My simple productivity system

Hi there, in this video, I will share a really easy system to maximize productivity using only two tools: a calendar and a to-do list. I feel so many people (including me) get hung up on the perfect productivity system and honestly: simplicity is key, so let's not overcomplicate it.
Yours, Kia xxx
⌚️ TIMESTAMP:
To Do List: 00:39
Inbox: 01:08
Labels: 02:38
Deadlines: 04:05
Time Blocking: 04:49
You can find me on:
🔵 LinkedIn: Kia Hampel
🔴 Instagram: @kiahampel

[@GerhardLouw]

Thank you! Good system. I look forward to more of your content.

[@franknu]

Nice to hear from someone who pierces through all the magical productivity systems and boils them down to their core. Besides a task programme and calendar, I also use a note-taking programme for anything that is not a task but may become one (or a project) in the future. Hope you'll make a video about that someday. 😊

[@kiahampel]

Thank you so much! I believe we have a similar system. :) I‘m planning a more detailed video about my to do list coming soon but note taking is a really good idea as well. Thank you for the idea 🙏🏻

[@franknu]

@@kiahampel That's great to hear, thank you! 🙏 I am struggling a bit with what should go in the task manager and what in the notes program and how to connect the two. So I'm curious to hear how you've setup your system. 🙂

[@kiahampel]

Just in case you did not see it yet. I uploaded a new video a few days ago „Organizing Work & Personal life“ I also touch on that topic :)

[@franknu]

@@kiahampel Yes I noticed, thank you ☺

[@Tammyspam]

same!!! lol it is interesting. Because I used to watch tens maybe hundreds of videos looking for productivity tools, notion templates, second brain, making your own system. But now I only apple calender and Microsoft To Do🤣🤣

[@richardtapero8890]

simple yet very helpful video. looking forward on your upcoming content. thank you

[@kiahampel]

Thank you! Happy that you are here 🫶

[@BowersVoice]

I really enjoyed this! Simple reminders about task management, but important. Thanks!

[@kiahampel]

Thank you, so happy to hear this!

[@MrCabimero]

Unless I missed it, it would be great if Things 3 could sync to your calendar automatically .

[@brittany_wmsb]

This was a really empowering and inspiring video. Thanks for the reminder to go back to the basics!

[@kiahampel]

Yes true! And I believe if this works you can always build on that, but it should always be the starting point :)

[@Existentialcrisisaf]

Very informative!!🙌

[@kiahampel]

So glad 🫶

[@charminlindholm7779]

Pink Bee Productivity recommends a backlog of task dumps, then sort later (less mentally taxing)

[@kiahampel]

I think I might do something similar. Have you seen my video with my „weekly planning routine“?

[@geneg3776]

I find over the years that systems are very personal to each individual. Getting ideas is a great start but then some need to be tweaked to how you like it. Yes calendar and a capture area is always essential.

[@kiahampel]

Well said! I believe though it’s best to start with a easy system and than tweak things as you go but don‘t start overly complicated :)

[@MonolithMike]

@franknu hit the nail on the head! Great video because you get down to the nuts and bolts of what works, period. Thank you for reminding me that this is all I need! Subscribed!

[@kiahampel]

Thank you! So happy to hear that 🤗

[@ariekoprasethio]

🎯 Key Takeaways for quick navigation: 00:00 *📅 The importance of a to-do list and calendar* - A to-do list and calendar are essential tools for productivity. - The to-do list should have an inbox, prioritize important tasks, and set deadlines. - Calendars help you schedule important tasks around your appointments and manage your time effectively. 01:23 *📝 Utilizing the to-do list effectively* - The inbox is where all tasks initially go to avoid forgetting them. - Differentiate between important tasks that impact your goals and shallow tasks that are less critical. - Use deadlines (due dates and do dates) to manage tasks efficiently. 04:53 *🗓 Scheduling with the calendar* - Review your calendar to determine available time slots for tasks. - Schedule one to three important tasks per day based on deadlines and your current mood. - Reserve shallow tasks for short, in-between moments, avoiding them during focused work blocks. Made with HARPA AI

[@kiahampel]

Nice summary! 👌🏻

[@Z3NITH11]

Nice video, really keeps it simple

[@kiahampel]

Yes totally! Better spend your time doing the things than organizing the things 😆

[@user-kn9cx7so8z]

Thanks! I’m studying English and your videos are good for my study.🎉

[@kiahampel]

That’s amazing! I always watched my favorite tv shows in English. This helped me so much to learn the language.

[@41ankitt]

Ha ha .... Your story and my story are the same ! .... I watched so many videos on productivity but ultimately ended up using - Notes app & Google Calendar .... The less the better is my mantra now .... Keeping things simple yet focussed should be the goal isn't it ! .... So yes it's a minimalistic yet effective way of managing everyday work and also I try and maintain a pen paper diary that also is my analog companion ! .... 🙏 .... Liked your video ! .... Keep it up ! .... 🙂 ....

[@kiahampel]

Thank you so much! Just wondering, do you always take your pen and paper with you? I love pen and paper, but I always get lost when I don't have it with me, and then I forget things.

[@41ankitt]

@@kiahampel Thank you 🙏 .... Ok so my daily driver is my phone because I have my mobile with me at all times so everything even the smallest of thoughts goes down in my notes app immediately on my phone ! .... But whenever I am in my office everything is analog except Emails .... I have maintained a physical diary where all my ideas and meeting points go handwritten date wise ! .... Actually the fact is it has to be a mixture of both handwritten and digital note taking it just can't be one way or another I now believe .... 😎 ....

[@ebayposhman]

Great video ! Subbed ! I think u will have a million on day 🙌

[@kiahampel]

Wow, thank you! I hope you are right 🤞🏻🤞🏻😂

[@danielmuller7434]

Gutes System. Danke :)

[@kiahampel]

Freut mich, dass zu hören :)

[@mvg2x34]

Good video and good channel. Thanks for producing in English too.

[@kiahampel]

Thank you that’s so nice to hear 🫶

[@MerMess]

Good video beautiful 💕 just subscribed

[@kiahampel]

Thank you so much!!

[@RameshKumar-ng3nf]

I am new to your channel and subscribed. Regarding this productivity system, please do show a demo showing practical examples how it helps us in work. This video was more of theoretical and couldn't understand well. I checked your other videos on things3, the projects and areas are not shown properly in practical, so was not that much helpful to understand clearly.

[@kiahampel]

Totally understand! Since it’s work related I can’t show the tasks (they are blurred out for that reason).

[@RameshKumar-ng3nf]

@@kiahampel No worries. I only needed a sample demo of any dummy data , how you use projects & areas etc & how you process them etc. Its absolutely fine , i will search in youtube for it. I am using things3 since few months. So was trying to understand how working professionals use it., that helps to understand more better. I am still searching in youtube. Its hard to find a good tutorial on it.

[@kiahampel]

@@RameshKumar-ng3nf Got it, thanks for the idea. I might make a more detailed video on it.

[@RameshKumar-ng3nf]

@@kiahampel So nice of you :) . Will wait your the video notification . Thanks and have a good day !.

[@dimitriskalogeropoulos6152]

An AI tool that works exactly as you describe is Motion. Have you tried it?

[@kiahampel]

I haven’t used it, but saw so many adds and it made me curious! Did not have the motivation just yet to try another tool 😂

[@alterego157]

Writing down any tasks that comes to mind is a terrible idea. The more of them you forget, the less is left to do.

[@kiahampel]

😂 just scripting a video on how to save time and this could technically a time saving tip 😄