Create SMART Drop Down Lists in Excel (with Data Validation)

[@whocares4684]

May I just say how wonderful it is to find a content creator who takes their time explaining and referencing each step! From the bottom of my heart ❤ THANK YOU! 😊 💓

[@susank6122]

For two days now I've been looking for a way to use table data as the dynamic reference when using a list in the data validation. NOW I know how to do it using the Indirect -- go to 7:19 in video. THANK YOU.

[@euniceesinam2573]

I've been using data validation for a long time but this is a comprehensive tutorial that has taught me more than I knew. Thanks so much, Leila. You're the Queen of Microsoft Excel.

[@LeilaGharani]

Glad you were able to pick up something new, Eunice :)

[@zahirzoy9492]

Hi Leila I have Joined an organization where I Do face lots of such problem where I don't have any experience in validation and so on but watching your videos I have just solved all these problems because of the clarity you have in explaining.

[@hectoralicea3079]

Hi Leila, always a pleasure when you explain thing s so clearly. I am a community health worker and I use validation for collecting data. Your videos help to clarify and organize my data. 👍😊💖

[@s.n.g.888]

The most complete Data validation tutorials you ever need at one place.

[@Jalalmaher1983]

You deserve the Excel Throne!

[@freefirek-series6487]

kzbin.info/door/tNr753qbiVw61oY_ow_aPw New channel need your valuable support 🙏❣️😇😍

[@MrMumumumu]

I was looking for an hour now to the solution with the indirect-function you show at 6:50 - thank you so much! I was getting so mad... This doesn't seem to be a problem in other tutorials I saw, it always worked without it so the content creator didn't (have to) show this function.

[@kennethpaige7036]

I have been using Excel drop-down lists for years and I STILL learned several new things. Thank you so much. That was wonderful. I think I will try that searchable drop-down list video next!

[@ManojAg]

You are a saint. Never experienced such calm while learning .

[@LeilaGharani]

I'm glad to hear that :)

[@majamaric3612]

Same here and thank you very much!

[@swagisonpoint]

Wow. This is the second video I have watched. I thought I was a master but you definitely taught me a lot. Still looking for a certain answer so I will look through your videos to see if you addressed it. Thank you Leila!

[@jimbarton7072]

Another wonderful video, Leila. I use validation for dropdowns all the time, using the Indirect/table method. I teach Excel in a US public library and recommend your channel and Udemy courses to all my students.

[@LeilaGharani]

Wow, thanks for your support James!

[@bluedevil006]

WOW...I spent days trying to figure out a complex drop down list that would fill multiple columns all at once...had most of it figured but couldn't quite get it right...5 minutes of your video and it's done!! THANK YOU! Table reference on another worksheet was the key!

[@LeilaGharani]

Glad it helped!

[@WiliamBennettwildarbennett]

I do an annual Fire Department Fire Board report and have to input the mileage logged for each Fire call for the Firefighters. So in past I have had to manually look up the individual FF's response as well as to log what type of call that it was. So this will help in having the addresses in a Validation list as well as the Response times as well as the mileage. Thank you for very clear instructions in all of your training.

[@LeilaGharani]

That's great. I'm glad it's helpful for your report.

[@davidkeck6183]

This is EXACTLY what I needed to know. There's a reason why you have. 2.38 million subscribers and counting. Thank you and Bravo!

[@krishnaprakash3422]

Mam- Thank you for your data-validation video - plz continue to maintain , the same audio/video-delivery, its just superb to understand you!

[@wangt618]

Hi Leila, I'm loving your videos as I've been setting aside time to upgrade my Excel skills. At 13:25 of this video, you mentioned to drop a note if we are looking to learn how to use the custom function and the corresponding formula for the "Company code." Can you direct me to the video or the instructions for this? Thank you!

[@sealttas]

Your whole videos are like excel for dummies. I understand every step of what you are doing. They are all so easy when someone explains it clearly. Perfect! Thanks.

[@LeilaGharani]

I'm glad the tutorials come across as easy to follow. Thanks for the kind feedback.

[@emrulhasan1705]

Leila you are one of the best Excel teacher in KZbin.

[@TheRolypolie]

Hi Leila is my first day, and is a pleasure to learn from you and clear explanation Thank you

[@jayrhoads9741]

I wish I had learned this when I was younger. I am 55 and working with time sheets and this could really help me. Your information is helping me understand slowly I will try to lean as much as I can. 😊 Thank you.

[@eticollege7870]

Leila, you have mastered on what you do. Thank you.

[@thedinokid1501]

Hi mam am a big fan of ur teachings!!! We can also add to the table without naming the table in the source without using indirect formula, I think we can skip this step as it automatically takes the new rows added!!!

[@ibrahimsaeed237]

Leila you make me love EXCEL day after day I never tired of learning with you here and in udemy .although I am not good in English but I get what you say and what you explain

[@tonytruong6950]

Thanks!

[@LeilaGharani]

Thank you!

[@martinabuya8982]

Thanks Leila. I've gained a lot of insights from lecture on data validation on audit findings relevant departments.

[@hanskdavis]

engineer here. i use data validation a lot. and the best use is for choosing materials (pipe, elastomers, etc). what i have is a series of columns that all include data validations. as you pick them, the resulting pipe size, material grade, etc., is chosen from a chart where i use the index+match combo to choose. it's very convenient, quick, and best of all, doesn't require flipping thru hard copy charts (in small print) and possibly making errors.

[@purbitajannat]

Hi Leila, thanks for all your effort. It worths watching your excel tutorials. Please share such tutorials on word and ppt. No one made a good video worth watching yet. Hope you can do.

[@valentinekofiadu9928]

Am generating a template for estimates which consists of plant, labor and materials. So I use data validation for PLM and then "lookup" to generate the appreciate rates. I used the name manager privously but thanks to this vid, I can switch to tables which will automate all my changes. Great content.

[@colibrireader]

You are still my number one source for Excel queries. You never let me down. Thank you!

[@LeilaGharani]

Great to hear, Leo!

[@luisedy2519]

Great. I was looking for the way to include automatically data in the drop sown today I got it. I tried without formatting the range into Excel table, it works well. I just include the whole the column in the range and use it in the data validation with Indirect. Thanks once again Leila.

[@michaelyambasu5254]

Hi Leila, I am really enjoying your Excel classes. I will like to see how programming in the custom function works. Thank you. A big fan from Sierra Leone, West Africa. BR.😊

[@benjaminapete]

Thank you! I've watched 5 other videos on this and this was the best explanation.

[@TPSandrita]

I like how it is explained. Many other videos, people start talking about personal stuff that nobody cares. This video sticks to the point. Great.

[@freefirek-series6487]

kzbin.info/door/tNr753qbiVw61oY_ow_aPw New channel need your valuable support 🙏❣️😇😍

[@adityasaldanha8477]

i love to do excel because it gives me knowledge and sharpen my brains. So I want to learn excel.

[@daramandara6562]

Hi Leila I got so far a lot of inspirations from your channel, no need to mention that we love you and appreciate the channel. I'm in a mission to establish a project with many activities (tasks and subtasks) with many financing sources, I'm looking to be inspired by an excel sheet where i can track every single task/activity and control the planned budget + actual expenses. The main challenge for me is to produce flexible reports the would be extracted from an excel sheet journal using tools to filter the report as (total, by a task, by a financing source etc) Any tips or links are highly appreciated. Thanks

[@jbp8417]

Hi Dara, you can check Leila's video re: tutorial on dashboards. She is an awesome teacher.

[@weblady14]

As usual you add just another extra layer to excel functions I thought I already master:) It's always worth it to watch your basic videos no matter how advanced you are! Thanks Leila!

[@LeilaGharani]

You're very welcome. For this exact reason, I also watch videos I think I know the content of... you never know what you discover :)

[@epurser]

thankyou so much Leila, I'm using Excel for text analysis and you just helped me improve my method of recording the linguistic categories being used - very clear and helpful instruction !

[@Monica-hz9dk]

I am a project manager and so need this for recording the tasks I delegate to my people. I just watched the other video you made about the IF formulas, and it's very helpful in making a table for our employee's Key Performance Indicators (KPI). Thank you so much!

[@mustaphaoyinlola2692]

This really save my stress! Please I would like to know how to search when you have a very long list validated or how to use few letters to get a validated word in the list

[@bulentesin9658]

Love your art of explanations and last but not least; not every Excel master is a teacher...

[@tamariwatkins4454]

Hi Leila, Love your tutorials! I am new to Excel but I am learning a lot thanks to your KZbin Channel! You are my go-to source when I run into a problem! Thanks Again! Please Keep Up the Good Work!!!

[@mehdihammadi6145]

The video is amazing but what I really appreciate is the trick to use columns names in the validation. Thank you Leila for sharing

[@LeilaGharani]

My pleasure Mehdi. Glad you find it useful.

[@HubertKirchgaessner]

Brilliant - as always when Leila delivers work. I use validations frequently and still learned a ton watching your video. Thank you for all your hard work - you really are making a difference!

[@freefirek-series6487]

kzbin.info/door/tNr753qbiVw61oY_ow_aPw New channel need your valuable support 🙏❣️😇😍

[@DFDFusion1]

Don't know where i'd be without these videos! Super easy to understand THANK YOU!!

[@LeilaGharani]

My pleasure Joseph. Glad to help.

[@abdulrahmanmuslih141]

thanks a lot. you are one of the best Excel expert in my opinion .

[@charlestoneoyoo]

Best explanation--I have really ;learnt much from this. Thank you so much Leila

[@gillesfournier9457]

Well explained, good speed, clear and using proper terms. The way you approach it by bringing the rational behind make it easy and better memorizable.

[@LeilaGharani]

Glad you like the tutorial, Gilles.

[@il_Presepe]

The video and the presentation on the topic were extremely clear and easy to understand. Thank you. I noticed that if an item in the master list is modified then the change does not carry over to instances where the list has been utilized. Not even a Data Refresh helps with the issue. Closing and reopening the spreadsheets picks up the data validation errors and marks (with the classic miniature excel arrow) each cells that contain content previously updated in the master list. Can an existing item in the main list be updated in a way that these changes are consistently reflected throughout all instances of the list, regardless of where it's been placed?

[@misterwill3625]

Wonderful! Ive used data validation when creating Adobe forms, but didn't know how to do it in excel until today. Thank you. I was searching high and low date validation and you provided it easily along with other helpful nuggets. How do you do data validation to require dollar amounts? I see decimals, but I would like the dollar sign included.

[@PettakaTechnologies]

Your explanation is crystal clear

[@aureliohess9349]

Good work, dear Leila. Thank you, and Congrats!!!

[@StaticBlaster]

Just subbed to your channel. I seriously need to learn everything there is to know about Excel spreadsheets.

[@LeilaGharani]

Welcome aboard!

[@2012worship]

I love all your video tutorials. Always learning something new even on the topics I already know. Thank you so much!

[@adelahmed-fb6gv]

Leila, Really appreciate what you are doing and keep going as if I don`t know anything , Just I prefer your channel to get what I need Many Thanks, You mentioned that according to " I need the video according to company code starting with letter beside numbers )) and Thank you in advance

[@zahirlarif2349]

i am great fan of her, superb explanation. learn lot from her videos

[@GameAGuy]

I love your content. You are teaching me everything. Thank you so much

[@khaledxerox]

You are amazing at teaching :) thanks I will start the data validation for my maintenance reports team

[@MinooMahda]

I love your tutorials, you are too good in explaining , thanks Leila jan

[@LeilaGharani]

Glad you like them!

[@nitinrajeev5609]

One of the best channels I ever subscribed!

[@LeilaGharani]

Thanks for the kind words. It's great to have you here.

[@siddish03]

I just love you Leila! Thanks for sharing such valuable information and in such a simplex manner. Kudos!

[@amiraboodi2075]

Helpful and interesting. Your explanasion is very clear. Thanks a lot.

[@dasrotrad]

I had been using Conditional formatting to highlight specific data in my columns. I now have more tools to work with... Great video. Thank you!!!

[@LeilaGharani]

Glad you like the video :)

[@stevegrayson3719]

Just stumbled across your tutorials on Excel, fantastic and really well presented.Well don, Ive bookmarked these.

[@LeilaGharani]

Glad you like them Steve!

[@MrZamuhammed]

Thanks a lot Leila. Your lecture is great and really intersting....., I'm thinking I'm little bit late to know about you. Wish you all the best.

[@dzomlija]

With regards to list-based data validation, is have a rather important question: How do I create a validation list that inputs specific values, but when a user selects the dropdown arrow, it shows diffferent values? What I means is that a cell must only allow ("Code") values of: "A", "B", "C", "D" The drop-down list, for the ease-of-use benefit of the user, must show more descriptive ("Role") values: "Current Role A", "Current Role B", "Current Role C", "Current Role D" Regardless of what the "Role" names are set to, the drop down list must always enter very specific, unalterable values: "Current Role 4" => "A" "Current Role 3" => "B" "Current Role 2" => "C" "Current Role 1" => "D" Can this be done?

[@kwenahlako2987]

I have the best excel tutor by far. I am looking forward to learning a lot of Excel from you this year:) Thanks a mil

[@LeilaGharani]

I'm glad to hear that! Lots of Excel stuff coming your way this year :)

[@bluejeans706]

Thank you for your video! Even on functionality I know, you always teach me something new about it :) And yes, I would love to see a video on using the custom formula option to validate the user's entry is within the prescribed syntax.

[@abdallah.kandiel]

Hi your highness This time i have my excuse Exhausted working for 16hours one shot Any way welcome back And for now What a happy thursday having you Thanks for every thing You are amazing Your way gathers rich info and easy explanation Realy thanks

[@LeilaGharani]

That's not good....so much work...I hope you get to have a weekend now to recover? You're very welcome for the video and thank you for still dropping by and learning about Excel even after probably working with Excel the whole day!

[@abdallah.kandiel]

Leila Gharani thanks lily I did have a woderfull weekend All sleeping 😅😅😅😅 Thanks And u know Stop learning is goung backwards U are the one

[@michaeld9178]

Always use drop down list for peoples' names, especially when there are so many variations of a name. Love your videos.

[@LeilaGharani]

Very true. That's a good one. I'm glad you like the videos!

[@anshuiway]

Nice video, all information u share in this video is nice. I most of time use data validation when I want to share my file with other people who don't put wrong information. One new learning from this video is the indirect function use in data validation for pic data from a table. Thanks u mam.

[@LeilaGharani]

Agree - data validation is great to help minimize mistakes specially when sharing workbooks. I'm happy you found something new here :)

[@monicarivero2707]

Wonderful video! Video on how to customize data validation would be fabulous.

[@LeilaGharani]

Thank you Monica - Ok sure. Will add it in about a month's time :)

[@philipmcdonnell7168]

Yes, I’ve used data validation quite a lot but have had trouble with indirect and dynamic drop downs. Pity I hadn’t found your vids before switching to xlAdvancedFilter, etc.

[@LeilaGharani]

Next time :) Advanced filter is a great feature too.

[@Flow_with_G]

Thank you for your videos. Always so informative. In regards to data validation, I just selected the column in the source and whatever I add later in that column will appear automatically.

[@hannieo4598]

Leila, thank you for your videos. They are very helpful and easy to understand.

[@LeilaGharani]

You're most welcome Hannie. I'm glad the tutorials are helpful.

[@abdullaalbabul1250]

Thank you. After see your video, I have solve my problem. Best of luck!

[@gulusankara8922]

Thank you much for all the help. Your videos are very clear and easy to follow.

[@Kaputznefreble]

God know how long I've look for this answer! I love you!

[@PierceBrackett]

Hi this course has been super helpful. Question how does one get those small red arrows to the top right corner of the headers?

[@Carrnage101]

So helpful (and timely)! God bless you.

[@mark91345]

I love these explanations. I just follow each step and it works.

[@clarence8639]

Very informative content and I especially like the way you deliver it! Thank you, Leila!

[@clarence8639]

Congratulations on 1M by the way!

[@JoeyCbr]

Your a star, this was 5 year ago and still valid, I’m tweaking my company’s accounts forms because they are a mess 😂

[@tazeemn]

Very nice video. Such calm was of presenting. Well done.

[@Abdalee76]

Dear Leila, this lesson added value, as before watch this video i was aware of basic use of data validation. Thank you

[@LeilaGharani]

You're welcome Yasir. I'm glad you found some useful tips here.

[@rajafazrul7207]

Hye Leila.. It's great to found your channel & I subscribed already.. I'm currently learning how to use data validation in excel(I even don't know what's call till found your video). It' really a big help. I'm stuck with two things. 1) On your example on the Tab Data validation Basics, Column Division, is that possible to enter one letter so it's much easier to select which data we looking for. Example, if I type keyword "B", only data with the header "B" letter on the list will appear, instead scrolling all the data on the list. It will so much help if there's a lot of data on the list. 2) Is it possible If I want to make 2nd column auto update when I select data for the 1st column? On excel, I already create a table contain, Name, Tel No, Address & email.. so, on the data validation part, when I select a particular name which is at the first column , automatically tel. no also will appear on the next column. Hopefully you'll understand my question. Thank you

[@sachinrv1]

Hi Leila, It's always wonderful to watch your videos. And as you rightly said; it's really useful when the spreadsheet is going to be used by many users. Using data validation, one can easily take care of the obvious mistakes that users could make. Lovely.

[@LeilaGharani]

Thank you Sachin for dropping by :)

[@hebrawheemsmart1186]

I Love Your Channel already, ❤️❤️❤️... I started Excel just yesterday..

[@LeilaGharani]

Happy to hear that!

[@robertcortes2315]

thanks for this Ms. Leila!!!! had a wonderful lesson in this video

[@LeilaGharani]

You're so welcome, Robert!

[@moo-tee7755]

Hello Leila, thank you for the video + other videos as I’m busy upgrading my excel knowledge. I was recently ask to create overtime sheet for all the employees so that account can cost and I didn’t want to type the names and the divisions every time and drop down will be ideal for this exercise

[@velmuruganr1491]

Wonderful.. I'm learning from your channel a lot on Excel.

[@LeilaGharani]

I'm very happy to hear that Velmurugan!

[@alexk7467]

Great video this helped me a lot. I have one question about a drop down list like you created. Is it possible to create a second drop down list with the exact same data in it and not include the data that was selected in the first drop down list? For example if I had a list of names in a table and I had to enter unique names for one record, can I easily do this using drop down lists?

[@juanrsosa]

Hello Leila, What about using Validation on Table records? instead of copying and pasting validations, how can the validations carry over when inserting new records? I noticed the formulas and formats do carry over to the new inserted records but the Validations Don't. Is there a way to resolve this? As always, thanks for all your excellent tutorials!

[@csamson01]

Your Videos are so good you do A GREAT JOB! thanks you.

[@kuldipaggarwal7288]

Thanks Leila. Just started watching your Videos and find them very informative. |Also signed up to your course on VBA. This is definitely helping with improving my knowledge.

[@LeilaGharani]

I'm glad to hear you find the videos useful! Thank you for your support of my courses. I hope you find lots of value in the VBA course.

[@thomasnewton8357]

Hi Leila, you're fantastic teacher, thank you very much indeed! Was just wondering is there anywhere I could ask a quick question about summing something in excel? Thanks

[@hasanrizvi3743]

Quite informative. Thanks MAM

[@ashokchudasama8588]

Excellent, Excellent and only Excellent .Great Respected Sirs.

[@ashishawale54]

You explains me very well. I understand all time.

[@meaf]

You are so amazing! Please don't stop! Keep these videos coming.