. Then I go over the recordings and type out all the important information including updates, questions and answers etc so it is very detailed. Am I doing too much?

[@mikeg9213]

Thanks Emelie, great tips :)

[@emelielindstroem]

I'm glad you liked it, thank you for watching 😊

[@mc.reginald]

This is very helpful. Thank you. 🤗

[@emelielindstroem]

Thank you for watching! 😊

[@ozdemirhasan]

Hi Emelie :) Thanks for the nice tips and quick knowledge sharing. It was very useful. I do have only one question. It's quite easy to set a person to do this but what if we are working at a startup and resources are limited. Still should we consider set someone or believe our memory :) and pass this step while we are startup

[@emelielindstroem]

I think that for important meetings like board meetings, management team meetings, steering group meetings etc it's really nice to have someone who can take notes. You can rotate who does it, and decide on a common space to save it. Other than that I think it's more up to every person to decide on how much notes you want to take :)

[@ozdemirhasan]

@@emelielindstroem thank you for the clarification 😇😊💯

[@emelielindstroem]

@@ozdemirhasan No problem, thank you for reaching out :)

[@laceandpaperflowers]

Are you doing that on One Note app??

[@emelielindstroem]

Yes! There are several different versions of the OneNote app so it could be that yours don't look exactly the same as mine :)

[@vamadeasier]

Nice one 🌹

[@emelielindstroem]

Thanks I am glad you liked it 🤗

[@youmini28]

Thank you for sharing this. X

[@emelielindstroem]

Thank you so much for watching! :D

[@DonnaTaylor-fe9sj]

how do you record a 6 hour meeting with 12 people all participating and when they go off at a tangent from subject to subject - i end up with 10 pages of notes ?

[@emelielindstroem]

I guess it might be hard to do something there and then but that is usually avoided by setting a clear meeting agenda before even starting the meeting. Also, if there are breaks (which I really hope you have in meetings that are that long) it can be good to do a quick summary of the last part of the meeting in the break. Then I think the most important part is rewriting the notes in a summarised format after the meeting because no one will read 10 pages of notes but would appreciate an executive summary of the meeting in the meeting minutes

[@wuraolagbolarunmi2465]

@emelielindstroem. What note book did you use in the video for the minute of the meeting please?

[@childofthemighty1341]

Thank you for the great Video

[@emelielindstroem]

Thank you so much for watching :D

[@TheLibran38]

one of my colleagues used to write what the rest of us referred to as "seconds" 🙂

[@emelielindstroem]

Haha, what does that mean? The notes were super short? :D

[@TheLibran38]

@@emelielindstroem super detailed 😃they would write who asked what question, what the response was, etc. - a one-hour meeting would turn into 3-4 pages of notes...

[@emelielindstroem]

@@TheLibran38 wow, that is dedication! But maybe not so practical in the long run 😊

[@TheLibran38]

@Emelie Lindström - Productivity & Work Skills at some level it was useful because you know exactly what happened in the meeting, but as you point out, it was not sustainable...

[@emelielindstroem]

@@TheLibran38 Yeah I can imagine!

[@Viral2.01]

Very simple and nice explained thank you mam i need your help please mam.

[@emelielindstroem]

Thank you!

[@Viral2.01]

Mam can i ask you about your personal contact i have some question and wanna learn something to you like insta or WhatsApp.thanks

[@melodyelodie861]

Very clear information and really useful

[@emelielindstroem]

Thank you for watching, I'm glad you liked the video 😄

[@siwardaassa9995]

Coukd you plz give me the link in word of your minute meetings examples?

[@emelielindstroem]

Sorry I don't have the possibility to share it and also, since it is done in OneNote I have no version of it in Word

[@yahsdaughter1212]

Great video

[@emelielindstroem]

Thanks for telling me! :)

[@swisdom9117]

Where should I out the questions and answers?

[@emelielindstroem]

It depends on how important you think they are. If they are the same level of importance as the rest of the text, I would just keep it in the body of text. If you think it is important I would out it next to the actions :) Hope that helps!

[@rajeshparkar5683]

Awesome

[@emelielindstroem]

Thank you for watching!

[@zureelscraftsltd]

Thank you

[@emelielindstroem]

Thank you for watching! :)

[@elinorlindstrom460]

Great examples!

[@emelielindstroem]

Thank you so much for watching 😍

[@Sortthingsout-79]

What If I dont know the terminology of the meeting. How do I make sense if this?

[@emelielindstroem]

That's a very good question. If you are in a circumstance where you are not familiar with the abbreviations, the people mentioned and the general context, I would recommend to ask someone to give you 5-10 minutes of their time to get you up to speed after the meeting so that you can ask questions like "What does ETM mean?", "You mentioned Thomas, which Thomas are we talking about?" and so on. Also, depending on how new you are to the topic it could be good to have someone give you an introduction before the meeting as well. Everyone saves time by helping you with that. Hope that helps :)

[@Sortthingsout-79]

@@emelielindstroem yes this does help. Thank you!

[@emelielindstroem]

@@Sortthingsout-79 Thank you for watching! :)

[@walalbaabaa7981]

Thnk you. Is there class online..teacher.

[@emelielindstroem]

No, unfortunately I don't have any online classes. I would really like to have that in the future though :)

[@chryspurr3572]

Thank youuu!

[@emelielindstroem]

Thank you for watching and commenting 😊

[@ya7yaal3mri11]

It is useful. Thanks

[@emelielindstroem]

Thank you for watching!

[@abdulaziizmohammed4085]

How i can get your meeting minutes template

[@emelielindstroem]

You can find it here :D emelielindstroem.ck.page/meeting-minutes-template

[@ahmedshaikh2074]

can you share the minutes format with us?

[@emelielindstroem]

Unfortunately I don't really have anywhere I can share them, but I think the template is quite easy to replicate

[@yemadfayedahmed8733]

@@emelielindstroemyou made the deck using Microsoft Excel - if not then which tool you used ?

[@emelielindstroem]

@@yemadfayedahmed8733 Sorry, I'm not sure I follow. Everything I made in this video was created in OneNote

[@mivozcallada]

Do you ever ask questions durning the meeting in case you need clarification?

[@emelielindstroem]

Yes absolutely! You can be an active participant of the meeting even if you are "just" taking notes. I usually also do a short summary in the end of the meeting to make sure I caught all important actions and decision points

[@swisdom9117]

Thanks, I learned a lot! I only wish you left the template below

[@emelielindstroem]

Thank you, I'm glad you liked the video! Yes, I agree, I will become better at that going forward when I can have my own website to publish those types of things on :)

[@swisdom9117]

@@emelielindstroem yes but no worries! I drafted my own custom meeting template from your example in OneNote. Thanks a lot!

[@emelielindstroem]

@@swisdom9117 Awesome! Then it will be more fit to your needs as well :)

[@angelabueno5714]

@@swisdom9117 do you have a copy of the template? Can you share

[@shopece8807]

lol can you link us@@swisdom9117 ? I was going to try to do by own but.......:)

[@ninsiimaimmaculate4840]

Are tables allowed in writing minutes?

[@emelielindstroem]

Yes, I haven't heard about a reason why they shouldn't be and have never experienced any opposition to using tables :) (but of course every company have their own guidelines so it could happen)

[@JDFromAnotherPlanet]

Can you please send this template??

[@emelielindstroem]

Unfortunately I don't have a good way of sharing it right now, but it should be easy enough to recreate :)

[@ramishahmed2455]

how much pullups you do tho?

[@emelielindstroem]

Haha, I am always mixing up the term pull-ups and chin-ups so I can do one chin-up but unfortunately no pull-ups yet :D