Send emails from Do Not Reply with the Power Apps SMTP Connector

[@GoWstingray]

So strange that I ran into this today and then your video it dropped in my suggestions, or maybe not google! Anyway thanks Shane, informed my IT department of the app password feature as they were setting accounts up for this with 2 factor disabled. Another great vid!

[@ShanesCows]

Awesome 😎

[@IH35HI]

You’re right, I have been waiting for this topic for a long time. Your videos are great! Thank you for taking the time to build and share your knowledge.

[@ShanesCows]

You are so welcome!

[@hiram4578]

I really like watching your channel, knowledgeable and entertaining at the same time, and i've been able to improve at my job too.

[@ShakthiGaneshan]

Hi Shane, your videos are great and very informative. I built an app for my org and used the exact instructions from this video with the DO NOT REPLY email and shared permissions. However, everyone else (other than me )in the org are unable to use the SMTP connection i.e. emails do not get triggered, despite sharing the connection with everyone in the org. Are there any additional exchange permissions such as 'Send as' required for this work for the others in the org to leverage this connection? Thank you.

[@ShanesCows]

I haven't done this in years. Last time I did it I did not have to set any exchange permissions. I know SMTP auth like this is something that IT sometimes squashes for the whole tenate. I wonder if that could be the case? Sorry, wish I had more ideas.

[@pamelahermano9298]

Yes! This is exactly what I’m looking for. Except is there a way to use the mail connector and to have the email go to the user? I noticed with the example you gave you have to put in a specific email address. Is there some kind of formula just to send to whoever submitted?

[@pavelbenev3607]

Hey Shane, you did it again - another great video!

[@ShanesCows]

Glad you enjoyed it!

[@malcolmmacdonald4612]

Hi Shane, we were using the SMTP Connector in a couple of Power Apps but it stopped working when Legacy Authentication was disabled in our tenant. It's possible to set an exclusion for the service account used in the connector so that it continues to work but it's worth being aware that the connector seems to use legacy authentication, which is a bit of a shame!

[@ShanesCows]

THanks for sharing Malcolm. I haven't ran into that... yet. 😁

[@ashokpershad]

Hi!! Shane App Password part which you mentioned @12 minutes of your video does not exist in place where we normally setup MFA. So could you please tell more about it, where to setup that and how to sue it during SMTP set-up. Even Microsoft documentation is incorrect. :(

[@trstrean]

Great video! I tried this, but my IT said no! I didn't see a video in your library for how to do this using send an HTTP request to SharePoint. Could you do a video on that? If you do, can you include info on how to add a multi-select SharePoint fields that contain rich text to the body? The scenario I'm making that might help you on a video idea, is a SharePoint list that contains distribution list template emails to send. Basically, the list contains all of the fields of the email, and then you trigger the correct template within Power Apps (also the ability to adjust the template within Power App when needed). My solution is complete, excluding the body field, which needs to be SharePoint rich text field. Notification V3 is also another option (also, not an option in my situation). I reference your videos all of the time for design ideas or to help me work through issues. Keep the great content coming!

[@ShanesCows]

This one. Power Apps and Automate Send emails from anyone! kzbin.info/www/bejne/g5nVYpyniL2ZZtU

[@hudongwang7550]

Thank you. this is what i need about changing the send from address when sending an email. I think flow has the same thing.

[@mardithpascua8112]

Hi Shane, do you have vid for SMTP Connector in Power Automate? I am having a hard time for MS Flow sending e-mail using SMTP with MULTIPLE ATTACHMENTS

[@ShanesCows]

I haven't done that. 🫤

[@ws62003]

could you point me in the right direction to get details on the extended parameters for SMTP SendEmailV3. The connector reference shows the parameter names, but not what the valid parameter data possibilities or syntax re

[@danielmcgrane2260]

Just one thing to note on this, great tip but you didn't mention about potentially violating any policies in place. For example, using an account and the SMTP exchange online relay it will connect to the location that your Power Platform environment is provisioned in. So if i'm in the UK and login to this service account for example but my PP environment is in the USA. I.e. i log in from the UK but the SMTP is redirected to USA as my environment is provisioned here were i make the SMTP connection, it could be high risk and account would be blocked. I had this with a client so just to be more aware of this when using this method. This is only the case when you SETUP the connection, after that there is no need for it to connect again as it is made and implicitly shared. P.s. i was using the connector in a flow, that was triggered from a Power App. Do you have any thoughts on this Shane - i may be incorrect but was my observation.

[@alainbrouers7248]

Thanks Shane for this new video! As usual, it is very useful! I need help from you on a issue I am having in a new application that I have just created. It works very well except for updating SharePoint when submitting a form (by submit or patch). Updating works perfectly except for deleting content in a date field or drop-down menu. When a value is present in these fields and when they are erased to set the field to "blank", the update is not carried out and the value which was present before the erasure is therefore kept. Do you have a little idea to solve this type of problem? Thank you in advance.

[@ShanesCows]

Alain I have seen this before and I have never solved it either 😥

[@edwalsh475]

So looking to send it out via SMTP using AWS WorkMail. Most SMTP use Port 587 (for Explicit SSL/TLS), however, AWS WorkMail does not allow Explicit SSL/TLS which is Port 587, they require you to use port 465 (for Implicit SSL/TLS). Will PowerApps SMTP allow Implicit SSL/TLS ? I know PowerShell v7+ cmdlet (Send-MailMessage) doesn't allow Implicit only Explicit, which is a known issue and Microsoft doesn't have a fix for it at the time of this comment (5/18/2022) I hope this limitation doesn't extend to PowerApps.

[@zerokhan858]

amazing shane!

[@ShanesCows]

😎 You are amazing!

[@adriancelis9691]

Thanks Shane! Just what I needed!

[@ShanesCows]

Awesome!

[@knightliu7247]

Hi Shane, thanks for your sharing. If I want to use this connector to connect my internal SMTP server (not publish it over internet), is there any way to set it up? Thanks.

[@ShanesCows]

Not that I know of. Sorry.

[@DanielADamico]

Hi Shane, awesome tip! But if you encapsulate the SMTP part within a power automate flow to avoid the connection sharing issue? I remember power automate has that "run only" sharing option and maybe you could setup the SMTP connector inside the flow without having the connection shared as well. Did you try this?

[@ShanesCows]

I don't think it will Daniel. I think it still gets shared to the App but I haven't tested so that is just my guess. I like your thought process though. Please try it and let me know what you find. 😀

[@kmuralikrishna1582]

Really appreciate for this video.. But if domain user we no need to share okay fine .. What about AD users ...? When button press is ad users sent email to select users .. when app is playing with ad users..?

[@ShanesCows]

I am not sure what you are asking

[@taijumatsuoka4782]

Hi Shane, thank you for your great video and it helps me a lot!. I’m facing one problem, throttling limit. I’d like to use Email connector to send the confirmation mail for more than 2000 customers. It must exceed 100/24hrs. Could you tell me how to solve this kind of problem?

[@ShanesCows]

Sorry, I haven't ran into that one before.

[@poshady2]

Hi Shane Thank you for this great video Only I have two questions 1- I have tried to send Email v3 but it didn't work with my work email (I didn't receive mail on my own work email) but for the Gmail it worked fine ; is there any way to solve that 2- is there any way to send emails via V2 without outlook online license?

[@randomstranger9494]

Hi Shane, instead of creating a user and assigning a license, you can use a no-reply shared mailbox which is free and just setup incoming mailbox rules to delete incoming mail.

[@ShanesCows]

Interesting. But to connect to the SMTP connector you need an account? So you use a service account that has permissons to the shared mailbox? Interesting idea.

[@randomstranger9494]

@@ShanesCows I discovered recently that Shared mailboxes actually have a password that you can set =D, so you'll still be using the username and password just as you would a normal user.

[@randomstranger9494]

i just applied this to my app and it works great! thanks again!

[@ShanesCows]

@@randomstranger9494 Very cool. I had no idea. Thanks for sharing.

[@knightliu7247]

@@randomstranger9494 Good finding.

[@fibonacci9445]

Hi Shane, how do we use the smtp connector for a shared mailbox with no password?

[@ShanesCows]

I am not sure, I haven't done that one. Sorry

[@criso77]

You have saved my life!! 🤙

[@ShanesCows]

Glad to help.

[@gestionnairesage2558]

It's very cool ! But how can i send SMTP email with an attachment ? What is the code ? I try to use it with a datacard.

[@ShanesCows]

I am not sure, I haven't done that one.

[@jillsearcy7311]

Hey Share, Can you share how to add an attachment from a SharePoint list to a SMTP email as an attachment?

[@mblherry]

I am trying to use the SMTP connector as a data source in a canvas app. The app is part of a solution but every time I export the solution and import it into a new environment, I am unable to allow the SMTP connector when I open the app in the new environment. Has anyone come across this?

[@sybtain]

Great video. Quick question - does the sent email show up in the sent items folder of the sender? Thanks.

[@ShanesCows]

Yes it does!

[@tlaabar]

I keep receiving this error : "Authentication Failed. Please check your connection parameters. When you use 2-step verification, connector may be blocked from accessing your account. If this is a case, please try to create and use an App Password. Otherwise, turn on access for less secure apps. clientRequestId: 5876e966-50a5-4075-8bb5-6ef931d19aec" I am connected from the same account created for SMTP and I have MFA turned on!!! not sure what I have done wrong!

[@ajojoy6008]

Hi Shane thanks for great content. Can we use this connector in flow to send emails as well? Thanks

[@ShanesCows]

Yes you can!

[@ajojoy6008]

@@ShanesCows thanks Shane

[@madmajor34]

Thank you really helpful

[@ShanesCows]

You're welcome!

[@Mx81]

I use the http to SharePoint url. Not so easy to setup, but it works fine for me.

[@ShanesCows]

Cool. I keep wanting to do a video on SharePoint HTTP fun.

[@TheToni2123]

Thx

[@ShanesCows]

No problem 🐶