My Daily Routine Managing 60+ Bookkeeping Clients

Are you eager to launch your own online bookkeeping business but unsure where to begin? I provide you with a detailed step-by-step guide to kickstart your journey as a bookkeeping entrepreneur. Discover essential tips, tools, and strategies to succeed in this lucrative field. Watch now and take the first steps towards financial independence and a thriving online bookkeeping business!
Course: How To Start A Bookkeeping Business
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[@wenonahbookkeeping]

One of the best decisions I made so far was offering a “late delivery of financials” to my clients for a 10% discount. I found that 75% of my clients didn’t care about the timing and it freed me up CONSIDERABLY to take on additional clients.

[@BookkeepingExpert]

That's a smart idea!

[@scarf1703]

Great idea! How “late” do you offer delivery?

[@lindatran3407]

Your wanting to help others making this video sounds so genuine. I can feel it; I am sure other people watching your video agrees with me. A great blessing for many of us. Thanks a million.

[@BookkeepingExpert]

Thank you so much!

[@Happiness379]

@@BookkeepingExpertyes, I agree! You are a blessing! I have been depressed for 30 years trying to figure out how to be my own boss and work at home. You saved. My life!

[@BookkeepingExpert]

@@Happiness379 I'm so happy that I can help! kzbin.info/www/bejne/mGWWqnukdqeJars

[@lindatran3407]

I am learning Bookkeeping with the hope to work as a Bookkeeper. I think an efficient routine in managing clients is the most important factor in remaining in business. Be happy while working AND keep clients happy at the same time!

[@BookkeepingExpert]

I totally agree!

[@YourBusinessYourNumbers]

Wow, managing 66 clients on your own, hats off!

[@BookkeepingExpert]

Thanks!

[@thetaxaccountant]

Well done. I am tax accountant in Australia. I refused to be covid vaxed hence had to start my own business, trying to get more bookkeeping clients. Thanks for the advice Zack

[@BookkeepingExpert]

keep working hard & never give up!

[@HarvestingFaithHomestead]

Good on you for standing your ground on the vax!

[@HarvestingFaithHomestead]

I do my brothers books for two of his businesses, and he gives me physical receipts, so I use my QBO app on my phone to snap a picture of all of them that way I can just categorize them as usual in the software. It goes much faster that way.

[@BookkeepingExpert]

That's a great way to do it!

[@marinabereza1523]

Thank you for comparing bookkeeping with nursing. I am RN who is looking for the exit from this overwhelming profession. I am glad I became a nurse and this profession is only income our family of four is having now. I have my first Bachelors degree in economics but was not able to use it bc of the language barrier during first years in USA. I am doing ProAdvisor certification now with QBO and so far so good. Thank you a lot for your genuine interest in other ppl success. I subscribed!

[@BookkeepingExpert]

Glad it was helpful!

[@dwydeezdundoon]

Awesome! You should totally do a credits/debits episode! maybe even a series...

[@BookkeepingExpert]

I might 😁

[@dhuratadobbins3001]

I second this!

[@chadleycb]

“That’s what separates us from the CPA firms.” 👍 By consistently communicating WHAT you do, you’re educating busy owners. Owners don’t understand bookkeeping separately from tax services. 10:48

[@BookkeepingExpert]

That's right!

[@livingwholewithnicole]

Wow so glad I found your channel!! I am thinking of starting a bookkeeping business bc there are so many entrepreneurs in our church and managing their books is a pain point for them. I love this kind of stuff and think I will do great at it! Can’t wait to watch all your other videos!

[@BookkeepingExpert]

Thanks for watching!

[@dharmikkoshti257]

Truely ! Lots of in depth information in just single video. Great job 👍

[@BookkeepingExpert]

Glad you liked it!

[@Peytonwitt]

I am a CPA who has always worked at a big firm. I want to start a micro cpa firm with just me. I would like to do the bookkeeping, tax compliance, and tax advisory. This information helps so much!

[@BookkeepingExpert]

Thanks for watching!

[@kellsielarsen8582]

This is super helpful! I am going to school to get my accounting certificate and I think bookkeeping is the route I want to take. Thanks so much for all the info!

[@BookkeepingExpert]

Glad it was helpful!

[@randyroopchan7372]

Hey, Just wanted to say thanks for creating these videos. I am working my way now through all your videos. Understanding your systems for daily/monthly work routines are super helpful. I am looking to launch my business this fall, and just doing prep and research at this stage. I have a list of questions for you. I look forward to scheduling a call with you sometime in the next couple of months. Once again thanks so much for these vids, your info, clarity, simplicity and transparency are extremely helpful.

[@BookkeepingExpert]

Great to hear!

[@alejandromachin6551]

I have been thinking to start a bookkeeping business for months. Im a staff accountant in mid size company and work around 10 hours a day… including Saturdays… and the pay is not even that good. This video gave a lot of confidence to really start. One question though, what kind of companies do your clients own and what kind of companies are harder to do bookkeeping?

[@BookkeepingExpert]

I don’t think it matters, just try to get your first 10 clients. Any industry.

[@RosaAbney]

This is probably the best "straight forward" content I have watched on KZbin and, I've watched a lot!! Thank you so much for providing such detail and transparency. I'm hoping to launch my own business soon, however, I'm still in the research stage. I can't wait to go through your other videos/content. Again, thank you!

[@BookkeepingExpert]

You’re welcome! I’m happy to help

[@blackjoy9079]

This was so helpful. Thank you so much!

[@BookkeepingExpert]

Glad it was helpful!

[@ProBookstaxsolutions]

Appreciate your transparency and for sharing your processes. Thank you

[@BookkeepingExpert]

You are so welcome!

[@bigshel1963]

Do you do payroll for your clients? Or are you strictly basic bookkeeping services (i.e., categorization, reconciliation, and reporting)?

[@MollyReardon]

Thank you

[@BookkeepingExpert]

Thanks for watching!

[@IronBear47]

I also like to practice the KISS method. No reason to recreate the wheel. You think it would be possible to put blank templates of your excel sheets as a package on your website to purchase? I would buy them for $10 just to see how you do it and how you manage it all… if there is a formula or whatever, just put some dummy data in and turn the text color red or something to represent sample data

[@BookkeepingExpert]

Great idea! I might do it

[@gmericelawton3484]

Thank you so much. This so helpful to me.

[@BookkeepingExpert]

Glad it was helpful!

[@VirgoTiger]

Great information, thank you!

[@BookkeepingExpert]

Glad it was helpful!

[@365mobile8]

I'm looking at starting a bookkeeping business and doing it like yourself... Just me. I'm confused when you said you're making about 30k per month but only paying yourself 5k per month. What happens to the other 25k a month? Do you give yourself a larger bonus at the end of the year? Just wondering how that works. Thanks so much for your videos. They are extremely helpful and full of information 🤓

[@BookkeepingExpert]

I'm an S Corp, so I pay myself a salary and then I take Owner's Draws. I withdrawal about $12,000 per month and pay myself a "Salary" of $5,000 per month. The rest gets put into my investments

[@365mobile8]

Thanks so much for explaining that. Again your help is much appreciated!

[@bettaw9843]

⁠Just curiosity ,as a book keeping LLC, what kind of investment you can do with your s corp? Thanks.

[@loucaviotto4193]

Maybe I missed this but you didnt talk about finding a niche. Is this something you recommend? I always hear that you should choose a niche in one, possibly 2 industries. Do you recommend this? I feel like this can limit business.

[@BookkeepingExpert]

kzbin.info/www/bejne/g3KspaVsfKpmpbc

[@kathypatterson9906]

extremely informative!

[@BookkeepingExpert]

Glad it was helpful!

[@biancamacias7476]

I have a few questions: Do you do ap/ar for any of your clients? Do prospective clients often ask for these services? And if you don't has that costed you working with certain clients? Also, if you are not in partnership with a CPA could this hurt you when getting prospective clients? Do clients usually want a bookkeper and CPA together?

[@BookkeepingExpert]

Yes! I do AP and AR for about 10 clients

[@leianepires1674]

Great video!!!

[@BookkeepingExpert]

Thank you!!

[@natakijean-baptiste1746]

I am binge watching your videos, and because of your advice, I’ve got so much done today I really appreciate your help Do you think your course would help me from the UK?🇬🇧

[@BookkeepingExpert]

I don’t know anything about bookkeeping in the UK, so unfortunately I can’t answer your question. Sorry!

[@sassybee1760]

Try Ideal Schools, I'd recommend them. They're always on the end of the phone if you need advice or simply having a wobble.

[@nightowl1on1]

Greta content thnaks for sharing liked and subscribed now :)

[@BookkeepingExpert]

Thanks for watching!

[@mayraibarra9636]

What if they don't have QB and that's why they hire out? How do you get banking info? Can you still work the weekly clients this way?

[@BookkeepingExpert]

I only work with QuickBooks online

[@jarrodmcdermott9109]

You said you have your clients on on an excell spreadsheet.are you using that as a general journal?. are they emailing you transactions then and every week you are posting then to the journal while categorizing,then transfer to general ledger, then compare with quickbooks bank feeds?

[@BookkeepingExpert]

No, their bank accounts are connected to the QBO bank feed, so all of the transaction data gets automatically imported into QuickBooks

[@AA-qd4pq]

Thanks for the video. Can you please clarify that at minute 3:20 you said you make $29k/ month but then at minute 35:20 you siad $40k/ month. What are these 2 different numbers referring to? Thanks

[@BookkeepingExpert]

$29k was my monthly recurring revenue from monthly clients. $40k was my monthly number when I add clean up projects

[@AA-qd4pq]

@@BookkeepingExpert Understood. Thanks for the reply and your sharing. Your teaching style/ relay is great!

[@tomcat1391]

Thanks. I got sucked into " Wild Bills " course way over spent $ 😢

[@BookkeepingExpert]

Sorry to hear that!

[@HarvestingFaithHomestead]

Hi, what do you do if you have to take time off of work, if you don’t have anybody that can do the work under you? I’m asking because I would like to have another baby at some point and idk how I would take time off. Especially for payroll clients

[@BookkeepingExpert]

I never take time off 😰

[@_Deidre_Esteron_]

Hi! I have a question, and this is something new to me, as I haven’t heard anyone else that does bookkeeping mention it- you said that you partner up with a CPA, what do you mean, and is this something that is necessary? As from what I understand, most businesses already have their own CPA, so is this something that I need to do when my business is up and running? 🙂 Thank you for all your videos, I’m binge watching them 😅

[@BookkeepingExpert]

Most of my new clients already have a CPA, but if they don't it's good to be able to offer it. I do bookkeeping. CPA does taxes, payroll, and CFO services.

[@ButleramaBlog]

Thanks for the video - I'm going to try assigning my clients to certain days. Apologies if I missed you saying this, but are you meeting with your clients at all, monthly or quarterly? If so, how does that figure in to your daily schedule?

[@BookkeepingExpert]

I meet with 2 clients weekly and 1 other client monthly. They all pay $1,000+ per month

[@ButleramaBlog]

@@BookkeepingExpert thanks!

[@bdswartz]

I like your background picture of Cape Town, South Africa(The 12 Appostles). Have you visited there?

[@BookkeepingExpert]

Nope 😆 just a random Amazon purchase…

[@stevenwebbjrhistory]

Hey Zach. Do you have the client connect the bank feed themselves or do you ask for their password and do it? Or do you do it a different way? I don't think I would be comfortable getting their password.

[@BookkeepingExpert]

I have them do it

[@tylerlenhart4821]

Do you have a filing system for the backup for the transactions you’re categorizing?

[@BookkeepingExpert]

No, I just encourage my clients to keep their own records

[@RubylinSantos]

Am inspired by your video today Zach. Am a QuickBooks Pro Advisor just few days ago. I am now thinking of starting my bookkeeping business,hoping we can connect so I can ask further questions, how to start about it..

[@BookkeepingExpert]

You can do it!

[@NehaSinghal-ig8ir]

Thanks for this good info. Do your clients get their own Quickbooks subscription or you setup clients on your own subscription? How do you handle client transitions from old bookkeeper to yourself?

[@BookkeepingExpert]

Sometimes they already have their own account. Other times I will sign them up myself.

[@roselineasante614]

​@BookkeepingExpert you mentioned you don't use softwares. Do you have some of your clients on Quickbooks and some on spreadsheets? Just want to understand how you manage that. Thanks for sharing your processes.

[@mirlinek]

Hey Zack! Thank you for sharing. Do you have a Facebook personal page or business page? Which are you using to market your business?

[@BookkeepingExpert]

I do it all on my personal page

[@mirlinek]

@@BookkeepingExpertthank you for response🙂

[@YourBusinessYourNumbers]

So all clients have bank accounts & credit cards connected to quickbooks? Do you charge them extra if their accounts are not linked ?

[@BookkeepingExpert]

Correct, no extra charge. You can easily import the transactions if you have to

[@nleposk1]

I have 5 clients and it's taking me about 40- 50 hours. But I am doing a lot more than just categorizing. One's a non-profit that's like 20-25 hours . My next largest is 6-10 hours

[@LadyIdaMorgan]

Do you mean 50 hours a week or month? Also what services do you provide the nonprofit that takes up most of your time?

[@nleposk1]

@@LadyIdaMorgan a week. But I don't just categorize bank transactions and reconcile an account and consider that complete. For the non-profit, I am entering donations into Salesforce and applying them to the proper country and campaigns. I am paying bills, and entering expense reports for mission trips and family development programs. I have to create multiple journal entries each month to divide each employee's compensation between the different programs. I enter their payroll, 403b contributions. Categorization of transactions is very involved too, I have to have a receipt for each transaction and they need to be split between programs. They also have a full-time business manager on staff that also does some of the bookkeeping including creating budgets and presenting them to the board for approval. I have another client who is a design company, they are 6-10 hrs a week I do their payables and job costing. I also must be careful to make sure each transaction is applied to the proper job. I have another client who is a larger bookkeeping firm that does things more in line with Zach's operations, I would like to get more of my own clients that are simple like that to boost my revenue. But I would probably like to hire a staff member to manage that and keep the more in-depth clients for myself because that is a higher liability.

[@BookkeepingExpert]

Wow, that’s a lot of work! I hope they are paying a lot

[@nleposk1]

@@BookkeepingExpert Not great, but it's a non-profit that depends on donations 100% so I am ok with it. I look at it as education and ministry work. I am interested in moving into a simpler model like your business because it seems more profitable. Before my one client who operates more like you, I didn't even think it could be like that. I have worked for years as a bookkeeper in an employment position that was 40 hours so I had more of the full-charge Bookkeeper mindset

[@monicahernandez6607]

Thank you for your encouraging videos :) any advice for someone who’s about to get their first client? How do you go about pitching yourself if an interviewer asks if you’ve had clients before?

[@BookkeepingExpert]

Don’t lie! But try not to make yourself sound too new 😁

[@lindatran3407]

Where do I click to get your Mini Course? Thanks.

[@BookkeepingExpert]

hbg-bookkeeping.mykajabi.com/

[@Dave-tz9zx]

Do you turn away customers who want a full charge booking service that includes payroll? I'm surprised you have that many clients and don't perform payroll. Payroll takes me the most time, and it sounds like you have a better business model than I. Thanks for the info.!

[@BookkeepingExpert]

No, most people use ADP. Gusto, or a local payroll provider

[@Dave-tz9zx]

@@BookkeepingExpert Thanks! So you refer them to what you mentioned above if they have employees? Do you make a journal entry for payroll expenses each month, so it is included in the P&L? Thanks again!

[@keyneslonely1078]

Do you do bookkeeping using cash method? If your client has many ar/Ap, how can you adjust your book to match his Accrue method book? Thanks

[@BookkeepingExpert]

Some clients are cash basis, and some clients are accrual basis

[@GurpreetKaur-bv2po]

Hi, can you teach us ? I don't have accounting background, how can I learn this??

[@BookkeepingExpert]

Watch my videos!

[@lekeshahill2477]

How do you handle doing cleanups with your existing client schedule?

[@BookkeepingExpert]

I wake up early and I work very hard 😁 there is no magic secret

[@TheCodeGuy12]

Do you have to train your clients on Quickbooks?

[@BookkeepingExpert]

No, they don't use QuickBooks, I manage their QuickBooks for them.

[@delonaarcher]

Do you require all your clients to have QBO with all the feeds.

[@BookkeepingExpert]

Yes

[@ShoaibRahman00]

Good job❤❤

[@BookkeepingExpert]

Thank you!

[@eric.lowery]

How do you handle clients who want you to do local/state sales tax filing? Do you just kick that back to their CPA or just refuse it in general? Do you get asked to do it often?

[@BookkeepingExpert]

I partner with a CPA. I refer all of my clients to him. He sends all of his bookkeeping to me. Great relationship.

[@eric.lowery]

So I posted that last night when I was about 3/4 of the way through the video after listening to it on my commute. I got to finish the video this morning and it's literally the next question. Had I waited 30 seconds I would have heard it last night. Figures.

[@dtboyd07]

What's the typical size of a client in your book? (Revenue, Expenses, Employees, Transactions, etc.)

[@BookkeepingExpert]

150 transactions per month

[@mayraibarra9636]

How do you bring up them giving you there banking login info?

[@BookkeepingExpert]

I explained that it’s view only access

[@evgeniiaiakovleva3404]

Are you doing extra tasks? For example, forming companies, Apply for city tax or file sales taxes?

[@BookkeepingExpert]

No

[@mayraibarra9636]

Do you do QB online or Desktop?

[@BookkeepingExpert]

I only do QuickBooks online

[@sreekanthkumar1485]

Hi, i am working now as software engineer and i live in India. Is it gud or ok to start bookkeeping as a side since i am new to this and like to start

[@BookkeepingExpert]

I’m not sure. I have never started a bookkeeping business in India, sorry!

[@mirandasmith9633]

HA! I love talking about business too. I never find people who like hearing about it. Maybe I should do youtube 🤣

[@BookkeepingExpert]

It’s a great outlet to talk about your interests and find other like-minded individuals 🙂

[@TreasureHunter-hf9ff]

Do your clients pay directly to Quickbooks the monthly software fee or is the QB software fee part of the $450 per month you charge your average client?

[@BookkeepingExpert]

They paid directly to QuickBooks

[@TreasureHunter-hf9ff]

@@BookkeepingExpert Thank you!

[@nleposk1]

I definitely want to get in a position to hire. I'm afraid to take that leap though

[@BookkeepingExpert]

It’s scary for sure!

[@JeniferDreis]

I could help you thru your transition to your first employee if you like. Jeni

[@NehaSinghal-ig8ir]

Would like to join your support group

[@BookkeepingExpert]

hbg-bookkeeping.mykajabi.com/offers/rVSvSvKi

[@d3.finance]

Love the content. Just found this channel. Great great insights for the early stage Im working through. Thank you sir.

[@BookkeepingExpert]

Welcome!

[@lilfreezer1162]

Do You make 30k profit every month ?

[@BookkeepingExpert]

No, I’m averaging about $40,000 profit per month in 2024

[@themothers]

If you have 66 clients it’s 13 or 14 per day

[@BookkeepingExpert]

💯 😁

[@MikaelaMaverix]

Everyone does not have Facebook. I haven't had any social media accounts with the exception of KZbin for 8 years.

[@BookkeepingExpert]

That's a good point!

[@nleposk1]

I charge extra for 1099 and because of that I get out of most of it 😂

[@BookkeepingExpert]

That’s a great point!

[@peanutsarecheap1997]

I have no clients yet 😭😭

[@BookkeepingExpert]

Never give up!! Keep working hard every day