Quickbooks: How to Receive Payment

QBUniversity.org - Quickbooks How to Receive Payment walks you through all aspects of how to receive a payment in Quickbooks. There are certain situations when customers pay you that will leave you confused. This video walks through all the scenarios of how to receive payment in Quickbooks.
Whether your customer short pays the invoice, or overpays the invoice, this how to receive payment tutorial walks you through how to handle it. Maybe they pay by cash, check or credit card? This how to receive payment in Quickbooks video walks you through how to record it.
Also, DON"T MISS the part where I discuss the steps you NEED to take BEFORE recording payments from customers.
I untangle your confusion with Quickbooks at QBUniversity.org. Having coached over 4,000 Members to success with Quickbooks, I show you how to use Quickbooks the right way and answer all of your questions. Sign up for the Masterclass today at QBUniversity.org

[@QbuniversityOrg]

Feel free to leave a comment or question here!

[@JogilB]

Is there any way for a payment to revert from record deposit to recieve payments? (e.g. I have 2 invoices and I have clicked recieved payments direct payment is the method. Now lets say i made a mistake i want to revert the recieve payments. Is there any way to do that? Thank you

[@BrazilResearcher]

Thank you for the support…now I can do the job with more confidence.

[@QbuniversityOrg]

You’re welcome!

[@marinajohnson5645]

Thank you for valuable information

[@QbuniversityOrg]

You’re welcome!

[@michelleengler1830]

Hi! Can you explain the proper way to split a payment for two different companies in Quickbooks Online? We have two companies with similar names. Common ownership, but two completely separate entities. For example sake, one is called Push Bar LLC (Company A) and one is called Pull Bar LLC (Company B). When customers send payment, they send to Company A...they don't know some of the product was sent from Company B, they only know about Company A. It is not feasible to ask the customers to send two seperate checks. What is the proper way to receive and split this payment in QBO without creating an expense for one company?

[@eiengel8563]

I am confused, the invoice was made by the client a year ago, now in 2022, I am registering the accounting, how do I register that invoice in the accounting to use this customer pyment process? thank you and be able to apply the deposits you made to the client and I see them in the bank feed

[@deniseprado6305]

Hello, I have been trying to get my POS system to link our daily sales to the record deposits box but it won't. It sends it directly to the COA. Also notice that when I try to reconcile they aren't there. Not sure what to do at this point. Everything seems to be set up correctly 😕.

[@PeterMaez]

I have a rental company for walkies I just open with inventory, When I create a invoice it deducts from my inventory, how do i put it back into inventory after the invoice is paid

[@user-ky3st2ju1c]

can you help me solve this error: "you can only deposit to bank or other current assets type accounts" when i use Receive Payment?

[@QbuniversityOrg]

Sounds like the account you are depositing to is not set up as a bank account in QB

[@getright20]

Is it possible to create 1 payment for invoices of 2 different customers?

[@QbuniversityOrg]

No it’s not

[@jessicanaidoo2893]

Hi... Pls assist me. I put in the incorrect amount in received payment. How do I correct it

[@m.kugach1119]

We have a school and charge a deposit (another word for early payment) toward the next year's tuition in the current year. Before I arrived, they were charging a pre-paid tuition(liability) account for the deposits. Now I have money in this account (liability) and I'm not sure the best way to get it applied to the invoices that were created in the new fiscal year. I've read that I can change the liability to A/R and apply the funds as a credit, but some entries are multiple families in one deposit. QB only allows one A/R per deposit. How do I get this applied to the invoices and erase the transactions in the liability account?

[@kimbowlby4535]

I too am a new school treasurer and will be soon receiving deposits for next school year. Not sure what to do with those funds. Following to see the answer.

[@betsy773]

Hello Thank you for this video. I wish I would have seen it before I screwed it all up. I didn't have my preferences set up to auto apply the payment to the invoice and now I have pymts paying the incorrect invoice. Also I have a client and his wife with separate invoices but the husband pays all the total bill with one payment how do I enter this?

[@QbuniversityOrg]

Unfortunately you would have to show 2 separate payments to apply to each invoice. Going forward what you could do is set them up as one client with each of them as a “job” so to speak so they can have separate invoices but the payments applied to one client

[@betsy773]

@@QbuniversityOrg okay. Thank you sooo much. I appreciate your videos.

[@QbuniversityOrg]

@@betsy773 you’re welcome!

[@jessicanaidoo2893]

Client paid R700 000.00 and I captured R7 million.. How do I correct it

[@bakhahmpebe4443]

how do you receive a repayment of a loan from a sister company you borrowed money

[@QbuniversityOrg]

Just offset it against the loan you originally set up for the borrowed money

[@bakhahmpebe4443]

Can you kindly right me down the steps on how to go about it,I’m new with Quickbooks

[@lindafanaei2811]

Received a payment and was 0.30 over how can i fix it

[@QbuniversityOrg]

For that small amount create another invoice for 30 cents and apply it to that