OneDrive Tutorial for Beginners

In this step-by-step tutorial, learn how to use Microsoft's OneDrive. Microsoft OneDrive is a cloud storage service that lets you store, access, and share your files online. Whether you need to work on a project, prepare a presentation, or read a document, OneDrive can help you get things done faster and easier. In this video, you will learn how to use OneDrive for work or school purposes. You will discover how to:
- Get OneDrive and sign in with your Microsoft work or school account.
- Navigate the home screen and see the files that are recommended for you by artificial intelligence.
- Upload a new file or create a new folder in OneDrive.
- Reorganize your files by moving, copying, renaming, or sorting them.
- Share a file with others and collaborate on it in real-time. You can also comment on files and view their version history.
- View the files shared with you and by you, and manage the sharing permissions.
- Favorite a file to access it quickly from the starred section.
- Delete and restore a file from the recycle bin.
- View the files from specific people and meetings you have recently interacted with.
- Search for files and apply filters to refine your results.
- Install OneDrive on your PC or phone and sync your files across your devices.
- Use OneDrive directly in your desktop apps, like Microsoft Word, Excel, PowerPoint, and more.
By the end of this video, you will be able to use OneDrive like a pro and make the most of its features. You can also save time and space by storing your files online and accessing them from anywhere.
📚 RESOURCES
- Microsoft OneDrive: onedrive.com/
- What's new in OneDrive: techcommunity.microsoft.com/t...
⌚ TIMESTAMPS
00:00 Introduction
00:38 Get OneDrive
01:12 Home view
02:24 Upload files
03:14 My files
04:57 Create a new folder
05:26 Move files
06:13 Request files
07:13 Create a new document
08:09 Share with others
10:09 Manage file access
10:56 Shared view
11:48 Add shortcut
12:49 Delete and restore file
13:45 People view
14:32 Collaborate with others
15:32 Version history
15:55 Meetings view
16:43 Search
17:30 Install OneDrive apps
19:23 OneDrive in Desktop apps
20:04 Wrap up
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#stratvert #onedrive

[@WhamboMPS]

In this video Kevin sprints through a massive amount of information - not a second wasted! He obviously did an incredible job preparing himself to present the content that he was going to discuss. For instance, he had fake logos, letters, coworker accounts, file folders, etc. all preprepared so that he could weave them into his presentation. Fundamentally this was first rate computer tutorial work and I offer the highest compliment for his efforts. Got me subscribed!🎯

[@andrzej3472]

The way You explain how O365 works makes me immediately have some ideas for how to improve my work. Microsoft should honor you with the medal of "MVP of the ENTIRE UNIVERSE" - for showing in practice how theirs solutions can be used. It is as important to create a perfectly and well-thought-out solution - as it is to show and explain in a simple way how to use it. The "scenarios" you show are specially valuable to me. Thank you for the great job 👍 Greetings from Warsaw, Poland 🇵🇱

[@moamenkamal1]

You are always unique in such way we learn everything in clear, organized and interesting ways.

[@alexandervalladares2501]

Kevin your videos are amazing. You are my GO TO person for all Microsoft products !!!! Thank you

[@Cyba_IT]

Nice job Kevin. :) I love Onedrive's 'Free Up Space' function to keep everything in the cloud and save space. The other services are a bit janky in this respect and tend to delete everything, especially iCloud.

[@drsmirshad1234]

Excellent understanding, liked all working on same file on real time. ❤

[@oscarwinston1159]

Wow! Thank you. Cleared up and helped redirect me use

[@antonynganga7868]

Good job Kevin,I love how you explain everything so clearly and effortlessly🎉thanks bro,Dubai

[@KevinStratvert]

So nice of you!

[@jothecrusher904]

Thank you for making this informative AND humorous!

[@abdirazakmohamedibrahim2281]

Wooow, this was very fruitful short course. Thank you Kevin.

[@elvinmadera4]

Excellent exposition, very clear

[@FlowerzG]

None of these tutorials tell us how to just backup our stuff like photos without it being deleted when changes are made on the laptop. All I want is to safely backup my photos and not worry that they will be deleted from the cloud if I have to suddenly factory reset my laptop or android. No one will explain it in a simple, logical way. They always assume we understand all of the jargon and symbols. I don't want to do an entire 27 hour course to be able to do this.

[@BillBuysLand]

Kevin explaine3d how to do this in another One Drive Tutorial.

[@anitaobrien5078]

Very detail and helpful

[@simonmuyaloka2982]

Powerful, I have learnt alot.

[@uc7602]

Excellent step-by-step tutorial, Kevin! Much improved and simplified user experience with OneDrive. Love the "Add New" button and the color formatting of folders! I hope to see some of these features added to other apps, such as OneNote and File Explorer too. Thanks for sharing!

[@KevinStratvert]

Thanks! The vision is that this experience will eventually show up anywhere you interact with files (e.g., File Explorer, within Teams, SharePoint, Outlook, etc.).

[@thetaoufiq6703]

Thank you from Morocco

[@debrarodrigues6537]

Incredible insights thank you 🙌🏼

[@Eternal_Tech]

OneDrive is better in theory than in practice. If you use multiple computers and have many files, the synchronization process can take awhile. I am not referring to the actual file being downloaded to the computer, but just to have the file name appear in File Explorer. Even when the file that you want to open appears in File Explorer, it sometimes does not open because OneDrive is still synchronizing, with OneDrive refusing to perform the task that the user wants to do *right now.* In addition, the web version of Microsoft Word is subpar. The formatting of a Word document will often be changed between the desktop and web versions of Word. Certain elements of your document will appear in the desktop version, but not in the web version. The web version will sometimes even remove simple formatting, such as tabs in the beginning of paragraphs. My workplace used to store your files on the LAN and then allow Remote Desktop if you were offsite. While Remote Desktop could be slow, at least it was faster than the synchronization process in OneDrive and the formatting of your files was not altered.

[@CarnisChampion]

Oh I have been waiting for this one :D thank you!

[@KevinStratvert]

No problem!

[@getgsrinivas]

THANKS KEVIN FOR THE TUTORIAL

[@iMagdiAdam]

Man this is amazing explanation for apple shortcuts

[@TechByTosh]

Another great video Kevin! Microsoft Co-Pilot is on its way for OneDrive, which will boost more productivity.

[@johnlewis6412]

excellent tutorial!

[@CAVR]

Cool !

[@vargasbj]

Hello Kevin from Costa Rica. I'm a Java & DotNet Developer and I love your videos!. Can you do a video with your vision about -when to use API -When monolitic Web App like ASPNET MVC WEB APP I feel people are misunderstanding API is not for everything. It should only be the option if you need different UI or B2B solution like when you need to communicate with SalesForce etc Monolitic is not bad development but i've seen few youtubers approaching this topic. Software is at the end one step among several to materialize tangible solutions and many developer are loosing the real target that is choose the most simple software type project. If you noticed really few people consider solution like asp net web app or desktop app and the arguments are scalability, multiplatform operability etc but mos important any is simplicity because you need something up and running as soon as possible to start making money.. Scalability is a different animal you dont need to worry about at early stage.. You focus is start making money yesterday Please create video to cover the topics I am mentioned. Really appreciate your guidance on this

[@dastaan.]

Always informative and useful 👍🏻

[@KevinStratvert]

So nice of you!

[@chiluco2000]

Sometimes the OneDrive icon will not show on your task bar. Press the Windows button and type Onedrive and then click to open it. You then might see the circling arrows icon that tell you a file is in progress of being uploaded/downloaded. This helps to avoid making changes to a file while it's being updated by OneDrive... the cloud is not instant like a hard drive...

[@KevinStratvert]

Might be worth doublechecking that OneDrive is a startup app on your PC. Then you don't have to worry about manually starting.

[@preetimathur]

AWESOME ❤

[@1.3.7]

Thank you

[@Aleksiuscom]

Hello. There are different folders that are important to me on different drives on my computer. For example, "My projects", "Software" and so on. I want to upload all these folders to OneDrive. I need this for backup. I also want all changes in these folders to be synchronized with OneDrive. How can I do it? I found the ability to synchronize “Pictures”, “Desktop”, “Documents” and several more “standard” folders. But I don’t see how I can add the folders I need to synchronization. This is quite easy to do with Google Drive. What about OneDrive?

[@anusha8129]

Thankyou sir

[@brightjovanny]

Nice work. Please when do we get one drive support for excel image() function? Would love Microsoft to make file encryption optional (but encrypted by default).

[@td149ers]

Great job . I've had one drive for a while but knew i wasn't using it to its full potential. I really need to free up space on my laptop so this sounds like a great way to do that ,, right ?

[@tutorials199]

THANKS

[@walidelbarouni7610]

I very much like the permessions part Block Dowoad in particular

[@Palkan1701]

Hi Kevin, thank you so much for the video, please let e know what will happen if person from the company creates shared folder in one drive and the his accont will be blocked, persol left the company for example. Will the coomon folder stay?

[@MrLausell]

Thanks, Kevin, for the excellent tutorial! When I right-click the folder, the request file option is NOT available. Any suggestions?

[@JohnWick-xy7nz]

Hi Kevin, my OneDrive account recently has synchronising problems and I have tried logging out and in again but it didn’t solve it. Any tips pls?

[@andersahlqvist8879]

Hi! Q: Is it possible to get Onedrive to save alla your files BOTH on the local drive and in the cloud? Seems Onedrive by default save files in the cloud and you have to download them every time you want them. I know I can set files to be saved locally, but only one by one?

[@user-pc2dy3mq9u]

You are the best! Do you have a cheat sheet of the icons?

[@picklejar646]

How can I create a Desktop Shortcut to a Word doc on OneDrive that opens up the Word App on my PC and *not* the online Word version?

[@farmeraaron]

Kevin, what if you have multiple domains in one account.. I dont want three different one drive accounts.. I'd prefer to have them all combined. possible??

[@tal7atal7a66]

catch Google, keep going Microsoft ❤ 💪, love Microsoft, we miss the golden 90 an 2000 years of you

[@HU-yc1uq]

Hank you for this helpful video! How do I give recipients rights to upload documents to my folder and also view/edit everything in that folder?

[@cliftonwan9909]

May I know where exactly is the file location for files checked as "always available on this device"?

[@TheTruth4Sure]

Did the pigeon eat the cookies or did Nestor find a different strategy? Excellent tutorials on the new one drive. Thank you Boss

[@jsuperb5448]

I have been using Onedrive since I needed a feature called "files available online" in Android. But my biggest complain is the very slow synchronization in windows11. Google drive is way better in terms of optimization and easy access and saving of files. I do hope that OneDrive should be more optimized, considering that it is from Microsoft.

[@christopherfarrell-artist3557]

OK....but, how do you get rid of it and protect your files....it seems to have locked on to my personal files and data....if I uninstall onedrive I will lose my stuff.

[@NosiGlobal]

You shouldn’t lose your files if you uninstall one drive. Your local files on the computer just gets synced periodically when changes are made. If you uninstall onedrive, you should still be able to access any files from the web version of one drive.

[@Ring684]

Thinks from AFG🎉

[@ourBibletori_]

HI Kevin ,thanks for your Capcut video form last year.Just bumped into your video today and I feel you can help . My videos get shortened after converting on Android. I don't know why.

[@MatthewTsang]

Nice video, can i ask how i can delete a folder that have files insides??

[@berntlie6799]

Very useful. Two questions and one comment: * Question: This is just available in "commercial" versions of OneDrive, right? It is not available in the OneDrive of my private Office365 account? * Question: Will on-line collaboration work with non-MS programs? I use some tools (word processor, etc.) that is for writing math documents (LaTeX based tools are much better for this than Word, in my experience). * Comment on-line sharing and collaboration... where I live, I typically get wi-fi speeds of 15 kbps - 2 Mbps in cafes. If I tether with my phone (5G support), I can get anything from 15 kbps (experienced in a large Western European city) to 200 Mbps (in my home city). So I would not use a system that is based on files in the cloud only. I want a system where I save files on my local SSD disk, and then a tool syncs my files to the cloud tool (e.g., OneDrive), and and then shuffles the files down to other computers that is in the sync loop.

[@KevinStratvert]

- This is work or school only currently and not yet for consumer accounts. - You'll get version history and you can leave comments on any file stored in OneDrive. However, you won't get the in-document collaboration experiences with non-MS apps. - OneDrive offers a desktop sync app. That way, you can store a file locally and in the cloud, keeping the two in sync.

[@TechByTosh]

You can start with a business standard subscription which comes out to be the same as personal subscription and enjoy these features.

[@coastalcomputersnetworks7926]

Do you mean the same cost or what?@@TechByTosh

[@rakeshmathur2509]

Hi, pls help me, I am using windows 1 1 and one drive is installed and all files are synced but I am not able to see any file online. For example---if i right click on any excel file, then there showing VIEW ONLINE option but , this option is not showing there. Note: onedrive contact to sharepoint.

[@tonychopper4114]

Nice tutorial but I noticed most of the file you are showing are mostly small file size. I am interested the performance of the OneDrive when it come to large file such as Adobe Photoshop, Premiere Pro and AfterEffect files.

[@texanfournow]

OneDrive is definitely the best cloud-based app for multiple applications. My only gripe is that at certain intervals it will copy all of my photos to my primary (C:) drive. This is a problem as my primary drive is only a 250Gb ssd, and it fills up quickly. I do have a secondary conventional HD that is much larger. Every time it happens, I have to delete all the photos that have been copied to the C: drive by OneDrive. I do not know why OneDrive does this or I how I can stop it.

[@rev.iakwbosfolk]

I understand the basic commands and functions of One Drive, but my annoyances are two: 1. The way it appears on my Windows Explorer- Whenever it downloads a file- I get a long address which is buried deep inside my user account on my PC, not the download folder that is easiest to access. The other problem is that I can't seem to get the pictures folders to work seamlessly between Photos in One Drive, my Samsung Device, and my Desktop Pictures folders. Any ideas on these two issues? With the first, it seems like One Drive always wants to show you multiple places where docs are stored.

[@user-tq9lm4bz1y]

Hi Kevin. Thanks for the video. When I go to the "Add new" and click on it, the color folder options (05:10) are not avaiable. I have an Office 365 family subscription but do I need an additional service to get these color options. If not, what am I doing wrong?

[@KevinStratvert]

These new features are currently only available to Microsoft work or school accounts.

[@user-tq9lm4bz1y]

Thank you.@@KevinStratvert 👍

[@ricksteinke974]

How do you get it to include Power BI Desktop reports?

[@exmuslim1330]

Outlook .pst files will not syncronizie on OneDrive and causing issue, can you show us how to fix this issue

[@karthikeyans8922]

Hey Kevin, am having Microsoft 365 Personal. I am not seeing this updated Onedrive 3.0 on my web account.

[@afinfo5817]

How do you get the new OneDrive 3.0 UI on Win10?

[@preetimathur]

How do I free up space on my computer c drive since OneDrive is using up tons of storage space??

[@kamalshorewala8573]

When i copy, move from for HDD to Ondrive file creation date changes to moving date, Not able to keep original file date, pls help.

[@user-ue1sh1jt2g]

I dont have the same view as your showing, any suggestions?

[@HeatherLivengood]

The information shared is wonderfully detailed and taught, but alas, SO much of this doesn't apply to personal MS 365 Office users. I spent a good deal of time trying to recreate what Kevin was doing before realizing this was not particularly helpful to my situation. :/

[@marclevine3139]

I have MS OneDrive. I'm retired, just use one drive to back things up. I recently backed up my MS access medical database. Good, because my primary data drive died but I hve several external old drives from old computers. But One rive would not let me just drag and drop back to my PC. That's whole reason I got it. For the 1st time I want to just copy a file from One Drive back to my PC. I'm trying to just drag and drop and it will not let me just do that. How do I do that? I get he impression I could have one drive continuously automatically bak up my dtabase. Note the verson of MS Access I use is older not one of the more ribbon based ms programs.

[@fatenshaikh8871]

Hi...can you learn us every thing about dhis2 ...please

[@rcsontag]

I have Windows 10 and Microsoft 365. Files are being saved to onedrive, but there appears no way to retreive them. There is no "waffle" on my screen and no "cloud icon".

[@drdave1947]

Since you are a Microsoft employee, I see why you are only talking about Office 365, but those of us who are retired on a fixed income use Microsoft 2019 or newer because we don't want a monthly subscription, but we still use it and want to learn how to use it and learn about it. We have still paid Microsoft for the product. Please help those of us on a fixed income and not an employee of a business that gives us 365

[@InternetReview]

My company has moved everything to the one drive… it says all my desktop will be gone when it changes over… will my desktop folder be in the one drive? Thank you

[@jamesgjurovich7893]

Hey Kev thanks for the tutorial but do not really need all that, I'm just interested in being able to load photos manually into OneDrive. Thanks

[@analyortiz8907]

Do you have a video how to use one drive through the phone ?

[@edswrld]

After this detailed beginners tutorial ... I have NO desire to use onedrive😂

[@wallaceyeung6707]

thanks Kevin : ) Can I put the Access file on One drive and access the database file in different devices at the sametime?

[@ade-ade]

Yes.. I do this regularly. Works fine.

[@Rydergamer26]

Can the 1tb apply to your whole computer so for like apps or games would it cover that

[@JJFlores197]

In theory you can upload games, but its not a smart idea. OneDrive by default will backup your Documents, Pictures, and Desktop folders, NOT any program files folders. You would need to manually add those to be backed up. However, uploading games can take a significant amount of time to upload and cloud storage space. Its not an efficient way of backing up games.

[@ZaahidEditzzz]

can I know how you got the new UI?

[@shane7103]

I'm trying to find a tutorial on enabling notifications for changes made to shared docs. Everything I find is outdated and doesn't work

[@brookereynolds71]

how do you delete some some from onedrive when its full

[@machdaddy6451]

Is there a way to control what you want and don't want onedrive to backup?

[@rykheer]

So these new OneDrive features are only availble to business users?... Or is it a case of it not being released to all countries yet? (I'm in Australia)

[@rykheer]

Already answered 7 days ago in Kevin's commet to @berntlie6799

[@chrisallen7509]

is your version for business? My onedrive still looks like it always has

[@alexanderlegardejr356]

Sir. can i asked question? I can still used MS apps without subscription? and 1 TB cloud space in one drive is forever?

[@KevinStratvert]

You can use the web apps without a subscription. 1TB is only good with a subscription, otherwise it drops to 5GB.

[@hasslerism]

"The best way to get work done is to ask others to do it" - The Cookie Monster

[@guardianjuan]

You should do one note next.

[@KevinStratvert]

How'd you know? 😅 OneNote coming soon!

[@melrow3697]

What happens if I share a file with someone and then delete it. Can they still view it on their end?

[@MrWanted000]

We can’t install onedrive now into windows? And navigate it through windows explorer? Is it now just via browser only?

[@KevinStratvert]

You can use on any of your devices, including the sync client on Windows. Check out 17:30 for installing the apps.

[@biologicalindustriesbiolog4104]

Why don't I have a" request file" in the menu? thanks

[@carolynjeter7749]

What if it's not showing color options for creating folders?

[@lastpreacher9093]

How to make Microsoft One-Drive the default storage for pictures on an iPhone?

[@KevinStratvert]

If you download the OneDrive app on your iPhone, you can set it to auto sync all photos with your cloud storage. It works quite well.

[@lastpreacher9093]

@@KevinStratvert Thank you, Kevin. Will look into it.

[@cashed-out2192]

My files got misplaced, when my computer was sent to be repaired, and the technician replaced a hard drive to unlock the PC. When that happened One Drive failed to download all the files. Which video do I watch and try to retrieve them?

[@patriciamorgan2501]

Yes

[@dm4789]

I work for a large government entity and find our OneDrive implementation lackluster. The problem is there is no OneDrive that is available for each group as a whole. Instead, each individual has his/her own OneDrive. As a result, when an individual leaves the group, everything saved to their OneDrive goes with it. Aside from that obvious problem, members of the group are unable to search each others OneDrive files unless those were previously shared. I’m told by the government’s entity’s top IT personnel that we are unable to have a group OneDrive. Is this actually true?

[@KevinStratvert]

For group and team sharing, SharePoint is the ideal place to store files. Files are intact even when members come and go and files are searchable. Hope that helps!

[@7error8lade]

How do we exclude a folder within onedrive from syncing? E.g. .git folder

[@KevinStratvert]

In the sync client, click on the settings gear, then sync and backup, and you can indicate what folders to automatically backup. 👍

[@7error8lade]

@@KevinStratvertApparently it does not work for me. When I unselect the vendor and node_modules folder, I will get an error "The folder you tried to unselect contains the windows documents folder." 🤔

[@analyortiz8907]

How can I use the app in the phone?

[@juneshanahandog-on-itdesig75]

how to I disconnect my old pc from my new pc without losing everything on my new pc?

[@Singkhorn.S]

Why i don't have option for color of the folder? i have Office 365 family plan

[@KevinStratvert]

This is currently for work/school accounts only. It should come to family soon 👍

[@charalamposkounes5071]

I hope your cookie company comes true one day 🎉

[@KevinStratvert]

It's all building up to that one day 😁🍪 I should do it just for the fun of it 😂

[@butterflyjaie9550]

Aren't they spying on us when we put info in the cloud? Also it won't five me the option to change the color of the folder

[@lobdhyeditor]

Hey, Are you a agency

[@Frosted-flame]

What if I deleted Microsoft OneDrive?