My TickTick Productivity System 8 Months Later (A Product Designer's Perspective)

[@Commonsensecommodities]

What are the keyboard commands on a Windows PC to open a TickTick todo? I don't have a command key.

[@BrandonKBoswell]

Sorry, anytime I say Command you can substitute that for Control on PC.

[@NiaSweetz]

@@BrandonKBoswell you said Ctrl+alt+cmd so would it be just Ctrl alt?

[@BrandonKBoswell]

@@NiaSweetz I have it set to Ctrl+Alt+Space, but you can customize it in the hotkeys menu of the settings

[@siddchauhan]

The best way is just to customize by seeing what keys you tend to gravitate to. I had to experiment a bit to get to something I am comfortable with now.

[@Nicolas-sq4fj]

I use Ctrl + Q for the tiny pop-up to add tasks and Alt + Q to show and hide the full TickTick window.

[@marmot1314]

I really appreciate that you are using genuine tasks to help us understand how Tick Tick can be used. Too many other reviewers make things up that are so generic it takes us an extra mental step to apply them. Bravo!

[@erikaso_]

I really appreciate this thorough walkthrough! I've been struggling to find the best app for me and wanted to give TickTick a shot. What I loved about Todoist (which you can also do in TickTick) is create tags for certain contexts (quick, office, etc.) and be able to create filters off of different "modes". This is especially helpful if you have themed days or batch your tasks for less context-switching. Thanks again man, cheers!

[@AM-wt2ul]

This was so helpful! I've been using TickTick for years, but you discussed several functionalities that I wasn't aware existed. I just went next level thanks to you. :)

[@MagpieCrafter]

Great video. As I actually have the same setup -Tick Tick and Obsidian - I would love to see how you use them together.

[@MiPo3333]

Thanks so much for taking the time to make this video, for being so clear, for providing the time codes and so much more. Especially for being so generous and sharing how your workflows are set up. I have for now watched only some parts of the video on topics of priority to me. But the link is safely stored in TickTick so that I can get back to it in the next couple of days.

[@BrandonKBoswell]

Comments like your’s make creating the videos worth it! Thank you and have a great day!

[@OverlyAttachedGlue]

Currently researching what to use for my own productivity system, this was extremely helpful in understanding if Tick Tick can do what I am looking for (fortunately, it does)!

[@vexcarius7100]

1st Day if Ticktick, it’s satisfying to tick off the task and jot down notes and schedule tasks. It feels like I’m the CEO of my own life. I realized I hve a lot of things to do and slacking off doesn’t makes sense.

[@samueltremblay275]

Wonderful video. I learned a couple of new things. I love the fact that you shown your real life tasks. My only little complain is when you listen your video with earpud, each time you put your hands on the table, it's push into my ears like the sound of a car door closing. Except that, it's a perfect video that I will probably listen 2 to 3 times just to be sure that I have digested everything.

[@BrandonKBoswell]

I’m glad you found it helpful! Thank you letting me know about the table noise. I will watch out for that in future videos.

[@priteshshirsat7747]

Thank you so much for showing us a real life peek into your life! Learned a lot from this video! keep up the good work!

[@randomname2366]

This was very helpful for me. I just got TikTik and defintely used some of your lists and strctures as a starting point. Thank you!

[@ryanbrownx1]

Excellent video. Thanks for sharing your workflow.

[@jonathantrujillorosales8713]

One question, how do you do it if in your calendar view, you have to drag a task for some day of the week, but since you have turned off the recurring task cycles, do they not cross paths with them since you don't see them?

[@saimeghana2261]

How do you get Sections in the Today View? My Today View is a mix of tasks from all lists and they're sorted by deadline, and not list. Not sure how to change this

[@garynguyen3548]

Great Video, thanks. Curious, how has how you use TickTick changed over the past two years? Any other lessons learned since this video?

[@hanssolo8100]

I recently learned if you subscribe online you get charged additional fees which are non-refundable. I used the free version for years no issues.

[@jvalenti370]

I seldom "like and subscribe" on the first view from a new content-creator. But I did this time! Very good work!

[@BrandonKBoswell]

Thanks Joseph. ❤️

[@doriangray2001]

thank you, great summary of real-life usage of the app. lots of inspiration.

[@zest1800]

Hi Brandon, I am a UX Designer, really appreciate your details in this video!

[@evayahpav]

@Brandon Boswell Hi, great video, thanks! One question - at 13:00 min you show a view resembling kanban board - showing "where the ideas are in the pipeline." What feature did you use to create this view? Thanks!

[@BrandonKBoswell]

Thanks Eva! If you go to any list and choose the three dot menu in the top right there should be an option for Views. Choose Kanban from that list and you are good to go

[@evayahpav]

@@BrandonKBoswell Thanks a lot! 😊

[@hiteshkaushik4563]

Very detailed video and I really like how you show your real life usage. I face few issues though 1. How do you manage individual project in tick tick? 2. How do you arrange un-announced task that came out of nowhere in the middle of day?

[@BrandonKBoswell]

I don't personally have a ton of individual projects, but you can have as many lists as you want and even put them in folders if you have too many. When the project is over you can right click on it and archive it. The template support in TickTick isn't fabulous so if you like having a comprehensive template that encompasses many tasks that have subtasks then you might find that Things 3 is still better for your scenario. For timeblocking and wanting to keep track of things that were unexpected, I like to add those from Calendar view in TickTick where you can just click on the calendar for when that "distraction" occurred and how much time it set you back. I usually put these into a different list and have that list in a different color on the calendar so I can get a picture of much time those type of tasks have taken up in a given week.

[@hannahmelton2989]

Could you review and discuss Structured?

[@planttheseed2129]

have you looked into Amplennote?

[@LN-bg8hd]

@Brandon Boswell - Thoughts on Notion?

[@shaflyhamzah3848]

Thanks, that quick capture makes me try tick2 and its pretty cool!

[@coachrye]

Thanks for this video, Brandon. I am checking out TickTick right (planning to move out of Nozbe) and this has been super helpful.

[@aero83pl]

15:40 can you place the items that you keep in your lists in the calendar? Or those are separate items not connected to those items you showed previously in the video?

[@BrandonKBoswell]

You can. On the far right of the screen there are icons and one of those will show your unscheduled tasks and you can drag those onto the calendar.

[@aero83pl]

18:28 what is this feature called? The thing that you have a calendar event split into tasks? How do you do that in this app?

[@BrandonKBoswell]

It’s a repeating task with sub tasks in it that I created.

[@mfreddy22]

Such a great video, thank you! I have running a 2M business using TickTick is my day-to-day OS for a few years now and really looking to optimize my productivity. I recently started organizing my day with Lists like you are doing here and it's a complete game changer. A few of your tips are absolute game changers. The Content backlog is genius. I added that immediately and love it. The calendar tips are great too. Unchecking Show Reoccuring was a huge improvement. I am still looking for a secondary app to break down my projects in detail and crurious of anything you use that could be an easy unload to and from Tick Tick. I am using Tick Tick for projects now which is pretty good with the description, subtasks and pics, but just probably need a better overall solution.

[@nascentnaga]

also im going to straight copy this, I like your breakdown a lot

[@BrandonKBoswell]

Go for it! ❤️

[@Escile]

Excellent video!

[@angelo89]

Great video. Tick Tick is my second brain!

[@jamestheredd]

Thank you for showing us your setup in detail. This is very interesting. :)

[@rons2293]

Excellent Video, thanks. Trying to decide among Todoist, TickTick and ClickUp.

[@oamoe]

Thanks for the useful video! Question on the side: why do you use airr for podcast instead of for example snipd or any other app?

[@BrandonKBoswell]

It’s funny that you mention it today because I had started using Memento for a few months and just came back to Airr today. I haven’t tried Snipd, but I use Airr because they have good transcripts when you want to save the last thirty seconds to Readwise. The transcripts on Momento weren’t nearly as good. Should I check out Snipd?

[@hapichteam]

wow extraordinary quality

[@DanG15803]

Hi Brandon, I just started using tactic and I was hoping that it had an Apple Watch complication feature like things three does do you have any insight on that?

[@DanG15803]

TickTick

[@AbuObayd]

Nice video. I'm going to try your folder system.

[@ppgogo]

Great video! Where and how are you getting the MacOS Quick Capture to work? I'm not seeing an option in the Settings to launch this. Thanks for the help!

[@BrandonKBoswell]

Thanks Pedro. Click on your profile and go to settings. It’s under Hotkeys as “Show Quick Add Bar”.

[@ppgogo]

@@BrandonKBoswell I looked right past it 🙈Thanks for the reply!

[@TimmyToes1955]

Thanks for your video Brandon. I'm new to Tick Tick and looking for an electronic app to replace my paper Franklin Planner. I get ideas in the middle of other things, as you mention, but when I hit the keys 'Ctrl, Opt, Command' and then the space bar, nothing happens. What might I be doing wrong? thanks!

[@BrandonKBoswell]

Hey Tim, I think I must have a custom keyboard shortcut for this. This can be changed in Settings under hotkeys. Here's a walkthrough on how to do that: www.loom.com/share/f540832b418646b49a6476135dec46c1

[@Fahodinho]

Amazing video, I've been using TickTick for years and I just realized I was missing out on so many features. Can you elaborate on your RPG system (18:35)? I'm interested in that!

[@BrandonKBoswell]

Thank you Fahad. There’s not anything technical happening with those attributes. It is just a playful reminder to myself of why I should do those things each day.

[@zest1800]

I decided to switch to ticktick after watching this

[@storageone3376]

Thanks for this, really aprreciate. Q: Isnt it better to use habits with notifications than tasks (about your routines)?

[@BrandonKBoswell]

That should work too!

[@storageone3376]

@@BrandonKBoswell I think this is great to track your engagement in routines (you can check when you didnt complete routine). Are tasks enough to complete routines? Does it works for you good?

[@nikkirosety]

Super good tips

[@TylerGraceYT]

I'm trying to link to a website directly from the title of a task (as a hyperlink, not just the big long URL) - is this doable? It seems like you've done that, but I could be misinterpreting what I'm seeing. All I have found is the ability to link in the description.

[@BrandonKBoswell]

Unfortunately I think it’s only for deacriptions

[@karansantra5453]

Hey Brandon, First of all thank you so creating this video, I really liked it. Here something that might be beneficial to you, you can make a short version of this video i.e (your hacks with single liner explaination ) make it under 10-12 mins.

[@BrandonKBoswell]

Thank you for reaching out, Karan! I will be sure to do that when I make a 2022 version of this video.

[@meganotofthisworld]

I have a question. I am using a free version of the app at the moment, it allows only 9 lists and 99 tasks per list. If I pay for the full version for a year, after that period, if I decide to go back to the free version, what happens with the extra (more than 9) lists and tasks that I have created during that year - do they become locked, unusable?

[@BrandonKBoswell]

In my experience, if you go back to the free version all of your content stays, you just can't create new tickets with the pro features. All of your existing content is left alone.

[@meganotofthisworld]

@@BrandonKBoswell tx

[@NicholasSo1000]

Hi Brandon, regarding to "the decline still show up in ticktick" I tried to open the iOS calendar to let it sync up with outlook first. then when you back to ticktick - it is gone.........not so convenient but at least you can see the latest meeting schedule from other applications

[@BrandonKBoswell]

Thanks Nicholas! I noticed about 2 weeks ago they fixed this so that they do properly disappear. I haven't seen in any release notes where they fixed it, but it definitely seems solved now.

[@vanessahargreaves528]

Very helpful video. Tysm!

[@timmygtunes]

This is extremely helpful - thank you so much!!!

[@treegee3143]

Thanks is the inbox on the app ?

[@BrandonKBoswell]

Yes. When I hit the hamburger menu in the top left it’s the third list from the top

[@Abdullah-zl9ub]

Still using it?? After paying for it and moving to it I discovered that it’s not supported for iPad keyboard and screen the calendar view, also the recurring tasks is not good for people who doesn’t start their week on Monday.

[@BrandonKBoswell]

I switched to Akiflow a year and half ago. Akiflow Review: Can it replace TickTick? kzbin.info/www/bejne/nZC9oZRtmsmMqa8

[@Abdullah-zl9ub]

@@BrandonKBoswell oh alright checking it out. Though I wish I can move there but it’s pretty expensive. Haven’t you thought of going back to things or using todoist or reminders? (Currently todoist user here)

[@Juan-ly5mn]

Great Video! Thanks a lot.

[@zc136]

Great video! Subscribed 😉

[@theonyxknight]

Hey Brandon! I've consumed a lot of written and visual content from Tiago Forte. Your opening slide that credits him has his name spelled incorrectly. I'm not intending to be critical (there's enough of that over on Twitter, LOL); just mentioning that in case you decide to cite his material in the future.

[@BrandonKBoswell]

Thanks. I realized my mistake a few weeks after releasing the video, but unfortunately don’t have a great way to fix it.

[@theonyxknight]

I figured as much. Thanks for the reply!

[@Icodense23]

thanks for the video! so interesting

[@AndySellsChicago]

Hey Brandon, actually love the video. Seldom do I comment/nor subscribe. But hey keep up the good work, don't take this the wrong way but have you tried optimizing your titles? I just started a youtube of mine (Totally different industry) and using some guides I've been able to really skew things in my favor. Just asking, thought it was super interesting myself and wanted to share

[@BrandonKBoswell]

Hey Andy, Thank you for reaching out! Definitely no offense taken. The titles and descriptions have certainly been a bit of an afterthought up to this point. For a few of the videos I'm planning right now I'm starting with the title, description and hook and working backwards, but would love any guides that you found helpful.

[@matrhein]

Hi there. Really interesting handling of the today view. I do not understand why you seem to store stuff in there, since doing all of it will not happen today. Postponing is easy, but it's all scheduled and will keep you from seeing things that pop up today. To me, it seems a lot that you are handling TickTick like you did Things, ignoring that Ticktick doesn't have start dates. Also, you really check off things to move them across to today? Now your history tells you that you were rocking it with the nightly review, but actually, that's not entirely true. Do you review your checked tasks or is the app simply for getting an overview of what's on your plate?

[@BrandonKBoswell]

Hey Mat, thanks for reaching out. I’m not sure if I understand your question. TickTick’s today view is the list of everything that has today as a do date. You are correct that TickTick doesn’t have due dates and intention dates. Luckily for me I don’t have many tasks with actual Due dates. For people who do have lots of due dates I would still highly recommend Things 3. Regarding checking things off to move them across to today, I unfortunately don’t follow. I glance over my tasks in my weekly review, but it’s definitely more for helping me keep track of what’s on my plate.

[@matrhein]

@@BrandonKBoswell thanks for the swift reply. I found it interesting that you have parts in your today view you decide not to work on and then collapse. Your list is also filled with tasks - but I guess from your answer I take it that you use the due dates as start dates. In the video you move a black task (nightly review) from Monday to Wednesday by completing it and having it on daily repeat instead of moving the task to the day, either dragging/dropping or editing the task. This creates two instances of finished nightly review that you state in the video didn't happen. That simply irritated me.

[@BrandonKBoswell]

@@matrhein if you move something that is on a repeat it will affect the scheduling of the next instance. You’re other option is to mark it as won’t do, which wont put it in your completed list but will also stop it from having future instances which would be bad in this scenario.

[@J_heterodox]

Right there with you. I used Todoist. Then Things. All between 6 months. Neither really stuck. Something ‘ticks’ in me when I use Tick Tick 😂. In all seriousness though haha the app is GOOD. I’m able to stick to habits and actually get things done.

[@siempresonlasdoce]

Hey Brandon! thank you for your useful videos I have a specific question about TickTick... I want my routines (for example a morning routine that includes waking up, bathing and meditating) to be visual on the calendar, but I want these routines to not be "checkable", so that at the end of the day they are not counted as overdue tasks and warnings appear in red that I did not complete them, and that they do not affect the productivity statistics of my account. Is there a way to do this? It would help me a lot if you give me a solution to this. Thank you very much in advance

[@BrandonKBoswell]

Hmm... I don't know of a way to do this. I do something similar in Akiflow, but then I just mark them off once I do them.

[@siempresonlasdoce]

Thank you, I hope they implement something like that in the near future

[@pykmas3807]

great video!

[@spinout77]

From a functionality standpoint, I would choose Tick Tick, but I have privacy concerns.

[@ameermankuttukara3304]

Thanks 😊

[@polansk3745]

tick tick is not for teams ?

[@BrandonKBoswell]

You can have multiple people on a list and it supports task assignment.

[@polansk3745]

@@BrandonKBoswell Ty for your reply, i need control my team do you think tick tick help more than todoist?

[@BrandonKBoswell]

@@polansk3745 if you need lightweight task management it is good for that.

[@polansk3745]

@@BrandonKBoswell i think i wanna get some hardtasks but i need control the team when then do it all right

[@4chao1999]

Love TickTick too!

[@AmitGangania]

Is Ticktick a Chineese company? how i assure that my data is not shared witj chiese govx

[@BrandonKBoswell]

They are Chinese. If data privacy is of concern then you might have to use a different task manager

[@goncalo.ferreira]

*Tiago

[@BrandonKBoswell]

If only I could go back in time and edit the video.

[@brooke510]

This is a really great video, and it helps me get my mind around all the ways i can capture the whirlwind in my head and my inbox. Unfortunately, i only got through the first 30% of it. I really, really tried, i even paused it and did some box breathing a few times to soothe myself. But unfortunately, your VOCAL FRY is fucking unbearable. You can learn to recognize it and learn to stop doing it - i guarantee you'll get better engagement with your recorded content. It's like the verbal equivalent of a tiny baseball card taped to the spokes of a fan - subtly grating. There's a reason they came up with a name for this verbal disorder, and it's not because people like it.

[@BrandonKBoswell]

Hopefully my newer videos don’t irritate you as much. This video is over two years old.

[@LazzarrusLong]

04:52 Story of my life 🫤