NOTION BUTTONS ARE HERE! 12 Must-Know Use Cases

Learn how to supercharge your Notion Workspace with Notion Buttons.
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Notion just released one of their biggest updates ever: Notion Buttons. These buttons introduce automations natively in Notion. This unlocks a ton of powerful use cases which previously required complicated workarounds or third-party tools.
Curious how to make the most out of Notion Buttons? In this video, I break down 12 must-know use cases for this latest update and show you step-by-step how to implement them.
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Chapters:
00:00 Intro
00:18 How to get the new Notion Buttons
01:03 Difference between database templates and Notion Buttons
02:00 Best Use-Cases for Notion Buttons
02:03 Add Routine Tasks with Notion Buttons
03:11 Use Notion Buttons for Quick Capture
05:08 Add Default Tasks to Projects with Notion Buttons
07:33 Add Default Content to Pages with Notion Buttons
08:17 Use Notion Buttons for Team Collaboration
09:04 Enforce User Behaviour using Notion Buttons
10:04 The hidden risks of Notion Buttons
10:31 Automatically archive tasks with Notion Buttons
11:35 Reassign tasks with Notion Buttons
12:35 Add Completion Timestamp to tasks with Notion Buttons
13:31 Improve Asynchronous Communication with Notion Buttons
14:27 Build an Upvote System with Notion Buttons
14:56 Modify Due Dates with Notion Buttons
15:59 Outro
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Notion and the Notion logo are trademarks of Notion Labs, Inc., and are used here with permission.

[@Dubious_George]

you're really good at that bit at the end of the video that encourages me to binge watch your whole channel lol

[@mfreihaendig]

Pssst, you’re uncovering my master plan for world domination here! 😎

[@BusinessAndEntrepreneurship.]

I’m loving this portrait in the back ground 😊 Yessss!!

[@mfreihaendig]

Oh yes it’s amazing isn’t it! 😍

[@DagmarMehling]

Great examples Matthias, super inspired to creating my own now :)

[@mfreihaendig]

Thanks! This will make some many Workflows easier for clients, I love it!

[@fernandogalas3867]

Awesome!!!! Thanks

[@mfreihaendig]

Glad you like it! 😇

[@markuskaeding]

Richtig starkes Video! Freue mich schon jetzt auf den Austausch mit dir. Es ist schon spannend, deine Entwicklung der Videos und der steigenden Qualität zu beobachten! Einfach weitermachen. Liebe Grüße aus Hamburg. ❤

[@mfreihaendig]

Vielen Dank! Das freut mich sehr zu hören - und ich freue mich auch schon auf unser Meeting ☺

[@nigelthompson8312]

Thanks again M for a great vid 👍

[@mfreihaendig]

Glad you like it!

[@Blink_Youtube]

Thanks for sharing that notion released buttons! This will come super handy, and thanks for giving us a few use cases. Cheers!

[@mfreihaendig]

Always happy to help! ☺️

[@collectingscars]

This is so exciting! Thanks for giving so many great examples. I'm looking forward to using this in a bunch of different ways.

[@mfreihaendig]

Awesome! What’s the first thing you want to do? ☺️

[@collectingscars]

@@mfreihaendig Your idea to use it for daily tasks instantly caught my attention. I've tried so many different ways of setting up a simple recurring task system for daily life tasks (I have a more robust system for my job that works great) and haven't liked any of them so far. I could also see this being great for adding tasks to a project database inside a templated page since there's usually a regular cadence to those (project kickoff, design, creative review, revisions, hand off).

[@mfreihaendig]

@@collectingscars Oh yes it is awesome for this!

[@maria__beganskaya]

Perfect!❤

[@mfreihaendig]

Indeed! 😍

[@ScopeOnFoot]

Really Good content!! Thanks a lot and all the best for you

[@mfreihaendig]

So happy to hear this! ☺️

[@ClaudiaHernandez-ro2uw]

Can't wait for this feature to get to me!!

[@mfreihaendig]

Shouldn’t be more than 24 hours now!

[@mi_jan]

Great video, just discovered your channel and you have great content, Subscribed!

[@mfreihaendig]

Thanks a lot, excited to hear this! Trying to step up production quality ☺️ any videos you‘d love to see next?

[@ngocson1898]

Thank a lot

[@mfreihaendig]

Happy to help ☺️

[@keyboard6639]

Haha you're quick on the upload. Tysm for the info

[@mfreihaendig]

I saw the update at 7:30 am and now it’s 3:50 pm - haven’t done anything else today but this video 😂😂

[@madelinefoster8925]

Oh my gosh. Buttons are finally here 🎉🥵💥

[@mfreihaendig]

Right? How awesome is that! 😍

[@d6h597]

Thanks! This was so helpful

[@mfreihaendig]

Glad you liked it! ☺️ anything in particular that you‘d love to see next?

[@d6h597]

I’m not sure…this is so addicting, that I only want to play with these things and not do the work😮

[@mfreihaendig]

@@d6h597 haha I feel you! In case you want some more stuff to do instead of working, I just released a video with my 99 favourite notion tips 😅 kzbin.info/www/bejne/epK5imNqed2Un8U

[@christianmagill3829]

Some great examples you gave. Eagerly awaiting this to drop in my account. Looking forward to using a button to close out open entries on a timesheet..

[@mfreihaendig]

Ouh yeah that sounds great too! Would love to send webhooks from buttons, that would be the dream

[@christianmagill3829]

​@@mfreihaendig Could you maybe open a page with an embeded that triggers it? I guess it depends if you need to send data and authentication. I'd also love to be able to apply templates. That seems like a major missed opportunity.

[@mfreihaendig]

@@christianmagill3829 I'm sure they'll add that soon!

[@adityamehtax]

Thanks for this amazing video! Another great use case is when you want to create a new (nested) database inside a database page. I also wish Notion would add dynamic dates so that we can specify today + x days.

[@mfreihaendig]

Oh yes, that would be amazing! I know they’re hard at work bringing even more features to buttons and I can’t wait for that!

[@SuperVanny1979]

@matthias Frank can you please help me ?? I bought a template called flasaphic from envato and I want to delete the account button on the home menu but it doesn’t work

[@johandekock7355]

thanks for this! if you want to get more people to keep watching your videos, I'd suggest to provide a value pitch a lot quicker. Why is this valuable to me? Intro was a good hook but then it took to long to keep my attention. Recommend Simon Sinek's golden circle approach. But keep up the good work!

[@mfreihaendig]

Thanks a lot, that’s super helpful feedback - trying to improve the pacing for sure 💪🏻 will take a look at that ☺️

[@user-pz7nb9rp5i]

Congrats on the video and use cases! That's a powerful addition to Notion. Are you aware of a limit to the number of actions? I'm working on a case similar to your #3 but I can't add more than 10 tasks/actions. I can't duplicate or add new ones.

[@mfreihaendig]

Oh yes you are right - seems to be a cap for now. I‘ll flag that with the team, hopefully it will be removed in the future :-/

[@ItalianIndie]

Thank you. In the Add default tasks use case, isn't it the same if I add those tasks in the template?

[@mfreihaendig]

You can’t set them up during template setup, because that won’t generate a fresh set of tasks - instead, all iterations will be linked to the same 5 (or 10) tasks you originally created

[@antoniobritto5736]

How to I edit an existing button that adds a recurring template to a different database? I want to use this for university notes and I don’t want to have to keep creating content in each notes page

[@mfreihaendig]

When you hover over a button, you’ll see a little gear icon appear - that’s where you can change your settings 💪🏻

[@getuslocal6226]

I hope they add the ability to send webhook triggers

[@mfreihaendig]

Oh yes that would be the dream! Would open up soooo many opportunities

[@user-kd3ur1zp4g]

well feature! thx for tutorial! i have a question, how to erase empty lines in my tablet if i want to add new ones? (all of them just duplicates, when i'm clicking on button to add my usual routine)

[@mfreihaendig]

The buttons don’t have a built-in delete feature yet - so your best bet would be to create a filter on your view to hide the unused items and then apply that filter through the button 💪🏻

[@user-kd3ur1zp4g]

@@mfreihaendig yeah, first i tried to put the limit for new pages, but its not what i really want then i added advanced filter which hiding empty spaces, but they still exist hope they'll fix that. anyway, thanks!

[@petersierra1280]

I think I found a bug in the edit database feature, because even though once you finish the action it applies the property changes, if you try reloading the page some of the properties (like date, status, relations) are back to their previous value 🤯

[@mfreihaendig]

Oh wow That’s a weird one! Best to report it to the team so they can fix it 😅

[@gen936]

Hey Matthias, how would you deal with longer mails, of mails which have the entire conversation (Re: Re: , etc.) in the mail? also, do you know how to split longer requests above 4000 tokens into chunks in make? curious if anybody encountered the same issue

[@mfreihaendig]

Depends on your goals - you could adapt the prompt to summarise the conversation whenever Re: is detected in an email or you could split the email at each Re and process them individually For splitting you have various options - the simplest being to just chunk after every ~10,000 characters using a length formula ☺️💪🏻

[@MatheusLeston]

How do you create this "impossible filter" you suggested at the beginning? That might be very helpful to me, but I was never able to do it, as anything that I add as a filter is actually added to the new entry in this view.

[@mfreihaendig]

Use something like Name is empty 💪🏻 that’s the easiest one. It does show you your empty entries (but those should be cleaned up anyway probably 😅)

[@MatheusLeston]

@@mfreihaendig Thanks for the reply! I tried that before, but there was an issue: this only worked if I created something new in this database. If I dragged something into it, another block from the page or another entry from another database into this filtered view, the name would be automatically deleted, as the database would adapt the content to the view. Either way, I just found another solution: using a Created Date property with a filter for when it this value is empty solved the issue ;)

[@mfreihaendig]

@@MatheusLeston ah true that, doesn't work with dragging - but your approach is great!

[@kumarsahup]

I published but buttons not working in published site (in button I added pages) help

[@mfreihaendig]

Did you also publish the database to which you want to add a page?

[@kumarsahup]

@@mfreihaendig no I published only page in which buttons are linked to another pages. But it seems to it not works. I just found it buttons not work on published pages

[@marcusfarnfield]

Thanks for this Matthias, do you only get the 'open page' after you've added a page? If so, then i guess you can't use them to navigate around notion? eg creating a 'home' button

[@marcusfarnfield]

top work being the first out the blocks with a video on this! Really helpful

[@mfreihaendig]

Oh no you are totally right, a HOME BUTTON! how could I miss this 😅 that’s a great use case!

[@mfreihaendig]

Thanks! Haven’t done anything else today, now I gotta take a break 😂

[@marcusfarnfield]

@@mfreihaendig This is EXCELLENT. been running into this issue for a while. Can't wait to get access!

[@mfreihaendig]

@@marcusfarnfield Should roll out until tomorrow ☺

[@merolie]

Is there a way to let the button create a FILTERED view of a specific database? I would like to create a view of my invoices database inside a client page that's filtered for that specific client project. I have tried everything and just can't figure it out :-|

[@mfreihaendig]

I don’t think you can do that through a button right now, but why not use a database template with a self-referential filter? ☺️

[@merolie]

@@mfreihaendig I’ll try to find out how that works, thanks!

[@DoLetsStop]

"Hello, I.T, have you tried turning it off and on again?"

[@mfreihaendig]

😅😅

[@nurmbms90]

This update lagged my phone . And i could not even retrieve my python notes that i accidentally deleted on notion . What a dreadful moment. They should fix their app on retrieving accidental deleted information.

[@mfreihaendig]

Sorry to hear that! Did you clear your archive? Otherwise, deleted elements should be there for a while 💪🏻

[@nurmbms90]

@@mfreihaendig you know what is the most strangest thing ? I deleted by accident and went to the trash area to find the accidental deleted page and I could not find it . Tried opening my computer to see if I can retrieve it says “this page could not be found”. And what is the most frustrating thing is that I create a simple buttons on notion, tried using my phone to see if it works , it lagged the entire notion on my phone . That is seriously crazy . And it’s a relatively new phone.

[@NakulKrishna]

@@nurmbms90 don’t test out new features on important data.

[@nurmbms90]

@@NakulKrishna yes will nvr make this mistake again

[@libykim6259]

Ok, what drives me crazy is how the whole internet is oblivious to the fact that the task list added via the BUTTON is in reverse order. NOBODY is complaining about it on any forums. Matthias Frank and Thomas Frank... oh what do you know... both Franks! Anyway, you all just click on the button and pretend you didn't see this happen. WHY!? Am I living in the twilight zone? Am I in the Truman Show? What the hell is going on?! Why is nobody talking about this?! CAN SOMEBODY PLEASE ANSWER ME!!!

[@mfreihaendig]

Oh wow what Energy 😂 what task list reverse order are you referring to? What’s the time stamp? ☺️

[@libykim6259]

@@mfreihaendig haha thank god you noticed. so the best time stamp to explain this would be 6:32. You have created the button with Task 1, Task 2, and Task 3 (in this order). But when you use the button, it lists Task 3, Task 2, and Task 1 (the reverse order from top to bottom). It looks like I just have to make the button in the opposite order ON PURPOSE, to get the list to display the way I want.

[@mfreihaendig]

@@libykim6259 That's because buttons mimic the effect of clicking the big blue NEW button on the top right of a database - that also adds new entries to the top of an unsorted database (Thomas Frank was so kind to double-test that behaviour and compare it with a bunch of other scenarios😎) Instead of creating it in the opposite order, you could simply add a sort to your database Sorting by Created Time / Last Edited Time would be the simplest way to achieve that 💪🏻

[@libykim6259]

@@mfreihaendig Wow, that explains it all, thank you. Although I still would have liked it to list from top to buttom, understanding how it works at least gives me a peace of mind. I didn't know Thomas Frank tested this. Well, thanks again.