QuickBooks Online: Create Estimates & Invoices

[@damon-burton]

Great tutorial. This clear breakdown of creating estimates and invoices in QuickBooks Online is super helpful. I especially appreciated the distinction between the two. One question: Can you elaborate on how to handle partial payments or deposits on invoices? That would be a valuable addition to the video. Keep up it.

[@HectorGarciaCPA]

Ill add it to the list

[@damon-burton]

@@HectorGarciaCPA Thank you so much

[@HectorGarciaCPA]

@@damon-burton :)

[@junaidahmed4424]

Thanks for valuebale videos can you please make comprehensive video on fixed assets workflow

[@HectorGarciaCPA]

Thanks for the suggestion

[@trushar30]

Hector, love all your videos, thanks. I am transitioning from OBD-Premier to QBO-Plus, we are a distributor of equimpment and use the work-flow as Estimates -> to -> Sales Orders -> once all items ships ->Create invoice. now the QBO has a tab for Sales orders but has no option to convert Estimate to SO like it does in QBD, any work around or solution, you can suggest?

[@HectorGarciaCPA]

@@trushar30 there is no workaround. You are not going to like not having Sales Orders in QBO. I advise most companies with Inventory against QBO for that very reason

[@trushar30]

@@HectorGarciaCPA Thanks for prompt response, so if QBD is going away as Intuit is pushing for QBO, is there a version we can keep using? I currently have QBD-2018-premier

[@HectorGarciaCPA]

@@trushar30 i would secure a 2024 subscription prior to October for Premier, and continue to use it until it does “go away” You can stay with 2018, but it will eventually stop working due to a Windows update or something and Intuit will not support it

[@gringoazucar]

Hector, how do we email you questions? Thanks

[@HectorGarciaCPA]

[e-mail]

[@sevilozcelik-q4n]

Hello Hector is there any way I can fine the emails what I sent the customers with QB Destop

[@HectorGarciaCPA]

No, you need to CC or BCC you to have a copy

[@rafaelCastillo-bw3tm]

Hello, I saw your video about the QuickBooks ProAdvisor Program for Accountants. I tried to register, but it asks me for a company. However, I don’t have a company; I want to use this system to practice. Is it safe to put a made-up hypothetical company?

[@HectorGarciaCPA]

You can use your own name

[@wallye8713]

Crazy question? Whom owns the data entered in quickbooks online? Can my clients info be shared? It is becoming asked more by my clients re:the crm system and website I have set up to collect customers info. They want to make sure info not shared…

[@HectorGarciaCPA]

Client owns it, Intuit controls it

[@sankhuya]

Estimates and invoices have bugs in it. When you generate report, for a client that has multiple estimates and invoices, the report takes both amount of estimate+invoices. Thus making the total twice which is not correct.

[@HectorGarciaCPA]

No, a P&L report only shows the Invoices

[@sankhuya]

Basically when the client accepted estimates, and you tell the system that estimate is accepted, that estimate converted into the invoice. Now here is the catch in QB. It takes the sum of estimate + invoice. Which is not right.

[@HectorGarciaCPA]

Not supposed to do that.

[@sankhuya]

Another feedback is that terminology. Don't say estimate, Pls say proforma invoice. But I don't understand the system doesn't have option for it. Basically proforma invoice is the right term, here in Africa.

[@HectorGarciaCPA]

Its called Estimate in QB, so i use the same terminology QB uses