Power Automate Export to Excel | Dynamically create Table, Columns & Add Rows to Excel | Send Email

[@cmarkbernal]

Excellent! I love that you provide demos on real-life business examples and I can put them into practice immediately!

[@RezaDorrani]

Glad you like them! Thanks for watching.

[@khasimshaik2606]

@@RezaDorrani Good morning Raza. I have a scenario like there will 500 coloumns in my share point list. I have a download button in my canvas aap. When I click download these records are downloaded in excel template format(for this I will take add rows into a table action (exce online business) iam used but it takes 15-20 mins to complete the flow) is there any alternate to download data from database using canvas&powerautomate flow?

[@RezaDorrani]

@@khasimshaik2606 500 columns are too many. You need to look into redesigning the lists or selecting a better data source (relational database) to meet your needs. It would take time to generate your output because of so many columns. I have no solution for this.

[@khasimshaik2606]

@@RezaDorrani sorry 500 records Raza not coloumns

[@RezaDorrani]

@@khasimshaik2606 500 rows may take 5-10 mins for sure. Im not aware of any faster process.

[@MarcosMonge-cz7fe]

Hey guys! In the "Create Table" connector I had a format issue. I solved it by changing the Table range from A1:E1 to Sheet!A1:E1. Hope it helps!

[@RezaDorrani]

Thanks for sharing

[@atanuS4]

Hi Many thanks for the amazing video. Just one issue I am facing, everything else has been created as expected but no data coming on the Excel table. Just

[@danielnj1991]

Is it possible to reuse this code with a collection or gallery of Power apps? , It caught my attention that you did not do the example with powerapps only with Dataverse and Planner

[@RezaDorrani]

Possible. Same concept applies. I will add this idea to my backlog but will need a lot more folks requesting this topic to give it a higher priority. Meanwhile, I will recommend checking the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@subsguts2691]

Finally found this AMAZING video! I haven't found anyone else that address the creation of an Excel file from scratch as you have. THANK YOU! This is going to save me hours and hours!

[@RezaDorrani]

Glad it was helpful! Thanks for watching

[@rahullal2058]

Thank you Reza , With this video reference i managed to complete my few reports automation . However the workflow gives wrong value as power automate uses the UTC format . would it be possible to share the expression for date and time created field .( 3:20 )

[@RezaDorrani]

formatdatetime I believe. Check kzbin.info/www/bejne/hWqaepd5l8uAh6s

[@rahullal2058]

Hello Reza, Time zone conversion is well explained on kzbin.info/www/bejne/hWqaepd5l8uAh6s . However am trying to convert column "Created" and updating in an excel from SharePoint list , I lost in here . Looking for the expression in Select operation ,Date and Time should be converted time zone of my :Created" Column .

[@matildemoller8640]

Hi Reza, thank you for your videos, they are the best! Just a little help: my "add a row into a table" action result into this error: "A value must be provided for item. clientRequestId: 3598f5b5-1432-48b7-99b0-8f935eec1d56" How can I turn around this? Thanks in advance!

[@RezaDorrani]

I will have to look at your flow in action to know the cause of your issue. I will recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@indhumathi4727]

i just followed it step by step and the ouput got created by magic, thank you so much... one catch, the looping takes forever upto 30 mins sometimes, any suggestions ??

[@RezaDorrani]

Most welcome! In my latest video, I show how you can speed up the loop. kzbin.info/www/bejne/mGTEgplnbNWnd9U

[@michelvredeveld]

Thank you for the video, i have one question. in the excel attached in the email i get one row all the time, even if there are more rows in de sharepoint list. How do i set the number of rows?

[@RezaDorrani]

I have not come across any issue where its only 1 row all the time. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@adrianalopez3305]

You rock Reza, but what about if I use the action of create a File and then create a table but I have 2 tabs in that file. I want to create 2 tables, one for each tab in the same flow, because it takes only the first tab when I run the flowm.I need your help:(

[@RezaDorrani]

Thanks! I have not tried with 2 tabs so not sure.

[@belvr_]

Hey Reza, your video tutorials have been super helpful for my project, but I've got a question. So, the thing is, I've got more than 1000 rows in my SharePoint list, but when I run my Flow automation, it's only grabbing 100 rows. Any idea how to fix this? Thanks again, by the way!

[@RezaDorrani]

Increase row limit + explore pagination property. Check documentation on flow action for get rows.

[@belvr_]

@@RezaDorrani Thanks for your reply! I'll be looking into that

[@anilkumar-ml2sl]

I don't know how but I can always find a video on your channel related to the problem I'm facing 😃...that means your content is 'real world problem solving content' thanks for your efforts

[@RezaDorrani]

You are most welcome!

[@RamaduraiU]

Excellent VIdeo Thank you so much am facing a issue with Multiselection dropdown field. when runt the flow, am getting below issue ."A value must be provided for item." Can you help where am worng

[@RezaDorrani]

I will have to look at your flow in action to provide guidance. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@RamaduraiU]

@@RezaDorrani Sure Thank you

[@aaronpowell6532]

Awesome video. This has help me a lot. I was wondering if it was possible to use power query in excel with this method. For instance: when excel file is sent to an outlook email. Grab that file and use power query to clean data then create another file to email the cleaned data. Not sure if it’s possible. Thanks

[@RezaDorrani]

I’m not sure either. I would recommend checking on forums in case someone has tried it. powerusers.microsoft.com

[@aaronpowell6532]

@@RezaDorrani I’ll check it out. Thanks

[@Jyoti-h1h]

Hi Reza, as always, it's an excellent video, but you know in my scenario i am getting an excel file in an email with raw data with headers, not in table format, from here i want to copy and paste filtered data into new excel table, can you guide me or refer me any other video of yours?

[@RezaDorrani]

Thanks! I do not have a video reference on this scenario and would have to try it out to provide guidance. I will recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com

[@Jyoti-h1h]

@@RezaDorrani , Thanks for replying to my query Reza, amazed with your prompt response. sending love from India. Sure, I will try the link.

[@himoray]

Hi Reza, it's amazing and really useful. I've created the same flow for exporting an Excel report from SP List but encountered an error that the Excel file attached at the email is not openable. However, the same Excel file generated at the OneDrive folder is openable. I've 100% followed the steps and details as yours and now I can't resolve the issue. Hope you may help please!!! Thanks you very much. Raymond

[@RezaDorrani]

Thanks so much! I have not come across the mentioned issue and hence not sure what the cause could be. I recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@himoray]

@@RezaDorrani Thanks for your advice and I've visited the website you suggested but sorry that I don't know how to post my issue there. Please can you provide me with some more guidelines. Thank you so much for your assistance!!!

[@RezaDorrani]

@@himoray Sorry I cannot assist with that. Its a public forum.

[@TheOxIshere]

Reza, this is super helpful. Just a quick question. I don't need the file name to be different every time this runs. Is that a problem? If I keep the file name the same(e.g updatedschedule.xlsx) will the file be automatically overridden?

[@RezaDorrani]

I believe it will. Best is to give it a try and check.

[@TheOxIshere]

@@RezaDorrani gave it a try and there is a snag. There is a 400 or 423 Error that occasionally happens when overwriting the same file in the directory which runs into the flow throwing an error and stopping. However, there is a workaround that several folks have pointed out. Some involved adding a loop until the lock is removed, while other's have a routine at the API server level to clear the lock immediately. All good solutions. Thanks again.

[@RezaDorrani]

@@TheOxIshere Workaround sounds like a good idea :)

[@argyrodriguez5458]

Thanks, Reza. It was definitively a well-explained video over how to export to Excel. I have two questions: Is it possible to change the name of the exported Excel file to something (unique) more User-meaningful instead of the GUID? Do you have a similar video where the destination of the file is Sharepoint not OneDrive?

[@RezaDorrani]

You could call the file anything you desire. I used guid to keep it unique. I do not have a SharePoint based video. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@softtop]

Hello, Very helpful video. When i run it i get an error on the delete file flow, It says the file is still locked. Do you have any suggestions?

[@RezaDorrani]

Its been a while since I did this video. At what point (timing) in video, do I show delete file? You could always introduce a delay action prior to file delete.

[@softtop]

@@RezaDorrani Thank you Reza this worked!

[@akshaymane5522]

Hi Power Bi community while filtering the Excel 1:19 column name should not contain any space. I have wasted days for it. Hence mentioning here to save your time❗

[@RezaDorrani]

Good tip 👍

[@straightrespect2446]

Hi Reza, great video. When I search for "current Item" it doesn't come up as an option. Do you know why that could be? any help would be greatly appreciated

[@RezaDorrani]

Most weclome! I have not come across this issue and hence not sure what is the cause for your issue. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@straightrespect2446]

@@RezaDorrani I have that issue resoled now. However, when I run the flow to test it, it fails at the "apply to each" (ActionFailed. An action failed. No dependent actions succeeded.) and "Add row into a table" steps (BadRequest.). Error Details (A value must be provided for item.) Any suggestions?

[@RezaDorrani]

@@straightrespect2446 I have not faced that issue either

[@matejvolesini]

Perfect tutorial, thanks for it. Do you happen to know how I can also export Vlookup column values? When I try to match them in the select step, there is an error at the end of the flow (Add a row into a table) saying that 'A value must be provided for item.' Thanks

[@RezaDorrani]

Thanks! I am not sure about vlookup columns.

[@jeffderouin2997]

Thank you Reza for this excellent video. I am very new to this coding. I am getting an Error Details when I run this flow. The input to Create Table - Table Range expression: OUTPUTS('A1_Notation_Mapping')[sub(length(outputs('Array_Col_Names')),1)] and Column Names - first(split(body('Create_CSV_table'),decodeUriComponent('%0D%0A')))

[@RezaDorrani]

I will have to look at your flow in action to provide any guidance. I would recommend you post your issue/query with screenshots on the forums at powerusers.microsoft.com

[@rochellenicholson6372]

Awesome, tutorial Rezza, Thanks. I have a query though. I have made this flow as you have explained and have added a filter query, but I only seem to be getting the results of my filter query from the first 100 records in my sharepoint list. Is there a reason for this???

[@RezaDorrani]

I have a video releasing today which explains exactly that. Wait for it :)

[@vineelkolluru1824]

Nice video Reza! I'm trying to create an Export to Excel feature within Canvas App that would only export the items in a gallery (even after the user filters that gallery; So, columns and rows they want to export to excel will change every time they filter the gallery). How do I approach this? Every tutorial I find wants me to decide the columns before-hand but I want to be able to let the user decide what data to be exported.

[@RezaDorrani]

Columns do not change when user filters a gallery. Only the row changes. There is no selector option for columns in power apps and that’s why there are no tutorials on it. I have a video coming out tomorrow that will showcase how to export large data. In there I also talk about exporting columns dynamically using list views. However here as well there would need to be some predefined views which have columns set for exporting. But at least it would give some level of flexibility.

[@zygons395]

Great job this worked amazing but how do I remove the HTML style data from the emailed Excel spreadsheet for the Rich Text fields in my list? Thanks for any help you can provide.

[@RezaDorrani]

Rich text fields will include html info. I’m not sure how but there must be a way to strip the html or simply convert it to text only. I will recommend checking on forums in case someone has done something similar powerusers.microsoft.com

[@holycrossyouth1]

Great tutorial! I followed your teaching but have the following error: "Http request failed: the content was not a valid JSON. Error while parsing JSON: 'After parsing a value an unexpected character was encountered: C. Path 'message', line 1, position 71.' " on the add row to the table, how can I solve this?

[@RezaDorrani]

I will have to look at your flow in action to provide guidance. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@horamansarkhosh8615]

Thank you Dear Reza... It's an actual world project like all your previous teaching. Awesome. #1 in Teaching Power Platform.... Awesome...💚

[@RezaDorrani]

Wow, thank you so much 🙏

[@monterrosa64]

Hi Reza, thanks for this clear and useful example, one question: I'm getting the history of versions from sharepoint list, and want to send to an excel file, I'm using the Send HTTP Request to SharePoint connector, I actually got the history of versions, but I can not parse fields with parse JSON to put the desired fields into a previously created Excel table, I've got "schema validation failed" error, how can I fi it? is there another way to do it? regards

[@RezaDorrani]

I will have to look at your flow in action to provide guidance. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@enricosita7253]

Thanks for this video. Is it possible however to dynamically loop through the columns of a table? Imagine we have an Excel that always has a properly formatted table, but we don't know the name of its columns nor the amount beforehand, apart from one column name that we know will always be present (not that we really care). Is it possible to copy some of these rows (let's imagine the 10th row and first) to a new table?

[@RezaDorrani]

I am not sure about looping through columns (might be possible via graph api) and would have to try it out to provide guidance. I would recommend posting your query with screenshots on the forums at powerusers.microsoft.com

[@climbyclimb6764]

thanks a lot Reza !!! it works perfect :-) the only problem that I have is that instead of sending it per email I need to save the excel file into a Teams folder (and post the link there). I tried with "Post a message in a chat or channel" but I cannot attach the excel file like when sending by email. Would you have a solution for that ?

[@RezaDorrani]

Thanks for watching and liking the video. For saving in teams folder, I guess you would need to use SharePoint actions since Teams backend is SharePoint. I don’t think post a message supports attachments. I would recommend to post your query on the forums at powerusers.microsoft.com in case someone has done something similar.

[@Ru3daC0rp87]

Hi Reza, thanks for this video. It has been really helpful for me. Is there a reason why its only bringing only 100 records while my list has +500?

[@RezaDorrani]

kzbin.info/www/bejne/r5akn6iKd51om8k video has the answer

[@ilikeshineys]

Hi Reza, Thank you for this. I have an issue that because sometimes one of the fields are blank i keep getting the error 'A value must be provided for item.'. Do you know a work around?

[@RezaDorrani]

Workaround would be to write expressions to do null checks. I do not have a video reference on this scenario though.

[@mariamelendez3854]

Great explanation! Do you have a video that explains when it is connected to SQ server? I want to connect to SQL server(Execute a SQL query(V2)), create a table in excel and send an email.

[@RezaDorrani]

I do not have a video with SQL.

[@yojie120]

Thank you for this very helpful tutorial. I am currently building a monthly report via Power Automate and one of the columns that i am trying to send to Excel is a multiple-line text column. The challenge I am having is that it doesn't send all the lines from this column, it only sends the top most line. Can advise how I can send the full data of this column into the Excel column? Hope you can help me. Thank you in advance for your response :)

[@RezaDorrani]

Thank you for watching the video. I will have to look at your flow in action to know more about your issue or provide any guidance. Looks like it has to do with the new line character or some other case. I would recommend you post your issue/query with screenshots on the forums at powerusers.microsoft.com

[@lorenzobretto5489]

Hi Reza, nice video thank you! I just have one question: is it possible to add more than one row at a time to an excel table? Because it takes too much time adding to the table many rows. Do you know if exists an alternative way?

[@RezaDorrani]

You would need to look into excel api's if it allows bulk additions. I have not attempted that. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@gitaiganor4100]

Excelent video as always, I am a "Reza addict". always waiting for your next video. Personally most of the very long live events, not including the expressions series, are totally a waist of time for me. Thank you

[@RezaDorrani]

Thank you for following and liking my channel. I am not a big fan of long running live events either.

[@aokcuoglu]

Hi Reza, thanks for video. I'd like to learn that how we export our attachments picture to Excel or PDF files?

[@RezaDorrani]

Thanks. I have not done any work with exporting attachments to excel. I will recommend checking on the forums at powerusers.microsoft.com/

[@raviandsiri]

Hi Reza, all your videos are very helpful. Is it possible to export data from multiple collections to different sheets in the same excel ? If so, how to achieve that?

[@RezaDorrani]

I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@gabyc4838]

Hi Reza. Thanks for the video. Do you know a way to convert xls files to xlsx in power automate without using premium license?

[@RezaDorrani]

I am not aware of one. I will recommend checking on the forums at powerusers.microsoft.com/

[@sergioarguellomontes4019]

Thank you very much Reza for your videos. I wanted to tell you how to export fields from the sharepoint list that are vlookup, I have not been able to do it. Thank you so much.

[@RezaDorrani]

Thanks for watching and liking my videos. Lookup columns in SharePoint are complex type columns. You will need to extract the values from it and then export that to excel. I do not have a video on this scenario. I will recommend to check on the forums at powerusers.microsoft.com in case someone has done something similar

[@AutomationDose4U]

Hi Reza, thanks for sharing your knowledge. Is it possible to export 25k items from sp list to excel in one go (without loop). Thanks 👍

[@RezaDorrani]

Possible using graph api but not something I have explored

[@AutomationDose4U]

@@RezaDorrani thanks 👍. Really helpful if you have plan to create video on it.

[@RezaDorrani]

@@AutomationDose4U I make videos when I receive multiple requests on a topic. Every quarter I ask subscribers for topic suggestions on Community Tab of my channel. Most voted idea gets added to my backlog. Make sure to post this idea whenever I post the next topic suggestion post.

[@AutomationDose4U]

@@RezaDorrani ohk, thanks buddy for quick help and reply. 🙏 Your videos are truly amazing.

[@theoneandonlym10]

Hey Reza Dorrani thank you very much for this video its amazing. I have a issue. I am getting this error code (Unable to process template language expressions in action 'Create_table' inputs at line '0' and column '0': 'The template language expression 'outputs('A1_Notation_Mapping')[sub(length(outputs('Array_Col_Names')),1)]' cannot be evaluated because array index '352' is outside bounds (0, 25) of array.) It would be great if you could help me out :)

[@RezaDorrani]

I will have to look at your App in action to provide guidance. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@ThatsMistaTwistToYou]

I had this issue, and it was to do with choice fields - could you double-check your Select Statement (used later by Array col Names) and check that you're using the "[your_choice_field] value" property of the Get Items? without the value, you're getting the whole object, which will be split out into extra headers that will break the flow. At least that's what I worked out. Hope it helps you out!

[@shaiksamad1562]

Hi Reza.. Playing with different components of O365 I have to learn from you.. You make the life easy..

[@RezaDorrani]

Glad to hear that! Thanks for watching.

[@fletchergrimlock6885]

Love this video Reza! I'm a Flow novice. During the select operation (to select columns), can this be dynamic as well?

[@RezaDorrani]

Thanks :) Select can be made dynamic but complexity would increase. Something that I have not tried before.

[@patrickpaxton4858]

Hi Reza, your videos are definetly amongst the best that I've come across, just a tip, you might want to consider zooming in just a slight bit when making the video. Even on full screen I cant see some of the json code,so I have to go out the video to look for external content on google and then come back to the tutorial. Thank for the tone of effort that you put into these videos!!

[@RezaDorrani]

Thank you for the feedback. I will try and zoom in more specially when showcasing code.

[@tylerkolota]

Need to update and/or create many rows in Excel? Try Excel batch actions in Power Automate: kzbin.info/www/bejne/fpqohmZqft1onaM

[@RezaDorrani]

👍

[@yvonnew2010]

Excellent Reza you rock! Thank you for sharing. I am going to try this out at the weekend. Happy Days!

[@RezaDorrani]

Have fun!

[@okidipekimbambo]

You are the Best, I love you. I have been struggling with Excel files locks and this Technic helped me a lot. No more locks with this approach.,

[@RezaDorrani]

Glad I could help

[@bobohuang2249]

Hi Reza, thank you so much for the video! I was wondering how can we achieve this if there are multiple selections for certain columns on the SharePoint list? I tried using the compose and join expressions but it ends up populating every item into the same row:(

[@RezaDorrani]

Join would be the answer. Not sure why its not working in your case. I will recommend posting your query on forums at powerusers.microsoft.com

[@MichaelGreeff]

Great explanation. Was about to give up on Power Automate and your vid really helped.

[@RezaDorrani]

Never give up

[@_jonathanburrows]

Hi Reza, thank you for this video. It was just about perfect for my project I was working on. I do have a question for you (or anyone else who has solved this): When the data is brought into the newly created Excel file (based on the template I have), it formats the Excel table with the default formatting. This does not look good or even fit with the rest of the template I have created. Is there a way of either a) pre-formatting an Excel table and inserting my data into that table, or b) formatting the table as it gets created inside my file? Thank you!

[@RezaDorrani]

I am not sure if that is possible. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@_jonathanburrows]

@@RezaDorrani Thank you Reza.

[@aritramech]

This instructions are amazing. I found one tweak though. It’s not mandatory to provide the accurate range during create table step. Even if I create table with 2 columns only, the header names will be populated as a table only

[@RezaDorrani]

Good find

[@aritramech]

@@RezaDorrani Thanks Mr Reza for this tutorial. Now I could export large power Bi dataset into an excel table. Could not find any easier way earlier.

[@wardydoes]

Great video as always. I've followed this but using approvals in teams. How do I post the final excel file to my teams channel rather than sending via email?

[@RezaDorrani]

Use the create file action to add the file to the SharePoint team site backed by the Microsoft Team.

[@LAXMIKANT1992]

Wonderful. Just one thing how to send the email by sender name as SharePoint site name not by wf owner?

[@RezaDorrani]

You can send an email from a shared mailbox. There is an action for that in flow.

[@tenisviejos]

Thank you Reza, the A1 notation mapping resulted WAY easier than I expected 😁 as always, thanks for such a useful and insightful video.

[@RezaDorrani]

Great to hear! Thank You for watching.

[@juandiegoorozco5531]

Really usefull, this is just what i needed. thank you for saving my life !! , love your videos

[@RezaDorrani]

Thanks so much for watching and liking the videos

[@SusieQ-ok8bo]

Thank you for this video! After many trial and error, I was able to automate a queried dataset and export to Excel with your steps. However, I noticed the leading zeros disappear which was the reason for the export to Excel vs CSV. Do you know how the leading zeros can be retained? The queried data has leading zeros as a text format. Many thanks.

[@RezaDorrani]

Im not aware of a workaround for leading zeros as I have not come across a scenario with it. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@SusieQ-ok8bo]

@@RezaDorrani Thank you!! I actually just figured it out. The Excel Template, highlighted the entire worksheet and formatted to text then saved. Worked perfectly!!

[@msdynamics365cecrmknowledg9]

Thanks Reza. You are wonderful person. Your explanation is really wonderful.

[@RezaDorrani]

You are most welcome

[@janeg1848]

This worked great! I'm using Planner and SharePoint in my solution and have had no issues.

[@RezaDorrani]

👍

[@josephnasr3385]

Amazing tutorial Reza, but if my table in excel has a column that should contain a picture in each row (coming from a Sharepoint Document Library), how can I add that picture and how do i set it up in the Select Action?

[@RezaDorrani]

Thanks. I have not tried with picture in each row so not sure. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@josephnasr3385]

@@RezaDorrani alright I'll update you in case i find something useful. thanks again!

[@lauryap]

Hi Reza, Incredible explanation, thank you! :D. Would you do similar tutorial for similar case?. I get an excel file everyday, same format of data, just different name referring to the date. Example: Daily_Sales 15.12, Daily_Sales 16.12, Daily_Sales 17.12 and so on. These files are saved in a sharepoint folder. In the same folder I have a Master Data Excel file where I manually add the rows of new file of Daily_Sales comming. I would like to automate the update of my MasterData Excel file everytime we get this new Daily_Sales file, but don't know how 🤔

[@RezaDorrani]

I do not have a video on this scenario. I add video ideas to my backlog when I get multiple requests on a particular topic. This is the first one on this topic. If I get a lot more requests, I will add it to my backlog. Meanwhile, I will recommend checking the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@pratiksoni6215]

Best Powerapps content on entire KZbin.. very easy and detailed explanations.. Thank you so much :)

[@RezaDorrani]

Wow, thanks!

[@unbiasedUBR]

Hi can you show us how to delete multiple rows in a table or can we replace old data with new in excel table in existing file

[@RezaDorrani]

I make videos when I get multiple requests on a particular topic. Every quarter I ask subscribers for topic suggestions on the Community Tab of my KZbin channel. Subscribers vote for topics and the highest voted topics get added to my backlog. Make sure you post this in the next topic suggestion post. If it gets a lot of votes, I will add it to my backlog.

[@VenkataKrishnaDaddolu]

Hello Reza, How can we extract the Multi people picker values from the list to excel.. Its asking Apply to each action... is there any Formula to directly get the data in Select operation only?.

[@RezaDorrani]

You will need to use the join expression to get the multiple values (Array) and make it a string joined by the character defined in the expression.

[@victordauden9173]

Dear Reza, big fan of yours here. Just wondering if built in feature Export Excel file (os CSV) directly from sharepoint list would also work. Just downlading the query, placng it ins a shared folder and then sharing that query file (.iqy) with colleagues (link) using Launch function from Power apps via Power automate Thx for your insights! Have not tried it but would make things really easier if it did

[@RezaDorrani]

It should work. That would be a linked excel file though. Any change made there and re-synced would update SharePoint.

[@victordauden9173]

@@RezaDorrani Thx for inspiring me and letting me think of tweaking things here and there otherwise I wouldnt think of. Just by watching you I get inspired :). Just tried it and it works with my own user. As it is a query file (.iqy) you open it and then you save this query as a new excel file. That very file I tried to update one record from excelfile and it does not upfate Shapoint List. Update only goes one way. So, if it works with my colleagues (Sharepont list members) as well it would even a better solution, really simple as it is a direct download and my colleagues would just use power apps, not Sharepoin List as I intended. Works great so far. Thx for sharing your knowledge Reza

[@RezaDorrani]

@@victordauden9173 Great!

[@scottbrown9659]

I watched a few videos on this topic, but none were as clear and easy to follow as this one! I appreciate that you explained why you were doing each step as well. Thank you.

[@RezaDorrani]

Most welcome!

[@SwastiSundarBose]

Excellent ! This is a fantastic demo, that one can easily follow. Excel file gets created. But no data gets populated. Although I have successfully fetched data from Azure Devops query and made an array out of the json data. I am stuck at Create a Table part. Repeatedly I am getting BadGateway and created workbook is not getting opened. And also My Workflow is getting time out. I really appreciate if someone suggest any possible solution for it.

[@RezaDorrani]

I have not experienced the mentioned issue and hence not sure what the cause for it could be. I will recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@rishi2089]

Nice work Reza :) but in your recent videos, you are trying to cover a lot of things that increase the complexity of the flow and somewhere I am losing the focus. Please try to give more time to explain the "actions" which you are using inside the flow, thank you!

[@RezaDorrani]

Thanks for the feedback. I did provide sample flows in my recent videos which can be downloaded. Plan was to cover more scenarios. I will try and strike a better balance in future videos.

[@rishi2089]

@@RezaDorrani thank you 😊

[@golfnutt8]

Awesome Video. Everything worked like a charm. Thank you!

[@RezaDorrani]

Most welcome!

[@alzaimoor79]

useful video indeed, everyone request this video, explaining clear as water. much appreciate your effort, keep it up.

[@RezaDorrani]

Thanks a lot for the amazing feedback.

[@alliel9970]

I know this is from 3 years ago, but i am trying to do almost exactly this except from a Sharepoint library not a list- rather that selecting the action of 'Get item' which only allows you to select a list, what would I select for exporting data for library files? I don't need the actual file to be exported, just its metadata. thanks!

[@RezaDorrani]

Get files action should be there. Get items can also point libraries I think. You must enter the name of library manually.

[@jekyllhyde05]

Hi, Reza. Excellent video as usual! I need a little bit of help, the value in my SP list under Title column shows 10-9394, but somehow it's being converted as date format (Oct-94 or 10/1/9394) whenever it's being created in my flow. How can I keep the original value which is 10-9394? Any help will be greatly appreciated.

[@RezaDorrani]

Thanks! Im not sure about this.

[@davidnavas9065]

Excelente, me ayudó mucho, muchas gracias!, saludos desde Colombia :)

[@RezaDorrani]

Most welcome

[@divyabharathi3217]

I am trying to create a dynamic column on today's date and fill it with user response from Outlook ("send email with options"). I cldn't find the dynamically created column in update a row - "Advances parameters". Any ways how to do this ?

[@RezaDorrani]

Not sure why you dont get the dynamic content. You may have to look at writing expressions.

[@泰迪熊-c9f]

Hi Reza , Thanks for your wonderful sharing . I followed you step by step . but it was very strange that the file in one-driver has three rows, but the email attachment only contains one row . Why that . Thank you for your time .

[@RezaDorrani]

Most welcome! As for the issue, I have not experienced the mentioned issue and hence not sure what the cause for it could be. I will recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@PriyadharshiniSuganthi]

hi @rezadorrani , i have a doubt Iam Exporting the data to Excel from Model Driven App through Power Automate, I have "null" date value in Date and Time Column name, inside Export entity. if iam exporting it, the value (ie., null) in Excel showing "00-01-1900" why? Anybody knows reason, reply me then suggest me a solution to solve this

[@RezaDorrani]

I have not come across this issue and hence not sure what is the cause for your issue. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@junedahmed1469]

Hello Dorrani, I have created a schedule flow in Power automate that pulls data from one Excel sheet and then pastes it into another sheet. The flow looks like Recurrence>List rows present in a table>Add a row in a table. My flow runs monthly and works fine. My Excel sheet has 13 columns (Professor name, January, February, March........December). But the problem is In January, My flow runs and gives me January data. However, in February, it runs again and it gives me data for February along with January data. I just want new data, not the months that I have already in my sheet. Each month, my colleagues input data in a specific column. For example, , in January, my colleagues made sure which professor was present in that month and input Present/Absent in the January column. In February, she does the same thing for February. Now my manager wants to change my schedule flow in a way that will pull data each month once the data is inputted already and the data should not have any duplicates. Could you please tell me how can I do that in Power Automate?

[@RezaDorrani]

I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@favourokike856]

Please I got this error What does this error mean Request to Azure Resource Manager failed with error. '("error" ("code": InvokerConnectionOverrideFailed","message":"Could not find any valid connection for connection reference name 'shared _excelonlinebusiness' in APIM header.")'.

[@RezaDorrani]

I have not come across the mentioned issue and hence not sure what the cause could be. I recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@gman71157]

Great Video and thank you for taking the time to reply to your commenters. I am hoping to develop a flow that will enable me to add rows of data to an existing sheet. In the video you mentioned that you have to make a new sheet, is there a way to do export to an excel sheet that is preexisting? Thanks

[@RezaDorrani]

If your excel already has a table created (within a sheet), you can just add data in there.

[@365g]

Great stuff Reza ⚡ - Thanks, this is a big help for a current use case. That dynamic hack is something something else - great find!

[@RezaDorrani]

Glad it was helpful!

[@caroltasseff1827]

I am excited to make this work but unfortunately I keep getting an error on the Create Table action that says the specified file cannot be found. It recommends that I make sure Create File is successfully creating a file, that it is returning the correct file ID, and that the file ID is being passed correctly as a parameter to the Create Table action. A file IS being created. How can I tell if the file ID is correct and is being passed correctly? Btw, my data is coming from a Power app trigger, so I am not sure if that makes a difference or not. My data is all coming out ok in the output of the select action. I'd appreciate a little guidance so very much!

[@RezaDorrani]

I have not experienced the mentioned issue and hence not sure what the cause for it could be. I will recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@josephr2927]

HI Reza , i am getting error while creating table , saying i dont have access to like" the request id forbidden by graph API". How can we proceed on this . Kindly guide me on this.

[@RezaDorrani]

I have not come experienced the mentioned issue and hence not sure what is the cause for your issue. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@Can2jiker]

Can you help me with the following error? The 'inputs.parameters' of workflow operation 'Add_a_row_into_a_table_2' of type 'OpenApiConnection' is not valid. Error details: The resolved string values for the following parameters are invalid, they may not be null or empty: 'table'

[@RezaDorrani]

I will have to look at your flow in action to provide guidance. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@minhphuc7993]

Hi Reza, thank you very much for your video, it is great help to me. I am looking for a flow which help to download / update Planner data to Excel in realtime (for Power BI report purpose) to all the plans in my Team group. Do you have any video or guideline to set this up? I can do flow to the first download but when make it recurrent it keep duplicate same rows. And I am looking for how to download all the plans at the same time as well. Would be great if you can help on this matter please. Thank you very much.

[@RezaDorrani]

I do not have any videos with Planner and flow. I will recommend you check on the forums at powerusers.microsoft.com/

[@minhphuc7993]

@@RezaDorrani My Organization needs a flow to get MS Planner data in realtime update (or close to real time) for a plan. Can I contact you to support create this flow as outsourcing job? please let me know how can contact you, thank you very much.

[@RezaDorrani]

@@minhphuc7993 About me tab on my KZbin channel has my email address.

[@yusenlogistics-externaltra1978]

Reza, love the video....great information. Wondering if there's a way to set the Filter Query (at the start) to a dynamic choice I'd provide in PowerApps (so the SharePoint List item returned would be based on the record I'd like selected)? So far, when I try to create an Output from PowerApps (Ask in PowerApps) PowerAutomate doesn't actually seek out that record from the Ask in PowerApps request

[@RezaDorrani]

It should work if data is being passed correctly from apps to flows. I will have to look at your App & flow in action to provide any guidance. I would recommend you post your issue/query with screenshots on the forums at powerusers.microsoft.com

[@yusenlogistics-externaltra1978]

@@RezaDorrani Thanks so much Reza. I will be sure to do that Really appreciate all the great content and information. Your videos have helped me tremendously.

[@RezaDorrani]

@@yusenlogistics-externaltra1978 You are most welcome!

[@mjmann2402]

Wonderfully detailed! Is there a way, or do you have a video that instructs how to use date and choice inputs from the manual trigger to create a table? I wish to create an Excel table from instant Flow, being able to choose beginning date, ending date, and choice field selections. My attempts to incorporate this into the OData filter query fails. Any guidance is greatly appreciated. I may be trying to do the impossible 🤔

[@RezaDorrani]

Thanks! I do not have a specific video reference on this scenario and would have to try it out to provide guidance.

[@techspacex7474]

hi Reza, I have a case which needed to display a dynamic column table in virtual agent, could you guide how to do? for example: a table with recent rolling 3 month data to be a response and show in a virtual agent chatbot, say, in May, the table will show 'Apr, May Jun' data, then get to Jun, 'May, Jun, Jul' will be displayed. how to achieve it. thank you very much!

[@RezaDorrani]

I do not have a video reference on this scenario and would have to try it out to provide guidance. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@yashshreeshinde4394]

I am getting this error:-The request is forbidden by Graph API. Error code is 'AccessDenied'. Error message is 'Could not obtain a WAC access token.'.Anyone can help me out.what am i doing wrong?

[@RezaDorrani]

I will have to look at your flow in action to provide guidance. Might have to do with some access issue. I would recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@李婉儀-g7v]

is there a limitation of rows/items from SharePoint to create an Excel file? I want to export 100+ items from SharePoint to an Excel file, but it only has exactly 100 items/rows in the excel. Thanks!

[@RezaDorrani]

Check row count and pagination settings for action. Check documentation.

[@murthychitturi2562]

Great video as always! Q) while export to excel ,columns are getting sorted with alphabet order.is there any way to control the column order?

[@RezaDorrani]

You can use the select action to pick the columns you need from the array.

[@Ratheesh_G_Nambiar]

Hi, My requirement is that when an email containing an attachment from SFDC is received, proceed to create a new Excel file based on the attachment. Next, generate a new worksheet within the existing file, and populate it with the data from the newly created file. Plz help me.

[@RezaDorrani]

I do not have a video reference on your requirement and would have to try it out to provide guidance. I recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@eduardobelisario9556]

In this flow, can I set it up so that 'When a new item is created in SharePoint,' only the new row will be added to my Excel file? For example, if the flow runs today and there are 5 rows, as soon as someone adds another item in SharePoint, it will automatically keep the existing 5 rows and add only 1 new row. Is this flow able to achieve that?

[@RezaDorrani]

Possible. I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@2007pradipta]

While creating Table in SharePoint instead of OD how to provide the library name dynamic? I give it through Environment Variable but says some error like Drive id not found. If u see log in Document library it doesn't show ID instead it show some combination of guid and something

[@RezaDorrani]

I'm not sure about this one. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@kiruthikarajan7397]

Hi Reza, I have 4500 records in share point with 80 Columns . Every step per your video is working perfectly but the add the row into table step alone is failing as runtime error . I even turned on the concurrency control to on and

[@RezaDorrani]

I have not come across this issue and hence not sure what is the cause for your issue. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@rubenpuertosmartinez]

Can you export based on an 'ID' from the list? Basically, I want to export from Lists to Excel based on a selectable ID (Ideally from Power Apps, but I'm ok with any option) Great video :) you are a star!

[@RezaDorrani]

Check my latest video kzbin.info/www/bejne/i4vHn5qorLymp6M

[@rubenpuertosmartinez]

@@RezaDorrani thanks for this great video, I have used most of the features to export an item from a SharePoint list into an excel file, I'm using a template; this template has some sort of mapping to ne ingested by an accounting software, and everytime when I'm creating the excel file, the mapping breaks :( Maping = Formulas (menu) > Name Manager The mapping breaks because I'm creating tables, do you know if there's any solution for these issues ?

[@RezaDorrani]

@@rubenpuertosmartinez I have no clue about this as I have not experienced this issue. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com in case someone has done something similar

[@dorthynovamani5351]

Hi, Can u help to create a new flow of current month 1st 15 days new joiners and according to the bands. Ex- A B C D E are bands. I want only A C D bands Exampl

[@RezaDorrani]

I would have to try it out myself to know more. I recommend posting your query on forums at powerusers.microsoft.com

[@MusicIhave]

I have a huge list (over 100 columns). It would take a very long time to use the Select feature to map all the columns manually. Is there any alternative? Like automatically mapping or importing the raw data into an already created table?

[@RezaDorrani]

I am not aware of a dynamic way for 100s of columns. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@jaikoshta4060]

Hello Reza, really nice tutorial. just one more thing, is there possibility to download Web data in excel using online version of Power Automate. Thanks, Jai

[@RezaDorrani]

Possible using Power Automate Desktop

[@mahalakshmi1404]

Hi Sir, Thanks for the video. could you please suggest the solution for the Auto width for the column generated in this excel. Searched even in the comments and in the forum.

[@RezaDorrani]

I am not sure if it is an option and not something I have attempted. Forums will be your best bet (You can also ask a question on forums and see if others have done something similar).

[@mohammadriaz8635]

Excellent!, can you help me to create a schedule flow, as i did subscription from the PBI, and saving those file in the one drive my business folder, one is the complete detail and other having summary of the report, so now i need them to share with the team the report as attachment and the summary data need in the email body,

[@RezaDorrani]

I do not have a video reference on this and would have to try it out to provide guidance. I will recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com