Which tool when for files: SharePoint, OneDrive, or Microsoft Teams

🤔 One of the most common questions to come up in Office 365: when should I use SharePoint and when should I use OneDrive? And what about Microsoft Teams and its files? HOW DO I MAKE SENSE OF ALL THIS!?
Good question! In this video, we boil it down pretty simply with just three words: Me, We, Us. Watch now to get an overview of how you can and should jump between OneDrive, SharePoint, and files in Teams, and how easy it truly can be.
📚 Check out my book! Teach Yourself Visually: Microsoft Teams: jum.to/TYVTeams
👨‍💻 Follow Matt:
• Find me on all platforms: linktr.ee/thatmattwade
• Get Matt’s books: jum.to/mwamazon
Links and resources:
• Document Circle of Life in O365: jum.to/CircleOfLife
• WTW: SharePoint or OneDrive blog post: jum.to/WTWFiles
• An intro on metadata (since it was mentioned quickly): jum.to/Metadata
Sections
0:00 Introduction
0:27 SharePoint and OneDrive background
1:22 Similarities between SharePoint and OneDrive
2:12 Difference between SharePoint and OneDrive
2:25 When to use OneDrive
4:24 When to use SharePoint
4:39 When to use SharePoint team sites (also files in Outlook Groups, Yammer, and Teams)
5:07 When to use SharePoint communication sites
5:40 Document Circle of Life
6:48 Me, We, Us
7:21 Conclusion

[@jumpto365]

Next you'll want to sync those OneDrive, SharePoint, and Teams files for easier and off-line access. Here's how to do it: kzbin.info/www/bejne/ap2tiYl_ftx6frs

[@PawlSpring]

Microsoft should hire you. My eyes are bloodshot from all the reading of MS documentation to make sense of this, yet you communicated everything I needed in under 8 minutes.

[@cassg545]

Totally agree! I've been searching everywhere to find a way for an external client to upload or share a biweekly, file with a specific employee in my organization. Can I simply have my employee share a OneDrive folder with that client?

[@rolandd5397]

I totally agree as well. I have been searching for someone to explain onedrive and sharepoint in simple and concise terms for the admistrator point of view.

[@sandeeepkiran1130]

Lmao yes. Fuck microsoft for making things so goddamn confusing and unintuitive. Imagine being so bad, others make videos just to talk about how to use you.

[@arthurmanganas1768]

I agree this is really explaining concepts clearly and concisely. Thank you.

[@hugobritotech]

microsoft don't pay enough what him deserve, better working with consulting

[@danielzablotsky2207]

That was a really clear and straightforward explanation. I can't believe it took me months to find someone who can explain the relationship between OneDrive, SharePoint, and Teams. Thanks Matt!

[@bjswingrada3224]

Be

[@vanessanosotti2647]

I’ve watched a few videos but yours is the one that really made me understand why to use OneDrive vs SharePoint. The permissions nightmare and employees leaving the company really put things into perspective! Thank you!

[@unacceptableone]

after many hours now of experimenting and watching, YOU are the one who makes sense! 50 gold stars! Thank you.

[@jumpto365]

media.giphy.com/media/j2Z8ktYcHlTplAuIQf/giphy.gif

[@owennyama789]

Have had a tough time trying to differentiate between the two applications and you've just made a very easy way for me to understand in your explanation. Thanks

[@taking_time]

Really useful stuff. I've only just stepped into this whole 365 environment and and this has cleared up a number of points in one go. Many thanks!

[@ddeng73]

Great video. The most easy understanding and convincing explanation. I run a small start up and we just increased several o365 license for new members and I trust that it is time to move rom onedrive documents sharing to sharepoint as we move into the next stage of our business. Thank you very much!

[@michelegiulietti4894]

This video is fantastic. It cleared all the doubts I had and it will make explaining it to my colleagues SO much easier. Thank you!

[@MarciusMGSouza]

Your video was great and a lot of details to jump into some specific point. Very good organization of mentions, sections and the right side of the vide with step by step of the section...very nice, Matt! Great!

[@deborahrichirrice6726]

Your KZbin channel is definitely going to be circulated around my office! Thank you so much!

[@wadly312]

Such a helpful video; I have been struggling to explain these concepts succinctly and clearly to our end users and this has summed it up so nicely! Definitely going to use these ideas to make it clearer in my organisation.

[@jumpto365]

Great to hear!

[@dhyrumc1987]

Truly, I think you nailed this! That was a solid explanation, your graphics were very helpful, and I'm now sharing this with my nerdy MS friends. Great content and thanks for the help!

[@yvonnepryor4766]

I love how you explained the Me/We/Us - I understand so much more by watching your video and you are a wonderful presenter!

[@dawnd1969]

Thank you! This information was overwhelming to me when we got O365 last week but you made it much easier to understand ..me...we...us!

[@sheridennis8782]

This is exactly what I was looking for - a clear and precise explanation with video of how Teams, One Drive and SharePoint works with documents. I have been struggling to get my head wrapped around this! Thanks so much :) Jumpto365

[@johnviktora-croke7731]

Hallelujah! A clear layout of the three, what they are for, and how to use them. All in under 8 minutes. THANK YOU!

[@sereneserene8502]

You teaching is very clear, and many of my confusion got clarified just in 7 mins. Thank you for your effort and sharing!

[@adammorris7458]

Great video I will be using the infographic to explain to the greater team. As they are struggling with where they should save things.

[@peterdavies9277]

About to delve into SharePoint for the first time. This video was great to explain where it all sits - loved the bit about Me = Onedrive, We = Teams, Us - SharePoint. Sometimes the simplest explanation nails it in one. Thanks.

[@maltawellholdingsinc6215]

This is an excellent video! Your description bar is one of the best-organized areas our company has seen on KZbin.

[@Victor98004]

This was one of the most useful videos on M365 collaboration. Such a great way to easily break it down, so I can explain it to my less tech oriented coworkers. Thanks!

[@SenseiEpu]

"Me, We, Us." Such a simple way to remember! Very easy to understand your videos Thanks man!

[@dayoldtortillas9345]

Excellent training on all of the MS storage & sharing mediums. Thank you, sir!

[@GISSELLEhd]

Brilliant video. Recently had a discussion with our team and no one seemed to understand the relationship or when to use one drive or share point. Your video will be come a guide for us. Thank you

[@gregorysargent4122]

Thank you, thank you, thank you! That was the best OneDrive vs SharePoint explanation I have ever heard!

[@julieellington1480]

Just what I was after, a clearly explained video of how this Teams, One Drive and Sharepoint works with documents...duly sharing with us oldies at work who are struggling to get our heads around it all!! Thanks so much :)

[@georgygursky4303]

This is a good and practical explanation, thank you.

[@bobschackner7155]

Thanks - this made the distinction so easy to follow. I absolutely love the, "Me, We, Us" analogy. Perfect! Thanks so much.

[@robinbrotherhood6786]

This was the first explanation of SharePoint, OneDrive and Teams that made sense of when to use what platform -- and it was fast. Thank you!!

[@TheeMollyDodd]

FINALLY!! Thank you, Matt! This is the BEST explanation of how OneDrive, SharePoint, and Teams work together. I've been struggling to find files since our working group started using Teams. THANK YOU!

[@JParrot21]

This video was super helpful and concise, I'll be sharing it with my colleagues as we are sort of new to OneDrive and Sharepoint. Thanks so much for your helpful and informative channel!!

[@gcbnyc9577]

Very useful video Matt. I explain this to Team Members and clients but will now use your video and have a discussion following the view of your video. Keep up the good work and thank you.

[@maxhunter8100]

This answered all of my questions! thank you!

[@enszarcstudios145]

Nicely presented and love the graphic at the end of the video showing all three and how they relate to one another. I never seem to know where to start when trying to understand a topic such as this. I start off by Googling some version of the "right question" and after being frustrated with all the garbage out there - I finally get the question 'right' and voilà a link to one of your videos pops up and all is good. Question -> answered!. Thank You. Gus PS - maybe someday I will learn just to start with your website / KZbin channel. Keep up the great easy to understand content!

[@WaldoPepper8]

Thank you very much for this Conzept verview without Marketing-BS. I feel relieved and happy to get a little more understanding how this should be used. THNK YOU

[@warrenheaps1955]

Bravo. Clear, concise and sensible. Been looking for this explanation for a year, a d now I found it. Thanks.

[@andrewmillikin791]

Thank you Matt - a great video which superbly condenses the complex into the comprehensible.

[@TubeToussaint]

Great presentation, slick, clear, effective, now I know! Thank you.

[@WeekendMuse]

Another clear, to the point and helpful video. Well done!

[@adamherrmann3456]

This was super helpful! Literally the best one I have seen on this topic. Kudos!

[@Ezekiel333]

Great video! Well structured information and excellent visuals to supplement. Keep up the great work!

[@jonathanbrennan8063]

Wow finally found someone who explained it simply huge thanks

[@ashbridgej]

Great video! Explained a lot about the file hierarchy in TEAMS and OneDrive. Thank you

[@derekbuchanan3469]

Great video! Very informative. Looking forward to learning more about your document circle of life concept. Thanks!

[@joshngarcia]

"Me, We, Us". Absolutely brilliant. You have a gift for communication.

[@kevindailey1208]

I love oneDrive, but have been slower to adopt SharePoint (simply because I have had no reason for it). One thing that I have done to make the transition simpler is to go to my team document library and sync that folder location within my oneDrive. For me it's the best of both worlds. Great video, thank you.

[@DavidJones-tx4yf]

Finally! A short and succinct video that covers off on the fundamental differences and just ets the message across, for non-techs. Great job! Just one suggestion. Me, We, Us could be better termed as Me, We, Others or Me, We, Them. The difference between We and Us is too vague or narrow. Others or Them gives a better indication of the publishing nature of SharePoint communication sites.

[@samrust8020]

It is really amazing. This is the best video ever explaining the difference between OneDrive, MS Teams and SharePoint.

[@sherlockholmes7719]

This was very informative and cleared up a lot of confusion. Thank you so much!

[@zylgwynlucas]

Very simple and clear explanation buddy. You speak a great volume here about product description for beginner like me. Thanks.

[@YmcaInt-WorldYMCA]

8 minutes to understand EVERYTHING I watched tons of videos on the subject but yours is just a MASTER PIECE ME,WE,US at 07:01 is absolutely brilliant! The infographic are amazing,

[@JanJaapvanDijk]

Good explanation, thank you! Also good to remember, the use of Known Folder redirect to OneDrive.

[@bretthybner1232]

Thanks so much for the clarity!

[@S_K_Ramji]

YOUR'RE OUR MICROSOFT ADVISER AND OUR PROBLEM SOLUTIONER, ALL THING ARE IN MIND MAYBE CLEAR WHEN I WATCH YOUR EXPLANATION ON SHAREPOINT WITH ONEDRIVE. KEEP IT CLEAR OUR CONFUSION ALL TIME, THANKS A LOT AND BIG FAN FROM INDIA......😘😘😘

[@johnmaslen]

This was a really useful summary that has answered some key questions I had. Thank you!

[@davidcastillo7005]

Excellent video that will be shared at my office. Thank you!

[@witchychic3294]

This was very well done and easy to follow. Thank you.

[@swod1]

Amazing. Thank you sir. Crystal clear now. OneDrive - One Person Sharepoint/Teams - sharing + teams

[@matthewbell6306]

This is FANTASTIC! - Keep em coming!

[@davidmelgar1935]

Now I finally understand it! Thank you very much!

[@SuperOfficeGirl]

Absolutely THE best teacher for MS!! I am much more informed and understand the differences and how to use them!! Following all your vids!

[@jumpto365]

No pressure!

[@Kate98755]

i have webinars to advertise to staff…from what you just said “share point “ seems like another option. You explain complex information so clearly! thank you &

[@sallytucker5944]

Very clear explanation, and easy to understand the relationships. I love the “Me, We, Us”, that was a perfect way to end this video. Thank you so much sharing!

[@angiesnyder5688]

Very good video for explaining these things. We do not yet have exchange online therefore we are not yet utilizing OneDrive. This will help explain when we are ready and make that move, to our staff as when it's a good idea to use what, when. Thank you!

[@BousfieldPHOTO]

Very good, making a confusing subject very clear. Thank you

[@sandraguzman6741]

Thank you!! solved all of my problems :)

[@sonuvabitch]

I've been using OneDrive for all my work recently as I flit between my desktop and laptop. My team and I hadn't taken advantage of the Team site as much for collaboration but I've been introducing it to them slowly as a means to reduce "v2_edit_initials" type document name changes via email attachments and before it gets published on our work intranet (which is a slow and painful way to view/edit files and used more for document management). I think the "Me, We, Us" mantra is a great way to explain the differences and I'll be using that going forward. Thanks!

[@Jepper333]

this video is like... the holy grail to me when it comes to understanding this topic! thank you so much!!

[@user-cc5od3zk4p]

Thank you! Very concise and to the point!

[@janetrolls6786]

ME, WE, US - such a great analogy - thank you, making some sense of things at last!!!

[@tyrelferguson5799]

I was recently tasked with explaining best practice use of Microsoft O365. After much research I created a powerpoint that essentially has the same keypoints that you're highlighting. I wish I had found your video first!

[@jonsnow1410]

YOU ARE THE MAN!!! This is exactly what I needed to understand!! Thank you!!

[@beckyzwhite]

Finally! Finally, someone who explains this OneDrive/SharePoint/Teams muddle in plain English! I actually understood everything he said. Thank you!

[@marjeanperhot1639]

Thank you much! I am feeling less fearful of using SharePoint, OneDrive and Teams! Keep up the great work!

[@parasharbhatt7099]

Explained in very simple way. Saved lot of time. Thank You.

[@jocelynsamson3389]

Very helpful and concise explanation. Thanks so much for putting this altogether.🙂

[@jensenj78]

Great video and explained very well also. Like the extra documentation

[@dagwould]

Very helpful, thanks. Particularly the document circle of life. Brilliant idea!

[@monicagreen5633]

Thanks will be sharing this with my team!

[@markwillis1008]

Cracking video and definitely enlightened me to the functions of both SPO and OD.

[@jenndavin]

Very helpful. Maybe a "day in the life" of using Onedrive, Sharepoint thru Teams would be cool--a working scenario that could be used to train those just getting into the whole process--a best practices for a good common use model. Maybe?

[@jakedelbridge9519]

This was really helpful. Thank you!

[@annaresnikowa3589]

Thank you, Matt, for the great explanation - brought exactly to the point!

[@marivonneessex6699]

Great info. Very very helpful. Like the fact that it is broken down to basics!

[@ianstirling]

I now understand, thanks. Now I need to set up the Teams/Groups etc.

[@sexysensation]

Very clear and easy to follow guidelines, Thank you 👍

[@kerriejones7864]

Fantastic - such a simple explanation. I can stop tearing my hair out now!! Thanks :)

[@AndreasBodin]

Great walkthrough!

[@JeanPhilippeChetcuti]

Very useful! Thank you! Keep it up! 👍

[@3Unique]

Thank you this was great and solved the issue I had.

[@adrianconnolly8568]

great explanation and helpful n understanding a broad manner of how to organize my self and files for the business

[@hounslowparks2469]

As a Mac user who's coming across to Microsoft these are really useful....Thank you.

[@sheladavis8947]

This was exactly what I needed to get it clear in my mind. Thank you!⭐

[@jumpto365]

The more you know! 🌈🌟

[@sheladavis8947]

@@jumpto365 The more places you go!

[@jimwlouavl]

Great explanation. It took me about a year of practice to realize this 9n my own.

[@scottaroper]

Really clear and helpful....thanks Matt!

[@adamrogers2426]

The infograph is great. The ME, WE, and US. Hit the nail on the head.

[@gnbyrne]

Super helpful thank you!

[@pascou8322]

Thanks for the info...very helpful!

[@elizabethleegstra3744]

THANK YOU!!!! SUPER HELPFUL!